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Home My WebLink About10-29-2012 SpecialOffice of the Clerk- Treasurer finny of Carmel COMMON COUNCIL SPECIAL MEETING AGENDA MONDAY, OCTOBER 29, 2012 - 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. CLAIMS a. Payroll b. General Claims c. Retirement 3. OLD BUSINESS a. Fourth Reading of Ordinance D- 2101 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Appropriations for the 2013 Budget ($119,097,244); Sponsors: Councilors Sharp and Snyder. (Notice Published 9/10/12 and 9/17/12). b. Resolution CC- 10- 29 -12 -01 (Formerly CC- 10- 01- 12 -01); A Resolution of the Common Council of the City of Carmel, Indiana, To Set Taxes Payable in 2013 and Authorization of Borrowing Between Funds; Sponsor(s): Councilor(s) Sharp and Snyder. 4. EXECUTION OF DOCUMENT 5. ADJOURNMENT 10/29/12 CC Special Meeting Agenda ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 1 COMMON COUNCIL SPECIAL MEETING MINUTES MONDAY, OCTOBER 29, 2012 - 6:00 P.M. COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Richard L. Sharp, Council Members Carol Schleif, W. Eric Seidensticker, Sue Finkam, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk - Treasurer Diana L. Cordray and Deputy Clerk Treasurer Cindy Sheeks. Mayor Brainard called the meeting to order at 6:00 p.m. Mayor Brainard led the Pledge of Allegiance. CLAIMS: Councilor Snyder made a motion to approve claims in the amount of $2,039,036.93. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Claims were approved OLD BUSINESS Council President Sharp announced the Fourth Reading of Ordinance D- 2101 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Appropriations for the 2013 Budget ($119,097,244); Sponsors: Councilors Sharp and Snyder. (Notice Published 9/10/12 and 9/17/12). Councilor Finkam made a motion to suspend discussion on Ordinance D- 2101 -12 and move item 3 (b) Resolution CC- 10- 29 -12 -01 into business. Councilor Rider seconded. There was no objection from the Council. Council President Sharp announced Resolution CC- 10- 29 -12 -01 (Formerly CC- 10- 01- 12 -01); A Resolution of the Common Council of the City of Carmel, Indiana, To Set Taxes Payable in 2013 and Authorization of Borrowing Between Funds. Councilor Snyder addressed the Council and made a motion to amend Resolution CC- 10- 29- 12 -01; page 2, Section 5, line 63; after 36 -1 -8 -4 insert except fi°om the Rainy Day Fund or the Pension Fund. The Common Council also intends to reserve $2,500,000 of INDOT funding currently due the City of Carmel and place it in the Rainy Day Fund. Councilor Seidensticker seconded. There was brief Council discussion. Mayor Brainard addressed the Council and referred to Curt Coonrod to address the Council. There was additional Council discussion. Councilor Snyder withdrew her motion excluding the verbiage except from the Rainy Day Fund. Councilor Seidensticker withdrew his second. Mayor Brainard addressed the Council. Clerk- Treasurer Diana L. Cordray addressed the Council. Curt Coonrod addressed the Council. Councilor Snyder withdrew her motion to amend Resolution CC- 10- 29 -12 -01 in its entirety and made a motion to amend Resolution CC- 10- 29- 12 -01; page 2, Section 5, line 63; after 36 -1 -8 -4 insert except from the Rainy Day Fund. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The motion to amend Resolution CC- 10- 29 -12 -01 was approved 7 -0. There was no Council discussion. Council President Sharp called for the question. Resolution CC -10 -29 -12001 As Amended was adopted 6 -1 (Councilor Sharp opposed). 1 Council President Sharp announced the Fourth Reading of Ordinance D- 2101 -12; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Appropriations for the 2013 Budget ($119,097,244); Sponsors: Councilors Sharp and Snyder. (Notice Published 9/10/12 and 9/17/12). There was Council discussion. Mayor Brainard addressed the Council and referred to Curt Coonrod to address the Council. Councilor Seidensticker made a motion to reduce the 2013 budget in the amount of $3,228,764 by removing the appropriation from the Rainy Day Fund. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Schleif made a motion to reduce the following: 1801 — Carmel Redevelopment Department Line item #400 - Legal Fees - $25,000 (- $30,100) Line item #403 - Other Accounting Fees - $25,000 (- $26,000) Line item #404 - Consulting Fees - $25,000 (- $25,000) Line item #41999 - Other Professional Fees - $60,000 (- $58,500) Line item #509 - Other Contracted Services - $25,000 (- $90,368) Councilor Snyder seconded. Mayor Brainard addressed the Council. Without objection from Councilor Schleif and the rest of the Council, Councilors Schleils motion was Tabled and a recess was taken at 7:20 p.m. The meeting reconvened at 7:35 p.m. Mayor Brainard made the following cuts: Line item #509 — Other Contracted Services - $280,000 Line item #100 — Full Time Personnel - $70,000 Line item #41999 — Other Professional Fees - $58,500 Line item #480 — Electricity - $11,400 Line item #509 — Contracted Services - $20,000 Line item #525 — Office Space Lease - $11,000 Mayor Brainard also made the following cuts: Line item #502 Line item #509 Line item #365 Line item #502 — 2012 Streets (paving) - $80,000 — 2013 Other contracted Services - $100,000 — 2013 Salt & Calcium - $200,000 — 2013 Paving - $770,000 Councilor Finkam made a motion to allocate an additional $165,000 to allow all employees who were affected by Step and Grade. This amount was not in the proposed 2013 budget. Councilor Rider seconded. There was brief Council discussion. Clerk - Treasurer Diana L. Cordray addressed the Council. There was Council discussion. Curt Coonrod addressed the Council. Council President Sharp called for the vote. The motion was approved 7 -0. Clerk - Treasurer Diana L. Cordray addressed the Council and asked that the Council increase her budget by $100,000 (Professional Fees) to cover the cost of accounting fees with the transition of the Carmel Redevelopment Commission to the Carmel Redevelopment Department. Councilor Snyder made a motion to increase the Clerk- Treasurer's budget by $100,000. Councilor Schleif seconded. Mayor Brainard addressed the Council. There was Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0. Councilor Seidensticker made a motion that Line item #55101 — Support for the Arts should be reduced to $740,000. Councilor Snyder seconded. There was no Council discussion. Council President Sharp called for the 2 1 vote. The motion was approved 7 -0. Council President Sharp lifted from the Table Councilor Schleif's motion to reduce the Carmel Redevelopment Department fees. Mayor Brainard addressed the Council. Councilor Schleif withdrew her motion to reduce the fees in the Carmel Redevelopment Department. Councilor Snyder withdrew her second. Councilor Snyder made a motion to approve the 2013 City Budget in the amount of $107,533,510. Councilor Rider seconded. There was no Council discussion. Council President Sharp called for the vote. Ordinance D- 2101 -12 was adopted 7 -0. There was brief Council discussion. Council President Sharp requested that City Attorney, Doug Haney, prepare a Resolution directing the Clerk- Treasurer to place the $5,000,000 payment from INDOT, with one half (1/2) in the General Fund and one half (1/2) in the Rainy Day Fund. This Resolution will be placed on the Council's agenda for Monday, November 5, 2012. EXECUTION OF DOCUMENT ADJOURNMENT Mayor Brainard adjourned the meeting at 8:10 p.m. Respectfully submitted, ATTEST: Diana L. Cordray, IAMC, Clerk - Treasurer 10/29/12 CC Special Meeting Minutes Clerk- Treasurer Diana L. Cordray, Approved, / James Brainard, Mayor 7 3 AMC