HomeMy WebLinkAbout214486 11/14/2012 CITY OF CARMEL, INDIANA VENDOR: 00350637 Page 1 of 1
ONE CIVIC SQUARE CARMEL INTERNATIONAL ARTS FESTIVCHECK AMOUNT: $25,000.00
ye�•�o CARMEL, INDIANA 46032 ATTN*ROSEMARY WATERS,PRESIDENT
9* OM 14 S RANGELINE ROAD CHECK NUMBER: 214486
CARMEL IN 46032
CHECK DATE: 11/14/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
504 4355101 25, 000 . 00 2012 CONTRIBUTION
.�QyiTxs�;.
1
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between The City
of Carmel (the City) and a,� ,-t1 j'i:+-('l ,off-( OF L e/Grantee), is executed pursuant to the
terms and conditions set forth herein. In consideration of those mutual undertakings and
covenants, the parties agree as follows:
1. That on behalf of a not-for-profit corporation, I,
an authorized representative of Grantee, am
applying for A City of Carmel ("Grantor") Arts Grant.
2. Purpose of this Grant Agreement. The purpose of this Agreement is to enable the
City to award a grant oft) Dollars and 01 U-Cents ($XXX,XXX,XXX) to the
Grantee for the eligible costs of the project (the "Project") or services as described in
Exhibits A and B of this Agreement. The funds shall be used exclusively in
accordance with the provisions contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. A description of the proposed use of the grant funds (EXHIBIT A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Carmel a year-end report for
each year, describing how the grant was used and the impact of the dollars received.
This Grant award may not exceed one third (1/3) of Grantee's combined contributed
income, revenue of sales, and/or ticket revenue from the previous year. If the Grant
amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to
provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall
be performed by a Certified Public Accountant ("CPA") who is neither an employee
of Grantee nor a member of the Grantee's Board of Directors, to be provided to the
City of Carmel by March 31 of the following year.
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8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply Grantee
with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1-7.3. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program. Additionally, the Grantee is not required to participate if the
Grantee is self employed and does not employ any employees.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its officers, employees,
contractors, subcontractors and/or agents are employees of City. The Grant amount
set forth herein shall be the full and maximum compensation and monies required of
City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
3
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
15. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have mad and executed this Agreement as follows:
( UCH
Q Fe ({Grantee")
By: 11
Printed Name of Officer: N Title:
Date:
CI'T'Y OF CARMEL (`Grantor")
By:
James Bramar , Mayor /
Date: 2 n l
ATTEST:
Date:
If you have any question concerning the City of Carmel's 2012 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Carmel,One Civic Square,Carmel,!N 46032,Phone 357-571-2483,skibbeia)carmel m Eov
4
March 26,2012
Mayor James NTF
ww _ "N9TI Brainard
4 City of Carmel FAW'�'7 One Civic Square
�'� Carmel, IN 46032
�t
9RTS �w Dear Mayor Brainard,
It's time to start planning for our 15"'Annual Carmel International Arts Festival. Last year was
great except for the weather. I believe our artists were top notch last year and I have the sense that
word is getting out about how great our Festival has become. I also know that our all volunteer
board and volunteers get rave reviews from the artists. Overall,the artists were happy,the Carmel
officers community was ecstatic. The main reason for this festival is to showcase our wonderful City to
visitors—I believe we succeeded in our mission. Our Board is requesting$25,000 for our 15"'
Rosemary Waters Annual Carmel International Arts Festival from the City of Carmel.
President We are looking forward to 2012 and we already have the dates reserved with the City of Carmel
Jeff Worrell
Board of Public Works. The dates are September 22 and September 23,2012.
Vice President Last year we did not receive funding from the City of Carmel. We cannot continue to operate
Sandy Barretto without a sizeable grant from the City.
Vice President Enclosed is our P&L Statement. Our festival could not maintain its image of a well managed,
well run event without the generous funding from the City of Carmel. This will be our 5"'year of
Gary Frey our festival in the Arts and Design District and we know how to run it professionally. We
Vice President continue to pay for off duty police security and it was extremely effective which is very important
for our image with the artists. Entertainment for the festival continues to be one of the top
Joan Cimino expenses. We have a wonderful line up of entertainment and most have been with us throughout
Vice President the years. We had two stages this year to accommodate the entertainers and to stretch out the
crowds to the roundabout on 4`h Ave to the West.
Elaine Bass
Secretary/Treasurer We received$7,000 from other sponsors last year and that was down from the previous year. I
have John Walls of Drewry Simmons Vornehm, LLP filing to see if we can get the 501 (c)(3)
Board Members designation in lieu of the 501 (c)(4)we currently have. I believe if we can get the 501 (c)(3)
designation we will be able to apply for grant money through Legacy Funds in the future. We also
Douglas Haney have some other ideas to bring in some revenue to support the festival. We continue to receive in
Doreen Squire Ficara kind sponsorship from The Current in Carmel. They are very generous in free advertising that
Cherie Piebes doesn't show up on the P& L Statement. Their sponsorship played a huge part in our success.
Lee Goodman
Lynda Pitz
Michael Godfrey The City is fortunate that we have such a dedicated all volunteer committee that loves putting on
Cindy Roberts-Greiner the annual Carmel International Arts Festival.
Bev Weaver The Carmel International Arts Festival Committee would like to thank you in advance for
Pat Hite consideration of our request of$25,000. If you have any questions,please feel free to contact me.
Jon Olson
Bryan Ferry ,S{ncerely,
Kathleen O'Neil Steven !I ,�y, C,�l
John Walls �Rle' arry Waters, r dent
14 South Rangeline I' ad
Carmel, IN 46032
573-9602
"Exhibit A"
Proposed use of Grant Funds by the Carmel International Arts Festival
Please refer to our P & L Statement. These expenses less income have been fairly
consistent. Our expenses do not vary drastically from year to year. Our income is
based on Artist Entry Fees, Donations (sponsorships) and Food Vendor Entry Fees.
Last year we did not receive any money from the city and this reflects the fact
that we had expenses over income of $17,320.12.
Our expenses are really almost the same every year. There are not a lot of areas
we can cut back on and not adversely affect the festival atmosphere and quality
of the whole event.
12:45 PM DBA Carmel International Arts Festival
03/26/12 Profit & Loss
Cash Basis January through December 2011
Jan-Dec 11
Ordinary Income/Expense
Income
Artist Entry Fee 23,275.00
Childrens Area Receipts 452.65
CIAF Donations 7,000.00
electrical booth fee 600.00
Food Vendor Entry Fee 4,275.00
Ice Receipts 200.00
Jury Fee 3,950.00
Money Market Interest 93.96
Print Sales 755.00
Total Income 40,601.61
Expense
Advertising Expense 2,324.00
Artist's Awards 5,332.44
Bank Service Charges 46.00
Breakfast for Artists 458.32
Coffee and Water Expense 214.56
Contract Labor 210.00
Dues and Subscriptions 220.00
Electricity Hookup expense 2,781.00
Equipment Rental
Generators 3,525.75
Portable Restrooms,Inc. 2,400.00
Tents 3,668.30
Total Equipment Rental 9,594.05
Festival Entertainment
Entertainers 9,150.00
Entertainment Activities 2,850.00
Total Festival Entertainment 12,000.00
Golf Carts 1,491.00
Ice Expense 250.00
Insurance
D&O Insurance 980.00
Liability Insurance 1,100.00
Total Insurance 2,080.00
Licenses and Permits 100.00
Miscellaneous 1,018.50
Office Supplies 337.90
Police and Security 2,510.00
Postage and Delivery 436.65
Print Expense 810.53
Printing and Reproduction 2,779.25
Professional Fees
Accounting 360.00
Total Professional Fees 360.00
Radios 432.10
Scholarship 1,780.00
Stage 4,650.00
T-Shirts 2,261.55
Tents 19.25
Trash Bag Expense 166.64
Pagel
12:45 PM DBA Carmel International Arts Festival
03/26/12 Profit & Loss
Cash Basis January through December 2011
Jan-Dec 11
Travel&Ent
Entertainment 786.95
Meals 134.04
Total Travel&Ent 920.99
Website 2,337.00
Total Expense 57,921.73
Net Ordinary Income -17,320.12
Net Income -17,320.12
Page 2
"Exhibit B"
Budget for Calendar Year for the Carmel International Arts Festival
Income
Artist Entry Fee $23,625.00
Children's Area Receipts 500.00
CIAF Sponsorship 4,000.00
Electrical Fee 600.00
Food Vendor Entry Fee 4,000.00
Jury Fee 4,000.00
City of Carmel Grant 25,000.00
Total Budgeted Income $61,725.00
Expenses
Advertising Expense $10,000.00
Artist's Awards 5,000.00
Breakfast for Artists 500.00
Coffee and Water Expense 200.00
Contract Labor 200.00
Dues and Subscriptions 200.00
Electricity Hookup expense 2,750.00
Generator Rental 3,500.00
Portable Restrooms 2,500.00
Tent Rentals 3,500.00
Festival Entertainment 11,000.00
Golf Carts 1,500.00
Insurance 2,000.00
Licenses and permits 100.00
Sponsorship framed gifts 900.00
Office supplies 300.00
Police and Security 2,500.00
Postage 500.00
Printing and Reproduction 2,500.00
CPA expense for filing taxes 350.00
Radios 450.00
Scholarships 1,750.00
Stage 4,650.00
T-shirts 500.00
Trash Bag Expense 150.00
Sponsorship recognition party 750.00
Website 2,500.00
Total Budgeted Expenses $60,750.00
Net Ordinary Income 075.00
State of Indiana
Office of the Secretary of State
ARTICLES OF INCORPORATION
of
CARMEL ARTS FESTIVAL,INC.
1,SUE ANNE GILROY, Secretary of State of Indiana,hereby certify that Articles of
Incorporation of the above Non-Profit Domestic Corporation have been presented to me at
my office,accompanied by the fees prescribed by law and that the documentation presented
conforms to tawas prescribed by the provisions of the Indiana Nonprofit Corporation Actof
1991.
NOW,THEREFORE,with this document I certify that said transaction will become effective
Tuesday,March 21,2000.
In Witness Whereof,I have caused to be
;`T affixed my signature and the seal of the
• •••"'•• � ® State of Indiana,at the City of
�•.•'�il�� , ' ®� Indianapolis,March 21,2000.
r
L
bo
�+ ''�`" SUE ANNE GILROY,
SECRETARY OF STATE
2NOD32 400120/2 0"32422321
-\RTICIA's OF INCORPOR \1 ION
CARNIIC1. :\121S I F.S l\ \1--1 M .
I he undcul ned nlroll)ol,ltol. dc>utn:- I„ 1,),Ill ,� n„lil r,,lil „nl,, t.,t:,.•:
to as the "('oriuu';+11011"), Ixn'suant to tilt-pio\l,wn,of lilt..
(IleIeIll;il`ler lel'l;l�letl In a, the ��•\il��). \\i\tll\> Ih,' lullu\\iU:' \�11� �, ��! II�.,,•.I,��:.il „
\1: 11( 1 I I
I he n;uni of the ('orlu,i;ulun I, (',umcl \rl, I c,ll\.tl. In.' Ili,t, �n.:'I
fhc ('oryu\raliolI I, ,I Iuihhe hCHC1-11 rt+iiu,l,ltn+n oI .nlI/ d \, ill, '.. :, r•
c( ucatlolud h111-p'�,cs \\Ilhul the nlcmllwu•ICI tie,lum 51)1(c a �l „I li,
;c,tilt-salrlc I)t,l\ ht- ❑ni-ncicci Ifoltl nfn� !u lntlt.. .n i )c,',1nryn n in :,,'.I,i,•
smlc'ti l-•\-hilt- la\\ A, Ihu, IIMIlCd. the Iuullo, IM \\hi,h tilt ( ,,il)oIJI11 ..All;1[11111:11 ar(s Icsti\al Ill the ('II\ of (:unlcl. Iu,II,nLi. ,nld to 11,11, tilt t—"C I .II ;+.I•';.,
the Iuoulolion Ill the ;ills and ;Irt, educuhon h\ don.rinl,, Mollie, to II:II, .Ili
or;anvalium and by I)ro\I+Illt,! ;trts scIlklLw hli,,. 'Ind t„tr:n);,Ir1 .ul\ .111d .111 odd 1.+\\It,! I,..,. ._
htch ,I non-Itrolil co I\or;tlton 11w\ he incnrl�owled and „I,Lral, ;unit-! III, \,'t
\I:_I 1_(_i 1 111
Ill IU+I of
I he period (It ll111,; ,\Illc I Ilse(',wptII;Ill,ItI -h,III \,+nliuuC I, ICI I,,Iu.:;
the nanlc of the ILe_I;lelt-d •\uc-nt I, I),nI I,I, ( }I.IIK.- .Md 111, , .
Off"Iee at which the IZe_;I,tel"icl A!!t:nl nm\ hi lk."Ich,'d t,-1 l I I'm Owl m 1)I;1,. t
AR 11Cl-F ``
Mcntbcrshin
The Corporation shall have no memhcr.s.
Alt I•I(j V. VI
I)ncctols
Section 6.1. NI.In1hC1'of Directors. The initial numhel of Dircitor, IS
the number of Directors of the Corporation and their election shall he 11\cd by Ihr t ode of li"-1 .iv.,
of the Corporation, but in no event shall the number he Icss than ilucc(3).
Section 62. Names and Addresses o(thc Directors. 1 he nantr.and pn'l olliee of
the initial Board ol'Dnectors are:
Name \ddic„
Ronald Carter I.�1 1 RldLv Rood.( .Mlle. Indiana
Douglas C.Haney 49 l lawthm'nc I)rnc,('ai tile l. I it,Iw c(-WG??
1clflcv worl't•11 4973 1.,,ex I)tnr.( atmcl. InJtano 4WO.
Section 6.3. Jerms of Directors. DI)CCIO15 01'11112 Corporation shall he elc•CIrd (oi >u;It t nt
as may he fixed by the Code of By-Laws of the Corporttion rind shrill. 11 thr lip-I .w, ,hail
provide, he divided into as many groups whose term; of ollice e.Xpnc it (titicrriii tin r- .t 11 1,
Hy-Laws shall provide;provided, however, that no terns of ol,hce shall eontuwr loner 111,11! il\ 1
years.
Section 6.4. Removal of Directors. Anv w all n)cmbers ol,thc Rom-d of 1)trce101, of the
Corporation may he removed at any lime, with or wuhout cause, hN•a vote of the tnalortt\ of ill the
members of the Board of Directors held(lurms any n)eclu) ol•thc Hnard ol']MCCInI,r;llled
(or that purpose.
ARA KIT, yll
Incotpolmor
'File name and addruss of' the incorporator of the ('orputattun is I)otr_Lu C 11;1111\. a'(
Hawthorne Drive, Carmel, Indiana 4OW3.
/t l A W I I I A„%11"11O(11\1)NP,I A N I,(01 M It A)I)III I,1\t.141•D- /_
\RI !( i I_\ Ifl
I)rov Isla(.. fol 111e 'Ind
('on�luct ,)(`Ihc r\I\i1_.11r,ol\ih�(_I)rll,li.ttn,n
ticction S i. f'o\\crs. (o c.u'ry out the pMj)0')cs ,ct lt,illt ah,1\e. III,-( •• ;.,• .,: •:
tllc pot\cl:'s cnuntcl-:11Ccl in the Inrllan,l \„nprnlit ('( rin,l: lloll \"I „I
:uncildcd iron) un1• to Iintc, I)' h0\\r\cl' 'II-d I10 I\\
\rueicti or:lily pro\r;lon td';ild .\ct oI ,ut\ Odic) l.l\\• the( ,)rporatl,m "\I1;lh 1,,i
.111\ C.\icot parllclputc in,of Inlen-cnu nt 611L:111&11''. the puhll,hnl,t,lI ,ll, Ihu11 ,'.•.; :.it :::.
p,)Iillcal cantpal n on .u1\ c.tn,htl.11 I,)I I,uhh
.Ickviuc;cunsisl of Carr}ill.,of JIIO(M�.uula of other\\I;e.tttenllunl_ I., n (;r.er.,
11 cJI*I V Oil ally Diller act1Y'llles lll)1 pCIIII111e(I it) he C.Irllctl 011 h\
(\come 1,1\ un(Icr Sccuon >01(':P ) oflhe h"cl."'d 'ZC\entle I ,,,t. „i
pro\isiun of any lulurc t uilc(I re\cuue 1,1\\ I or h\ .t curp,uatloll, c,lilt!
(Ic(Iuclthle under Scctiiul I71o(c)(_') of the Intcrn.11 Re\enue t ,,tic ,,t 1I, 1''I
pro%ISI(In of any future l_initcd Stated IC\crluc Lt\\ I
Section 3 ?. Restriction Uport Inurcnlcnt of \ct I ,trnln \o palt Ift.' ::,I
file C0I'I)0I'4t101) silaII II)LUC 10 1l1C heIICI-II 01•or he dtStI Ihlltctl l,)• 11; illc11)11 C I!!!,
olhta p1 i\at iIIdi\itluaIS, c\ccpt dial the (',)rp)I attoII ,II,[II he aulh, ]
rcasNwhQ cmnpcnaahml Am scr\Ices Ielu!cre\! mul t,) (lake pa\(lent;.tu,f t!l,r.: `:. :•
of the purposes set firth ill Arndc Jl hcreol'
section 8 3. Restriction t;I)on ACCCI)iuncc of(illis \,I _In;o m ,uhcl
Corporation shall he aCCCpte(I by the (01I)M:1u011 11 the u,e or
contnhuuou IS Soiled to ,uty cun,!nlon "kWh I, ntcon,utcnt \\Ith the
cis smied herefil.
Section 1.4. Dissolution t'pun tlnsolrluo(, file net .I;,el. 01 tit, t -:p..;,l;.,
nilnslCITC(I l0 SUCH n011pr011l corporation of C(lrl)kMItit)lli \\hWh .Ile III It ,L:�::
\\loch are orualui.c(I at such tinge fix purposes suhmonnally the s:ul)c,I; tho;c,`1 (i.c t ,5r!nu.; ;•,'. .., .
\\hich qualify;u such time cIx C.\01711)1<x alui;uu>nS undc),Sccuoi) �[H lcu ;> 'I the hllcrn.l; R
(o(ie of 1986(or tits clviv )olulby p ovisions oF ain Iluurc 1 nuetl ltji,,
ol'Uirctaors ol'thc ('nrpuralion I(:t\' \Jetcrnunc
,y Am SQ. I)lstniurinn)s of hicomc I A ('olpor.lU,)n ,i).l!t
I11X;th IC yc:n' al such Iin1C ;111,1 in Sikh Invu)er as not to hcconle ,uhict,1 t,) lh.' !.,\
uu:onlc inlposccl by .5ccllon 49-4:)_ of !hc 1111CIIIA RC\cnnt' ( )dc ,)I I') I, ,•,:
pro\-ISion nf';n)y I ItIll-c linilc(I Slates rc\cnuc 1.1\\ I
St_cnt)It_ti_O. E?roitthiletl i_i:ui,,lcti,>n, II it .11- t n': 1;
R('terluc Scr\Ice That the (•orpoI;II loll is d':Ic1nuIlco to he ,I J)n\•Ile I,IunJ.lu.vl
ol'scction )(J')(a)u1 tflc 1(lcrnal RI:\i.•l111e( Ode,11 1'1'111,11 till"1llesp, n,!In
(III ilcti States rcvcnoc,I;r\\), I shall not• fur 0) it)n,' aS a eonMUCS 10 he .I ;)1 r.,1',; n t:n, Y,
,II('ll IlIcalt(1L;. C11 ;;1 e Ill :111 oI'IIIC follt)\\ II',Ilt;ae11011" or(It) .I11`. ,,t ii:e I",I, '\Iii l'
(a) Engage in any act of sell-dr;tlulg as dClined In S1CU0n -l94) d) 111 the lnt.rn.11
IZCVCl1lIC Code oh 1986(or the COrresponding pro\ision of an\ (uiurc ( nucd tit.It ,
revenue km,);
(b) Retain any excess business holdin-s its dclmed rn Section -11)-1;1C) oil the
RCVCnLIC Code of 19St\(Or the COrresponding provision Ill ally IIuttnc ( nucd li.Ile,
revenue law):
{c) Make any investments in such nlanncr as to suh)ecf n to t.l.. under Section 1111.: of
the Internal RC\enuc COLIC ol, 11MO (or the Corrc>p\lndm_ prl\\1;11)11 of .ut. ..,
United States revenue la\v);or
(d) Make any taxable expenditures as defined in SCCIIVM 4945(d)of the Intcmal Rc\cnuC
Code of 19S6 (or the corresponding pro\,ision ol'any lutttrc l.'nitcd Sm(cs re\Cnuc
law).
Section 8.7. Interest ol'Directors in Contracts. Anv contract or other trulsacuol; hcI.\eCn
the Corporation and one or more of its Directors,or between the Cotporation and am firm\If 1.\h1C:1
one or more of its Directors are members or employees, or in \rhlch the\, arc interested.of hct\\ccll
the Corporation and any corporation or association of which one u1 more of Its 0irccim, .t:c
shareholders, members,directors or employees,or ut which they arc interested, sluff he \and t,,t ,II!
purposes, notwithstanding the presence of such Director or Directors at the meeung of the Board of
Directors of the Corporation which acts Upon or Ill I-CfCI'e1lCC to such COnn-ect Or trarlsaCinm, an\i
notwithstanding such Director's participation in such action, if the fact of such Interest shall he
disclosed or known to the Board of Directors and (Ile Board of Directors shall, ne\crthele,s,
authorize, approve and ratify such contract or transaction by it \otc ofa nm)orir\ of the Duect,wI
present, such interested Director or Directors to be counted in determining Miether o yuonnll ;>
Present,but not to be counted In calculating the majority of such quorum I)CCCssary w earn such ctr.
provided, however,that such contract or transaction shall be at arm's lCn th ,In.l not \Iolatt\e\I[ th,:
proscriptions of these Articles against the Corporation's use or application u(' Its fund; fur hII\at
henefit.
Section 8.8. Indemnification of Directors,Officers and Employees. 'I he Corportu\\n ;hall
indemnify any indlvidual made a party to any action,suit or proceeding by lea.,lnl\ll the fact that ,;:r',:
IndividUill is or was a director, officer, employee or agent of the Corporation against Al lath 'It_. .ul,!
reasonable expense incurred or suffered by such individual in connection thcic\\Ith. If
(a) the individual's conduct \vas un good faith; and
(h) the lndividual rcasomtl)ly hclic\cd.
(i) in the Case of COMduCI Ill the Inds\ldWIl'; 01VIClill CapaClt\ \\Ith tl,:
Corporation, that the individual's Conduct \\a, ill Its hest nuCr ,t,. .Iir\I
/ 1.1\�I II\l'i\I1'111)1 I\II\Il I\II 111111\I 11 .\II 111 I I\I,1 1IIIV 11111
_..l
(ii) in all other CaSCS, that the uuti',telual's condom %�.I, Al IC.I,I nod oppo,Cd
to the Corpor;Iuon's hest Interests; .Intl
(C) Ili the case of any Crunutal pntrCUlut ;he I Ill!I�Idu.tl CuhCr
(1) had reasonnhic causC to hChC\C lhC IIlLh ufual',ConduCI \�.I, LM fil(.
(l)) had no rc:uonahle c.wsc it) hchc%'' the I11d1%Idu,Il's conducl ,ll„,
unlawful.
The terms LISCd in this Article Fill shall lw%c the sallw nlC;unn .t, ,cl hiIlh In R
seq. Nothing contained in this Section shall limit or preclude titC .Ihilitt, ,,f ;Ile
othettivise indemnify of to advance cxpcnscs to a+I� director olliccr, CmplovCC or.IgCnt
The rights of indonutilication, rcimburscmCnl :nd :Id\.utcc pad ntcnt, ,Ct forth
not he deemed CxclusivC oCany other rights to ahICh such utdn Iufual nlav he Cnti(iCd .Ipalt tronl IhC
provisions of (ills ArtICIC, arld shaft inure to the hcnetit of the hCtrs and legal rep) C,of such
individual. This section shall he construed In a manner consistent l%ith the pioxnpUon, of th ,
Articles against the Corporation's use or a{)pllCatron ul'It, funds Ior pt\ate hcnellt;.
Section 8.9, Code of By-Laws. The Board of Directors of the Corpmmion shall it„.;
power to make,alter, amend or repeal a Code c,I'By-L,ms pro\idut” I61' the nuCrnaf ICgui.I!„•,t .::,:
conduct of the affairs ohthC Corporation. pro%uled that a mother of Dncctors cctzi,ll t,I ,I m.u,-:I:: .
the Board of Directors votes aflirmanycly for such action
Section 8.10. Amendment. l hose ,\rtIC1eS only hC the ,I(tirm.tn\c
majority of the Directors, provided that a number of Director; Cyu,ll to a m.11, its 01 ill,: I1o.i;•_' ,
Directors votes affirmatively for such action
IN WFFNI LSS WHEREOF, the undersigned does hercb� execute these AruclC,
Incorporation as ol'thts 1(0 day Chit ?I)t)t)
Duu�l.ts '. II.uIC�
�
11.1i 1111.111Y UU.1U)Nil-till" I, UU4Il,l, uhl'UUi
DOUGLAS C. HANEY
ATTORNEY AT LAW
49 Hawthorne Drive
Carmel, Indiana 46033
(317) 843-2062
March to, ?()ul)
Indiana Secretary ol'Statc
Corporations Division
302 West Washington Street
Room U-018
Indl.ulapolls, Indiana 46204
ftE:: ArUClcs of Incorpur,tuwl III
Carni,!l :\rte Fesu\al. Ins
Dcar Madam:
Enclosed are two(2)originals and two(2)copies of'the Articles Of fncorpor.luon Ot C,un:cl
Festival, Inc., as well as vloney Order No. 0482551 in the amount of 53tt.(M. plc.u': tilt lhcs':
With your office and return a file-stamped copy of same to me at the uhu%e
stzunpcd, self-addressed envelope for this purpose.
Do not hesitate to contact me with any questions you mad h.lVe
VCI'V truly yours.
las C. 1'fanCv
Attorney at La\1 '
;dch
EriclOSUCCS
Indiana Department of Revenue
Indiana Government Center North Indianapolis,Indiana 46204
0 Indiana Nonprofit Sales Tax Exemption Certificate
(This certificate may not be used to collect sales tax)
Form NP-1
State Form 51065
(4-03) Date Issued Taxpayer Identification
05/13/2003 0111657164 000 4
0300018834137
CARMEL ARTS FESTIVAL INCORPORATED
49 HAWTHORNE DRIVE
CARMEL, IN 46033
Organization is only exempt from payment of sales tax on purchases for which the organization is granted exemption.
(Detach here)
Qualifying for sales tax exemption requires the completion and filing of an application form prescribed by the Indiana Department of
Revenue.The taxpayer Identification Number(TID)above must be provided to the retailer if purchases are to be exempt from sales
tax.In addition,to qualify for sales tax exemption,such purchases must be used for purposes described in Information Bulletin#10.
The TID must be used on Sales Tax Exemption Certificates(ST-105)when making qualified purchases.
The fact that an organization is granted exemption from income tax by the federal government,or that it at one time was granted such an
exemption by the State of Indiana,does not neccessarily mean that a purchase made by a nonprofit organization is exempt from sales tax.
Requirements for Sales Tax Exempt Purchases by Nonprofit Organizations:
A. Purchases by a Nonprofit Organization for its Own Use:
1. In order to qualify for sales tax exemption on purchases,a nonprofit organization,must satisfy the following
conditions:
(a) The organization must be named or described in IC.6-2.5-5-21(b). Organizations named or
described in this Code section are organized and operated exclusively for one or more of the
following purposes:
Civic Charitable Educational Fraternal
I Literary Religious Scientific
(b) Included in the above general organizational categories are the following specifically named
types of nonprofit organizations:
Business Leagues Churches Convents
Fraternities Labor Unions Licensed Hospitals
Monasteries Parochial Schools Pension Trusts
Shared Hospital Services Sororities Student Cooperative Housing
2. In order to qualify for sales tax exemption,purchases must be used for the same purposes for which the
nonprofit organization is granted exemption.
3. Purchases for the private benefit of any member, director, or officer of the nonprofit organization, or
for any other individual are not eligible for exemption. Purchases used for social purposes are never exempt.
B. Purchases by Nonprofit Organization for Resale:
Purchases of tangible personal property purchased for resale by nonprofit organizations are eligible for sales tax exemption.
I -
"EXHIBIT V
Carmel International Arts Festival
Audits, reviews or compilations available describing the financial condition of the
Grantee
We have never been audited.
71056
Short Form OMB No. 1545-1150
990 �� Return of Organization Exempt From Income Tax z®� 1
Form - Under section 501(c),527,or 4947(a)(1)of the Internal Revenue Code
(except black lung benefit trust or private foundation)
►Sponsoring organizations of donor advised funds,organizations that operate one or more hospital facilities,
and certain controlling organizations as defined in section 512(b)(13)must file Form 990(see instructions) tint,,.PtbLFC::
All other organizations with gross receipts less than$200,000 and total assets less than$500,000
Department the Treasury at the end of the year may use this form, s;ttt_SpeC,tttiit`i �.
Internal Revenue Service ►The organization may have to use a copy of this return to satisfy state reporting requirements.
A For the 2011 calendar year,or tax year beginning and ending
B Check if applicable C Name of organization - D Employer identification number
Address change 35-2149993
Name change CARMEL ARTS FESTIVAL INC .
l Initial return
Number and street(or P O box,if mail is not delivered to street address) Room/suite E Telephone number
Terminated 1207 DONNYBROOK DRIVE 317-573-9602
Amended return City or town,state or country,and ZIP+4 F Group Exemption
APplica"on pendin CARMEL IN
46032 Number
G Accounting Method: X Cash Accrual Other(specify)® H Check 00- [j if the organization is not
I website: 1s WWW . CARMELARTSFESTIVAL.ORG required to attach Schedule B
J Tax-exempt status check only one — 501 c 3 X 501 c ( 4 1 insert no. 1 4947 71 Form 990,990-EZ,or 990-PF .
K Check!r L_j if the organization is not a section 509(a)(3)supporting organization or a section 527 organization and its gross receipts are normally
not more than$50,000.A Form 990-EZ or Form 990 return is not required though Form 990-N(e-postcard)may be required(see instructions). But if
the organization chooses to file a return,be sure to file a complete return.
L Add lines 5b,6c,and 7b,to line 9 to determine gross receipts. If gross receipts are$200,000 or more,or if total assets(Part II,
line 25 column(B)below)are$500,000 or more file Form 990 instead of Form 990-EZ ..,., ......... ....... $ 40 , 5 9 8
P:art<t:;i .; Revenue, Expenses, and Changes in Net Assets or Fund Balances (see the instructions for Part 1.)
Check if the organization used Schedule O to respond to any question in this Part f .
1 Contributions,gifts,grants,and similar amounts received 1 7 , 000
2 Program service revenue including government fees and contracts 2 32, 553
3 Membership dues and assessments
3
4 Investment income. 4 90
5a Gross amount from sale of assets other than inventory 5a
b Less:cost or other basis and sales expenses 5b
c Gain or(loss)from sale of assets other than inventory(Subtract line 5b from line 5a) 5c
6 Gaming and fundraising events
a Gross income from gaming(attach Schedule G if greater than
$15,000) .......
6a
b Gross income from fundraising events(not including $ of contributions
from fundraising events reported on line 1)(attach Schedule G if the
sum of such gross income and contributions exceeds$15,000) 6b
c Less:direct expenses from gaming and fundraising events 6c
d Net income or(loss)from gaming and fundraising events(add lines 6a and 6b and subtract
line 6c) ..... ... 6d
7a Gross sales of inventory,less returns and allowances 7a 755
b Less:cost of goods sold 7b 1 2 9 6
c Gross profit or(loss)from sales of inventory(Subtract line 7b from line 7a) 7c -541
8 Other revenue(describe in Schedule O) 8 200
9 Total revenue.Add lines 1,2, 3,4, 5c,6d, 7c and 8 . ® 9 39, 302
10 Grants and similar amounts paid(list in Schedule O) 10 1 780
11 Benefits paid to or for members 11
to 12 Salaries,other compensation, and employee benefits 12
d
y 13 Professional fees and other payments to independent contractors 13 3 080
CL 14 Occupancy, rent, utilities,and maintenance 14
w 15 Printing,publications, postage, and shipping 15 3 216
16 Other expenses(describe in Schedule O) 16 4 6 474
17 Total expenses.Add lines 10 through 16 ..... .... . ► 17 54 550
N 18 Excess or(deficit)for the year(Subtract line 17 from line 9) 18 -15 248
N 19 Net assets or fund balances at beginning of year(from line 27, column(A))(must agree with
a end-of-year figure reported on prior year's return) 19 60, 859
N
z20 Other changes in net assets or fund balances(explain in Schedule O) 20
21 Net assets or fund balances at end of year.Combine lines 18 through 20 ► 21 45 , 611
For Paperwork Reduction Act Notice,see the separate instructions. Form 990-EZ(2011)
DAA
Form 990-EZ(2011) CARMEL ARTS FESTIVAL INC. 35-2149993 Page 2
P.at`;f4:.' Balance Sheets. (see the instructions for Part II.)
Check if the organization used Schedule 0 to respond to any question in this Part II ......... ... .......
(A) Beginning of year (B) End of year
22 Cash,savings, and investments 62 , 636 22 45, 611
23 Land and buildings 0 23
24 Other assets(describe in Schedule O) 0 24
25 Total assets 62 , 636 25 45, 611
26 Total liabilities(describe in Schedule O) 1, 777 26 0
27 Net assets or fund balances line 27 of column B must agree with line 21 ... ... .... 60 , 859 27 45, 611
Part>tll;: Statement of Program Service Accomplishments (see the instructions for Part III.) Expenses
Check if the organization used Schedule O to respond to any question in this Part III_ _ (Required for section
What is the organization's primary exempt purpose? 501(c)(3)and 501(c)(4)
SEE SCHEDULE o organizations and section
Describe the organization's program service accomplishments for each of its three largest program services, 4947(a)(1)trusts;optional
as measured by expenses. In a clear and concise manner,describe the services provided,the number of for others.)
persons benefited, and other relevant information for each program title.
28 SEE SCHEDULE O
. . ..... ..... ... . .........
Grants$ 1 780) If this amount includes foreign grants,check here ► 28a 54 , 386
29
. .. .... ...
Grants$ If this amount includes foreign grants,check here ► 29a
30
Grants$ If this amount includes foreign grants,check here ► 30a
31 Other program services(describe in Schedule 0)
Grants$ If this amount includes foreign grants,check here ► 31a
32 Total program service expenses add lines 28a through 31a) ► 32 54 , 386
..<:ft*+j° List of Officers,Directors,Trustees,and Key Employees. List each one even if not compensated. (see the instructions for Part IV.)
Check if the organization used Schedule 0 to respond to any questi on in this Part IV
(b)Title and average (c)Reportable (d Heath benefits,
(a)Name and address hours per week compensation on(ri�utions to employee(e)Estimated amount of
devoted to position (Forms W-2/1099-MISC) benefit plans,and other compensation
(If not paid,enter•0•) deferred compensation
ROSEMARY WATERS CARMEL PRESIDENT
.... ...... .
1207 DONNYBROOK DRIVE IN 46032 15.00 0 0 0
SANDY BARRETTO CARMEL VICE PRESIDE 4T
1207 DONNYBROOK DRIVE IN 46032 2.00 0 0 0
JEFF WORRELL CARMEL VICE PRESIDE
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
JOAN CIMINO CARMEL VICE PRESIDE 4T
........ ......
1207 DONNYBROOK DRIVE IN 46032 2.00 0 0 0
GARY W. FREY CARMEL VICE PRESIDE T
1207 DONNYBROOK DRIVE IN 46032 2.00 0 0 0
ELAINE BASS CARMEL SECRETARY
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
DOUGLAS C. HANEY CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
DOREEN SQUIRE FICARA CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
L.E.E.-GOODMAN, CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 2.00 0 0 0
CHERIE PIEBES CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 2.00 0 0 0
MICHAEL GODFRY CARMEL
BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
LYNDA M. PITZ CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.001 01 01 0
DAA Form 990-EZ(2011)
71055
Form 990-EZ(2011) CARMEL ARTS FESTIVAL INC . 35-2149993 page
P:arfi_I::! Balance Sheets. (see the instructions for Part II.)
Check if the organization used Schedule 0 to res and to any question in this Part II .. .. . ... ... ......... 2
(A) Beginning of year (9) End of year
22 Cash,savings,and investments 0 22
23 Land and buildings 0 23
24 Other assets(describe in Schedule O) 0 24
25 Total assets 0 25 0
26 Total liabilities(describe in Schedule O) 0 26 0
27 Net assets or fund balances line 27 of column B must a g ree with line 21 0 27 0
Partatl: . Statement of Program Service Accomplishments (see the instructions for Part III.) Expenses
Check if the organization used Schedule 0 to respond to any question in this Part III ❑ (Required for section
What is the organization's primary exempt purpose? 501(c)(3)and 501(c)(4)
organizations and section
Describe the organization's program service accomplishments for each of its three largest program services, 4947(a)(1)trusts;optional
as measured by expenses. In a clear and concise manner,describe the services provided, the number of for others.)
persons benefited, and other relevant information for each program title.
28
Grants$ If this amount includes foreign grants,check here ® 28a
29
Grants$ If this amount includes foreign grants,check here . .. .. ..... 29a
30
.. ......... ..
Grants$ If this amount includes foreign grants,check here . 30a
31 Other program services(describe in Schedule O)
Grants$ If this amount includes foreign grants,check here ... ® I 31a
32 Total program service expenses add lines 28a through 31 a .. ... ... 34
Pa List of Officers,Directors,Trustees,and Key Employees.List each one even if not compensated. (see the instructions for Part IV.) ❑
Check if the organization used Schedule O to respond to any question in this Part IV ..
(b)Title and average (c)Reportable (d)Heath benefits,
(a)Name and address hours per week compensation onln titan to employee(e)Estimated amount of
devoted to position (Forms W-211099-MISC) benefit plans,and other compensation
(If not paid,enter•0•) deferred compensation
CINDY ROBERTS-GREINER CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
PAT HITE CARMEL BOARD MEMBER
....... ..
1207 DONNYBROOK DRIVE IN 46032 1,00 0 0 0
JOHN WALLS CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
JON OLSON CARMEL BOARD MEMBER
1207 DONNYBROOK DRIVE IN 46032 1.00 0 0 0
BRYAN FERRY CARMEL BOARD MEMBER
. . .. ..
1207 DONNYBROOK DRIVE IN 46032 1,00 0 0 0
DAA Form 990-EZ(2011)
710M
IRS a-file Signature Authorization
Form 8879-EO for an Exempt Organization OMB No 1545-1e78
For calendar year 2011,or fiscal year beginning , , .. . 2011,and ending _ _ 20 _,,.,
Department of the Treasury ® 01
Do not send to the IRS. Keep for your records.
Internal Revenue Service ►See instructions on back.
Name of exempt organization Employer identification number
CARMEL ARTS FESTIVAL INC. 35-2149993
Name and title of officer ROSEMARY WATERS
PRESIDENT
f?att``F: > Type of Return and Return Information (Whole Dollars Only)
Check the box for the return for which you are using this Form 8879-EO and enter the applicable amount,if any,from the return. If you
check the box on line 1a,2a,3a,4a,or 5a, below,and the amount on that line for the return being filed with this form was blank,then
-leave line 1b,2b,3b,4b,or 5b,whichever is applicable, blank(do not enter-0-). But,if you entered-0-on the return,then enter-D-
on the applicable line below. Do not complete more than 1 line in Part I.
1a Form 990 check here ® ❑ b Total revenue,if any(Form 990, Part VIII,column(A), line 12) 1b
2a Form 990-EZ check here ® X b Total revenue, if any(Form 990-EZ,line 9) 2b 39, 302
3a Form 1120-POL check here ® 11 b Total tax(Form 1120-POL, line 22) 3b
4a Form 990-PF check here ® 11 b Tax based on investment income(Form 990-PF, Part VI, line 5) 4b
5a Form 8868 check here ® ❑ b Balance Due(Form 8868, Part I, line 3c or Part 11, line 8c) 5b
Declaration and Signature Authorization of Officer
Under penalties of perjury, I declare that I am an officer of the above organization and that I have examined a copy of the
organization's 2011 electronic return and accompanying schedules and statements and to the best of my knowledge and belief,they
are true,correct,and complete. I further declare that the amount in Part I above is the amount shown on the copy of the
organization's electronic return. I consent to allow my intermediate service provider,transmitter,or electronic return originator(ERO)
to send the organization's return to the IRS and to receive from the IRS(a)an acknowledgement of receipt or reason for rejection of
the transmission,(b)the reason for any delay in processing the return or refund,and(c)the date of any refund. If applicable, I
authorize the U.S.Treasury and its designated Financial Agent to initiate an electronic funds withdrawal(direct debit)entry to the
financial institution account indicated in the tax preparation software for payment of the organization's federal taxes owed on this
return,and the financial institution to debit the entry to this account.To revoke a payment, I must contact the U.S.Treasury Financial
Agent at 1-888-353-4537 no later than 2 business days prior to the payment(settlement)date. I also authorize the financial institutions
involved in the processing of the electronic payment of taxes to receive confidential information necessary to answer inquiries and
resolve issues related to the payment. I have selected a personal identification number(PIN)as my signature for the organization's
electronic return and, if applicable,the organization's consent to electronic funds withdrawal.
Officer's PIN: check one box only
II Iauthorize DEHMEL & ASSOCIATES, PC to enter my PIN 49993 as my signature
ERO firm name Enter five numbers,but
do not enter all zeros
on the organization's tax year 2011 electronically filed return. If I have indicated within this return that a copy of the return is
being filed with a state agency(ies)regulating charities as part of the IRS Fed/State program, I also authorize the aforementioned
ERO to enter my PIN on the return's disclosure consent screen.
❑ As an officer of the organization, I will enter my PIN as my signature on the organization's tax year 2011 electronically filed return.
If I have indicated within this return that a copy of the return is being filed with a state agency(ies)regulating charities as part of
the IRS Fed/State program, I will enter my PIN on the return's disclosure consent screen.
Officer's signature 0 Date ► 05/25/12
Certification and Authentication
ERO's EFIN/PIN.Enter your six-digit electronic filing identification
number(EFIN)followed by your five-digit self-selected PIN. 3 5 6 3 0 8 5 9 9 8 0
do not enter all zeros
I certify that the above numeric entry is my PIN,which is my signature on the 2011 electronically filed return for the organization
indicated above. I confirm that I am submitting this return in accordance with the requirements of Pub.4163,Modernized a-File(MeF)
Information for Authorized IRS e-file Providers for Business Returns.
ERO's signature ► Dale 1
ERO Must Retain This Form—See Instructions
Do Not Submit This Form To the IRS Unless Requested To Do So
For Paperwork Reduction Act Notice,see back of form. Form 8879-EO(2011)
Daa
71056
8868 Application for Extension of Time To File an
Form Exempt Organization Return OMB No 1545-1709
(Rev January 2012)
Oepartment of the Treasury ► File a separate application for each return.
Internal Revenue Service
• If you are filing for an Automatic 3-Month Extension,complete only Part 1 and check this box ► 1XI
• If you are filing for an Additional(Not Automatic)3-Month Extension, complete only Part II(on page 2 of this form).
Do not complete Part II unless you have already been granted an automatic 3-month extension on a previously filed Form 8868.
Electronic filing(e-file).You can electronically file Form 8868 if you need a 3-month automatic extension of time to file(6 months for
a corporation required to file Form 990-T),or an additional(not automatic)3-month extension of time.You can electronically file Form
8868 to request an extension of time to file any of the forms listed in Part I or Part II with the exception of Form 8870, Information
Return for Transfers Associated With Certain Personal Benefit Contracts,which must be sent to the IRS in paper format(see
-instructions) For more details on the electronic filing of this form visit www irs ciov/efile and click on e-file for Charities&Nonprofits.
> Automatic 3-Month Extension of Time Only submit oriqinal (no copies needed).
A corporation required to file Form 990-T and requesting an automatic 6-month extension-check this box and complete ❑
Part I only ... . .. . ...... ►
All other corporations(including 1120-C filers),partnerships, REMICs,and trusts must use Form 7004 to request an extension of time
to file income tax returns.
Enter filer's identffying number,see instructions
Type or Name of exempt organization or other filer,see instructions. Employer identification number(EIN)or
print
File by the CARMEL ARTS FESTIVAL INC. X 35-2149993
due date for Number,street,and room or suite no. If a P.O. box, see instructions. Social security number(SSN)
filing your 1207 DONNYBROOK DRIVE
return See
instructions. City,town or post office, state,and ZIP code.For a foreign address, see instructions.
CARMEL IN 46032
Enter the Return code for the return that this application is for(file a separate application for each return) 01
Application Return Application Return
Is For Code Is For Code
Form 990 01 Form 990-T fcorpo ration 07
Form 990-BL 02 Form 1041-A 08
Form 990-EZ 01 Form 4720 09
Form 990-PF 04 Form 5227 10
Form 990-T sec.401 a or 408(a)trust 05 Form 6069 11
Form 990-T trust other than above 06 Form 8870 12
ROSEMARY WATERS
1207 DONNYBROOK DR
• The books are in the care of► CARMEL IN 46032
Telephone No. > 317-573-9600 FAX No. 111° If the organization does not have an ffi El
• oce or place of business in the United States, check this box ►
If this is for a Group Return,enter the organization's four digit Group Exemption Number(GEN) If this is
for the whole group,check this box ® ❑. If it is for part of the group, check this box ► and attach
a list with the names and EINs of all members the extension is for.
1 I request an automatic 3-month(6 months for a corporation required to file Form 990-T)extension of time
until 0 8 f 15`12 ,to file the exempt organization return for the organization named above.The extension is
.. ..
for the organization's return for:
9 ❑X calendaryear 2011 or
► ❑ tax year beginning I , and ending
2 If the tax year entered in line 1 is for less than 12 months,check reason: ❑ Initial return ❑ Final return
ElChange in accounting period
3a If this application is for Form 990-BL,990-PF,990-T,4720, or 6069, enter the tentative tax, less any
nonrefundable credits.See instructions. 3a $
b If this application is for Form 990-PF,990-T,4720,or 6069,enter any refundable credits and
estimated tax payments made. Include any prior year overpayment allowed as a credit. 3b $
c Balance due.Subtract line 3b from line 3a. Include your payment with this form, if required, by using
EFTPS Electronic Federal Tax Payment System).See instructions. 3c $
Caution If you are going to make an electronic fund withdrawal with this Form 8868 see Form 8453-EO and Form 8879-EO for payment instructions.
For Privacy Act and Paperwork Reduction Act Notice,see Instructions. Form 8868(Rev.1-2012)
DAA
71056
Form 990EZ(2011) CARMEL ARTS FESTIVAL INC 35-2149993 Page-3
P a `T Other Information (Note the Schedule A and personal benefit contract statement requirements in the
instructions for Part V.) Check if the organization used Schedule O to respond to any question in this Part V.... .... C
Yes No
33 Did the organization engage in any significant activity not previously reported to the IRS?If"Yes,"provide a
detailed description of each activity in Schedule O 33 X
34 Were any significant changes made to the organizing or governing documents?If"Yes,"attach a conformed
copy of the amended documents if they reflect a change to the organization's name. Otherwise,explain the
change on Schedule 0(see instructions) 34 X
35a Did the organization have unrelated business gross income of$1,000 or more during the year from business
activities(such as those reported on lines 2,6a, and 7a, among others)? 35a X
b If"Yes,"to line 35a,has the organization filed a Form 990-T for the year? If"No,"provide an explanation in Schedule 0 35b
c Was the organization a section 501(c)(4), 501(c)(5), or 501(c)(6)organization subject to section 6033(e)notice,
reporting, and proxy tax requirements during the year? If"Yes,"complete Schedule C, Part III 35c X
36 Did the organization undergo a liquidation,dissolution,termination,or significant disposition of net assets
during the year? If"Yes,"complete applicable parts of Schedule N 36 X
37a Enter amount of political expenditures,direct or indirect, as described in the instructions. ► 37a
b Did the organization file Form 1120-POL for this year? 37b X
38a Did the organization borrow from, or make any loans to any officer,director,trustee, or key employee or were
any such loans made in a prior year and still outstanding at the end of the tax year covered by this return? 38a X
b If"Yes,"complete Schedule L,Part 11 and enter the total amount involved 38b
39 Section 501(c)(7)organizations. Enter:
a Initiation fees and capital contributions included on line 9 39a
b Gross receipts, included on line 9,for public use of club facilities 39b `
40a Section 501(c)(3)organizations. Enter amount of tax imposed on the organization during the year under:
section 4911 ► section 4912► section 4955►
b Section 501(c)(3)and 501(c)(4)organizations. Did the organization engage in any section 4958 excess benefit
transaction during the year, or did it engage in an excess benefit transaction in a prior year that has not been
reported on any of its prior Forms 990 or 990-EZ? If"Yes,"complete Schedule L, Part 1 40b X
... . .... ........ ..
c Section 501(c)(3)and 501(c)(4)organizations. Enter amount of tax imposed on
organization managers or disqualified persons during the year under sections 4912,
4955,and 4958 ►
d Section 501(c)(3)and 501(c)(4)organizations. Enter amount of tax on line 40c
reimbursed by the organization ► " ''
e All organizations.At any time during the tax year,was the organization a party to a prohibited tax shelter
transaction?If"Yes,"complete Form 8886-T 41 X
41 List the states with which a copy of this return is filed. ► IN
42a The organization's books are in care of► ROSEMARY WATERS Telephone no. ► 317-573-9602
1207 DONNYBROOK DR
Located at► CARMEL IN ZIP+4 ► 46032
b At any time during the calendar year,did the organization have an interest in or a signature or other authority over Yes No
a financial account in a foreign country(such as a bank account, securities account,or other financial account)? . . . . 42b X
If"Yes,"enter the name of the foreign country: ►
See the instructions for exceptions and filing requirements for Form TD F 90-22.1,Report of Foreign Bank
and Financial Accounts.
....::.. ::.::...:.:.::..
c At any time during the calendar year, did the organization maintain an office outside of the U.S.? 42c X
If"Yes,"enter the name of the foreign country: ►
43 Section 4947(a)(1)nonexempt charitable trusts filing Form 990-EZ in lieu of Form 1041 —Check here .. .. ► ��
and enter the amount of tax-exempt interest received or accrued during the tax year ► 43
Yesl No
44a Did the organization maintain any donor advised funds during the year? If"Yes,"Form 990 must be
completed instead of Form 990-EZ 44a X
b Did the organization operate one or more hospital facilities during the year?If"Yes,"Form 990 must be
completed instead of Form 990-EZ .. ..
44b X
c Did the organization receive any payments for indoor tanning services during the year? 44c X
d If"Yes"to line 44c, has the organization filed a Form 720 to report these payments?If"No,"provide an _=
explanation in Schedule O .. 44d
45a Did the organization have a controlled entity within the meaning of section 512(b)(13)? 45a X
45b Did the organization receive any payment from or engage in any transaction with a controlled entity within the
meaning of section 512(b)(13)?If"Yes,"Form 990 and Schedule R may need to be completed instead of
Form 990-EZ see instructions)45b X
DAA Fo,m 990-EZ 12011?
71056
Form 990-EZ 2011 CARMEL ARTS FESTIVAL INC . 35-2149993 acie 4
Yes No
46 Did the organization engage, directly or indirectly, in political campaign activities on behalf of or in opposition
to candidates for public office?If"Yes,"complete Schedule C, Part I ..... ...... 46 X
partl Section 501(c)(3) organizations and section 4947(a)(1) nonexempt charitable trusts only.All section
501(c)(3) organizations and section 4947(a)(1) nonexempt charitable trusts must answer questions 47-49b
and 52, and complete the tables for lines 50 and 51.
Check if the organization used Schedule O to respond to.any question in this Part VI ...
47 Did the organization engage in lobbying activities or have a section 501(h)election in effect during the tax Yes No
year?If"Yes,"complete Schedule C,Part II 47
48 Is the organization a school as described in section 170(b)(1)(A)(ii)?If"Yes,"complete Schedule E 48
49a Did the organization make any transfers to an exempt non-charitable related organization? 49a
b If"Yes,"was the related organization a section 527 organization? 49b
50 Complete this table for the organization's five highest compensated employees (other than officers,directors, trustees and key
employees)who each received more than$100,000 of compensation from the organization. If there is none,enter"None."
(a)Name and address of each employee (b)Title and average (c)Reportable (d)Health benefits, (e)Estimated amount of
paid more than$100,000 hours per week compensation contributions to employee
devoted to position (Forms W-2/OWMISC)benefit plans,and deferred other compensation
-Compensation
f Total number of other employees paid over$100,000 1111'.
51 Complete this table for the organization's five highest compensated independent contractors who each received more than
$100,000 of compensation from the organization. If there is none,enter"None."
(a) Name and address of each independent contractor paid more than$100,000 (b)Type of service (c)Compensation
. .. .... ... ...... .......... ... .. .... ... .....
d Total number of other independent contractors each receiving over$100,000
52 Did the organization complete Schedule A?Note:All section 501(c)(3)organizations and 4947(a)(1)
nonexempt charitable trusts must attach a completed Schedule A ► n Yes R No
Under penalties of perjury,I declare that I have examined this return,including accompanying schedules and statements,and to the best of my knowledge and belief,it is
true,correct,and complete.Declaration of preparer(other than officer)is based on all information of which preparer has any knowledge.
Sign Signature of officer Date
Here ' ROSEMARY WATERS PRESIDENT
Type or print name and title
PrintfType preparers name Preparer's signature Date PTIN
PJ � f Check �rf
Paid ROBERT GODFREY CPA /' .�`�+.� CP� � .131 self-employed P00636517
Preparer Firm's name► DEHMEL & ASSOCIATES PC Firm's EIN I 35-1940295 -5-194 0 2 9 5
Use Only Firm's address► 2222 CUNNINGHAM RD
INDIANAPOLIS IN 46224-3701 Phone no 317-248-2202
May the IRS discuss this return with the preparer shown above?See instructions ► F1 Yes No
Form 990-EZ(2011)
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Schedule B Schedule of Contributors OMB No.1545-0047
(Form 990,990-EZ,
990-PFj
De ► 2®11
Department of the Treasury Attach to Form 990, Form 990-EZ,or Form 990-PF.
Internal Revenue Service
Name of the organization Employer identification number
CARMEL ARTS FESTIVAL INC. 35-2149993
Organization type(check one):
Filers of: Section:
Form 990 or 990-EZ � 501(c)( 4 )(enter number)organization
4947(a)(1)nonexempt charitable trust not treated as a private foundation
527 political organization
Form 990-PF 501(c)(3)exempt private foundation
4947(a)(1)nonexempt charitable trust treated as a private foundation
501(c)(3)taxable private foundation
Check if your organization is covered by the General Rule or a Special Rule.
Note.Only a section 501(c)(7), (8),or(10)organization can check boxes for both the General Rule and a Special Rule. See
instructions.
General Rule
rlvi
IA) For an organization filing Form 990,990-EZ,or 990-PF that received,during the year,$5,000 or more(in money or
property)from any one contributor.Complete Parts I and 11.
Special Rules
F] For a section 501(c)(3)organization filing Form 990 or 990-EZ that met the 33 1/3%support test of the regulations
under sections 509(a)(1)and 170(b)(1)(A)(vi)and received from any one contributor,during the year,a contribution of
the greater of(1)$5,000 or(2)2%of the amount on(i)Form 990, Part VIII, line 1 h,or(ii)Form 990-EZ, line 1.
Complete Parts I and H.
For a section 501(c)(7), (8), or(10)organization filing Form 990 or 990-EZ that received from any one contributor,
during the year,total contributions of more than$1,000 for use exclusively for religious,charitable,scientific, literary,
or educational purposes,or the prevention of cruelty to children or animals.Complete Parts I, 11, and III.
For a section 501(c)(7), (8), or(10)organization filing Form 990 or 990-EZ that received from any one contributor,
during the year, contributions for use exclusively for religious,charitable,etc., purposes, but these contributions did
not total to more than$1,000. If this box is checked,enter here the total contributions that were received during the
year for an exclusively religious, charitable, etc., purpose. Do not complete any of the parts unless the General Rule
applies to this organization because it received nonexclusively religious, charitable,etc., contributions of$5,000 or
more during the year ® $
Caution.An organization that is not covered by the General Rule and/or the Special Rules does not file Schedule B(Form 990,
990-EZ,or 990-PF), but it must answer"No"on Part IV, line 2, of its Form 990; or check the box on line H of its Form 990-EZ or on
Part 1,line 2,of its Form 990-PF,to certify that it does not meet the filing requirements of Schedule B(Form 990, 990-EZ, or 990-PF).
For Paperwork Reduction Act Notice,see the Instructions for Form 990,990-EZ,or 990-PF. Schedule 8(Form 990,990-EZ,or 990-PF)(2011)
DAA
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Schedule 8 Form 990,990-EZ,or 990-PF 2011 Page 1 of 1 of Part I
Name of organization Employer identification number
CARMEL ARTS FESTIVAL INC. 35-2149993
Contributors (see instructions). Use duplicate copies of Part I if additional space is needed.
(a) (b) (c) (d)
No. Name address,and ZIP+4 Total contributions Type of contribution
1 FRANKLIN UNIVERSITY Person X
201 S GRANT AVE Payroll
$ 5 , 000 Noncash
COLUMBUS OH 43215 (Complete Part II if there is
a noncash contribution.)
(a) (b) (c) (d)
No. Name address,and ZIP+4 Total contributions Type of contribution
Person
Payroll
$ Noncash
(Comp)ete Part II if there is
a noncash contribution.)
(a) (b) (c) (d)
No. Name address and ZIP+4 Total contributions Type of contribution
Person
Payroll
$ Noncash
(Complete Part II if there is
a noncash contribution.)
(a) (b) (c) (d)
No. Name address and ZIP+4 Total contributions Type of contribution
Person r j
Payroll
$ Noncash
(Complete Part II if there is
a noncash contribution.)
(a) (b) (c) (d)
No. Name address and ZIP+4 Total contributions Type of contribution
Person R
Payroll n
$ Noncash
(Complete Part 11 if there is
a noncash contribution.)
(a) (b) (c) (d)
No. Name address and ZIP+4 Total contributions Type of contribution
Person
Payroll
$ Noncash
(Complete Part II if there is
a noncash contribution.)
Schedule B(Form 990,990-EZ,or 990-PF)(2011)
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71056
7
SCHEDULE O Supplemental Information to Form 990 or 990-EZ 2®�OMB No 1545-004 04
(Form 990 or 990-EZ) Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
Department of the Treasury p Attach to Form 990 or 990-EZ.
Internal Revenue Service
Name of the organization Employer identification number
CARMEL ARTS FESTIVAL INC. 35-2149993
FORM 990-EZ, PART I , LINE 8 - OTHER REVENUE
DESCRIPTION AMOUNT
ICE RECEIPTS $ 200
TOTAL $ 200
FORM 990 7EZ, PART I, LINE 16 - OTHER EXPENSES
DESCRIPTION.... . AMOUNT..
EXPENSES
ADVERTISING $ 2 , 324.
DUES AND SUBSCRIPTIONS $ 220
OFFICE SUPPLIES $ 338
BANK SERVICE CHARGE $ 46
WEBSITE-OTHER $ 2 , 337
INSURANCE-LIABILITY. ...$ . 1, 100
ARTIST AWARDS $ 5 ,,232
COFFEE AND WATER EXPENSE $ 215
ELECTRICITY HOOOKUP EXPEN $ 2 , 781
EQUIPMENT RENTAL $ 9, 613
FESTIVAL ENTERTAINERS $ 8 , 950
FESTIVAL ENTERTAINMENT AC $ 2 , 850
GOLF CARTS $ 1 , 491
ICE EXPENSE $ 250
RADIOS $ 432
STAGE $ 4 , 6.5.0
For Paperwork Reduction Act Notice,see the Instructions for Form 990 or 990-EZ. Schedule O(Form 990 or 990-EZ)(2011)
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Schedule O Form 990 or 990-EZ 2011 Page 2
Name of the organization Employer identification number
CARMEL ARTS FESTIVAL INC. 35-2149993
TRASH BAG EXPENSE $ 167
TRAVEL: -ENTERTAINMENT $ 787
TRAVEL-MEALS $ 134
BREAKFAST FOR ARTISTS
458
LICENSES AND PERMITS $ 1.001
MISCELLANEOUS $ 1, 019
.. ._. . . _ _ TOTAL $ 46 , 474
FORM 990-EZ, PART II , LINE 26 - OTHER LIABILITIES
DESCRIPTION BEG. OF YEAR END OF YEAR
ACCOUNTS PAYABLE AND ACCRUED EXPENSES $ 1, 777 $ 0
FORM 990-EZ, PART III - PRIMARY EXEMPT PURPOSE
THE CARMEL ARTS FESTIVAL WAS CREATED TO PROVIDE ARTISTS WITH A FORUM TO
DISPLAY THEIR WORKS .
FORM 990-EZ, PART III, LINE 28 - FIRST ACCOMPLISHMENT
THE CARMEL ARTS FESTIVAL PROVIDED 125 ARTISTS WITH A FORUM TO DISPLAY THEIR
WORKS ALONG WITH FOOD AND ENTERTAINMENT IN A TWO-DAY COMMUNITY EVENT WITH
LOWER ATTENDANCE DUE TO RAIN (APPROXIMATELY 30, 000 IN 2010) . IN
CONJUNCTION WITH THE FESTIVAL, THERE WERE FOUR SCHOLARSHIPS AWARDED: TWO
$250 SCHOLARSHIPS TO ART STUDENTS FROM CARMEL HIGH SCHOOL, ONE $500
SCHOLARSHIP TO AN ART STUDENT FROM UNIVERSITY HIGH SCHOOL AND ONE $500
SCHOLARSHIP TO AN EXCEPTIONAL HIGH SCHOOL SENIOR ART STUDENT. IN ADDITION,
FOURTEEN HONORABLE MENTIONS FOR TALENTED HIGH SCHOOL ART STUDENTS WERE
AWARDED $20 GIFT CERTI FICATES .
Schedule O(Form 990 or 990-EZ)(2011)
DAA
"EXHIBIT F"
Carmel International Arts Festival
Board of Director Officers and Board Members
Officers
Rosemary Waters, President
Jeff Worrell, Vice President
Sandy Barretto, Vice President
Gary Frey, Vice President
Joan Cimino, Vice President
Elaine Bass, Secretary/Treasurer
Board Members
Douglas Haney
Doreen Squire Ficara
Cherie Peibes
Lee Goodman
Lynda Pitz
Michael Godfrey
Cindy Roberts-Greiner
Pat Hite
Jon Olson
Bryan Ferry
Kathleen O'Neil Stevens
John Walls
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11/14/12 Agreement $25,000.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
Carmel International Arts Festival ALLOWED 20
IN SUM OF $
14 South Range Line Road
Carmel, IN 46032
$25,000.00
ON ACCOUNT OF APPROPRIATION FOR
Support For The Arts
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
504 I Agreement I 43-551.01 I $25,000.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, November 13, 2012
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund