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Home My WebLink About214923 11/28/2012 CITY OF CARMEL, INDIANA VENDOR: Page 1 of 1 ONE CIVIC SQUARE CENTRAL INDIANA DANCE ENSEMBLE CHECK AMOUNT: $8,000.00 a CARMEL, INDIANA 46032 1142 LINDEN LANE o� CARMEL,IN 46033 CHECK NUMBER: 214923 CHECK DATE: 11/28/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 504 4355101 8000 . 00 2012 SUPPORT :f PVSVJNB 'Ip f. MOI �� ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein referred to as "Agreement") entered into by and between The City i o,NA- of Carmel (the City) and t>/�CC-, F�.Lc (the Grantee), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: 1. That on behalf of Grantee, a not-for-profit corporation, I, �2E-14 A - S,4 ►J rE. , an authorized representative of Grantee, am applying for a City of Carmel ("Grantor") Arts Grant. 2. Purpose of this Grant Agreeme t$ The po e this Agreement is to enable the City to award a grant of$ _ to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits A and B of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not-for-profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. A description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not-for-profit corporation under state law (EXHIBIT C); 4. A not-for-profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not-for-profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee (EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of fiends at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. 7. Year end review. Grantee agrees to provide the City of Carmel a year-end report for each year, describing how the grant was used and the impact of the dollars received. This Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. If the Grant amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall be performed by a Certified Public Accountant ("CPA") who is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 2 8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply Grantee with the graphics/logos necessary for compliance. 9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the State that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana or Federal law. 11. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. Additionally, the Grantee is not required to participate if the Grantee is self employed and does not employ any employees. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only. and agree that such court is the appropriate venue for and has jurisdiction over same. 13. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the frill and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 14. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be 3 deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 15. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: z� 1 (nl fJi/ ►A 'urS►JCZm "Grantee") By: Printed Name o 4f, r: J= am=� (� . S�tsK�-� Title: t/tc Date: ll e l2�t Z CITY OF CARMEL ("Grantor") By: Jaqes rain ard, Mayor Date: ATTEST: Date: �`T If you have any question concerning the City of Carmcl's 2012 Arts Grant Program;grant writing,guidelines or application materials,contact: Sharon Kibbe,City of Carmel,One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibbencarmehn.gov. 4 CENTRAL=INDIANA DANCE ENSEMBLE Members of Regional Dance America --M Mid-States Regional Ballet Association+Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Exhibit A 1142 Linden Lane + Carmel + IN + 46033 www.cidedance.org + cidedance@yahoo.com + (317) 844-7453 CENTRAL=INDIANA DANCE ENSEMBLE Members of Regional Dance America Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director April 16, 2012 Honorable Mayor Brainard Carmel City Hall One Civic Square Carmel, In 46032 Dear Mayor Brainard, Central Indiana Dance Ensemble ("CIDE") completed another successful holiday run of "The Nutcracker", our flagship event and a preeminent perforlance for ballet organizations across Indiana. We presented our concert performance, "Mixed Rep" in March, 2012 at the new Tarkington Theatre, performing selections from Paquita as our opening act as well as various works from the company's repertoire. On May 19th, the Company will bring to life the full-length production of CoppNia also on the stage of The Tarkington. All events are fully open to the public at a variety of locations across Carmel and surrounding locations to encourage attendance and reach across the community. We are honored to be a resident company with The Center for the Perfonning Arts. The end to the 2011-2012 season is fast approaching and plans are well underway for our educational dance series this summer. This year we have two renowned master teachers traveling from California to instruct and teach the art of choreography at the CIDE sponsored Summer Ballet Intensive. CIDE's Summer Ballet Intensive is open to any dancer that is 10 years old and above, it is not limited to company members. Those attending will participate in two weeks of intense ballet technique training as well as contemporary, modern and jazz. Later in the summer, CIDE will be bringing in another renowned master teacher for 5 days of intense choreography, technique and instruction techniques. Central Indiana Dance Ensemble is a Carmel-based pre-professional Ballet Company. Each year through a rigorous and selective audition process, approximately 50 to 60 youth dancers between the ages of 10 and 18 are invited into the company. On average, more than 80% of these talented CIDE company members are residents of Carmel and many have participated in local, regional and national ballet competitions. CIDE also provides training and opportunities for our dancers to win dance scholarships at prestigious universities and coveted dance programs across the United States. In recent years CIDE has had three of its company members awarded contracts with professional dance companies. 1142 Linden Lane + Carmel + IN + 46033 www.cidedance.org + cidedance@yahoo.com + (317) 844-7453 Each season, CIDE has also been honored and privileged to be a part of Carmel's annual Christmas tree lighting ceremony to play its part in providing an enlightening show for the citizens of Carmel. CIDE ended the 2011 calendar year in a strong yet tenuous financial position and projects similar trends for its current fiscal year, which ends June 30, 2012. Financial strength has been a hallmark of our twelve years of existence and is due in large part to our fiscal discipline, as illustrated by the fact we have only four paid positions, which includes the Artistic Director, Assistant to the Artistic Director, Apprentice Director and a Youth Company Director. These positions are also only on a part-time basis, with Suzann DeLay, Casey Clark, Jessi Gomillion and Ashley Jones spending countless hours of training, rehearsal, and performance time that doesn't work out to much on an hourly basis. They work tirelessly with CIDE's dancers, who themselves demonstrate tireless commitment during classes and rehearsals to meticulously prepare for each production performance and better their own dance abilities. CIDE's success can also be attributed to literally hundreds of hours of volunteer work, and we consider ourselves extremely fortunate to have such a strong support network, including dozens of volunteers who unselfishly dedicate howl of their valuable free time by helping our annual performances run smoothly and spearheading our variety of fundraising activities. The final factor in CIDE's ability to exist and succeed as an organization is the loyal support of our patrons and benefactors, who enjoy attending our events and generously provide contributions, grants, and scholarships to help fund our daily operating activities and ensure the well being and development of our dancers by securing practice space, supporting our Artistic Staff and Board, and engaging outside instructors and choreographers from the national dance community. Continued rejuvenation of our artistic portrayal and choreography of classical ballets ensures our dancers do not just maintain the status quo but continually challenge their physical and mental strength and stamina to meet the arduous requirements of national trainers, choreographers, and industry professionals. These valuable support networks help make the community aware of CIDE and help us fulfill our mission of providing cultural and educational enrichment to the Central Indiana Community. Yet despite our support base and fiscal discipline throughout our history, our near-term outlook is not quite certain due to the downturn in both national and local economies. Regrettably, our grants are down, revenue garnered from our fundraising activities has flattened, and we are unsure that demand will be as strong for our upcoming events as it has been historically. To that end we are looking to the City of Carmel for assistance in arts funding and are asking that the City of Carmel consider a financial contribution of $13,590 as detailed in the following pages to allow CIDE to rejuvenate its assets and continue funding its operations and remain a vital part of Carmel's arts community as a premiere, classical ballet performance option for Carmel residents. Our mission is to continually meet the dance educational needs for local Carmel youth and other area youth interested in performing arts. Your assistance with funding our request will allow us to continue our mission. We sincerely appreciate your consideration and eagerly await your response. Attached you will find all of the required information that is requested. We could use and would greatly appreciate your assistance. Thank you very much for your time and please let us know if you require additional information from CIDE or have any other questions. We look forward to continuing to partner with the City of Carmel and remain a loyal component of its vibrant arts community. Sincerely, Suzann De ay Artistic Director Central Indiana Dance Ensemble ��j-- CENTRAL=INDIANA DANCE ENSEMBLE i Suzann Siler DeLay Artistic Director z g d F Suzann Siler DeLay received her early dance training in California with Deane and Barbara Crockett, founders of The Sacramento Ballet. She went on to dance a variety of contemporary and classical roles while a member of The Sacramento Ballet. She also had a brief career with Pacific Northwest Ballet until injury forced her to retire. She has been fortunate to study with some of the master teachers of our time such as Violette Verdy, Robert Barnett, Robert Joffrey, Janet Reed, David Howard just to name a few. Ms. DeLay appeared in several musicals including Princess and the Pea and Lil' Abner. She has also appeared in several PBS specials in the California area. Ms. DeLay has taught, choreographed, and performed throughout the United States, including the official School for Sacramento Ballet, and occasionally teaches for the Contemporary Dance Department at Indiana University. She brings with her a vast knowledge of classical ballet and has taught Ballet, Pointe, Variations and Pas de Deux to students six through adult. She specializes in a creative dance program for children ages two and a half through six. She has been recognized with numerous awards for choreography works in ballet and lyrical. She was most recently honored by being selected for the December 2008 issue of Indianapolis Woman and attended the National Teacher's Weekend at the School of American Ballet in 2010. She currently sits on the Board of Directors if Regional Dance America and is slated to become Vice-President of the Mid-States Regional Ballet Association in the fall of 2012. Ms. DeLay is the founding director of the Central Indiana Dance Ensemble which is completing their 12`x' season in July of 2012. CENTRAL1INDIANA DANCE ENSEMBLE "1 Michael Casey Clark Assistant to the Director Michael Casey Clark is originally from Fishers, Indiana; he started dancing at the age of 19. He attended Ball State University graduating with a BS in Dance Performance with a minor in Theatre. While at Ball State, he was encouraged to attend dance classes and audition for the Ball State Performing Dance Company where he was accepted as an Apprentice. A year later he became a company member. While studying at Ball State, he also performed with the Anderson Young Ballet Theatre, directed by Lou Ann Young. He received many scholarships and was the first to receive the Lynette Jordan Schisla Scholarship. At Ball State, Mr. Clark developed his choreography skills. He was one of several students to have their works adjudicated and performed at the American College Dance Festival, representing Ball State. Mr. Clark also choreographed many musicals at Ball State. "Dancing at Laughnasa" was adjudicated and presented at the American College Theatre Festival. He was also voted Best Student Choreographer. Mr. Clark has studied and worked with many outstanding choreographers and master teachers including Gail Gilbert (David Parsons Dance Company), Franciose Martinett (Joffrey Ballet), Sylvia Waters (Alvin Ailey), Trinette Singleton (Joffrey Ballet), Luigi and Twyla Tharp,just to name a few. In the summer of 2003, Mr. Clark was accepted to the Glenda Brown Choreography Project in Austin, Texas, where he worked with Margo Sappington. CENTRAL=TNDIANA DANCE ENSEMBLE Jessi Gomillion Apprentice Company Director Jessi Gomillion graduated Cum Laude from Butler University as a Dance Performance major in 2003 before moving to Jackson, Mississippi to be part of the trainee program at Ballet Magnificat! a faith based professional ballet company. She completed two years of the trainee program, functioning as trainee captain for one year. Mrs. Gomilion spent one year as Adjunct Instructor of Dance in Belhaven College's Dance Department before returning to her native Indiana. She has been a guest teacher at Ballet Magnificat!, Tupelo Fine Arts Workshop, White River Ballet Company and Regional Dance America's Mid-States Festival. Mrs. Gomillion has studied with Laura Alonzo, Bo and Stephanie Spassoff, Christopher Fleming, Gao Ping, Sol Nazario, Kathy Thibodeaux, Nan Giordano, Donald Byrd, and Finis Jung. Mrs. Gomillion has danced lead roles in The Nutcracker, Coppelia, Swan Lake, Konservatoriate, Petrushka, Night Dances, Short and Suite, Unveiled Hope, Deliver Us, and Weeping. Mrs. Gomillion's choreography has appeared in The Boze Lyric Theatre's production of Merry Wives of Windsor, Spring Into Dance, and at the Penrod Arts Fair. J'i I'4 CENT RAL"INDIANA DANCE ENSEMBLE J� n 4i L, Ashley Jones =, ` Air+ :, Youth Company Director r gg( Ashley Jones began her formal ballet training at the age of 10 with her mother, Suzann Delay and was a founding member of the Central Indiana Dance Ensemble. She diversified her training and competed in many local and national dance competitions in jazz, tap, lyrical and modern and was recognized with countless regional and national awards. Prior to her senior year she was selected to study at Butler University in their Gifted and Talented Dance Program. Miss Jones graduated from Carmel High School in 2005 with an academic honors diploma. Miss Jones attended the University of Utah as a ballet major, and in her sophomore year she transferred to Indiana University to study in the Contemporary Dance Program. While at IU she danced with The Ben Munisteri Dance Company of New York City, Connie Denapoli from Paul Taylor Dance Company and The Liz Lei-man Dance Exchange of Washington D.C. In addition to performing she was a featured choreographer in IU's "Hammer and Nail 2008". She has choreographed for the Central Indiana Dance Ensemble and in 2008 was recognized at the Regional Dance America • Mid-States Festival. In the spring of 2008 Ms. Jones was awarded the Jane Fox Dance Scholarship from the Kinesiology Department at Indiana University. Miss Jones has taught in many local studios, Indiana University's Pre-College Dance Program, and was an assistant teacher for the freshman dance major's modern class. During the summer of 2008 she was selected for internship with the Boston Ballet. Miss Jones graduated in 2009 from Indiana University with a B. S. Dance Performance. 1 � ,'i r CENTRAL=INDIANA DANCE ENSEMBLE Funding Request Detail for the 2012 Summer Ballet Intensive Guest Master Teachers Central Indiana Dance Ensemble has invited Kristin Hakala and Tong Wang as Master Teachers. Master Teacher: Kristin Hakala � . Ms. Hakala received her early training with Cornelia Sampson at the Michigan Ballet Theatre and began her professional career at the age of sixteen with the Nashville Ballet. Most recently, Kristin was a Principal Artist with Ballet West, where she performed the title roles in numerous ballets such as "Sleeping Beauty", "Carmen", and "Cinderella" as well as a wide range of contemporary and neoclassical works. Master Teacher: 'Tong Wang Mr. Wang has enjoyed a successful international dance career as a principal dancer. After graduating from Beijing Dance Academy in 1986, he worked with companies such as Shanghai Ballet, Tulsa Ballet Theatre, Dayton Ballet, Colorado Ballet, and most recently, Ballet West. He has performed almost every leading role in the classical ballet repertoire and also danced a full range of contemporary ballets. While dancing professionally, he completed his B.F.A. and ;. . { M.F.A. degrees with the University of Utah Ballet Department and also worked as a guest faculty member from 2000-2005. In addition, he has enjoyed a choreographic relationship with Ballet West, the University of Utah Ballet Department, Wright State University, Cincinnati Conservatory of Music, DanceOhio and Ballet West Conservatory. Mr. Wang has taught and set his work in various schools and companies. SUBTOTAL - $59000 f F t� 1 CENTRAL-INDIANA DANCE ENSEMBLE Funding Request Detail for the Master Teacher for late Summer Central Indiana Dance Ensemble has invited Ashley Sass as Master Teacher. Master Teacher: Ashley Sass .a... •„�. : : `�� Ashley Sass began her training at the South Dayton r 'E.4 School of Dance and was a 10 year member of South = ` : Dayton Dance Theatre. She attended Point Park University on scholarship where she received a Bachelor ` - of Fine Arts in 2006. Ms. Sass was awarded the Northeast region's Performer of Y- the Year honor at the National American College Dance ' Festival (ACDF). She has danced professionally with Dayton Ballet and Atlanta Ballet. yt g” Ms. Sass received the 2009 Monticello Award for a piece she choreographed, Aloft. She has won the Project Tier Award, as well as the highly coveted National Choreographic Award for Sudden Impulses in 2010. SUBTOTAL - $29500 Funding Request Detail for the Master Teacher Lodging All of our guests Master Teachers will stay at the Hilton Garden Inn at (13 090 Pennsylvania Street, Carmel, Indiana 46032) while they are instructing for Central Indiana Dance Ensemble. CENTRAL=INDIANA DANCE ENSEMBLE .F Funding Requests: 2012 Summer Ballet Intensive (2 weeks) 1 Guest Master Teachers $500 2 Travel $800 3 Lodging (14 Days @ $140) $1960 4 Per Diem ($30/day each for 14 days) $840 5 Facility Rental $1200 Funding Requests: 2012 Late Summer Week with Master Teacher 1 Guest Master Teacher $21500 2 Travel $300 3 Lodging (6 Days @ $140) $840 4 Per Diem ($30/day) $150 Grand Total $139590 CENTRAL=INDIANA DANCE ENSEMBLE f: Members of Regional Dance America Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Exhibit B 1142 Linden Lane + Carmel • IN + 46033 www.cidedance.org + cidedance @yahoo.com + (317) 844-7453 Central Indiana Dance Ensemble, Inc. Profit & Loss Budget Overview July 2012 through June 2013 July 1,2012- June 30, 2013 Income 41400 Direct Public Support 41470 Grants 5,50000 41410 Corporate Contributions/Sponsorships 7,500.00 41450 Individual Contributions 5,070.00 Total 41400 Direct Public Support 18,070 00 41500 Fundraisers 47450 GALA 11,500.00 47500 March Show 5,300.00 47900 Scrip Income 5,000.00 Total 41500 Fundraisers 21,800.00 Total 45200 Dancer Dues/Fees 38,000.00 47000 Special Events 47120 Ticket sales 69,460.00 47124 Other Income from events 19,280.00 Total 47000 Special Events 88,740.00 Total 44400 Other Income 8,700.00 Total 46000 Investment Income 50.00 Total Income 175,360.00 Expense 62100 Professional Services Total 62110 Artistic Professionals 58,300.00 62130 Web Design 2,000.00 62140 Accounting Fees 400.00 Total 62100 Professional Services 60,700.00 Total 63000 Managerial/administration 6,250.00 67400 Fundraising 67410 Facility and entertainment 7,000.00 67632 Other Fundraising Expenses 1,600.00 Total 67400 Fundraising 8,60000 65070 Allocations/Assistance to other 65071 Special Awards 5,000.00 65072 Char Contribs to other org's. 1,300.00 65074 Scholarships to individuals 1,100.00 Total 65070 Allocations/Assistance to other 7,400.00 65000 Operations 62800 Facilities and Equipment 18,700.00 65010 Costumes and clothing 12,610.00 68300 Travel and Meetings 5,000.00 65090 Miscellaneous 2,850.00 Total 65000 Operations 39,160.00 67000 Program Service expenses 67310 Theatre Rental 10,000 00 67311 Lighting For Productions 10,700.00 67203 Hired Performers 5,000.00 67218 Scenery 4,800.00 67244 Advertising for shows 9,000.00 67234 Programs 2,200.00 67222 Tea expnese 2,300.00 67201 Miscellaneous 5,800.00 67648 Videos and taping 3,450.00 Total 67000 Program Service expenses 53,250.00 Total Expense 175,360.00 Net Income 0.00 Page 1 of 1 CEN; RAL=INDIANA DANCE ENSEMBLE J� Members of Regional Dance America Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Exhibit C 1142 Linden Lane • Carmel . IN • 46033 www.cidedance.org . cidedance@yahoo.com • (317) 844-7453 State of Indiana Office of the Secretary of State CERTIFICATE OF INCORPORATION of CENTRAL INDIANA DANCE ENSEMBLE, INC. 1,SUE ANNE GILROY, Secretary of State of Indiana, hereby certify that Articles of Incorporation of the above Non-Profit Domestic Corporation have been presented to me at my office,accompanied by the fees prescribed by law and that the documentation presented conforms to law as prescribed by the provisions of the Indiana Nonprofit Corporation Act of 1991. NOW,THEREFORE,with this document certify that said transaction will become effective Tuesday, August 29, 2000. In Witness Whereof,I have caused to be �y S affixed my signature and the seal of the ��`..••• ' �� ®� State of Indiana,at the City of • Indianapolis,August 29,2000. j W' - a "'y SUE ANNE GILROY, SECRETARY OF STATE .•••..........•••'• i. 2000083000396/2000083048950 CENT= RAL"INDIANA DANCE ENSEMBLE —" Members of Regional Dance America --"' Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Exhibit D 1142 Linden Lane + Carmel + IN + 46033 www+cidedance.org + cidedance@yahoo.com + (317) 844-7453 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 f � �` D Employer Identification Number: Date: 35-2119055 AUG 3 I LW�J LN: 17053218732035 CENTRAL INDIANA DANCE ENSEMBLE INC Contact Person: 1142 LINDEN LN THOMAS C KOESTER ID# 31116 CARMEL, IN 46033-9486 Contact Telephone Number: (877) 829-5500 Public Charity Status: 509 (a) (2) Dear Applicant: Our letter dated January 2001, stated you would be exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501 (c) (3) of the Code. Publication 557, Tax-Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (800) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading between 8 :30 a.m. - 5 :30 p.m. Eastern time. Please keep this letter in your permanent records. Sincerely yours, �, Lois . Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) f's Indiana Deparment of Revenue ",' Indiana Government Center North Indianapolis,Indiana 46204 i Indiana Not—For—Profit Tax Registration Certificate Form NR-1 (This certificate may not be used to collect sales tax) State Form ' Date Issued f axpayer ID No. (R/9-02) 12i 13n002 0108640361 000 1 lily{litIBIIA�IjBIi➢[flQlllQl186A��I 9116 X Organization exempt from payment CENTRAL INDIANA DANCE ENSEMBLE-INCORPORATED of Sales Tax. 1142 LINDEN LN t CARMEL,-IN 46033-9496 F-1 Organization not exempt from sales tax. SALES TAX EXEMPT (Detach Here) This Taxpayer Identification Number(TID)may be used in making purchases exempt from sales tax, provided the merchandise is to be used for purposes as explained in Information Bulletin 10. This Taxpayer Identification Number (TID)may be used on Sales Tax Exemption Cerificates(ST-105)when making qualified purchases. 1. Purchases by Not-For-Profit Organizations A. Purchases for own use In order to qualify for Sales Tax exemption on purchases as a not-for-profit organization,the following conditions must prevail: 1. The organization must be named or described in I.C.6-25521 This includes organizations organized and operated exclusively for one or more of the following purposes: Religious Fraternal Literary Charitable Educational Civic Scientific 2. Also included are the following specifically named not-fm-profit organizations: Labor Unions Public Schools Licensed Hospitals Parochial Schools Churches Pension Trusts. Monasteries Business Leagues Convents Siudent Cooperative Ilousing 3. The article purchased must be used for the same purpose as that for which the organization is being exempted. Purchases for the private benefit of any member of the organization or for any other individual are not eligible for exemption. Purchases used for social purposes are never exempt. 4. The fact that an organization is being exempted by the Federal Govemment or by the State of Indiana for Sales Tax purposes does not necessarily mean that a purchase made by a not-for-profit organization is exempt. B.Purchase for resale Tangible personal property purchased for resale by not-for-profit organizations is eligible for Sales Tax exemption. C.Purchases by social organizations Purchases of tangible personal propery by organizations organized and operated predominantly for social purposes are not exempt. If over fifty percent(50%)of its expenditures are for,or related to, social activities such as food and beverage services,golf courses,swimming pools,dances,parties.and other social activities, the organization will be considered to be predominantly organized and operated for social purposes. If the organization has been classified as a social organization or a water corporation,this Taxpayer Identification Number (TED)MAY NOT be used for exemption from sales tat on items purchased for-the purpose or the organization. vt CEN, . RAL=INDIANA DANCE ENSEMBLE Members of Regional Dance America f Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Exhibit E 1142 Linden Lane + Carmel + IN + 46033 www.cidedance.org + cidedance @yahoo.com + (317) 844-7453 FINANCIAL STATEMENTS CENTRAL INDIANA DANCE ENSEMBLE JUNE 30, 2011 TABLE OF CONTENTS INDEPENDENT ACCOUNTANT'S COMPILATION REPORT ...................... 1 FINANCIAL STATEMENTS: CASH BASIS BALANCE SHEET................................................. 2 CASH BASIS INCOME STATEMENT.......... ................................ 3 STATEMENT OF CASH FLOW................................................... 4 NOTES TO FINANCIAL STATEMENTS ....................................... 5 Jean K.Deuser,CPA 6101 Kenzie Court Indianapolis,Indiana 46236 INDEPENDENT ACCOUNTANT'S COMPILATION REPORT To the Board of Trustees of Central Indiana Dance Ensemble: I have compiled the accompanying statement of assets, liabilities, and fund balances cash basis of Central Indiana Dance Ensemble (a nonprofit organization) as of June 30, 2011, and the related statement of revenues, expenses, and other changes in net assets--cash basis for the year then ended, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. I have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or any other form of assurance on them. Jean K. Deuser, CPA Aug 10, 2011 Indianapolis, Indiana Central Indiana Dance Ensemble Cash Basis Balance Sheet June 30, 2011 ASSETS Current Assets Checking/Savings Regular Checking Account 40,325.58 Guild Checking 1,067.36 Special Activities Account 8,188.29 Total Checking and Savings 49,581.23 Other Current Assets Gift Shop Inventory 1,792.10 Security Deposits Asset 1,603.47 Savings/Short Term Investments Cert of Deposit-60 day 35,840.98 Cert of Deposit- 12 month 18,153.37 Total Savings/Short Term Investments 53,994,35 Total Other Current Assets 57,389.92 Total Current Assets 106,971.15 Fixed Assets Costumes 26,080.59 Furniture and Equipment 3,674.73 Accumulated Depreciation (8,941.19) Total Fixed Assets 20,814.13 TOTAL ASSETS 127,785.28 LIABILITIES AND FUND BALANCES Liabilites Current Liabilites Deposits Collected 0.00 Total Liabilities 0.00 Fund Balance Unrestricted Fund Balance 127,785.28 Total Liabilites and Fund Balances 127,785.28 See independent accountant's compilation report 2 Central Indiana Dance Ensemble Cash Basis Income Statement For the Fiscal Year Ended June 30, 2011 Revenues: Corporate Contributions 1,145.00 Gifts in Kind- Goods 2,793.97 Individual Contributions 2,484.58 Grants 5,526.00 Matching Funds for Grants 16,359.02 GALA 8,510.00 Program Ads 2,015.00 Friends of CIDE 10.00 Costume Rental 525.00 Posters/Calenders & Videos Sold 4,925.00 Company Fees 18,079.79 Youth Ensemble Fees 3,240.00 Summer Intensive Fees 22,760.00 Scrip Income 6,486.88 Special Events 90,191.85 March Show Income 4,151.50 Sponsorships 4,000.00 Other Income 400.00 Investment Income- Interest 129.93 Total Revenues 193,733.52 Expenses: Fundraising 6,365.90 Friends of CIDE 51.43 Depreciation 5,905.46 Bank Fees 2,427.77 Business Expenses 3,012.92 Professional Consulting 1,916.73 Contract Services 58,454.50 Facilities &equipment 19,870.40 Costumes & Clothing 3,763.17 Printing & Publications 436.04 Operations-Other 677.10 Allocations and Assistance 8,268.30 Membership Dues 1,052.50 Insurance- D&O 235.00 Travel & Meetings 8,097.94 Program Expenses 55,249.61 Total Expenses 175,784.77 Net Income (Loss) 17,948.75 See independent accountant's compilation report 3 Central Indiana Dance Ensemble Statement of Cash Flows For the Fiscal Year Ended June 30, 2011 Net Income: 17,948.75 Changes in Operating Assets and Liabilities (Inc)/Dec Gift Shop Inventory 364.71 (Inc)/Dec Prepaid Expenses 1,500.00 (Inc)/Dec Net Fixed Assets (6,803.25) (Inc)/Dec Security Deposits (1,603.47) Inc/(Dec) Deposits Collected (6,458.79) Net Change (13,000.80) Net change in Cash 4,947.95 Beginning Cash 98,627.63 Ending Cash 103,575.58 See independent accountant's compilation report 4 CENTRAL INDIANA DANCE ENSEMBLE NOTES TO FINANCIAL STATEMENTS JUNE 30, 2011 NOTE I —SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of Accounting The organization's policy is to prepare its financial statements on the cash basis of accounting; consequently, contributions and other revenues are recognized when received rather than when promised or earned, and certain expenses and purchases of assets are recognized when cash is disbursed rather than when the obligation is incurred. Cash Equivalents The organization considers all highly liquid debt instruments purchased with a maturity of twelve months or less to be cash equivalents. NOTE 2—TAX STATUS OF THE ORGANIZATION The organization became effective July 1, 2000. The organization has received its determination letter from the Internal Revenue Service stating that the organization is exempt from income taxes under the provisions of Section 5010c)(3) of the Internal Revenue Code. The organization's trustees believe that the organization is currently being operated in compliance with the applicable requirements of the Internal Revenue Code. Therefore, no provision for income taxes has been included in the organization's financial statements. 5 J CENTRAUINDIANA DANCE ENSEMBLE J%. 1. Members of Regional Dance America Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Exhibit F 1142 Linden Lane + Carmel + IN + 46033 www.cidedance.org + cidedance@yahoo.com + (317) 844-7453 vv' CENTRAL IANA DANCE ENSEMBLE Members of Regional Dance America «"r-- Mid-States Regional Ballet Association.Honor Company A 501(c)(3)not-for-profit organization Suzann DeLay, Artistic Director Board of Directors Executive Board Suzann DeLay Artistic Director Stephanie Fuhrmann President Jeff Sankey Vice President Pam Retzlaff Secretary Tami Hall Treasurer Members at Large Angie Highberg Denise Konrad Cindi Melcho William Winn Advisory Board Richard Rein 1142 Linden Lane • Carmel . IN • 46033 www.cidedance.org • cidedance @yahoo.com . (317) 844-7453 VOUCHER NO. WARRANT NO. ALLOWED 20 Central Indiana Dance Ensemble IN SUM OF $ 1142 Linden Lane Carmel, IN 46033 $8,000.00 ON ACCOUNT OF APPROPRIATION FOR Support For The Arts PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 504 Agreement 43-551.01 $8,000.00 I hereby certify that the attached invoice(s), or I bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Thurs ay, November 29, 2012 Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 11/14/12 Agreement $8,000.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer