HomeMy WebLinkAbout214393 11/07/2012 CITY OF CARMEL, INDIANA VENDOR: 237300 Page 1 of 1
ONE CIVIC SQUARE PARTY TIME RENTAL INC
CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK AMOUNT: $5,346.79
a; r� INDIANAPOLIS IN 46240 CHECK NUMBER: 214393
CHECK DATE: 11/7/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359000 5, 346 . 79 SPECIAL PROJECTS
7250 North Keystone Ave. g (317) 536-2022�H
Indianapolis, IN 46240 FAX (317) 536-2023
REM, maPTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL-TREASURER OFCE CARMEL CITY CENTER Res# 133019
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 178570
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 10/26/12 1:00 PM AW
F (317) 844-3498
PO/JOB # RECEIVED BY
LJ MERCHANTS EVENT VANESSA STILES TURNED 10/26/12 6:00 PM AW
***FINAL*** Charge for 1. 00 Day(s) Page: 1
QTY ITEM DAY EXT AMT NET AMT
Rental Text BILLING
DEL: LOAM ON 10/26 MUST BE SET UP BY 5PM
EVENT BEGINS AT 6PM
PU: AFTER 1OPM ON FRI 10/26
***SU/TD TENT AND STAGE***
***TENTS WILL BE WEIGHTED ON ASPHALT**
SOMEONE WILL BE THERE TO MEET YOU TO SHOW
YOU WHERE TO SET UP THE TENT
CONTACT IS VANESSA STYLES 696-7102
***VANESSA HAS LAYOUT ***
START WITH STAGE SU FIRST, THEN 30X30 TENT
WEIGHTED OVER THE STAGE
THEN SET 9X10 TENTS WEIGHTED
THEN 30X40 TENT WEIGHTED
LASTLY, 20X20 TENTS WEIGHTED
Range Line Road headed north-
Turn left (west) onto 126th/City Center Drive-
Ist break at median you can turn left to go up a
ramp-
Go up ramp-
Turn left at top of ramp-
Take right at stop sign
1 7065-0000 TENT FRAME_30X40 WHITE 575.00 575.00 ✓
Actual In Date: 10/29/12 9: 00 AM
2 4484-0000 30' FRAME END W 0.00 0.00
Actual In Date: 10/29/12 9: 00 AM
1 4485-0000 301FRAME MID W 0. 00 0.00
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT THEFT IS PUNISHABLE BY 2 � Q ,„
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. -�`l.�d �V'v /J"" ' /o`
1 HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipmentlarticles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X wj wo—L// tilo�
`u'31 1.2— Reorder from In-A-Bind•800-862-2463•Form#10136
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects,
2, TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,'Lessee shall return all Equipment to Lessors promises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.if Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement. the terms"Lessor"and"we"shall mean PTR, Inc.d/b/a Party Time Rental,The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5, HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities,
losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6, TIME.All equipment rentai charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have%veekiv(7 days)and monthly(28 days)rates.
7, LIABILITY.All!Equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or Indirectly frown the
used of the leased equipment,11he Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose.close.ar d neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold
the Lessor harmless from and against any claims,actions.proceedings,costs,damages to property,consequential darnages.loss or income or any other inc dental clarnages,even
those damages caused by the negligence of the Lessor,including attorneys fees,arising out of,connected with or resulting from the use of tho equipment.includirg but not limited
to.the manufacture,selection,delivery,possession,use,operation,or return of the equipment.
I C",i_Z%':TiGN CCST z.T� -,
Lns�s;�ajree�,IG Pay a:�reasoniab�0e�:ollectiun attorney's and court ices and oilier expense,; In khr, cn_argcsr?nfOrccrran,
The Lessor's rights under this cc)ntrast.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sar.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
mcidantal damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%f non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
-it amount ount l6ss than six percent(6%)of the equipment's rental fee.
il. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from'Issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance,Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should
the tenting become unstable dL10 to high wind.snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of
&it charges.
14, DIRTY,OR DAMAGED EOUIPMENT.Lessee agrees to Pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is out
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
or cost of repair or damaged guods,Rental Equipment damaged beyond repair will be Paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment uipment is not covered by the foregoing Damage Waiver provision,the Lessee assures all risk of loss or of damage
to the!eased equipment from,any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rcrilal fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservatior unless the party renting the equipment has a pra-
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at Pick-up.then a cash security
deposit oQuai to the replacement cost of the equipment is required in addition to the rental fee.
17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
4,err—fiec.ihidin� have cre artanged accounts at PartyTime Rental.Canczll-Mlo5 of inflat�zbla and soecial P�,son,I a"1�,�s 1�,Ioc! o 2 fPC,
,SLIVER Iint vhere cf xlia ;rre is
, LIVE R AN10 P!C K UP.Dz3i':very is made to closest point truck can park.Extra charges will result in deliveries to upsl�li rs,at t:va :y o� i
Se.VCG noes riot ude p ai sc-t -.o knock down of tables and chairs.If this service is required,arrangement should be made severa!days 1p�-ijr to delivery vJ1h a special charge
u
are made and!h1s service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you after quoting the
Cr,Lu,t :ip t:�ere no prior ariangernents hiavc been made and equipment is not lunocked down and assembled in one sheltered area,tables and chairs will be left until the next
d-v v;hel,,a bper;;--;crew,can tie scneduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up.
i9, PREPARATION OF SITE,Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,natut at and man-made,prior to the arrival
of the l Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.Ail non-leased equipment and decorations shall be cleared and taken from
the site.If the Lessee fails to do so.'then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,,clearly marked prior to arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800-382-5544.
21. SET-UP/TEAR DOWN.Set up and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the Customer based on the rental item to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear clown charges plus a minimum$50 tee,
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to photocopy the
Lessee's license.
23. EOUIP!VIENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s),We do out best to instruct each customer on how to safely 11ise-the equipment.
Qn,ouia an item not work croplsriv,please contact Lessor as soon as you have discovered the problem.We will either provide further instructicn or we will replace the item,Also,upon
or ac,e, of equipment,be sure that you have received all of the items that you reserved.Provided that'tie items are riot correct or acceptable,we must be
:,iq iil�,, -,)t.,)g delivery
6,lse,:on.iiPdiaiely in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner.'
`4
I_K)U I DATED DAMAGES,in the evert that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,ire Lessor's's sole responsibility
3e:0!eft`ld 1G the Lessee the rental fee f,)r the particular equipment.
Is SEVERAB;Lt�y.it ar)v -fill Rental Agreement,but such
2 , provision of this Rents?Agreement is hold invalid by a court of competent jurisdiction,it shall be considered deleted from S e
invalidity shall not ailpct other provisions that can be given effect in the absence of the invalid provisions.
26, ATT ORNEY'S FEES.if the event that either'Darty files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall Pay to the successful party.in
addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
� a
7250 North Keystone Ave. ° (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL-TREASURER OFCE CARMEL CITY CENTER Res# 133019
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 178570
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 10/26/12 1: 00 PM AW
F (317) 844-3498
PO/JOB # RECEIVED BY
LJ MERCHANTS EVENT VANESSA STILES TURNED 10/26/12 6:00 PM AW
***FINAL*** Charge for 1. 00 Day(s) Page: 2
QTY ITEM DAY EXT AMT NET AMT
Actual In Date: 10/29/12 9:00 AM
2 9370-0000 LIGHTING ACCORDION 60' TENT 45. 00 90.00 90.00 V
Actual In Date: 10/29/12 9:00 AM
IF USING AN EXTENSION CORD IT MUST BE A
10/3 OR 12/3 GAUGE & SHORTER THAN 25 FEET
62 4473-0000 TENT WEIGHT 8. 00 496.00 496.00
Actual In Date: 10/29/12 9:00 AM
1 4564-0000 TENT TARP 30X40 FRAME 0.00 0.00
Actual In Date: 10/29/12 9: 00 AM
3 4475-0000 TENT MATERIAL LIFT 0.00 0.00
Actual In Date: 10/29/12 9:00 AM _
2 6445-0000 TENT SIDE SOLID W 10.00 20.00
Actual In Date: 10/29/12 9:00 AM
2 6438-0000 TENT FRAME 20X20 WHITE 245. 00 490.00 49.00 441. 00 t-
Actual In Date: 10/'29/129-00 AM
4 4482-0000 201FRAME END W 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
42 4473-0000 TENT WEIGHT 8.00 336.00 336.00 r�
Actual In Date: 10/29/12 9:00 AM
2 6120-0000 TENT TARP 20X20 FRAME 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
16 4480-0000 TENT ROPES (FRAME) 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
6 6441-0000 TENT MARQUEE 9X10 WHITE 90. 00 540.00 540.00 I/
Actual In Date: 10/2971 : 00 AM
6 4595-0000 TENT TARP MARQUEE 9X10 0.00 0.00
Actual In Date: 10/29/12 9: 00 AM
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT.THEFT IS PUNISHABLE BY 2
YEARS IN PRISON PLUS UPTO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OF THE ABOVE
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800.862-2463•Form#10136
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT,At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement, the terms"Lessor"and"vie"shall mean PTR, Inc.d/b/a Party Time Rental.The terms'Lessee"and'you"shall mean the party
executing this Rental Agreement as such on the face hereof.
S. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents,and subsidiaries,from and against all claims,liabilities,
losses,damages to property or otherwise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification provision in this paragraph.
6, TIME.All equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates.
7. LIABILITY.Ali equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased equipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages.loss of income or any other inc'dental damages.even
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the use of the equipmew.including but not limited
to,the manufacture.selection,delivery,possession,use,operation,or return of the equipment.
e. COSTS. 1 he Lessee agrees to pay all reasonable collection attorney's and court fees and other expenses involved in inc(,o;l(,:i;or)of cnairg6,s er enforcement of
he Lessor's rights under this contract.
i REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
nnidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER,A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired tot
an amount less than six percent(6%)of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from aamage,exposure to weather,or damage that occurs from issue of equipment.
The Lessee must protect the equipment until it is returned or until the agreed pick-up time and date.
). THEFT OF EQUIPMENT.The Lessee agrees to pay for equipment tat is replacement cost when rented)for all types of theft cr nysterious disappearance.Damage Waiver does
not cover theft.
3. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor wi!I endeavor to m,nimiza said risk,however,should
the renting became unstable due to high wind.snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control.Lessee shall still be liable for payment in full of
all charges.
14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause.except reasonable wear and tear,while equipment is out
of possession of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage
'o he leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
renta.lees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
16. PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arra,lged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash security
eros,t egr,a!to the replacement cost of the equipment is required in addition to the rental fee.
7 CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
±h(:r:4„r C'h p E ;�ranged aCCCUni:at Party Time Rental.GanCellatl ^^j Inf,3td e and tJ
J i •t.L:P.D' 't ry,c•I .a 1e to CIOSd$t joint I uCK can park.Extra charges will result in de{ivenes t0 Upstatic•.`ol'V8 G'LSO or oh• J.m,Y here°;tra time is involved.
^r•( ,r_ ioct -�uo set ip ana knock down of tables anu chairs.If this service is required,arrangement should tre made several days pier to delivery with a special charge
ct d I no arrangements a mace ace and this service is ciesired on delivery,our driver must call for authorization.If time permits.we will try to accommodate you after quoting the
,,ce Or oick uu t"hpre nr.nr.or arrangeme;is have becn madd and equipment is not knocked down and assembled in one sheltered area,.tables and chairs will be left until the next
en=sc 9ctai c,ew car be scheduled.There will be an additional one day rental.A knock down fee wili result if equipment is still set up.
t'r, F1TIO4 OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clpar of all obstacles,natural and man-made,prior to the arrival
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from
the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
2G. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 80C-382.5544.
21. SET-UP/TEAR DOWN.Setup and/o.tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum$50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are required to p.hotocopy the
essee's license.
3 _N':PMEN T!IS".Li con o,;k ng up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment.
G a°,rem not,jorK orciner!y please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we wi!1 rea!acc the item.Also,upon
up or ar eol+nG deiwcry of E.quinrrent.be sure that you have received all of the items that you reserved.Provided that the items are not correct or acceptable.we must be
Fr; r,m,}ciatei -r to remedy!h,situation.The Lessee shall use the equipment in a careful and proper manner.
r CA rcD D!.;r,,�r.g,In the ti rer,t'I'rt the Lessor fads to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole responsibility
r b:`”relt r}r t0 tile -esce'.?the rcrlta'fee for the particular equipment.
P,t,fi'!_,1'6J. `any arovision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement.but such
tidal snail nor affect other provisions that can be given effect in the absence of the invalid provisions.
2 ATTORNEY'S FEES.It the event that either party files an action in relation to this Rental Agreement,the Unsuccessful patty in the action shall pay to the successful party,in
ao,,''lor,to all other sums that either party may be called upon to pay,a reasonable sure for the successful party's attorney's tees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
26. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred
for damage and or cleaning expense to tent tops due to cooking processes under or near tents.
7250 North Keystone Ave. i (317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
RE'�M_ L
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL—TREASURER OFCE CARMEL CITY CENTER Res# 133019
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 178570
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 10/26/12 1: 00 PM AW
F (317) 844-3498
PO/JOB # RECEIVED BY
LJ MERCHANTS EVENT VANESSA STILES TURNED 10/26/12 6:00 PM AW
***FINAL*** Charge for 1. 00 Day(s) Page: 3
QTY ITEM DAY EXT AMT NET AMT
6 4495-0000 MARQUEE TOP 9X10 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
24 4473-0000 TENT WEIGHT 8 . 00 192.00 192.00
Actual In Date: 10/29/12 9:00 AM
1 6669-0000 TENT FRAME 30X30 WHITE 480. 00 480.00 480.00. L—
Actual In Date: 10/29/12 9:00 AM
2 4484-0000 30' FRAME END W 0.00 0.00
Actual In Date: 10/29/12 9: 00 AM
41 4473-0000 TENT WEIGHT 8. 00 328 . 00 328.00
Actual In Date: 10/29/12 9: 00 AM
1 4563-0000 TENT TARP 30X30 FRAME 0. 00 0. 00
Actual In Date: 10/29/12 9:00 AM
2 4475-0000 TENT MATERIAL LIFT 0. 00 0. 00
Actual In Date: 10/29/12 9:00 AM
9 8244-0000 TABLE 8 ' BANQUET 6.50 58.50 58.50
Actual In Date: 10/29/12 9:00 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES — FEES WILL BE ASSESSED
30 8242-0000 TABLE 6' BANQUET 6. 00 180.00 180.00 L
Actual In Date: 10/29/12 9:00 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
DO NOT STAPLE TABLES — FEES WILL BE ASSESSED
140 8224-0000 CHAIR BROWN SAM P* 0.75 105.00 105.001,__
Actual In Date: 10/29/12 9: 00 AM
42 6673-0000 FLOORING BILJACK 4X4 GRAY 20. 00 840.00 840. 00 y�
Actual In Date: 10/29/12 9:00 AM
DO NOT USE IN RAIN / SNOW OR STRONG WIND
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made.
Initials X
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFT THEFT IS PUNISHABLE BY 2
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE
EQUIPMENT AND I FULLY UNDERSTANDTHOSE INSTRUCTIONS.
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this
Rental Agreement,and is an authorized agent for the Lessee.
EQUIPMENT LEASED BY X
Reorder from In-A-Bind•800-862-2463•Form#10136
Terms and Conditions
1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds it suitable for his needs and in good condition.Lessee under-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon in writing.
3. RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee.Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms lessor"and"we"shall mean PTR. Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents.and subsidiaries,from and against all claims,liabilities,
losses,damages to property or otften+vise,and expenses,of every character whatsoever,resulting from the actions,negligent or otherwise,of Lessee,Lessee's employees and agent
of Lessee or Lessee subcontractor,The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the inaemnification provision in this paragraph.
6. TIME.Ail equipment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly(7 days)and monthly(28 days)rates.
7, LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the
used of the leased eauipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to Indemnify and hold
the Lessor harmless from and against any claims,actions,proceedings;costs,damages to property,consequential damages,loss of income or ally other incidental damages,even
those damages caused by the negligence of the Lessor,including attorney's fees,arising out of.connected with or resulting from the use of Ih-r aquipment,in.ciuding but not limited
fo the manr.,faCture,selertion,delivery,possession,use.operation,or return of the equipment.
t). C OL:,ZCiION CQ j ,T"=l,Lecsec agrees t0-pay ail reasonat le.collection attori'wv's and COU't fees and other expenses ltivolved In the:':ilE: t v i 5t^,3r tges Jr enforcz Rment o+t
the Lessors rights under tnis contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees to discontinue its use and to notify Les-
sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any
incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage that can be repaired for
an amount;ass than six percent(6%)of the equipment's rental fee.
11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
The Lessen must protect the equipment until it is returned or until the agreed pick-up time and date.
12. THEFT OF EQUIPMENT,The Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does
not cover theft.
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should
the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of
all charges.
14, DIRT'.OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment is out
of possessio n of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase
or cost of repair or damaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will be borne by the
Lessee,whether performed by the Lessor,or at the Lessor's option by others.
15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision.the Lessee assumes all risk of loss or of damage
to the leased equipment fro^°any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
rental fees.Lessor shall have the option of repairing or replacing the equipment,and Lessee shall be responsible for such costs.
15, PAYMENT TERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the party renting the equipment has a pre-
arranged account at Party Time Rental.The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,then a cash security
eposit egLal to the replacement cost of the equipment is required in addition to the rental fee.
17, CANCELLATION.A patty making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies
n ;!na, r g f! 9•. r. P e- ge a counts at Party Time Rental.Cin ellati ;t Of i 4 at-a I n ci n -I ei3'.'r",r'` "?"1- .. ._ !.�.. 1, °�
'i�S. ":C':IC! ":04 ".C' aL' 0( cYCa.'" d f,' C 0' n.l.. t;.6 anc 5:..2�r,31 ?:ioP,c .. .. ✓+�} rr-e.
"i 8 DELIVER,AND PICK Ut,De,;ver.v is mace to closest point truck car?park.Extra charges will result in de.'iveries tU upsioi! ,ei,:vator'Js:;'. a ry p+�,nt w1ier'Elora t,me is involved.
Our service does not include set up and knock do,vn of tables and chairs.If this service is required,arrangeme it should be made several jays prior to delivery with a special charge
quoted.If no arranoements are made and this service is desired on delivery,our driver musf call for authorization.If time permits,we will try to accommodate you after quoting the
cr'ce.On pick un where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tables and chairs will be left until the next
;�v vvhe n a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up.
19. PREPARATION OF SITE.Lessee agrees to have the site upon which the equipment is to be erected,free and clear of all obstacles,natural and man-made,prior to the arrival
of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from
the site.If fine Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all costs including collection and legal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU
DIG 800-382-5544,
21. SET UPtTEAR DOWN,Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the customer based on the rental item to be
set-up/torn down.Any equipment not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down,charges plus a rninimum$50 fee.
22. IDENTIFICATION.When picking up rental equipment at our location,we require a valid Indiana Sate Driver's License.For insurance purposes,t<re are recLired to photocopy the
Lessee's license.
23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on hovj to safely use the equipment.
,ri i[em Pnef work properly please contact Lessor as soon as you have discovered the problem,We will either provide further instructi0r,or ti,,e yv;ill reel?ce the item.Also,upon
,,.-;no sic or a cepting delivery of equipment,be sure that you have received all of the items that you reserved.Provided that the Items are not correct or ac^r ptable.we musi be
ac osad ini,.lediateiv in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner.
24, r_IG U;DATED DAMAGES.in the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equ;prnerit,the Lessc:'s sole responsibility
iall r,n r,,°+-°und to the Lessee file miltal fee for the particular equipment.
25. t EVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement.but such
nvaliolt_,i shall nct a.,fect other provisions that can be given effect in the absence of the invalid provisions.
25. :�T i ORNEY`S FEES.It the event tt,at either party files an action in relation to this Rental Agreement,the Unsuccessful party in the action shall pay to the successful party.in
addition to all jfner sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees.
27. LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
such as mildew,excessive stains.burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return all linens dry and free of waste.
28, COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs'incurred
for damage and Or cleaning expense to tent tops due to co0kino processes under Or near tents.
7250'North Keystone Ave. ° niv
(317) 536-2022
Indianapolis, IN 46240 FAX (317) 536-2023
www.PTRINC.com
RENTED TO JOB LOCATION TICKET #
CITY OF CARMEL—TREASURER OFCE CARMEL CITY CENTER Res# 133019
1 CIVIC SQUARE SEE NOTES FOR DIRECTIONS Con# 178570
CARMEL IN 46032 CARMEL IN 46032
Loc 100
DL/ID # V Co PHONE DATE TIME
AR-97 W (317) 571-2495 OUT 10/26/12 1:00 PM AW
F (317) 844-3498
PO/JOB # RECEIVED BY
LJ MERCHANTS EVENT VANESSA STILES TURNED 10/26/12 6:00 PM AW
***FINAL*** Charge for 1. 00 Day(s) Page: 4
QTY ITEM DAY EXT AMT NET AMT
NEEDS A 5/16" ALLEN WRENCH TO INSTALL
1 7373-0000 TOOL ALLEN WRENCH 5/16" 0. 00 0.00
Actual In Date: 10/29/12 9:00 AM
56 6743-0000 LEGS 15" FOR BILJACKS 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
4 7011-0000 T 60.00 240.00 240.00 ;/
Actual In Date: 10/29/12 9:00 AM
4 7021-0000 FIRE EXTINGUISHER-2A103C 0.00 0.00
Actual In Date: 10/29/12_ 9:00 AM
4 7027-0000 EXIT SIGN 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
4 7025-0000 EMERGENCY LIGHTS 0.00 0.00
Actual In Date: 10/29/12 9:00 AM
4 7031-0000 NO SMOKING SIGN 0.00 0. 00
Actual In Date: 10/29/12 9:00 AM
1 46032 CARMEL P/D-32 150.00 150. 00
2 37 SU/TD TENT SIDE 10.00 20.00
--- — 0:"00
Payments ------
If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832.
There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 4921.50
Initials SALES 170.00
FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00
EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTES THEFTTHEFT IS PUNISHABLE BY 2 DMG WAIVER 295.29
YEARS IN PRISON PLUS UP TO A$10,000 FINE.EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE.
I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00
EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00
The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the
reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00
Rental Agreement,and is an authorized agent for the Lessee.
AMT BILLED 5386.79
TOTAL DUE 5386.79 29—OCT-12 09:00:43
EQUIPMENT LEASED BY 46,00 No T'4T Sipes'
130 ,79
Reorder from In-A-Rind•R00-RR9-940•Fnrm @1 Ill�R
Terms and Conditions
1. INSPECTION,Lessee acknowledges that he has had an opportunity to personally inspect the Equipment and finds ^
it suitable for his needs and in good cmnditiouLesoeeundor-
stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to not4 Lessor of any defects.
2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les-
see's obligat'ions under this contract.Time is of the essence in the agreement,Any extension must,at Lessor's election be mutually agreed upon in writing,
3, RETURN OF EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to Lessor's premises during Lessor's regular business hours,in the condition
and repair as when delivered to Lessee,subject only to reasonable wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not
returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or to pick up the Equipment from Lessee,Lessee shall be responsible for all
losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor.
4. PARTIES.As used in this Rental Agreement,the terms"Lessor"and 'we"shall mean PTR, Inc.d/b/a Party Time Rental.The terms"Lessee"and"you"shall mean the party
executing this Rental Agreement as such on the face hereof.
5 HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agerils.and subsidiaries,Iron-and against all claims,liabilities,
losses,damages to prccerty or otherwise,and expenses,of every character whatsoever,resulting from tne actions,negligent or otherwise,of Lessee,Lessee's employees and agent
ot Lessee.or Lessee subcontractor.The indemnilies included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability
covered by the indemnification Provision in'his paragraph.
6. TIME.All equiDment rental charges are for time out,NOT TIME USED.Most prices quoted are for a one day(24 hours)charges.If equipment is needed for a longer time period,
we also have weekly J days)and monthly(28 days)rates.
7, LIABILITY,All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or darnage resulting directly or indirectlyfrom the
used of the!eased ea'uipment.The Lessor expressly disclaims all warranties,either expressed or implied,including any implied warranties of merchantability or fitness for a particular
purpose.and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment,The Lessee agrees to indemnify and hold
the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other inciderital damages,even
those damages caused by the negligence of the Lassor,including attorney"s fees,arising out of,connected with or resulting from the use ol IN�equipmer-.,.including but not limited
to,the manufacture.selection,cipliverv.possession,use,operation,or return of the ecfui'oment.
i6, r.OU'EUVIOM CUSIS.T'le Lessee a�rees to pay all reasonabi(.collection attorney's and court fees and other expense5 Involved'if,Me oy��;�ergos�3�entcr-re-ment of
L'he! , 's duhls under this contract.
9. REPLACEMENT OF MALFUNCTIONING EQUIPMENT.If the equipment becomes unsafe or in disrepair for any reason,Lessee agrees io discontinue its use and to notify Les-
s�lr.Lessor t�Jli repair or replace the equipment with similar equipment in good working order if available,and if the defectis the result of norms!use.Lessor is not responsible for any
incidemal damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto.
10. DAMAGE WAIVER.A six'percent(60"0')non-refundable damage waiver is applied to the cost of all rental equipment.This cost is only minor repairable damage,and is not to be
construed as insurance.The dimage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Mincirdamage is defined as darnage that can be repaired for
an aniount less than six percem.t(,6�O)of the equipment's rental fee.
11, PROTECTION OF EGUIPMENT It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment.
Tiie Lessee must protect the equilornent until it is returned or until the agreed pick-up tirde and date.
12, THEFT OF EQUIPMENT Th..Lessee agrees to pay for equipment(at is replacement cost when rented)for all types of theft or nysterious disappearance,Darriage Waiver does
13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in holding an outdoor tented event.Lessor will endeavor to minimize said risk,however,should
'he tent-nq become uristabledue to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee sha!I still be liable for payment in full of
a|`chmges.
14. DIRTY,OR DAMAGED EQUIPMENT Lessee agrees topay for any damage to rented equipment regardless of cause,except reasonable wear and tear,while equipment bout
of possessiort of Lessor.Lessee also agrees to pay a reasonable cleaning charge for all equipment returned dirty Accrued rental charges uannmbo applied ngaina\the purchase
or ccst of repair or damagedgoods.Rental Equipment damaged beyond repair will be paid for by Lessee at Replacement Cost when rented.The cost of repairs will hm borne by the
Lessee.whether performed by'he Lessor,orat the Lessor's option byothers.
15. LOSS 0R DAMAGE,Tb the extent that d mo to the equipment ic not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss o, of damage
m the|eaveinquiprent from any cause.Noloss of or dxmu to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of
/e'ca!feea Lessor aha|/have the n�iun of repairing nr replacing thooquipment.andLeusoeoha||bomopunoib|efornuohuos{s.
18. PAYMENTTERMS.We mquiea valid Visa,MasterCard.American Express ur Discover card number to make u reservation unless the renting Kmequipment h pre-
arranoed av:'mnt at Par�Time Rental,The credit card number shall secure the reservation until the date of the event.If a credit card is not presented at pick-up,Men a cash security
oouanit�JUzl to the replacement cost of the equipment is required in addition to the rental fee.
1.7 m$icmwi||�wsu�en(�u25�ounce)�ion�e��heer�e�sema noi�camm||edwithin�ir��Ohj����e��m�Th�policy �p ea
. � . na�mangae
nc|uUi/��xospwhoha�pr*'a'm"goduucoun<a��pnriy�moRen�n| Conce||�iono[in0�ah|*and
sov�/.`'r�p��r'��'^rr°'`' ",'/��`� �'�`�^.��`o
`/',*KJP� is made '/ockepuark.Exim charges will esuiim deliveries t: u|�vao us- x} nnyaa:�trs time.0 n,n*+d.
se, ,L,Cs[-,(,)I InJide set lip and Knock cl,�_wn of tables andchairs,if this service is required,arrangement should be
Ciir�te�i ii.n,,,arrangements ate made and this service is desired on deiivpry,our driver must call for authorization.If time permits,we will try to accommodate you after quoting the
nror e Or,pi:-,k,up v;riere no prior arrangements have been made and equipment is not knockeddown and assembled in one sheltered area,'tables and chairs wi!'be left until the next
A:1�n P c,&%v cam he sr heduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up.
Rf"PARATiON OF SITE.Lessee agtees to have the site upon which the equipment is to be erected,free.and cl:�ar of all obstacles,nalLiral and man-made,pricr lo the arrival
0�11-e Les�cir's work crew,Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equilornent and decorations shall be oeaied and taken from
the site.1�''he Lessee fails to do so,then Lessee shall pay all costs involved for any delay,additional rental,and all cost's including collection arid egal expense.
20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground Facilities,in the vicinity of the Equipment installation,clearly marked prior to arrival of Lessor's work crew.
Lessee assumes full responsibility for damage to all Underground Facilities,To identify Underground Facilities,Lessee must rail one week prior to installation.CALL BEFORE YOU
DIG,800-382-5544,
21. SET-UP/TEAR DOWN.Setup and/or tear down of equipment is also available.Party Time Rental will be happy to quote a charge to the ct;slorner based or,the rental item to be
set-upitorn down.Any equipmeAnt not previously scheduled to be set-up or torn down will be assessed normal set-up/tear down charges plus a minimum S50 tee,
22, IDENTIFICATION.When picking up rental equipment at Our location,we require a valid Indiana Sate Driver's License.For insurance purposes,we are requir d to photocopy',he.
L;�ssee's license.
2i EQUI''�MENT USE.licon up or accelpting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on h.,w to safc!y use the equipment.
houIJ a , m..),v,,ork orooerly please contact Lessor as soon as you have discovered the problem.We will either provide further instrlucti��;i or t-,,e will ied
YT
k; -jr ac �_ntlnq delivery of equipment,:)e sure that you have received all of the items that you reserved.Provided that the items a,& Vr�o!C,�.ccppta�Dle,we must be
1,,order to rennedy the situation.The Lessee shall use the equipment in a careful and proper manner.
'�2, UOU100PZED DAMAGES.It,,the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered eq,tip,�. the sGie resDonsibilitv
d to
'RA5117Y.If any rr,,Js�tiot this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted felqm!'-,is Pentai��qi-eernent,"Ut SUCh
nvaii,lity tect other Provisjons that can be given effect in the absence of the invalid provisions.
26. A77 ORNEY'S FEES.It the event that either party files an action in telation flo this Rental Agreement,the Unsuccessful party in tne action shall pay io the surcessful party,in
ao�;ticm li:;all other surris'hat either party may be called upon to pay.a reasonable sum for the Successful party's attorney's fees.
27. LiNENS.'Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS IN ANY BAG-mildew will result.If there is obvious damage
suchasm,ildaw,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were a sale.Return ail linens dry and iree of waste.
2& COOKlNG UNDER TENTS.Lessee agi ees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assimies full responsibility and costs incurred
for ban-age.and or cleaning exPense to ten,tops due to cooking processes under or near tents.
VOUCHER NO. WARRANT NO.
ALLOWED 20
Party Time Rental
IN SUM OF $
7250 N. Keystone Avenue
Indianapolis, IN 46240
$5,346.79
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1203 Invoice 43-590.00 $5,346.79 I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, November 05, 2012
yj Community Relations
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No 201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
10/26/12 Invoice $5,346.79
1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer