HomeMy WebLinkAbout214910 11/28/2012 CITY OF CARMEL, INDIANA VENDOR: 360793 Page 1 of 1
` ONE CIVIC SQUARE GREGORY HANCOCK DANCE THEATE
CARMEL, INDIANA 46032 PO BOX 30345 HECK AMOUNT: $30,000.00
INDPLS IN 46230 CHECK NUMBER: 214910
CHECK DATE: 11/28/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
504 4355101 2012 30, 000 . 00 2012 SUPPORT
QA¢TN8/�y
1
ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement(herein referred to as"Agreement") entered into by and between The City
of Carmel (the City) and eEsar�, �f vrc�� �A,,Y<_�� ,lithe Grantee), is executed pursuant to the
terms and conditions set forth herein. In consideration of those mutual undertakings and
covenants,the parties agree as follows:
1. That ��Ion behalf of Grantee, a not-for-profit corporation, I,
/C ( 2S VEV an authorized representative of Grantee, am
applying for a City of Carmel ("Grantor") Arts Grant.
Z. Purpose of this Grant Agreement. The purpos Agreement is to enable the
City to award a grant of$ � '�°°d °{� t e Grantee for the eligible costs of
the project (the "Project") or services as described in Exhibits A and B of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. A description of the proposed use of the grant funds (EXHIBIT A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax(EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee (EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel,the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Carmel a year-end report for
each year, describing how the grant was used and the impact of the dollars received.
This Grant award may not exceed one third (1/3) of Grantee's combined contributed
income, revenue of sales, and/or ticket revenue from the previous year. If the Grant
amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to
provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall
be performed by a Certified Public Accountant ("CPA") who is neither an employee
of Grantee nor a member of the Grantee's Board of Directors, to be provided to the
City of Carmel by March 31 of the following year.
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i
8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply Grantee
with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program. Additionally, the Grantee is not required to participate if the
Grantee is self employed and does not employ any employees.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its officers, employees,
contractors, subcontractors and/or agents are employees of City. The Grant amount
set forth herein shall be the full and maximum compensation and monies required of
City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
3
a
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
15. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF,the parties hereto have made and executed this Agreement as follows:
�`h2� o� -' ���� �1✓CC i fliAR F ("Grantee")
By: J?
Printed Name of Officer:
Date: O /2 - 70 12
CITY OF CARMEL ("Grantor")
By: �
James Brainard,Mayor
Date:
ATTEST:
Date:
If you have any question concerning the City of Carmel's 2012 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Carmel,One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibbe n carmel.in.pov.
4
Gregory Hancock Dance Theatre (GHDT) is unique in the Indiana arts community in several
distinct ways and is excited to bring its work to Carmel audiences. GHDT is known for the
incorporation of classical dance forms with traditional, national, and ethnic dance forms. By
bringing audiences a new way to experience the grace and technique of ballet, the strength and
energy of modern dance, and by combining them with the heritage of varied cultures, GHDT
gives audiences a new way to experience dance. Through this unique commitment, opportunities
to explore the literature, music, and legends of other cultures are brought to Indiana audiences.
GHDT is requesting $50,000 to help underwrite the 2012-2013 season including the expenses of
GHDT's second season at The Tarkington at The Center for the Performing Arts. GHDT
presented its first concert of its premiere season, MY GYPSY SOUL, at The Tarkington in
October of 2011 and most recently SUPERHERO; the story of a man called Jesus at The
Tarkington. Both concerts have received accolades and were successful in attracting new
audiences, however, with the company's move to Carmel, some audience members have been
lost. With the production of SUPERHERO, audiences have requested that this become an annual
Easter tradition at The Tarkington. Expenses in the new venue are high and GHDT is a
professional company so artists are compensated for 40-45 weeks of work per season.
Additional funding from the community, foundations, grants, and ticket sales are used to cover
production costs for all concerts throughout the season. All funding from the Arts Council of
Indianapolis and other Indianapolis-based support was stopped in 2009 when GHDT made the
commitment to make Carmel and Hamilton County its artistic home. GHDT is continuously
searching for additional funds within the Carmel community to take the place of lost funds.
By performing at The Center for the Performing Arts, Gregory Hancock Dance Theatre strives to
broaden the community's knowledge of GHDT and its programming, as well as enabling
Carmel, Hamilton County and Central Indiana the opportunity to experience professional dance
through the exciting and brilliant theatrical performances of GHDT. The company continues to
search for opportunities to reach into the community and energize our audiences about the arts—
especially dance, and to educate and inspire through thought-provoking and timeless tales.
GHDT is a professional modern dance company that has employed dancers in Carmel and
Hamilton County since 1998. While GHDT has had the opportunities to tour and perform
overseas, around the country and throughout Indiana, Carmel officially became the company's
home in the fall of 2009. After years of discussion with local city officials and plans developed
to become the professional resident dance company at The Tarkington, GHDT established itself
in Carmel with a new rehearsal space and Academy adjacent to The Center for the Performing
Arts. GHDT is excited to be a part of the new center and proud to be able to bring an
international, as well as local reputation for inspiring, theatrical, and moving productions to the
city of Carmel.
The 2011-2012 season concludes on June 29 & 30 with THE HUNCHBACK OF NOTRE
DAME at The Tarkington. The Board of Directors of GHDT is partnering with a fundraising
professional consultant to continue its search for new and additional funding for expenses of the
remaining concerts in the 2011-2012 season and for future productions.
GHDT brings years of experience in artistic excellence with the production of stunning concerts
to Carmel and The Center for the Performing Arts. Artistic excellence is the ability to bring
feelings and experiences to audiences through the deep exploration of the art from. For GHDT,
this is through dance. GHDT strives to communicate to its audiences through music and
movement, the intensities of human emotion and experience. Through multi-level story- telling
and the exploration of the physical boundaries of the body and how to move past them, GHDT
aims to impact each and every audience member with an emotional response and a revived
appreciation of the ability of the human body to express beauty, tragedy, death, love, and
triumph. Artistic excellence is achieved through dedication, hard work, perseverance, and
tenacity. Artistic excellence is possible when challenges become opportunities and adversities
are turned into occasions for growth. GHDT has continued to connect with Indiana audiences, as
well as audiences around the world, because of the passion of the director, dancers and Board to
persevere and thrive. It is through this dedication that the gifts of GHDT can be brought to
audiences at The Center for the Performing Arts and the community of Carmel and to continue to
enrich Central Indiana.
In addition to GHDT's professional theatrical programming and concerts, GHDT's programming
for youth and educational programs continues to impact students and student dancers throughout
Central Indiana starting with its annual all-student production of THE NUTCRACKER each
December. Summer intensive workshops and the year-round training Academy offers excellent
training plus performance opportunities. Through its pre-professional student company (G2),
young dancers who are aspiring and training to become professional dancers have opportunities
to learn and perform GHDT repertoire and to work with the professional dancers of GHDT.
The 2012-2013 begins in October at The Tarkington with the presentation of BY REQUEST, a
concert of pieces selected by patrons from an online survey. December features the annual
contemporary production of THE NUTCRACKER, presented at the Pike Performing Arts Center
(The Tarkington is NOT available for GHDT in December) by G2 and students of the Academy
of GHDT. Every February the company presents a series of cabaret-style concerts at the
Academy of GHDT. In April the company is back at The Tarkington with UNDER THE BIG
TOP, a story of a traveling gypsy circus. The 2012-2013 season will close at The Tarkington in
June with LEGENDS OF THE INDUS RIVER, a concert inspired by the culture of the Indus
River through India and Pakistan.
EXIIYBIT B
GREGORY HANCOCK DANCE THEATRE
Projected Budget 2012-2013 (Operational Budget)
EXPENSES CASH IN-KIND TOTAL
Exhibition/Production Expenses:
Artistic personnel $145,000 $35,000 $180,000
Technical personnel $25,000 $15,000 $40,000
Exhibition/production costs $20,000 $10,000 $30,000
Theatre Rental $32,000 $32,000
Marketing/PR Expenses:
Marketing/PR personnel
Marketing/PR production $17,000 $10,000 $27,000
Operational Expenses:
Space rental/mortgage (donated by the $15,000 $15,000
Academy of
GHDT)
Utilities& maintenance $1,500 $1,500
E uipment/fumiture $900 $900
Telephone/fax/internet $650 $650
Website maintenance $1,500 $1,500
General/Administrative
Expenses:
Admin. personnel $18,000 $18,000
Development personnel $4,000 $4,000
Develo ment/f indraising $8,500 $8,500
Travel/transportation $5,000 $5,000
Postage/mailing house $4,500 $4,500
Office su lies/materials $1,800 $1,800
Insurance $3,800 $3,800
Insufficient checks returned $150 $150
IN Labor Law posers and legal $400 $400
Audit $300 $300
Total Cash Expenses $290,000
Total In-Kind Goods/Services $85,000
TOTAL. $375,000
GREGORY HANCOCK DANCE THEATRE
Projected Budget 2012-2013 (Operational Budget)
INCOME CASH IN-KIND TOTAL
Earned Income:
Admissions/Fees $112,000 $112,000
Subscription income $15,000 $15,000
Interest/Endowment Income $3,000 $3,000
Touring Performances $5,000 $5,000
Contributed Income:
Individual Contributions $21,000 $75,000 $96,000
Board Contributions $4,000 S5,000 $9,000
Corporate Contributions $15,000 $15,000
Foundation Su ort $31,000 $31,000
Fundraising/Special Events $19,000 S5,000 $24,000
Government Income:
Government support - federal
Government support- state $10,000 $10,000
Government support - local $35,000 $35,000
Other Income:
Internal Re-allocation $20,000 $20,000
Total Cash $290,000
Total In-Kind $85,000.00
TOTAL $375,000
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
ARTICLES OF AMENDMENT
To 'i-Tho.-ii These Presents Come, GreetinZ:
-
i7, 'EF
. H 2EAS, there has been presented. to me at this office, Articles of
Amendment for:
INDIANAPOLIS DANCE COMPANY, INC.
and said Articles of Amendment have been prepared and signed in accordance
7Ath the provisions of the laws of Indiana, as amended.
The name of the corporation is amended as follows:
GREGORY HANCOCK DANCE THEATRE, INC. (GHDT)
NOW, TU1',1_-,FO11E, I, S A1,'11E GILROY, Secretary of State of Indiana, hereby
certify that I have this day filed said articles in this office.
The effective date of these Articles of Amendment is March 21, 1997. .
In Witness 1hereof, I have hereunto set my
hand and affixed the seal of the State of
0—
X_RAM
le��!?l�1 W
Indiana, at the City of Indianapolis, this
—first day of 1997.
j Twny
et
SUE ANNE GILROY, Secretar
f State
Deputy
SS=CO2
Rev. 2-80
State Form 39721
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
To Whom These Presents Come, Greeting:
CERTIFICATE OF INCORPORATION
INDIANAPOLIS DANCE COMPANY, INC,
EVAN BAYH
I, UXMMMMX,Secretary of State of Indiana, hereby certify that Articles of Incorporation of the above not-
for-profit corporation, in the form prescribed by this Office, prepared and signed in duplicate by the Incorporator(s)
and acknowledged and verified by the same before a Notary Public, have been presented to me at this office
accompanied by the fees prescribed by law; that I have found such Articles conform to law; that I have endorsed my
approval upon the duplicate copies of such Articles; that all fees have been paid as required by law; that one copy of
such Articles has been filed in this office;and that the remaining copy(ies)of such Articles bearing the endorsement of
my approval and filing has (have) been returned by me to the incorporator(s) or his (their) representatives; all as
prescribed by the Indiana Not-For-Profit Corporation Act of 1971,
NOW, THEREFORE, I hereby issue to such Corporation this Certificate of Incorporation,and further certify that
its corporate existence has begun.
In Witness Whereof, I have hereunto set my hand and affixed
the seal of the State of Indiana, at the City of Indianapolis,this
26TH
day of
AUGUST 79 87
EVAN BAYVQXIXDC }i'V4 g7C, cr tary of tale
Deputy
ARTICLES OF AMENDMENT TO THE ARTICLES SUE ANNE GILROY
�i
'OF INCORPORATION (NONPROFIT) SECRETARY OF STATE CORPORATIONS DIVISION
State Form 4161 (R8/6-95)/Corporate Form No.364-2(May 1988)
302 Nt_Washington St.,Rm.E018
Approved by State Board of Accounts 1995 Indianapolis,IN 46204
eta
Telephone:(317)232-6576
Indiana Code 23-17-17-1 et seq.
INSTRUCTIONS: Use 8 112"x 11"white paper for inserts. - FILING FEE:$30.00
Present original and two(2) copies to address in upper right
corner of this form.
Please TYPE or PRINT.
Upon completion of filing the Secretary of State will issue a
receipt.
ARTICLES OF AMENDMENT
TO THE
ARTICLES OF INCORPORATION
The undersigned officer of the Nonprofit Corporation named in Article I below(hereinafter referred to as the "Corporation')desiring to give notice of corporate
action effectuating Amendments)to the Articles of Incorporation,certifies the following facts:
i
This Corporation exists pursuant to:(check appropriate box)
* The Indiana Not-For-Profit Corporation Act of 1971 (IC 23-7-1.1) as amended-
* Indiana General Not-For-Profit Corporation Act (approved March 7, 1935
E Indiana Nonprofit Corporation Act of 1991 (IC 23-17-1) as amended may'
0
SECTION 1: The name of the Corporation is: }
Indianapolis Dance Company, Inc.
SECTION 2: The date of incorporation of the Corporation is:
August 26 , 1987
SECTION 3: The name of the Corporation following this amendment to the Articles of Incorporation is:
Gregory Hancock Dance Theatre, Inc. (GHDT)
SECTION 4
1 Tha exact text cf A.ticle,$) of the Articles of Incorporation is now as follows.
No change (name change only)
SECTION 5
1 a7
SECTION 1:Action by Board of Directors - u
The Board of Directors duly adopted a resolution proposing to amend the Article(s) of Incorporation: (select one)
ED At a meeting held on January 12 19 97 at which a quorum of such
Board was present.
❑ By written consent executed on 19 , and signed by
all members of such Board.
SECTION 2: Action by members
IF APPROVAL OF MEMBERS WAS NOT REQUIRED:
The Amendment(s)were approved by a sufficient vote of the Board of Directors or incorporators and approval of members was not
re fired.
Yes ❑ No
The Amendment(s)were approved by a person other than the members, and that approval pursuant to Indiana Code 23-17-17-1 was
obtained.
❑ Yes ❑ No
IF APPROVAL OF MEMBERS WAS REQUIRED: MEMBERS OR DELEGATES
TOTAL ENTITLED TO VOTE AS A CLASS
1 2 3
MEMBERS OR DELEGATES ENTITLED TO VOTE
MEMBERS OR DELEGATES VOTED IN FAVOR
MEMBERS OR DELEGATES VOTED AGAINST
® The manner of the adoption of the Articles of Amendment and the vote by which they were adopted constitute full legal
compliance with the provisions of the Act, the Articles of Incorporation, and the By-Laws of the Corporation.
I hereby verify,subject to penalties of perjury,that the facts contained herein are true.
Signature of current Officer Printed name of Officer
Rowland Parsons
Title_of Officer
President, Board of Directors
STATE OF INDIANA
OFFICE OF THE SECRETARY OF SPATE
ARTICLES OF AMENDPEM
To Whom These Presents Cane, Greeting:
WHEREAS, there has been presented to me at this office, Articles of
Amendment for:
INDIANAPOISS DANCE COMPANY, INC.
and said Articles of Amendment have been prepared and signed in accordance
with the provisions of the
laws of Indiana,
as amended.
NOW, THEREFORE, I, EVAN BAYH, Secretary of State of Indiana, hereby
certify that I have this day filed said articles in this office.
The effective date of these Articles of Amendment is February 01, 1988.
*�\ In Witness Whereof, I have hereunto set my
hand and affixed the seal of the State of
Indiana, at the City of Indianapolis, this
Fi day of February , 1988
EVAN , Secrat y of State
By
Deputy
ARTICLES OF AMENDMENT TO THE ARTICLES OF INCORMRATION
State fans 4161MCOMMUte form No.38"(AuQdt 19W
r ocise of Affw4ment WrMndkv kbly"A cies OnM moT4 01FPww
pfflom UT SVMK swum at etmv MOM
►nstnK*wa: Present 2 Executed Copiee to:
SECRETARY 0 CATE - - -
Room 188,3b"Mousy
Irtdlana *ft Wdleft 44M - ,',I N-B.SECRETARY OF STATE
CERTIFICATE NO
FIUNa FEE f3W&W - LONGER REOWEQ
-- ARTICLES OF AMEN0MBffb,.,
TO THE - . . ...
ARTICLE8 OF INCORPORATION
OF
Y INDIANAPOLIS DANCE COMPANY, INC._
TIM urKowwone aft"Of
Indianapolis Dance Company, Inc.
(ham after rete n0 to"the"Corporation')exists no pursuant to the prorbbm of:
(Ohm*OAO Opllate bOW :c.:, e'.:. 'a'sa1 r;a3 r.t• ...�.2
IS The Indiana Pot-For-Profit Corporation ❑ Indiana Qanerai Not-Fop Profit Cfmatk Act W ovep Much 7.IiI �
Act of 1971 P.C.257-1.1X as arnerfdaR ' ' . • • , _ r: s+ n�-u -- It
r a3 C:Fi
, - t
(hereinafter refereed to ae the"Act")deeli 9 to 9WO notice of corporate action Mfectuatinno arnmtd mM NEU Arts+"of In4 r;* tIon
certify the fabowino hots:
ARTICLE 1 AmwAWAMW
SECTION I The deco of Inoorporatroe of the aomoraien 411r , .: -- : _ re
Lu"I 26- 190Z IMP!
L
nerm of no corpo awn ;;;ZiZ*IQ do Artides 0 104orpomation to rrt CJI
TheexeatextofArtkWa► IT — - oftf*#A'ticlNOf.MoorporstbnienoaaalWbwa.
Article II - Section 1. Primary Purposes. The purposers fora tflch:.tls►GfASpo>Qaeic99 iscr
formed are to further an appreciation:of.danew a d aelat" arts. thsoughx performaaesjn
education and training and toprovider an.opportunity.-for,those° persons irr dancer anti°the
related arts to realize creative endeavors.
Section 2. Additional Purposes. In addition, the Corporation is formed
for the purposes of assisting and engaging� ir all charitable, educational,: or other
activities which are permitted to be carried on by- an organization exempt from- Federal
taxation under the provisions of Section 501(c)(3) of the Internal Revenue Code or
corresponding.section of any futures:federal. tax coda:._.__.-
Section 3. No part of the net earnings of the corporation shall inure to the
benefit of, or be distributable to- its-members,; trustees; officers, or other private-per-
sons, except that the corporation shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in furtherance
of the purposes set forth above. No substantial part of the activities of the corporation
shall be the carrying on of propaganda, or otherwise attempting to influence legislation,
and the corporation shall not participate in, or intervene in (including the publishing
or distribution of statements) any political campaign on behalf of any candidate for
public office. Notwithstanding any other provision of these articles, the corporation
shall not carry on any other activities not permitted to be carried on (a) by a corpora-
tion exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code,
or corresponding section of any future federal tax code.
(See attached)
SECTION 3 (epntinued)
Section 4. Dissolution. Upon the dissolution of the corporation,
assets shall be distributed for one or more exempt purposes within the
meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding
section of any future federal tax code, or shall be distributed to the
federal government, or to a state or local government for a public purpose.
Any such assets not so disposed of shall be disposed of by the Court of
Common Pleas of the county in which the principal office of the corporation
is then located, exclusively for such purposes or to such organization or
organizations as said Court shall determine, which are organized and operated
exclusively for such purposes.
6
T.NIlI ANAPOI�LS-_DANCE_COMPANY-,.-INC_- --
1. Amended Articles of Incorporation are hereto attached.
2. Explain claim for exemption under 501(e) on Page 1 of application - THIS
SECTION WAS MARKED IN ERROR (we are applying under 501(c)(3) .
3. How are dancers recruited and selected?
Auditions are held twice a year with notices posted in newspapers and
notices being sent to universities, academies, and schools. Guest
teachers not involved with Indianapolis Dance Company are brought in to
conduct auditions in ballet, jazz, and modern. Auditions are judged
by Artistic Director, Assistant Directors and Dance Repetiteur. Selected
Board members are also present at auditions. Decisions for acceptance
into Indianapolis Dance Company are based on technical ability and per-
forming ability, with no discrimination as to race, sex, or creed. De-
cisions are made by the judges and presented to the Board for informa-
tional purposes.
Dancers are also accepted on an apprenticeship program which allows
young artists to fully develop their talent. Dancers wishing to audition
may also set up private auditions throughout the year through the Artistic
Director or Board of Directors.
4. Explain your expenses for dancers.
Dancers are compensated for performances only. Rehearsal time is volun-
teered by dancers.
How do you compute their salaries?
Dancers' salaries are determined by the Board of Directors on a percentage
basis of ticket sales for performances, after all expenses are paid (in-
cluding space rental, marketing, equipment rental, etc.)
5. Explain how and, why the organization is available for private and commercial
functions. (On solicitation request)
The Indianapolis Dance Company announces in its programs, brochures, and
literature that it is available for hire for private functions, such as
entertainment at birthday parties, barmitzvahs, etc. , and also entertain-
ment at cormiercial functions, such as Women's Clubs meetings, conventions,
industrial shows, etc. (sample attached)
This is a supplemental way of raising funds for production costs of the
three regularly scheduled concerts per year.
6. Copy of grant application (Rough notes for interim grant for concert
scheduled for April 15-16, 1988. ) THIS APPLICATION HAS NOT YET BEEN
FILED WITH THE INDIANA ARTS COMMISSION AS IT HAS NOT YET BEEN FINALIZED
FOR PRESENTATION TO THE COMMISSION. THIS APPLICATION MUST BE FILED
WITH THE COMMISSION BY FEBRUARY 15, 1988,_ eight weeks prior to the
concert.
ATTACHMENT I
;:•"�r••4 ARTICLES OF INCORPORATION
State Form 416283/Corporate Form No.36a.t (January 19871 FILED
Articles of Incorporation(Not-for Profit)
Prescribed by Evan Sayh,Secretary of State of Indiana. IND.SECRETARY OF STATE.•
Instructions: Use vls x 11 inch paper for inserts ANNUAL REPORTS MUST BE PLED WITH T"M OMCE
Present 2 executed copies to: By THE LAST DAY OF'FEBRUARY OF EACH YEAR,
SECRETARY OF STATE FILING FEE IS$26.00
Room 155,State House
Indianapolis, Indiana 46204 For tax exempt status. Not-For-Profit Corporations must Quaw
with both the Infernaf Revenue Service and the Indiana
RECORDING IS NO LONGER REOUTRED. Department of Revenue.
-~ARTICLES OF INCORPORATION
OF
INDIANAPOLIS DANCE COMPANY, INCORPORATED
(Complete name as will be shown in Article 1)
The undersigned Incorporator or Incorporators.desiring to form a corporation(hereinafter referred to as the"Corporation ')pursuant to the
provisions of the Indiana Not-For-Profit Corporation Act of 1971 (hereinafter referred to as the"Act'), execute the following
Articles of Incorporation: ••
ARTICLE I Name
The name of the Corporation Is(The name MUST Include the word"Corporation"or'Incorporated."or one of the abbreviations fhereork
INDIANAPOLIS DANCE COMPANY INC.
ARTICLE II Purpose
Purposes for which the Corporation Is formed are:
The purposes of the corporation are exclusively charitable, educational and civic, and will
be accomplished by furthering the appreciation of the performing. arts, especially dance,
through performances, education, and training, together with providing an opportunity for
those persons in the performing arts and related areas to realize creative -endeavors,
especially in conjunction with dance.
No substantial part of the activities of this corporation will be to carry on propaganda
or otherwise attempt to influence legislation; or to participate in, or intervene in .
(including the publishing and issuing of statements), any political campaign on behalf of
any candidate for public office.
ARTICLE III Period of Existence
The period during which the Corporation shall continue Is:
(The period will be perpetual unions otherwise sp"inedi Perpetual
ARTICLE IV Resident Agent and Prinelpsl O"I e
SECTION 1 Resident Agent.the name and address of the Corporation's Resident Agent for service of process are:
Greg Hancock
Name
4619 Somerset Slay South'
Address(stns(or building and city) Vp Code
Carmel, Indiana Indiana 46032
Principal Office.The post s ee address of principal office of the ratfon is p Code
P. 0. Box 30345, Indianapolis, Indiana Indiana 46230
ARTICLE V Membership
A minimum of'one(1)person shall have signed the membership list.(Directors or Trustees of inconxwetas may be Included In the mombeW ip.)
I classes(If any):
Where shall be two (2) classes of membership, which shall be called Charter Members (those
individuals who are members of the corporation on the date of incorporation) , and General
Members (those individuals who become members of the corporation after the date of in-
corporation.
/ ARTICLE V Membership(continued)
SECTION 2 Rig—s pre`e•, :•.S Limitations. o': Restrictions of Classes:
• I '
As set forth in By-laws'.
SECTION J Voting Rights of Classes:
As set forth in By-laws.
ARTICLE VI Directors
SEC''_, Number of O+rectors.
The,,!.,ia'Board of O rectors is composed of _ E--g h t ($) members.if the exact number of Directors is n
stated.the minimum number shalt be E i,gh_t (S) -_ and the maximum number shalt be s fxtppn (16)
provided,however, that the exact number of directors shall be prescribed from time to time In the By-Laws of the Corporation,AND PROVIDED FURTHER THA
UNDER NO CIRCUMSTANCES SHALL THE MINIMUM NUMBER BE LESS THAN THREE(3�
SECTION 2 Names and Post Office Addresses of the Initial Board of Directors are:
Name No.and Street or 8w;dmg City state 21p Code
Patricia Ferguson 576 Arthur Drive TndlAnapnlia Indiana 46780
Patrick Linquist 17994 Hoover Court Indiana olia
t -
t Debbie Wilkerson 1114 W. North Greenfield Indiana 46140
Kevin Hoff 5410 Old Colon Rd. #617 Indianapolis Indiana 46226
ti Theresa Brust 3531 Rolling Svrin s Dr. Carmel Indiana 46032
i
Sandy Dorste '4370 Abbey Creek Lane Indiana olis Indigma 46205
Beverly Emmons 4555 Central Avenue Indianapolis Indiana 46205
Ronald Jones 4610 Carrollton IndiangRolis. 4620
f ARTICLE VII Incorpor We)
Nemels)and Post Office Addreas(es)of the Incorporators)of the Corporation Is(are)as follows:
Name No.and Street or Building City State Zip Code
Same as Section 2 above
ARTICLE VIII Statement of Property and Valor(If any)
A statement of the property and an estimate of the value thereof to be taken over by the Corpof lion ai or upon Its Incorporation is as follows
None
~-- ARTICLE VII! Property a Statement o! cr p r — — 1
_o and Value(If any)(continued)
None
_ r
APTICLE IX r.visions for Regulation and Conduct of the A!fairs c` Corporation
Other provisions.consistent v: 'n the lava• tnis state.` the regulation and cc-.Juct of the a`*, •_of the Corr oration,and creating.defrn•
ing. limiting or regulating the : :.e,s of t^, '—poration. the directors or the mernbers of any class or classes c!members are as follows:
(Can be provided for in the • 2, _aws••) Ia-. -,ovision in +nos section may only be changed by amending the Articles of Incorporation.)
In carrying out its charitable, education and civic purposes, the corporation shall have
all those powers granted under the Indiana Not-For-Prolfit Corporation Act of 1971, and any
other authority given to non-profit corporations under the Statues of the State of Indiana.
Upon dissolution of the corporation and after satisfying all obligations of the corporation
the Board of Directors and members shall distribute all assets to such organization or
organizations as shall at the time qualify as an exempt organization or organizations under
Section. 501(c) (3) of the Internal Revenue Code 1954, as amended, or to any agency of
Federal, State, or Municipal Government.
Other provisions for the regulation and conduct of the affairs of the corporation are
specified in the By-Laws of the Corporation.
The undersigned,being one or more persons.do hereby adopt these Articles of Incorporation,representing beforehand to the Secretary of
State of the State of Indiana and all persons whom it may concern,that a membership list or[tots of the above-named corporation for which
a Certificate of Incorporation Is hereby applied for,have heretofore been opened in accordance with the law and that at least three(3)per-
sons have signed such membership list.
THIS DOCUMENT MUST BE SIGNED BY ALL INCORPORATORS.
I (we)hereby verify subject to penalties of perjury that the facts contained herein are true.(Notarization not necessary)
Writtymignature / Printed Signature
Patricia Ferguson
Cwmt e gnature Printed signature
Patrick Linquist
ten Si nature Printed Signature
Debbie Wilkerson
Written signet - Printed Signature
Kevin Hoff
Continued on back of page
This Instrument was prepared by.
i
Address
EXHIIT I)
Internal Revenue Service Department of the Treasury
District Director
P. O. Box 2508
Cincinnati, OH 45201
Date: November 23, 1999 Person to Contact:
Steve Miliano 31-04024
Customer Service Specialist
Telephone Number:
Indianapolis Dance Company, Inc. 877-829-5500
G.H.D.T Fax Number:
P.O. Box 30345 513-263-3756
Indianapolis, IN 46230-0345 Federal Identification Number:
- 35-1722088
Dear-Sir or Madam:
This letter is in response to your request for a copy of your organization's determination letter. This letter will
take the place of the copy you requested.
Our records indicate that a determination letter issued in February 1988 granted your organization exemption
from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
section 509(a)(2).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of$20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable
cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
-2-
Indianapolis Dance Company, Inc.
35-1722088
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The law requires you to make your organization's annual return available for public inspection without charge
for three years after the due date of the return. You_are also required to__make available for public inspection
a copy of your organization's exemption application, any supporting documents and the exemption letter to
any individual who requests such documents in person or in writing. You can charge only a reasonable fee
for reproduction and actual postage costs for the copied materials. The law does not require you to provide
copies of public inspection documents that are widely available, such as by posting them on the Internet
(World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these
documents available for public inspection.-(up to a maximum of $10,000 in the case of an annual return).
Because this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
C. Ashley Bullard
District Director
EXI�II' ' E
Indianapolis Dance Co. d/b/a GREGORY HANCOCK DANCE THEATRE (GHDT)
FINANCIAL STATEMENT
January 1, 2011 —December 31, 2011
Page 1
GENERAL FUNDS:
Balance on hand January 1, 2011 71,769.57
INCOME:
Ticket Sales 68,378.00
2011 Summer Dance Academy Fees 16,255.00
2011 "Nutcracker"Production Fees 8,830.00
Angel Society (Private Support) 18,179.94
Foundation Support:
Christel DeHaan Family Foundation 20,000.00
Legacy Fund 3,500.00
Penrod Society 1,000.00
Fund Raisers:
Pizza Sales and Cash Donations 7,066,55
"Nutcracker" Choreography and Costume Rentals 2,500.00
Tax Refund 1,791.81
Theatre Rental Discount 4,000.00
Misc. Income (insufficient check& fee) 100.40
Government Income:
Indianapolis Arts Commission 11,330.00
City of Carmel 20,000.00
TOTAL INCOME(2011) 182,931.70
TOTAL INCOME +BALANCE ON HAND 1 $254,701.27
+A.G. Edwards & Sons, Inc. (value to 12/31/2011) 1 $3,041.07
TOTAL YEAR 2011 $257,742.34
2011 In-kind Goods and Services: $85,000.00 $342,742.34
Indianapolis Dance Co. d/b/a GREGORY HANCOCK DANCE THEATRE
FINANCIAL STATEMENT—January 1, 2011 —December 31,2011
Page 2
EXPENSES:
Exhibition/Production Expenses:
Artistic Salaries (NET) (includes Artistic Director) $87,763.73
IRS Federal Taxes 23,658.61
Indiana Department of Revenue 5,058.33
Summer Dance Academy Instructors/Extra Dancers 5,565.00
Theatre Rental (includes Tech Crews & Security) 22,460.73
Stage Su pplies and Rentals 8,987.06
Costumes materials and supplies) 6,768.55
Marketing/Promotion Expenses:
Printing/Copying 6,658.27
Adverting(Radio/TV, Newspapers) 2,932.32
Operational Expenses:
Internet/Website/Computer 4,239.08
General/Administrative Expenses:
Fund-raising expenses 2,162.32
Postage/Box Rental 2,109.77
Office Supplies/Materials 999.08
Music 291.27
Travel Expenses 2,841.60
Workers Compensation& General Casualty Insurance 3,270.00
Bad Checks and Fees 311.78
Misc. Legal, State Reports, Indiana State Labor Law Posters 545.64
TOTAL EXPENSES (2011) $186,623.34
Total In-kind Goods/Services (2011) $85,000.00
TOTAL ORGANIZATIONAL EXPENSES $271,623.34
RECAP (does not include in-kind goods and services):
Balance on hand January 1, 2011 71,769.57
Income 2011 182,931.70
Total Income/Balance 254,701.27
Less Expenses 186,623.37
Balance on hand December 31, 2011 $ 68,077.90
2011 Expenses= $1 86,623.37
2011 Income = $182,931.70
Loss ($ 3,691.67)
Indianapolis Dance Co. d/b/a GREGORY HANCOCK DANCE THEATRE (GHDT)
FINANCIAL STATEMENT
January 1, 2011 —December 31, 2011
Page 3
Respectfully submitted:
Florence Hancock, Treasurer
Approved:
Kirsten Fer ,er, President, Bo of Directors
In-Kind Goods and Services includes donations of:
Daily rehearsal space—The Academy of GHDT(Gregory Hancock)
Graphic Artist Services—Design of all GHDT materials (Heather King)
Sound Design—Audio needs for all productions - (Tim King)
Program Layout and production—(Bill Miller)
Video production—WFYI—(Clayton Taylor)
Video production—The Lingner Group (Terry Lingner)
Performance and Studio Photography—(Julie Curry, Mike Wilson, Simone Boos and
Laura Breece)
Costume Design and construction—Gregory Hancock
Company Class & Warm Up Sessions—Kirsten Ferger
EXHIBIT F
GREGORY HANCOCK DANCE THEATRE -BOARD OF DIRECTORS 2011-2012
KIRSTEN FERGER(President) IVY HEAZELTINE
164 Dominion Drive 7715 Stones River Drive
Zionsville, IN 46077 Indianapolis, IN 46259
(317) 840-1521 (cell) (317) 862-9827\(317) 606-3274 (cell)
(317) 818-9445 iheazeltinegeomcast.net
kirsten.fergerna,att.net Circle K Stores
Dance teacher Midwest Division, Director
(former dancer with American Ballet Theatre,
NYC)
DAVID BLAIR
11255 Berkley Circle
DEBORAH PROVISOR(Vice President) Fishers, IN 46038
14928 Pacer Court (317) 577-2580
Carmel, IN 46032 (317) 697-0419 (office)
(317) 979-2775 (cell) (317) 27505949 (cell)
DrDeb432 aol.com dblairgmco-inc.com
American Para Professional Systems RPh Medical Care & Outcomes LLC
MARCIA BLAIR(Secretary) DEBBIE MILLER
11255 Berkley Circle 650 Woodbine Drive
Fishers, IN 46038 Carmel, IN 46033
(317) 577-2580 (317) 705-1666
(317) 582-1556 (317) 410-7171
(317) 697-3611 (cell) wonderdeb(a,indy.rr.com
balletmousegaol.com RN, Clinical Supervisor
Office Manager, St. Vincent Home Care
Helping Hands Work
GREGORY HANCOCK
FLORENCE HANCOCK (Treasurer) Artistic Director, Executive Director
4619 Somerset Way South (317) 709-1454 (cell)
Carmel, IN 46033 ghdtgsbcglobal.net
(317) 846-2441 (home)
(317) 338-2308 (work)
fmhancockkstvincetn.org
Administrative Assistant, Medical Records
St. Vincent Hospital
VOUCHER NO. WARRANT NO.
ALLOWED 20
Gregory Hancock Dance Theatre
IN SUM OF $
329 Gradle Drive
Carmel, IN 46032
$30,000.00
ON ACCOUNT OF APPROPRIATION FOR
Support For The Arts
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
504 Agreement 43-551.01 $30,000.00
I hereby certify that the attached invoice(s), or
I I I
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, November 13, 2012
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
11/14/12 Agreement $30,000.00
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer