214912 11/28/2012 CITY OF CARMEL, INDIANA VENDOR: 366724 Page 1 of 1
ONE CIVIC SQUARE INDIANAPOLIS SYMPHONIC CHOIR
CARMEL, INDIANA 46032 4600 SUNSET AVE CHECK AMOUNT: $2,500.00
INDIANAPOLIS IN 46208
CHECK NUMBER: 214912
CHECK DATE: 11/28/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
504 4355101 2012 2 , 500 . 00 2012 SUPPORT
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between The City
of Carmel (the City) and,"W.(i 7� "'` ' (the Grantee), is executed pursuant to the
terms and conditions set forth her in. In consideration of those mutual undertakings and
covenants, the parties agree as follows:
1. That G� behalf of Grantee, a not-for-profit corporation, 1,jon
an authorized representative of Grantee, am
applying for a City of Carmel ("Grantor")Arts Grant.
2. Purpose of this Grant Agreement. The purpose f is>Aeement is to enable the
City to award a grant of Sa Ito i Gra for the eligible costs of
the project (the "Project') or services as described n Exhibits A and B of this
Agreement. The finds shall be used exclusively in accordance with the provisions
contained in this Agreement.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated frilly by reference:
1. A description of the proposed use of the grant funds (EXHIBIT A):
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee (EXHIBIT E):
6. A list of the Grantee's board of directors and officers listed(EXHIBIT F).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of fimds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees.
7. Year end review. Grantee agrees to provide the City of Cannel a year-end report for
each year, describing how the grant was used and the impact of the dollars received.
This Grant award may not exceed one third (1/3) of Grantee's combined contributed
income, revenue of sales, and/or ticket revenue from the previous year. If the Grant
amount is in excess of sixty thousand dollars ($60,000.00), the Grantee agrees to
provide, at Grantee's cost, a review or audit of the grantee. Said review or audit shall
be performed by a Certified Public Accountant ("CPA") who is neither an employee
of Grantee nor a member of the Grantee's Board of Directors, to be provided to the
City of Carmel by March 3 l of the following year.
2
8. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a fimded program or project. The City of Carmel will supply Grantee
with the graphics/logos necessary for compliance.
9. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the State that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
10. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all finds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana or Federal law.
11. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program. Additionally, the Grantee is not required to participate if the
Grantee is self employed and does not employ any employees.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
12. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
13. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its officers, employees,
contractors, subcontractors and/or agents are employees of City. The Grant amount
set forth herein shall be the full and maximum compensation and monies required of
City to be paid to Grantee under or pursuant to his Agreement.
14. Severability. If any tern of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
3
deemed refonned or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
15. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof; and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
i
aa- ("Grantee")
By:
Printed Name of Off, er: Title:
Date:
CITY OF CARMEL ("Grantor")
1 �
By:
James Brainard, Mayor
Date:
ATTEST:
Date: /Zl-
If you have any question concerning the Citv of Carmel's 2012 Arts Grant Program.grant writing,suidelines or application materials,contact:
Sharon Kibbe,City of Carmel.One Civic Square,Carmel.N 46032,Phone:317-571-2483.skibbc'?.cartnel.in.gov.
4
EXHIBIT A
City of Carmel Arts Grant Program
Exhibit A I Project Description 12012
INDIANAPOLIS
SY Nil,11ONIC
C 11 O I R
Mission
The Indianapolis Symphonic Choir is dedicated to excellence in the performance of
choral music, to creating and performing new choral masterworks, and to community
outreach and education.
Executive Summary
The Indianapolis Symphonic Choir requests funds in the amount of $7,500 to make
possible an additional performance of its annual "Festival of Carols" concert at the
world-class performing arts venue, The Palladium in December 2012. These funds will
cover the costs associated with hall rental and venue needs surrounding the expansion
of "Festival of Carols" to the City of Carmel. The Indianapolis Symphonic Choir is
committed to providing Central Indiana with this high-quality, family-friendly holiday
performance experience.
I. Organizational Sustainability
2012-2013 will mark the 76' consecutive season of the Indianapolis Symphonic Choir.
The Symphonic Choir is:
• Among the oldest and best established symphonic choruses in the nation.
• Led by a professional staff and governed by a volunteer board of directors.
• Adding new programs which reflect strong fundraising success.
The Indianapolis Symphonic Choir was founded in 1937 to perform major choral-
orchestral works. Over the years, the breadth of the Choir's programming has
expanded to include not just classical, but other forms of music (gospel, jazz, sacred
literature, annual commissions), as well as comprehensive outreach/educational
programming. From its creation 75 seasons ago to perform Beethoven's Ninth
Symphony to its recent concerts, commissioned works, public school partnerships,
international tour and professionally produced CDs, the Choir has developed into a
stable and visionary leader on the national choral stage.
Although the Symphonic Choir frequently performs with the Indianapolis Symphony
Orchestra, the two organizations are not related. The Choir's concert programming
and its outreach/education offerings, marketing, fundraising and governance are all
developed in-house. A professional staff of six, three full-time (executive director,
operations manager, general manager) and three part-time (artistic director, assistant
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir J Page 1
artistic director, keyboard artist/accompanist) manage the administrative and artistic
vision and well-being of the Symphonic Choir. A volunteer board of directors oversees
the legal and fiduciary management, utilizing an active committee structure. Board
members represent a cross-section of the community in terms of gender, age, creed,
vocational experience and skill sets. Three board members also serve as singing.
members of the Choir. Through training over the past four seasons, the board has
become more comfortable with and versed in addressing the development needs of
the organization. Additionally, every member of the board annually contributes
financially at a leadership level.
II. Arts Programming
• Build on the tradition of performances with the Indianapolis Symphony Orchestra
• Refine patron experience, venue and scope of Festival of Carols
• Collaborate with other leading arts organizations
• Diversify artistic programming: classical, gospel and jazz
The Indianapolis Symphonic Choir creates choral (and choral-orchestral) performances
that are recognized nationally by our peers as well as our regional audiences. The
Choir's high-quality artistic product has garnered local and national broadcasts,
recognition through the American Prize, and invitations to perform at American Choral
Directors Association conventions. The quality of every performance consistently is at
the highest of levels. The Choir is comprised of nearly 200 unpaid (volunteer) singers
who audition annually. These performers each dedicate over 200 hours to the
organization annually through rehearsal and performance during the 42-week
performance season. The typical concert cycle requires 6 to 8 weeks of preparation.
The Symphonic Choir's 2012-2013 season, its 76th season, will include:
Mood Indigo: The 76th season kicks off with the Choir performing vocal jazz in a
cabaret-style atmosphere, accompanied by a local jazz band.
Brahms's Ein deutsches requiem: Former ISO music director John Nelson returns to
Indianapolis for the first time in decades to conduct the well-known requiem setting
frequently known as the "human requiem."
Festival of Carols: This annual favorite receives a fresh presentation this season. Now
including a full orchestra, and performed in a concert hall, the revamped Festival of
Carols will draw more on familiar carol-based arrangements. The Choir expects the
move to a concert hall performance (instead of rotating between churches) to begin
building year to year consistency while supporting the larger audiences, tiered ticket
pricing structure and patron amenities not possible in churches. Specifically, the Choir
will present 1 concert at the Scottish Rite Cathedral in downtown Indianapolis, and
1 performance at The Palladium (The Center for the Performing Arts) in Carmel.
Support from the City of Carmel will directly enable the performance of "Festival
of Carols" at The Palladium, and off-sets the cost of hall rental and venue
expenses. These concerts will also include the world premiere performances of our
2012 Christmas Carol Commission Competition winner and our ongoing educational
partnership featuring the 2012 Spotlight Choir side-by-side experience.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir f Page 2
Handel's Messiah: Handel's most popular oratorio is performed in full, in collaboration
with the Symphony Orchestra. This annual performance draws large audiences, and
especially persons who are newer to the classical music realm.
Gala Bel Canto: ISC's annual black-tie fundraiser will include a performance by the
Choir in a salute to the Golden Age of Hollywood. The audience of current and
potential supporters is the perfect opportunity to showcase the Choir's many talents
and increase affection for the organization.
Durufle Requiem: The Choir will engage the Indianapolis Symphony Orchestra for the
performance of this sacred choral masterwork as part of its annual Sacred Masterworks
performance series.
Summer Sing: Free to the community. All singers are invited to bring their musical
scores for an afternoon of musical education and informal choral singing, introducing
potential singers and audience members to the Choir and showcasing local soloists
and conducting students.
III. Marketing and Outreach
• Equip board, staff and singers to serve as effective advocates
• Attract new audiences through programming and collaboration
• Retain audiences through enhanced patron experience
The Indianapolis Symphonic Choir is fortunate to have a world-class product and an
engaging story to tell. To help attract future audiences, donors and singers, the
organization will focus on better equipping its board, staff and singers to serve as
effective advocates by providing them with the knowledge and resources to champion
the Choir. Perhaps more than many other organizations, the Symphonic Choir is
fortunate to have a built-in PR team who are fully dedicated to the Choir's success: its
corps of nearly 200 singers.
As a direct result of engaging an outside PR firm in late 2011, the Choir has begun to
see new audiences attending concerts thanks to increased media exposure. In
addition, the Choir's Patron Experience initiative addresses the multi-faceted needs
that create an attractive concert experience for concert-goers, turning the first-time
attendee into a return attendee, donor and advocate. These items include strategic
communication before the concert as well as post-concert follow-up; concert
ambience and multi-sensory experience; ease of ticketing; and personal connections
with the music and performers.
ISC targets communication to segments of the population that may hold particular
affinity for a given performance based on creed, geographical location, heritage and ,
the like. Also, because Western choral music historically is closely tied with churches,
the Choir cross-promotes concerts with area churches and through the Center for
Congregations. Surveys at concerts, as well as online surveys, provide measurable data
that accompany anecdotal evidence collected by participants and partner
organizations to help determine what repertoire and other factors attract and retain
audience members. These initiatives, plus the variety of musical styles included in a
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 3
concert season, help the Choir reach a diverse audience in terms of age, race,
geography, education and income levels.
Feedback from patrons during an 18-month period in 2010 and 2011 enabled the
Choir to launch the Patron Experience initiative. This patron-focused program builds
stronger relationships through strategic communications, employing one-on-one
relationships between the patron and a member of the Choir's Board, staff or singer
corps. The initiative is geared toward strategically identifying new audiences, creating
personal touch points to engage those persons on a frequent basis, and engaging
them in ongoing, interactive events.
Ticket prices for ISC concerts remain competitive and yet accessible. Adult tickets
range from $10 to $67 (depending on seating preference) with student/youth rates
always $10. Special group rates are available as well, with group sales being among
our targeted areas for growth in the upcoming season. As part of the Choir's outreach
and educational programs, discounted ticket offers are provided to parents of
students singing in our Festival of Carols "Spotlight Choirs."
IV. Arts Education and Lifelong Learning
• Outreach programs for adults and youth alike
• Create Conducting Fellowship to build next generation of symphonic choir leaders
• Co-host national Chorus Management Institute
The Choir's education and outreach programs are among the institution's most
cherished offerings. With programs appropriate for persons of all ages, levels of
musical experience and income status, these offerings reach thousands of persons
annually. According to a 2010 study by Chorus America, more than 35 million
Americans sing in choirs; more persons sing in a choir than participate in any other art
form.
Adult opportunities (life-long learning) are numerous and open to all, with
opportunities appropriate for all levels of prior musical experience. For example, a
person with significant musical background is a good candidate to join as a singing
member of ISC or attend a Choral Colloquium, whereas someone initially exploring
singing and without any ability to read music may be interested in the 90-minute,
interactive program "Hallelujah-What's It To Ya!?" which uses Handel's "Hallelujah
Chorus" to shed light on the choral art in a humorous and light-hearted environment.
In the 2012-2013 season, the Choir will offer a new opportunity: a Conducting
Fellowship in partnership with Butler University's graduate program at the Jordan
College of Fine Arts. This opportunity provides the chance for hands-on learning
about the musical, organizational and leadership challenges experienced in a leading
symphonic chorus, in one of the few such programs available in the nation.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 4
In October of 2012, the Symphonic Choir will co-host the Chorus Management
Institute in collaboration with Chorus America, the national organization representing
children's choirs, symphonic choruses, professional and community choirs, and opera
choruses. This is a significant achievement for the city of Indianapolis, as the event will
attract leaders of the choral art from across the United States and Canada to the city
for a 3-day intensive experience. There is no direct cost to the Symphonic Choir, but
the Choir's volunteers and staff will be highly engaged in planning and execution.
Among the Choir's most valuable partnerships is our relationship with area schools
throughout metropolitan Indianapolis. The Choir is the official choral partner for all 65
schools in the Indianapolis Public School system, and partners with school systems
from throughout Central Indiana. We provide in-services for choir and general music
teachers. Additionally, printed music and curriculum ideas, based on state standards,
are distributed to the classrooms in the weeks prior to the Celebration Gospel
Festival, which is offered every other season. Participants learn repertoire in their
classrooms in the weeks prior to the Gospel Festival, combine forces for a day-long
rehearsal with hundreds of other students, and then join in song for the culminating
performance, including some songs just for students. The annual Spotlight Choir
program serves as our side by side series, pairing the Symphonic Choir with area high
school or middle school choirs as a component of the Festival of Carols concerts.
Symphonic Choir Artistic Director Dr. Eric Stark leads in-class preparation with these
partner schools, whose students perform their own repertoire and also sing with the
Symphonic Choir members. Both of these opportunities encourage multi-generational
learning and mentoring as adult and student participants perform together.
The Indianapolis Symphonic Choir's outreach programs, paired with careful
stewardship of our resources and the undeniable quality of each performance, provide
a priceless and treasured asset for Indianapolis. We appreciate the opportunity to seek
support from the City of Carmel, and we look forward to future success in the arts
community.
City of Carmel Arts Grant Program I Indianapolis Symphonic Choir I Page 5
-Or 7M-13-lg3 rin
hAtlijul it
Indianapolis Symphonic Choir Annual Accrual Operating Budget August 1, 2012 -July 31, 2013
2012/2013
Budget
Aug'12-Jul'13
Income
EARNED INCOME
Admissions/Ticket Income 47,625
Subscription Income 8,750
Interest Income 325
Endowment Income -
Contracted Services(Perf w/ISO) 40,500
CD Sales 1,750
Commission Entry Fee 375
Total EARNED INCOME 99,325
CONTRIBUTED INCOME
Individual Contributions(non-Board) 85,200
Board Contributions 21,000
Corporate Contributions 36,750
Foundation Support 150,784
Fundraising/Special Events 36,500
State/Local Govt Grants 25,618
Total CONTRIBUTED INCOME 355,852
Total CASH INCOME 455,177
IN-KIND INCOME
In-Kind Goods/Services 18,000
Total Income 473,177
Page 1
Indianapolis Symphonic Choir Annual Accrual Operating Budget August 1, 2012 -July 31, 2013
2012/2013
Budget
Aug'12-Jul'13
Expense
EXHIBITION/PRODUCTION EXPENSES
Artistic Personnel 92,803
Technical Personnel 6,000
Exhibition/production costs(Hall rental) 23,537
Orchestra/Musicians/Guest Soloists 46,000
Singer membership amenities 500
Outreach/Education 17,250
Total EXHIBITION/PRODUCTION EXPENSES 186,090
MARKETING/PR EXPENSES
Design and Pritning 27,000
Radio/Print Advertising&Postage 13,525
Outsourced PR Firm 5,800
Total MARKETING/PR EXPENSES 46,325
OPERATIONAL EXPENSES
Equipment/Furniture 1,212
Telephone/fax/internet 400
Credit Card/ACH Fees 2,250
FICA/Benefits/Taxes 29,962
Total OPERATIONAL EXPENSES 33,824
GENERAL/ADMINISTRATIVE EXPENSES
AdministrativeStaff 104,057
Travel/transportation 1,600
Postage/Mailing house 1,725
Office supplies/materials 4,600
Professional Development 6,500
Insurance 3,500
Evaluation/Audit 6,600
Total GENERAL/ADMINISTRATIVE EXPENSES 128,582
DEVELOPMENT EXPENSES
Development Personnel 12,500
Development/fundraising supplies&events 12,275
Total DEVELOPMENT EXPENSES 24,775
Total Cash Expense 419,596
Total In-Kind Goods/Services 18,000
Total Expenses 437,596
Net Income 35,581
Reserved for use with 13114
season programming
Page 2
EXHIBIT C
rotrri.1-6
i
STATE OFT INDIANA j
DEPARTMENT -OF STATE
CERTIFICATE OF INCORPORATION
August G. Mueller, Secretary of State
TO ALL TO WHOM THESE PRESENTS SHALL COME, GREETING:
WHEREAS, Articles of Incorporation, duly signed and acknowledged, showing no Cap-
ital Stock, having been filed in the office of the Secretary of State on the ..... ...8.th....... .......
clay of...........June.,._Z.�.3?.............. , for the organization of the .. ..
............................INDIAIiAPOIr,1.5..SXMPh QNZC...CH 0.1R,_1 NC............................................
under and in accordance with the provisions of "AN ACT concerning domestic and foreign
corporations not for profit, providing for fees, providing penalties for the violation thereof,
and repealing certain laws." Approved March 7, 1935, as published at Page 557, Acts of
1935. t
NOW THEREFORE, I, AUGUST G. MUELLER, Secretary of State of the State of Indi-
ana, by virtue of the powers and duties vested in me by law, do hereby certify that the said a
organization is a body politic and corporate, authorized and empowered by the laws of the
State of Indiana to proceed to carry out the objects of its organization.
t�
In Witness Whereof, I have hereunto set iny hand 10
and affixed the seal of the State of Indiana, at the .
City of Indianapolis, this .. ........8th........ .. .JaY
of. ...... .. . .June........................., 1937... .
•r M
=` _ ......
August G. mueller Secretary of Stato. L
By .........................................................
_ Joseph 0. Hoffmann Deputy.
- I
• (For�ase for Indiana Not for Profit Corponti � sue _ l
Form prescribed by the 9eeratart of State. �;-.,. �_�„” . . 'f:: .. ;, ..� •�r
A� '.'.SN`?IL4'i•+�"(•''. ..IN• •. .-r.,.. ^ ,.- Na^+4'.'''..
ARTICLES OF INCORPORATION
of
: . INDIANAPOLIS SYMPHONIC CHOIR .
.. INC.
r .. .- . • . --- ---•-----•--.... .................. .... .....•.
The undersigned, being three or more natural persons of lawful age, at least a majority of whom are
citizens of the United States, do hereby adopt the following Articles of Incorporation, representing before-
hand to the Secretary of State of the State of Indiana and all persons whom it may concern, that a mem-
bership list or lists of the above named corporation for which certificate of incorporation is hereby applied
.for, have heretofore been opened in accordance with law and.that. at least:three (3) persons have signed '• .
"'such membershi list.., " .., .. . . ,
'4 p
'.r" .�: r'r '.t"1.�(.q."l��+i:Jrti; `.'��r°; •�.: •{ti= :��. '
.; Be it further remembered that the"following Articles of Incorporation and all matters heretofore done
a or hereafter to be done are in accordance with "An Act concerning domestic and foreign corporations not ::-,:: ;
for profit, providing for fees providing
p , p ng , p g penalties for the violation thereof, and repealing certain laws,".!
approved March 7, 1936, and all acts amendatory thereof and supplemental thereto.
1. The name of this corporation shall be.::...1Xld1.V• AP.Q1,1.8...ayaphonic... ............ _
............................ --------...------.....----_---__.....-•_. ...---- ---•-...... ........ ._.._........_
2. The purpose or purposes for which it is formed are as follows:
To establish and maintain an "organization for the study, practice
and promotion of musical culture by singing separately or in chorus with
such accompaniment as may be desirable including orchestral accompani-
ment, and to arrange and produce private and public concerts and programs,
including operatic practice and performance and all me,tters in. which an
organization;: for "singing individually or in chorus ,.might ,loin, practice
or perform. ,, ;yyM>:F r
Should:'the corporation at : any time; .by' concerts ( for which it may
—charge admission) or. by dues, donation or.l otherwise, .accumulate a Sur-
:plus over and above, its obligations, '-such surplus may be donated, deliver ;
ed and given to- (by" subscription"or outright gift) , or for the benefit
of, such public purpose ( including scholarships _for musical study and ,►
research) promoting musical culture" as at the ' time may be deemed best
by the board of directors,provided such subscription or gift is first
proposed by a written notice to the` members entitled to vote calling a
meeting for - such purpose stating the matters ' proposed and at such meeting
„;;:approved by a favoring vote in writing by ,two-thirds of the votes en-
f''.titled to be;cast at_ corporate meetings.
To do all things and exercise all the general powers, rights and
,;_privileges permitted by law or- the statutes under which this corporation
" is organiz-ed now or hereafter applicable to this. corporation. L
.; r pP _.
'.� To do `all and everything necessary,` sultable, convenient or proper
d' for, or in connection with, or incidental to, the accomplishment of any
-; of the purposes or attainment- of any one-.or more•.of, the objects - herein ,
designated directly 'or indirectly.'-. -
<x::, ' The foregoing clauses " shall"be: construed as powers as well ' as pur-
`:poses, and" the matters expressed° in` each: clause shall, except as dtherwise
•expressly,pr.ovided,; ,be . in nowise limited, ",by reference ' to or inference
is - - -: .•n.' _ - - - ., .. ,i,' - / .,a-
Prom thc- terfls �Df an,i other cl'1.use, but shall be' re arcled as
independent no;ee-'a cnd purposes; and the enumeratic)n of
specific po,,vers an(1 purposes s'nall not be construed, to limit
or restrict in any manner the meanin- of �7eneral terms or the
general rovers of t')e corporation; nor s1_^-11 tl expressi-)n
of one tl inr be dee;ned to exclude ,nother not expressed, a.1-
thr�u;�h it be of like n,).ture.
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ryt
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3. The period during which it is to continue as a corporation is.....P�r�?�tt141.........................y rra.
4. The post office address of its principal Office-is._... ...................... -----•-
cciden.tal Buildir� treet " ;
Indiana of a
p...... ............(City) ... .Marion. ._: ..(County) .......I.rldiana_ _..._......(State)
:;. .
.... 5'I�& i. He2�r�.? .Sl...........:...:.....•--•---- .................................
b. The name of its resident agent is. >
213 Occidental Buildin
";. 6. The post office address of its resident agent is..._____ _________ •-.-•-•-...........
Indiana�olia ..(City) ........ ------
(County) -•------_n-- ana _...(State)
7. If the memberships are to be divided into classes the designations of the different classes, and a
statement of the relative rights, preferences, limitations,and.restrictions_of each.class, together.with a s
.9 -
emen as o' . g�7r rights of any-.such•.class.;v'�'
statement t the voting, - :r�t _ .n,,,,�1.�_,.F�.f•''L�- .�' .:n'': .- j
- :,._ u,. •.. :
There may'j be :and are hereby``kestabllshed: two classes,.of memberships,
Active Memberships and Sponsor Memberships:
An entity- satisfying the requirements of `any such membership as set
forth in these articles and the.'.By,-Laws adopted�in:..connection'therewith,
` . may as herein and -in' said By-law's-provided term
not in excess of one year,' 'with''the��relatIve'°rights,' privileges,' duties,-:�`q .
liabilities, limitations and' restrictions',as:`.pro_vided:herein or pursuant. :=4 --.
hereto. - -:x •< ? �t.
. i• - .' .i..t ,.fir YN,Yu
No entity may acquire more than one membership in either of said
classes but may as herein provided=,''acquire membership and thereby become '
: a member of either or both of said classes of membership and entitled
thereby to ;.the accumulated benefits- accruing to both -.cl asses of member,
-°ships, : and.'thereby_-a maximum'of t` ",two memberships.
y
Memberships may be for 'such".terns not'''ing excess: of one year as in the f'-�---
By-laws provided,`, and are not_.assignable:' except if.`and ,as`may-t.be specifl--
cally pr.ovided;' in 'the By-laws. : ' :
t4lY
.':.: ;.,T, :�: ` = � •'.fix=.>:,:;°n: .'... . _ -
Every member shall have the ,right :at - every meeting` --
and on all cor k .
:. porate matters to cast or exercise• one .vote only for each membership
standing in. hie name on the .bo,okst,;ofp the.- corporation in .person :or by proxy ,
as provided by the By-laws.
Active Members. Active membership :' may be acquired by any person
..hand any person. may ecome an active member. who' is capable of participating._t '
and desires to participate actively in the study,' practiee' and promotion
of musical •culture by, actually singing separately or In chorus or practice ` r
or performance of any kind private or public, ' whose 'ability as a sin6- er r•,
his approved by such auditions committee as may be appointed pursuant to
the By-laws and whose. application:;is, approved by-:,the board of directors..
The By-laws of the corporation. 'adopted ' as required- by law shall set
forth more`: specifically limitations Viand 'restrictions, ' duties
liabilities,
rights and privileges, restrictions:11 and -requirements pertaining-to the _
selection, activity and discontinuance of and number of active member-
ships and the individuals .becoming and. classified. as =active members.
Sl.��i .. .•9..Z::.,; 'I'.i°w,4,'`^='= - .l4'-'.•ti{d (" ..�f-3''.::-_�'+..6', t• ._.w - - _..-
''
The board of lirectors ma-,.- s oei-mitted b, -'t'?' 13 "-J :I•,,s
4-
u rrmlrr,.te lactivo 11,^mberohlos. -1-1,,e dutles of active
slius shall from time to time be established rlrir) prlovic?ed fir
1n the By-la,.•rs of ti-,e corporation.
Active me-mbers shall subject o tL_`I c 117,,i "I a t I()r,s L,,n d r)r
visions of said Dw/Iav,s have tl!�(, riht to office "-nd to
VOt(- !.rI6_ t'D sInc_,- in the rehears,',_ls an(3 orivate and public o. (---
formances rendered by the members of the colporntion.
Aotive members may also become s-nonsor members by
ini-,' 1.,%,Ith the rea.iiirements a-�Dlicable to accuirir.L7 sz-)onsor
members'nio to the same exten-t, as thourh trey ot a member.
Sponsor 'Members. Sponsor membership mn.y be -.cquIred by
any entity, Ind!vIdual or otherwise, interested in oromoting
the objects of tlip corpora Lion b-,r contributing to it
the o�vnershir) of si_;cn membership and otherwI se, un.-)n such
and pursuant to s,(.Ici:
n re,-juirements as n ro vi r�e d in
the BY-11-_�,,,,s and the board of directors actint-, tl-iereun�3er-
g
ccl,"Isses I ft (and ri.s nrovide,--1, In the 75y-l'-ws:
Sponsor �-.nembersnlo may be C94' vi(;ed into the follo:�rlln,�I'
s IU 1)
I_Ienero.l, Pit-on, T).,)nor'
Su.nnortln,7, B,,nef ,,ctor, 3-ponsor, an: irltial Soonsor m=ber .`-ius.
E,'LCLI 0-1, such classifications s'l-1 .11 be subject to such dues,
11
r)I,,vileres and re-trictions n.s the Ey-Lqws moo further
provided, neverth less, a sponsor me-mbers'hlo shall not c n r ry
with it the rit(rht of actually sink kin-) senprntely or in o`aorusz,
or ),-,actice or ncrformance of any Find.' privl'tte J �Dr public,
ed an active -,Ticmber, but only such musical cl.-lture an(I at+F-C I!,-I C e
at such practice on.' ppr
formance ns im?y be acco-Jed
tile TL'.' -
• 1n,.-ws. Soonsor imeimbers may, however, become ?ctive members b-,r
comz�lyin;-� with t'-'.e requirements necessary to become actin;e
mc,Mbers �,.'hich reql_ilrem ents they shall comnly wil th to the s,--,,-".e
extent as thou,-h they were no-t members.
Yr
Sponsor members shall) subject to the limitations and
visions of said- By-laws, h,ve tLe riclht to hold office at,,,--i I()
vote and such other ri7hts and 6utles as tl-i.e I))y-J,-i%,Is pro
The By-laws of the corooration adopted ,,,s requlr,�J �)y 1
slioll set forth more sp-_cificolly they Limitations ,end I,e-
strlotio"'.S, (3utle5, I-In.bIlIties, ri7`its 11(�_
strictions and reouirements r.:,ertalniri�r to tiie _(_JeC4, otI'
an(-') d1scontinuarice of and, number of sponsor m,c,m b e s`.'I r,s CI t`i e
in('I,ividi.;a1s becriml.nc, and Cl-,s •ifLec: -s -, onsor 1i
fifteen (15?
8. The number of directors of this corporation shall bei.................... _ .__._._.......,-(This must be an
exact number and cannot be stated in the alternative.) r,Y w.g
9. The names and addresses of the first board.of directors are as follows: ';,
Louis Schwitzer, 4401 Washington Marlon. Indiana,
.....................................
Name Street City County State
Leibnard A. • Strauss,4034 N. Illinois .St. , Indianapolis,Marion, Indiana.
..............•---......__...-----•--................._._.............----------•-•-----............_.._..........._....-----....------.........----•_-•--- ......• ....._......_...
Name Street .:,.;�..- : , . City County Stab
Ernst Heberlein, 213- Occidental Building, Indianapolis, Marion,Indiana.
•-•-•----..... .Name._...;--.._.....1,... ....°_.......-- -Street .... Cky.. ..... ...... .County....H- _. -- .State
Pierre F. _Goodrich ' 712 Electrio`Buil_din�1Indianapolis�Marion=Indiana. = s
f
:
Nam e:
_ Street' _ << 'Cky-:=i'' t^`,4: r'r,=:` Cotln v; State >'
Raloh Clayton, 2459 :'Carroll'ton" Avenue,. �'Indianapolis,--Marion," -Indiana. _ '"^:
.............................................Name ...........!-•••°•...seat. .t.. .City. ........................................................Co State..._._._.... ,r
Clarence Elbert 1 2 W. 26th. Street Indiana. olis Marion Indiana.
_.....--•---•---....----•-•••-•---•-•--•.>t...... ....................................................... ........•--..P...__.....: .... ..........,... -
Name Street City t' County state
Mrs. Nicholas H. Noyes, 5625 Sunset "Lane`, • Indianaois, Marion, Indiana.
.................... .Name.....................................................Street - ..City• ........................................................... . County stab............ i
Herman W. Kothe, ' 1500 Fletcher- Trust Building, Indle.napolis,Marion,Indiana.
.........-•---•-•-•.................•--•-•-•_-..............---..._........._...............---.....---•-•..-••---...__...---...... .......---....... ........... .._......._....... .
Name street - City, County - State
Mrs. Frank Hoke, Brendonwood, Indianapolis, Marion, Indiana.
......................... --•••----•........................•-----....__...-• •-••--•....-_
Name Street city County State
Mary B. . Orvis� 14� North Pennsylvania St. Indianapolis Marion Indiana.
......... ..... .-- .................. -- . ---- • . • _-•-- • .. _.......-_-.--
Name Street Citt : County State
Fermor S. Cannon 4235 North Pennsylvania" St. ,India.napolis,l> arion, Iridiana,
Name Street ._ City County State
Jo:-,,n M. V;hite, 6307 Pleasant Run Boulevard, Indianapolis,�larion, Irld.iana.
••----••----........ ..--•--...._..... •--...---•--------.._ ...... .................... ---.....--••---•----•--•--...
Name •Street ,.'.'"'' City - .. - .•County State
J. Dwight Peterson. 4014 North New Jersey Street, Indianapolis,l. �rion, lnd. " -
................................................. -• I
Name Street City County State
H. E. .T11 nnard,-
Name r•'•e Street City County State
Clarence C. Holzue,� 3654 Creston Drive, Ana.. :t�.tb�R�, _s� ..r�i,:�.>;ian, ._Iri�71u.r.�z_._
.................
Name Street City County State Y
10. The names and post office addresses of the incorporators are as r
ollows:
Elmer A,... Steffen„ 3122 Sutherland; Ave. ,Indianupolis,Yarion,_ Indiana.
Leonard A: Strauss, -.4034 N• Illinois St. Indianapolis,Marion,Indiana.
.Pierre F. .,Goodrich,. 712 Electric Bldg. ,Indianapolis, Marion, Indiana, r
11. A statement of the property and an estimate of the value thereof, to be taken over by this cor-
poration at or upon its incorporation:
None.:.
6:y.r:-' giro,,...�_;„• ?i i fisY - ,-w;..:.
:1-
:.;:, r ..s+.. ..:• .•-.]tip a'%' S'r. _
{5.�,3'" •�;.. •.S• . ':set''„'
x•_L^,'-y' P;t,; .:'.::'i•' •,t'� _
• w
._ iy.• �-i!-. _ _ 'S_:T.. 'V� }: -'�+ ' i!"f_'.f�r':..1.�l:.py:^er:`•<:Jh< <��L ,•t;� _ <i ' -
12. Any other provisions, consistent with the laws of this state, for the regulation and conduct of
the affairs of this corporation,and creating,defining,limiting or regulating the powers of this corporation,
of the directors or of the members or any class or classes of members:
( a) The board of directors shall' be ''apportioned into three classes
as follows: The first five directors'"named in paragraph 9.• of these
articles of incorporation shall ''serve for a period:of three years, the
next five for two years, and the 'last.':five for;:Ane year.- Thereafter,
at each annual- meeting five directors shall be elected each for -.a term
of three years to replace those who-se' terms "have. expired with' the
termination of such- annual-
(b) Meetings of" members or directors may -be held''at-"any `place in the
City of Indianapolis designated`by the By-laws or the written notice or..
waiver calling or, consenting to said meeting 'pursuant to the By-laws.
t �
--e—
l
= .........................
X122 Sutherland,Ave..,�Indian apolis,Ind.!
r A. St ffe i
---•------•---------..t...,.I nd i anapol i s,Ind.
N. Illihois S
nar Str uss ;<
7.j2..Eje.Q.tric-.:fl1d ;A. �ndi�nmpoli.s Ind..
er Goodrich "• - �
• 1
...............................................-..................................... ' ............................................................... ....................... i
............................... ----••.......................•----
h. _; ` -�_
......................................................................... ..... ::5� •• •-� _ ..... ._..... 4 ......... _ 7.•.. •.--
... ............................................................................... - ......................................................................rc................. ,
STATE OF INDIANA,
COUNTY- OF.... ....... I' .Q .................. _
Before me, -_-_.- ._-_ ... .................................. .. .....-._......_......:_,a Notary Public in and for said Count.
y•
and State, personally ap ared LLr< „ r`: �
- .
Elmer A. Steffen.
................
Leonard A. Strauss
t--•--••--•..-•---------------•......---•-••. . ----.......---------------------••----.....
.. ---•-•---.....••.....................
-----------Pierre-••F, -Goodrich --- --
and severally acknowledged the execution of the fore-
` going articles of incorporation. -
(SEAL),.
4:. WITNESS my.ha and notarial seal this-_._ ..Y.. '"A''
s .day of. ----- 19_..°5`
Notary Public. i
i
My commission expires...._...-•-- ........--•--•..... ....°3/....1�... --••--•................
.�,
(Articles of incorporation must be prepared and signed in triplicate on the form prescribed by the Secretary of state, by all of the Incorporators
and acknowledged by at least three of them before a Notary Public, and shall be presented in triplicate to the Secretary of State at his office accom.
panied by the fees prescribed by law.)
I'��-----------
�-4 �0
t; ki
SS-C-35
State Form 37019
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
CERTIFICATE OF AMENDMENT
To Whom These Presents Come, Greeting:
1, EDWIN J. SIMCOX, Secretary of State of Indiana, hereby certify that
INDIANAPOLIS SYMPHONIC CHOIR, INC.
a corporation duly organized and existing under the laws of the State of Indiana, has this day filed
in the office of the Secretary of State, Articles of Amendment showing an amendment to the
articles of incorporation of said company, in accordance with the Indiana General Not-For-Profit
Corporation Act (approved March 7, 1935)/1�4Xe� d 'rltX14Y14 �SN1�4
(10M-XXXV.
WHEREAS, upon due examination, 1 find that they conform to law:
NOW, THEREFORE, I, EDWIN J. SIMCOX, Secretary of State, hereby certify that I have this day
endorsed my approval upon all copies of Articles so presented, and, having received the fees
required by law, have filed one copy of the Articles in this office and returned the refraining copies
bearing the endorsement of my approval to the Corporation.
In Witness Whereof, I have hereunto set my hand and affixed
the seal of the State of Indiana, at the City of Indianapolis,
this 9th day of
September 19 85
. r
EDWIN J. SIMC X, Secretary of State
By
Deputy
ARTICLES OF AMENDMENT TO THE ARTICLES OF INCORPORATION
State Form 4161 R2/Corporate Form No.364-2 (August 1983)
Articles of Amendment(Amending Individual Articles Only)NOT-FOR-PROM
Prescribed by Edwin J.Simcox,Secretary of State of Indiana APPROVED
AND
Instructions: Present 2 Executed Copies to: - FILED
SECRETARY OF STATE SEA'"09 1191815
Room 155, State House
Indianapolis, Indiana 46204
'SEC?VARY CF STq'E CF�NPR!i.
FILING FEE IS 326.00
ARTICLES OF AMENDMENT
TO THE
ARTICLES OF INCORPORATION
OF
rT e undersigned officers of —
L Indianapolist Symphonic Choir, Inc.
(hereinafter referred to as the "Corporation'') existing pursuant to the provisions of:
(check appropriate box)
❑ The Indiana Not-For-Profit Corporation KXIndiana General Not-For-Profit Corporation Act(approved March 7,1935)
Act of 1971 (I.C. 23-7.1.1), as amended
(hereinafter referred to as the "Act") desiring to give notice of corporate action effectuating amendment to its Articles of Incorporation
certify the following facts:
ARTICLE I Amendment(s)
SECTION I The date of incorporation of the corporation is:
June 8, 1937
SECTION 2 The name of the corporation following this amendment to the Articles of Incorporation is:
lis S honic Choir Inc.
SECTION 3
The exact text of Article(s) and 12 of the Articles of Incorporation is now as follows.
8. The number of directors of this corporation shall be at least fifteen (15)
but not more than twenty-five (25).
12. An other q,
Any provisions, consistent with the laws of this state, for the regulation
and conduct of the affairs of this corporation, and creating, defining, limiting or
regulating the powers of this corporation, of the directors or of the members or any
class or classes of members:
(a) The first board of directors shall be apportioned into three classes as follows:
The first five directors named in paragraph 9 of these articles of incorporation shall
year. fTh?Pea�fter,t aL eacheannual,meetingXfivevdirectors,yorras and the last five for one
necessary, shall be elected each for a term of three years to replace those whose terms
have expired with the termination of such annual period.
(b) Meetings of members or directors may be held at any place in the City of
Indianapolis designated by the By-Laws or the written notice or waiver calling or
consenting to said meeting pursuant to the By-Laws.
EXHIBIT I)
Internal Revenue Service Department of the Treasury
P. O. Box 2508
Cincinnati, OH 45201
Date: March 28, 2002 Person to Contact:
Cassandra E. Jackson 31-07417
Customer Service Representative
Indianapolis Symphony Choir, Inc. Toll Free Telephone Number:
32 E. Washington St., Ste. 1675 8:00 a.m.to 6:30 p.m.EST
Indianapolis, IN 46204 877-829-5500
Fax Number:
513-263-3756
Federal Identification Number:
35-6035494
Dear Sir or Madam:
This letter is in response to our receiving your request to change the address of your organization to what is
reflected in the heading above and on our records.
Our records indicate that a determination letter issued in February of 1952 we granted your organization
exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in
effect.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
section 509(x)(2).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. If your organization's sources of support, or its character, method of operations, or
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your oroanization is rem sired to file Fnrm aa(1 pot,�r r -f
�, I VI 1-1 yu111LOlIlJll L-AC llPl IIUIII III1:U[Fle Iax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable
cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
'L-
Indianapolis Symphony Choir, Inc.
35-6035494
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The law requires you to make your organization's annual return available for public inspection without charge
for three years after the due date of the return. If your organization had a copy of its application for
recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of
the exemption application, any supporting documents and the exemption letter to any individual who requests
such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual
postage costs for the copied materials. The law does not require you to provide copies of public inspection
documents that are widely available, such as by posting them on the Internet (World Wide Web). You may
be liable for a penalty of $20 a day for each day you do not make these documents available for public
inspection (up to a maximum of $10,000 in the case of an annual return).
Because this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincereiy,
v
John E. Ricketts, Director, TE/GE
Customer Account Services
EXHIIT E
INDIANAPOLIS
SYMPHONIC
C H O I R
REVIEWED FINANCIAL STATEMENTS
July 31,2011 and 2010
TABLE OF CONTENTS
Page
INDEPENDENT ACCOUNTANTS' REVIEW REPORT ON
FINANCIAL STATEMENTS ......................................................................................................... I
FINANCIAL STATEMENTS
Statements of Financial Position................................................................................................... 2
Statements of Activities and Changes in Net Assets..................................................................... 3
Statements of Cash Flows............................................................................................................. 5
Notes to Financial Statements....................................................................................................... 6
Ronald E.Cook
y, Bernard J Shepard
Michael A.earlier
dunc EK per, Harry A.Wright,Jr.
00014 �@ ®� �rd, P.C. Michelle L Siner
Nicholas G.Dallas
Certified Public Accountants William E.Dunbar 1929-1991
INDEPENDENT ACCOUNTANTS' REVIEW REPORT
To the Board of Directors
Indianapolis Symphonic Choir, Inc.
Indianapolis,Indiana
We have reviewed the accompanying statements of financial position of the Indianapolis
Symphonic Choir,Inc. (the Choir)(a nonprofit corporation), as of July 31,2011 and 2010,and the
related statements of activities and changes in net assets,and cash flows for the years then ended. A
review includes primarily applying analytical procedures to management's financial data and making
inquiries of Choir management. A review is substantially less in scope than an audit,the objective of
which is the expression of an opinion regarding the financial statements as a whole. Accordingly,we do
not express such an opinion.
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with accounting principles generally accepted in the United States of America and for
designing, implementing, and maintaining internal control relevant to the preparation and fair presentation
of the financial statements.
Our responsibility is to conduct the review in accordance with Statements on Standards for
Accounting and Review Services issued by the American Institute of Certified Public Accountants. Those
standards require us to perform procedures to obtain limited assurance that there are no material
modifications that should be made to the financial statements. We believe that the results of our
procedures provide a reasonable basis for our report.
Based on our review, we are not aware of any material modifications that should be made to the
accompanying financial statements in order for them to be in conformity with accounting principles
generally accepted in the United States of America.
September 15,2011
_b , & d ,��.
8250 Woodfield Crossing Boulevard, Suite 300• Indianapolis, Indiana 46240
Phone: (317) 469-0169 • Fax: (317) 469-0149 •Toll Free: (8001887-0437
E-mail:dcs@dcs-cpa.com•Web Page:www.dcs-cpa.com
INDIANAPOLIS SYMPHONIC CHOIR,INC.
STATEMENTS OF FINANCIAL POSITION
July 31,2011 and 2010
2011 2010
ASSETS
Cash and cash equivalents $ 144,986 $ 234,813
Investments 2,640 2,795
Pledges receivable 2,000 -
Prepaid expenses 11,606 9,884
Equipment 14,428 16,843
Less accumulated depreciation (14,428) (14,428)
i
TOTAL ASSETS $ 161,232 $ 249,907
LIABILITIES AND NET ASSETS
LIABILITIES
Accounts payable $ 1,723 $ 8,741
TOTAL LIABILITIES 1,723 8,741
NET ASSETS
Unrestricted net assets:
Operating 39,723 110,081
Board-designated 29,473 29,405
TOTAL UNRESTRICTED NET ASSETS 69,196 139,486
Temporarily restricted net assets 85,313 96,680
Permanently restricted net assets 5,000 5,000
TOTAL NET ASSETS 159,509 241,166
TOTAL LIABILITIES AND NET ASSETS $ 161,232 $ 249,907
See accompanying notes and independent accountants'review report. page 2
INDIANAPOLIS SYMPHONIC CHOIR,INC.
STATEMENTS OF ACTIVITIES AND CHANGES IN NET ASSETS
For the Year Ended July 31,2011
Temporarily Permanently
Unrestricted Restricted Restricted Total
REVENUES
Concert income $ 62,590 $ - $ - $ 62,590
Grants 63,852 - - 63,852
Contributions 106,192 2,000 - 108,192
In-kind contributions 6,093 - - 6,093
Investment income 3,002 - - 3,002
Fundraising events 73,136 - - 73,136
Miscellaneous 41,910 - - 41,910
i
Net assets released from restrictions 13,367 (13,367) - -
TOTAL REVENUES 370,142 (11,367) - 358,775
EXPENSES
Salaries/compensation 191,612 - - 191,612
Payroll taxes 15,074 - - 15,074
Fundraising event costs and supplies 62,855 - - 62,855
Marketing 25,536 - - 25,536
Concert 91,176 - - 91,176
Education and outreach 5,976 - - 5,976
Insurance 2,813 - - 2,813
Administrative 39,342 - - 39,342
In-kind expenses -rent 6,048 - - 6,048
TOTAL EXPENSES 440,432 - - 440,432
CHANGES IN NET ASSETS (70,290) (11,367) - (81,657)
NET ASSETS AT BEGINNING OF YEAR 139,486 96,680 5,000 241,166
NET ASSETS AT END OF YEAR $ 69,196 $ 85,313 $ 5,000 $ 159,509
See accompanying notes and independent accountants'review report. page 3
INDIANAPOLIS SYMPHONIC CHOIR,INC.
STATEMENTS OF ACTIVITIES AND CHANGES IN NET ASSETS
For the Two Months Ended July 31,2010
Temporarily Permanently
Unrestricted Restricted Restricted Total
REVENUES
Grants $ 26,253 $ - $ - $ 26,253
Contributions 4,681 - 5,000 9,681
In-kind contributions 1,438 - - 1,438 I
Investment income 13 - - 13
Miscellaneous 3,869 - - 3,869
Net assets released from restrictions 93,250 (93,250) - -
TOTAL REVENUES 129,504 (93,250) 5,000 41,254
EXPENSES
Salaries/compensation 26,726 - - 26,726
Payroll taxes 1,903 - - 1,903
Fundraising event costs and supplies 2,270 - - 2,270
Marketing 1,365 - - 1,365
Concert 2,376 - - 2,376
Education and outreach 580 - - 580
Insurance 107 - - 107
Administrative 4,881 - - 4,881
In-kind expenses-fundraiser 430 - - 430
In-kind expenses-rent 1,008 - - 1,008
TOTAL EXPENSES 41,646 - - 41,646
CHANGES IN NET ASSETS 87,858 (93,250) 5,000 (392)
NET ASSETS AT JUNE 1,2010 51,628 189,930 - 241,558
NET ASSETS AT END OF YEAR $ 139,486 $ 96,680 $ 5,000 $ 241,166
See accompanying notes and independent accountants'review report. Page 4
INDIANAPOLIS SYMPHONIC CHOIR, INC. V
STATEMENTS OF CASH FLOWS
For the Year Ended July 31,2011 and the Two Months Ended July 31,2010
Two Months
Year Ended Ended
July 31,2011 July 31,2010
CASH FLOWS FROM OPERATING ACTIVITIES
Changes in net assets $ (81,657) $ (392)
Adjustments to reconcile change in net assets
to net cash from(used in)operating activities:
Donated marketable securities (485) (5,517)
Loss on disposal of assets 1,627 -
Unrealized loss on investments 148 18
Cash from(for)operating activities:
Assets (3,722) (9,884)
Liabilities (7,018) 6,619
NET CASH USED IN OPERATING ACTIVITIES (91,107) (9,156)
CASH FLOWS FROM INVESTING ACTIVITIES
Proceeds from sale of asset 795 -
Proceeds from sale of investments 485 5,517
NET CASH FROM INVESTING ACTIVITIES 1,280 5,517
NET DECREASE IN CASH (89,827) (3,639)
CASH AND CASH EQUIVALENTS
AT BEGINNING OF YEAR 234,813 238,452
CASH AND CASH EQUIVALENTS AT END OF YEAR $ 144,986 $ 234,813
SUPPLEMENTAL DISCLOSURES:
Non-cash transactions:
Contributions of marketable securities $ 485 $ 5,517
Contribution of facilities and other non-cash contributions 6,093 1,438
$ 6,578 $ 6,955
See accompanying notes and independent accountants'review report. Page 5
INDIANAPOLIS SYMPHONIC CHOIR,INC.
NOTES TO FINANCIAL STATEMENTS
July 31,2011 and 2010
NOTE A-SIGNIFICANT ACCOUNTING POLICIES
NATURE OF ORGANIZATION- The Indianapolis Symphonic Choir,Inc. (the Choir)provides
concerts and educational programs for the community at large. The Choir increases the
understanding and appreciation of choral music through performances. The Choir is supported by
ticket sales and contributions,both private and corporate, government grants and private
foundations.
METHOD OF ACCOUNTING-The Choir records revenue and expense using the accrual
method of accounting.
The Board of Directors has changed the fiscal year-end from May 31 to July 31, effective for the
period ended July 31,2010.
CASH AND CASH EQUIVALENTS-For the purposes of the statements of cash flows,the
Choir considers all highly liquid debt instruments purchased with a maturity of three months or
less to be cash equivalents.
CONCENTRATION OF CREDIT RISK-Financial instruments which potentially subject the
Choir to concentrations of credit risk consist principally of temporary cash investments and
investments. The Choir places its temporary cash investments with high credit quality financial
institutions. The Choir has limited the potential loss on investments by placing its investments in
high credit quality financial instruments and funds.
PLEDGES RECEIVABLE -Unconditional promises to give are recognized as revenues or gains
in the period received and as assets,decreases of liabilities, or expenses, depending on the form of
the benefits received. Conditional promises to give are recognized only when the conditions on
which they depend are substantially met and the promises become unconditional.
Unconditional pledges receivable were$2,000 for the year ended July 31, 2011, expected to be
received during the year ended July 31,2012.
PROPERTY AND EQUIPMENT -Expenditures for property and equipment and items which
substantially increase the useful lives of existing assets are capitalized at cost. Maintenance and
repairs are expensed as they are incurred. It is the policy of the Choir to capitalize the cost of
equipment which exceeds$500. The Choir provides for depreciation on the straight-line method
at rates designed to depreciate the cost of assets over estimated useful lives of five to twenty years.
USE OF ESTIMATES-The preparation of financial statements in conformity with generally
accepted accounting principles requires management to make estimates and assumptions that
affect certain reported amounts and disclosures. Accordingly,actual results could differ from
those estimates.
INVESTMENTS-The Choir carries investments in a fixed income fund at the fair value in the
statement of financial position. All investment income is recorded as unrestricted unless otherwise
stipulated by the donor.
Page 6
INDLkNAPOLIS SYMPHONIC CHOIR,INC.
NOTES TO FINANCIAL STATEMENTS CONTINUED
July 31,2011 and 2010
NOTE A-CONTINUED
RESTRICTED ASSETS -Net assets of the temporarily or permanently restricted classes are
created only by donor-imposed restrictions on their use. When a donor restriction expires,
temporarily restricted net assets are reclassified to unrestricted net assets and reported in the
statement of activities as net assets released from restrictions. Permanently restricted net assets are
endowment funds restricted in perpetuity. Income generated by these assets can be used as
specified by the donor, Donor restrictions met in the same year are classified as unrestricted net !`
assets. At July 31, 2011,the Choir held two temporarily restricted fund(see Note E)and one
permanently restricted fund. At July 31,2010,the Choir held one temporarily restricted fund(see
Note E)and one permanently restricted fund. All other net assets, including board-designated or
appropriated amounts,are legally unrestricted, and are reported as part of the unrestricted class.
Unrestricted net assets are net assets that are not subject to donor restrictions.
INCOME TAXES-The Choir is exempt from federal income tax under Section 501(c)(3)of the
Internal Revenue Code. It is also exempt from Indiana income taxes. However, should the Choir
ever have income from certain activities not directly related to its tax-exempt purpose,that income
would be subject to taxation as unrelated business income. In addition,the Choir qualifies for the
charitable contribution deduction under Section 170(b)(1)(A)and has been classified as an
organization other than a private foundation under Section 509(a)(2). The Choir's policy is to
include interest and penalties related to its tax positions in income tax expense.
t
ADVERTISING EXPENSES-The Choir uses advertising to promote its programs among the
k
public it serves. The production costs of advertising are expensed as incurred. For the year ended
July 31, 2011 and the two months ended July 31, 2010,the Choir's advertising costs totaled i.
$6,336 and$-0-,respectively. i.
SUBSEOUENT EVENTS-Management has evaluated subsequent events through
September 15,2011,which is the date the financial statements were available to be issued.
NOTE B-INVESTMENTS
At July 31, 2011,the Choir's investments were comprised of the following:
Fair Carrying
Cost Value Value
Fixed income funds:
Dreyfus Short Intermediate
Government Fund Class A 636 640 x_=24
At July 31, 2010,the Choir's investments were comprised of the following:
Fair Carrying
Cost Value Value
Fixed income funds:
Dreyfus Short Intermediate
Government Fund Class A 70 1. . 2,795
Page 7
i
INDIANAPOLIS SYMPHONIC CHOIR,INC.
NOTES TO FINANCIAL STATEMENTS CONTINUED
July 31,2011 and 2010
NOTE B- CONTINUED
The following summarizes the investment income in the statement of activities and changes in net
assets for the year ended July 31,2011 and for the two months ended July 31, 2010:
2011 2010
Interest and dividends $ 2,996 $ 13
Unrealized gain 6 -
3,002 $ 13
NOTE C-LINE OF CREDIT
The Choir has entered into a line of credit with a bank,with maximum borrowings of$25,000.
The line is secured by a certificate of deposit. Interest accrues on the principal sum at a variable per
annum rate equal to the bank's lending rate plus 1.25 percent to 2 percent. The interest rate at
July 31, 2011 and 2010 was 4.75 percent.
The agreement expires when the certificate of deposit is terminated or not renewed. The Choir
had no outstanding borrowings on the line of credit at July 31,2011 and 2010.
i
NOTE D-BOARD-DESIGNATED NET ASSETS
The Board of Directors has designated certain contributions to be invested in certificates of deposit f
and a brokerage account.Investment income earned is reinvested in the accounts. The balance in the r
account may be expended at the discretion of the Board. The amount of net assets held in the board-
designated net assets at July 31,2011 and 2010 was $29,473 and$29,405,respectively.
t
NOTE E-RESTRICTED NET ASSETS i
Funds restricted by the donor or grantor for particular operating purposes are reported as revenues
when they are granted. Expenditures are recorded when they are incurred in compliance with the specific
restrictions. Funds received but not yet expended are reported as the balance of restricted net assets. Some
grants received cover more than one operating year.
2011 2010
Lilly Endowment,Inc. $ 83,313 $ 96,680
Pledges receivable 2,000 -
Total Temporarily Restricted Net Assets 85,313 96,680 `
Permanently Restricted Net Assets 5,000 5,000
Total Restricted Net Assets 90,313 O1 6 0
Page 8
t
4
INDIANAPOLIS SYMPHONIC CHOIR,INC.
NOTES TO FINANCIAL STATEMENTS CONTINUED
July 31,2011 and 2010
NOTE F- INCOME TAXES
The Choir files annual returns in the U. S. Federal and Indiana jurisdictions. Currently the three
prior tax years are open and subject to examination by the Internal Revenue Service and the Indiana
Department of Revenue. However,the Choir is not currently under audit nor has it been contacted by
these jurisdictions. Based on the evaluation of the Choir's tax positions,management believes all
significant positions taken would be upheld under an examination.
NOTE G-DONATED FACILITIES,MATERIALS AND SERVICES
I
Donated facilities,materials and professional services are reflected as contributions in the
accompanying financial statements at their estimated values at the date of receipt. No amounts have been
reflected in the financial statements for volunteer services, inasmuch as they do not meet the criteria for
recognition. However, substantial numbers of volunteers have donated considerable amounts of their time
in the Choir's program services and in its fundraising efforts.
The Choir received donated services and materials for their fundraiser. The estimated fair market
value of the donations was $430 for the two months ended July 31, 2010.
i
On January 28, 2003,the Choir entered into a lease for facilities for a term of 30 years. The
facilities are provided at no charge to the Choir,through a grant provided to the landlord. The estimated
fair market value of the donated facilities recognized as in-kind revenue and expense was $6,048 and
$1,008 for the year ended July 31,2011 and the two months ended July 31,2010, respectively.
NOTE H-CLASSIFICATION OF EXPENSES
The statement of activities and changes in net assets discloses expenses by natural classification.
The classification of expenses by function is as follows for the year ended July 31,2011 and for the two
months ended July 31,2010:
2011 2010
Program Services:
Concerts and productions $ 248,370 $ 21,338
Education and outreach 29.606 4,041
277,976 25,379
Supporting Services:
Management and general 58,119 7,513
Fundraising 104.337 8,754
$ 440.432 $ 41.646
Page 9
INDIANAPOLIS SYMPHONIC CHOIR,INC.
NOTES TO FINANCIAL STATEMENTS CONTINUED
July 31,2011 and 2010
NOTE I-FAIR VALUE MEASUREMENTS
The fair value of assets measured on a recurring basis at July 31, are as follows:
Quoted Prices in
Active Markets for
Fair Identical Assets
2011 Value (Level 1
Investments 40 2,640
Quoted Prices in
Active Markets for
Fair Identical Assets i
2010 Value (Level 1 i
Investments 2 5 I—
i
Fair values for investments are determined by reference to quoted market prices and other relevant
information generated by market transactions.
NOTE J-CONTINGENCIES
The Choir contracts with hotels for future performances. The contracts carry cancellation policies
which would penalize the Choir under a set schedule in the event of cancellation.
NOTE K-ENDOWMENT
The Choir's endowment consists of an individual fund established by a donor restriction. As
required by Generally Accepted Accounting Principles(GAAP),net assets associated with endowment
funds, including funds designated by the Board of Directors to function as endowments,are classified and
reported based on the existence or absence of donor-imposed restrictions.
Interpretation of Relevant Law
The Choir classifies as permanently restricted net assets (a)the original value of gifts donated to
the permanent endowment, (b)the original value of subsequent gifts donated to the permanent endowment,
and(c)accumulations to the permanent endowment made in accordance with the direction of the
applicable donor gift instrument at the time the accumulation is added to the fund. Any remaining portion
of the endowment fund that is not classified in permanently restricted net assets is classified as temporarily
restricted net assets until those amounts are appropriated for expenditure by the Choir.
Page 10
INDIANAPOLIS SYMPHONIC CHOIR,INC.
NOTES TO FINANCIAL STATEMENTS CONTINUED
July 31,2011 and 2010
NOTE K- CONTINUED
The Choir considers the following factors in making a determination to appropriate or accumulate
donor-restricted endowment funds:
• The duration and preserving of the fund.
• The purposes of the Choir endowment.
• General economic conditions.
o The possible effect of inflation and deflation.
• The expected total return from income and the appreciation of investments.
• Other resources of the Choir.
• The investment policies of the Choir.
Return Objectives and Risk Parameters
The Choir had adopted investment and spending policies for endowment assets that attempt to
provide a predictable stream of funding to programs supported by its endowment while seeking to maintain
the purchasing power of the endowment assets. Endowment assets include those assets of donor-restricted
endowment funds that the Choir holds in perpetuity. Under this policy, as approved by the Board of
Directors,the endowment assets are invested in a manner that is intended to produce results that exceed the
price and yield results of a high credit quality financial institution. The Choir expects its endowment fund,
over time,to provide an average rate of return of approximately 1 percent annually. Actual returns in any
given year may vary from this amount.
Strategies Employed for Achieving Objectives
To satisfy its long-term rate-of-retum objectives,the Choir relies on a total return strategy in which
investment returns are achieved through both capital appreciation(realized and unrealized)and current
yield(interest and dividends). The Choir targets a diversified assets allocation that places a greater
emphasis on equity-based and mutual fund investments to achieve its long-term return objectives within
prudent risk constraints.
Spending Policy and How the Investment Objectives Relate to Spending Policy
The Choir has a policy of appropriating annual investment income from the endowment for
general operating purposes. This is consistent with the Choir's objective to maintain the purchasing power
of the endowment assets held in perpetuity or for a specified term as well as to provide additional real
growth through new gifts.
Page 11
-vm,-
lci,NHIBIT F
INDIANAPOLIS SYMPHONIC CHOIR
BOARD OF DIRECTORS
2011-2012 Season 175 th Anniversary
INDIANAPOLIS
S Y M P H O N I C
C li O 1 R
The Indianapolis Symphonic Choir is dedicated to excellence in the
performance of choral music, to creating and performing new choral masterworks,
and to community outreach and education.
Peter Fellegy Fortune Wireless I President
Frank Whelan Harris Bank Vice President
Kent Shipley Attorney Treasurer
Kathryn Rice Deloitte Secretary
Brad Arthur I Retired, Eli Lilly & Company
Ali Curtis I Ivy Tech Community College
John Fischer I Barnes & Thornburg LLP
*Kyle Henne I Community Health Foundation
Brian Hostetler I Piano Solutions
*Katherine Landschulz I Covance
Laura Lockwood I Harris Bank
Matt McGreal I Fusion Alliance
Donald M. Meyer I Bose McKinney & Evans LLP
*Mary Jo Moss I Retired Educator
Andrew Price Midwest ISO
Dr. Michael Sells Butler University
Donald Smith I Frost Brown Todd
*Denotes singer in the Indianapolis Symphonic Choir
Indianapolis Symphonic Choir Board of Directors
VOUCHER NO. WARRANT NO.
ALLOWED 20
Indianapolis Symphonic Choir
IN SUM OF $
4600 Sunset Avenue
Indianapolis, IN 46208
$2,500.00
ON ACCOUNT OF APPROPRIATION FOR
Support For The Arts
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
504 Agreement 43-551.01 $2,500.00
I hereby certify that the attached invoice(s), or
I I I
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, November 13, 2012
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
11/14/12 Agreement $2,500.00
1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer