The URL can be used to link to this page

Home My WebLink AboutCCPR-11-13-12 ,d L!LL11i . 44z1 aw � . „a, 4.a >4., � 'a , � _: . 1' j'. CARMEL/CLAY BOARD OF PARKS AND RECREATION Tuesday, November 13, 2012, 6:00 p.m. 4111 Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh, Pamela Knowles,Jenn Kristunas, Richard Leirer, Linus Rude Member Absent: Rich Taylor i. Others Present: Mark Westermeier, Director; Michael Klitzing, Assistant Director; Audrey Kostrzewa, Business Services Manager, Dbra Grisham, Park Board Attorney Roll Call,Call to Order, &Pledge of Allegiance r-- Board President Engledow asked Mr. Leirer to call the roll. T hea meeing was called to order at p.m. tlled tdt 6:01 at which time Board President Engledow led the Pledgef`of Allegiance Ben Hatfield, Eagle Scout Project 4l ` Ben Hatfield of Boy Scout Troop 131 provided a Pow�oint presentation to the Board on his Eagle Scout project of building and refurbishing park benches. MrHa�tfield learned his carpentryskills from his father and uncle. The project resulted in five additional'andjfivezefurnished benches o Flowing Well -. Park and one additional and six refurbshe'�d:-benches in Meadowlark� Park. Mr. Hatfield answered questions and the Park Board Members thanked him for his service. Assistant Director Klitzing ',. 8, "` ' commended Mr. Hatfield for a job well doneland thanked Department staff for working closely with him ) on this project. �4 �� ; Staff Reports ; ,. ' �9f a-. Assistant Director Klitzing{said we are continuing self-sufficiency in ESE, as well as the Monon :f Community Center. Ms.Knowles pointed out improved statistics for the MCC and commented on the 1, x high level of cost«;r�ecovery.�yt 4 ��' Personnel €ommittee =Richard Leir�er , � - '�:,, i_ Mr. Leirerstated that the committee willmeet in early December to establish goals for the Director..„, Finance Committee—Richard ylor Ill ` In Mr.Taylor's b ence, Board President Engledow stated that the next meeting is Monday, { November 19, 2012` y: [) t (' *4af M1. pX } ;' p , $- Properties Committee—WendyyFranklin Ms. Franklin stated that the committee will meet next Tuesday (November 20, 2012) at 9:30 a.m. to set �p the Director's goals. i Board President Engledow advised that the Board's Nominating Committee will be formed in December. October 23,2012 Park Board Executive Session Minutes Mr. Leirer made a motion to approve the minutes as presented, seconded by Ms.Cihak Hansen, and 4 unanimously passed 6—0 with 2 abstentions by Mr. Leirer and Ms. Knowles. CO j. 1 1 7 ,Nir"),,;r7!.,W3"9 ri;.,, , ,, .., ,... . i; ... , .„ . . . .41 . b Carmel/Clay Board of Parks and Recreation Tuesday, November 13,2012 Monon Community Center 0 October 23, 2012 Park Board Meeting Minutes Mr. Leirer made a motion to approve the minutes as presented, seconded by Mr. Kirsh, and unanimously passed 6-0 with 2 abstentions by Mr. Leirer and Ms. Knowles. City of Carmel Financial Report Ms. Franklin made a motion to acknowledge receipt of the City of Carmel Financial Report for October 2012, seconded by Ms. Kristunas, and unanimously passed 8—0. Clay Township Financial Report , Ms. Franklin made a motion to acknowledge receipt of the Clay Township Financial Report for October 2012, seconded by Mr. Kirsh, and unanimously passed 8-0 � CCPR P&L Statements Ms. Franklin made a motion to acknowledge receiptothe CCPR P&L Statements for October 2012, seconded by Ms. Kristunas, and unanimously passed 8, 0. e Claim Sheet November 13,2012 Franklin made a motion to approve the Claim Sheet 4askpresented, seconded by Ms.-Knowles,and unanimously passed 8—0. Clay Township Claim Sheet November 13,2012 b Ms. Franklin made a motion to approve the Clay Townshipi,Claim Sheet as presented, seconded by Ms. Knowles, and unanimouslyzkpassed 8—0. Acknowledgment of Monies and In Kind DonationstiRe'ceived for October—Audrey Kostrzewa After Ms. Kostrzewa presented the information, a mot on was made by Ms. Cihak Hansen to acknowledge receipt as prese edd seconded by Mr. Kirsh, and unanimously passed 8—0. Consideration of enteringinto a Professional Services Agreement with The Schneider Corporation for t Central Park West Commons-,MichaelgKlitzing *` Assistant Director Klitzing askthat the=Board approve this Agreement for design and construction documents for.the destination playground andirelated amenities in Central Park West Commons. This park feature is included in the 2010�Central Park Master Plan Update that was approved by the Park Board. There was aalle by discussion regarding the spray pad, water source, lagoon access, etc. Director Westermeier added thaLa Carmel Clay community currently has two spray pads—one in West Park (westside) and'on_e.ii inlow Park (eastside). There is a definite need for a spray pad in a central location, and staff doen not anticipate any competition in regards to usage of The Waterpark. The future plan is to have all three spray pads designed with interchangeable features. As there were still unanswered questions, Director Westermeier suggested that these be addressed in the Properties Committee. A motion was made by Mr. Leirer to accept the proposal from The Schneider Corporation for the Central Park West Commons and authorize the President to sign a Professional Services Agreement in an amount not to exceed $172,640.00, seconded by Ms. Kristunas, and unanimously passed 8—0. Page 2 ; ' � ar gg,,, tp $ s= iv. ,i3 Carmel/Clay Board of Parks and Recreation '4 Tuesday, November 13, 2012 Monon Community Center • Consideration of entering into a Professional Services Agreement with The Schneider Corporation for The Waterpark Cabanas—Michael Klitzing '.j Assistant Director Klitzing stated that recently in the Properties Committee, there was discussion about II the need to reserve space within The Waterpark. Shortly thereafter, an article appeared in Parks& jt Recreation (August 2012) about cabanas as a new source of revenue. Assistant Director Klitzing asked that the Board approve this Agreement to explore the possibility of building cabanas, possibly along the ., l fence line, within The Waterpark. The number of cabanas has not been determined, nor the exact cost iti to reserve these amenities for one-half or one whole day. Director Westermeier injected that there were cabanas in the original design of The Waterpark. , � ' Following further discussion, a motion was made by Mr. Kirsh to accept the proposal from The , 6r��. w .e �Ad Schneider Corporation for The Waterpark Cabanas and authorize the.President to sign a Professional Services Agreement in an amount not to exceed $38,175 00 `secondedby Ms.Cihak Hansen, and „ unanimously passed 8—0. �� ' i Attorney's Report—Tort Claims/General Ms. Grisham stated that we have received only one tot claim since the last report f a 4-year old who cut her chin open by the indoor pool; Travelers is investigating 4One'tort claim has been for the 1; Monon Greenway pedestrian injured by�a bicyclist just north of 9'6 Street. We received a subrogation to claim to recover out-of-pocket medical enef tspaid for an individual who was injured last February-mot 'O 411 playing basketball at the Monon Communit �Cente ; this was filedtoo late so it was opened and closed 3 on the same day. One tort claim remains open for The Vl.aterpark visitor who was hit in the head from a 1 wind carried umbrella. TI e"Department has settled the claim for Terry M'ers; the paperwork has been g a s" - i-i.- z v� "r"k� elf,V. '��. 4:4 e received and will be reviewed prior signing. 1. ,��y ' h �z �, i Plan Commission—JoshuaW Kirsh ; : :r, Mr. Kirsh stated.that he finds it rnterestingt =at the outlook of the developers is changing, as they are -I trying to integrate more;green space Carmelr>w 11 continuu�e to be a nice place to live. School Board Report—Pamela)Knowles Ms. Knowles announced the newly elected1School Board Members: Tricia Hackett (the incumbent) and Kathy Freed. After the reorganization meeting n January (2013),will know who is going to serve on the =>ii Park Board. The4Carmel Green Team made a presentation to the School Board; this is a very active and enthusiastic groupAlso, Carmel C aySchools has purchased about 35 acres on Clay Center Road just p north of 116th Street. A j Director's Report y Director Westermeier presented a couple of updates that were not included in the written update included in the Park Board packet. In discussion with Michael Krosschell of The Schneider Corporation, they discussed the Founders Park Improvement Project and the possibility of replacing the defective dirt /i (too many rocks) with an artificial surface. Director Westermeier learned a lot during the process, and discovered there was a great cost difference between the two. Will continue to move forward as planned. 0 The City Council adopted the Department's 2013 budget with no changes. e r j; Page 3 Oirif !L-,, M.1$:.$ g;,-$:- $ - ,, . Carmel/Clay Board of Parks and Recreation Tuesday, November 13, 2012 Monon Community Center III Director Westermeier met with the IMPACT Fee Committee who will move forward with their recommendation to the Plan Commission and then to the City Council. Lastly, the City has selected a 457 vendor for the deferred compensation plan. This process benefits the Department, as we will use the same vendor resulting in a cost savings. Discussion Items/Board Comments Ms. Cihak Hansen was excited to see the 146th Street bridge for the Monon Greenway. Ms. Franklin attended last week's Parks Foundation meeting. The�Foundation is working toward the development of their mission statement and priorities. Ms. Franklin is also serving on the Marketing Subcommittee, which will work on getting the word out once the foundation has established its future direction. If any of the Park Board Members have anything to relay NFoundation, please let her know. z Mr. Kirsh recently visited some parks in other areas�.HHe suggested other Park Board Members do the same, as it is apparent that we (CCPR) have some of'thebest parks..Mr. Leirer concurred as he does the same thing. `' 4 '; ; Adjournment 'k a* , There being no further business, Board President Engledow askedor a motion to adjourn. Ms. Kristunas made the motion, seconded b'Ms K owles>zth no objections. Meeting adjourned at III ,„..„:„..... 6:51 p.m. , -" 1 " TM ,;-.;. Pp i':'4., ' Approved, ;� M v. ,-,,,,,,,,,,,.,,„,.. ,,,,„„ ,,,,,,,,„,,,,,,_ ,,,,,„,, . r mf . - .' T F 4 '; Date Signature , Signature . , Date F �FT'-�iY� • Page 4