HomeMy WebLinkAboutCorrespondence: Engr'g Review #2November 29, 2012
JAMES BRAINARD, MAYOR
Ms. Lori McElroy
CESO Civil Engineers, Architects, and Surveyors
8534 Yankee Street, Suite 2B
Dayton, Ohio 45458
RE: Sanctuary at 116th Street amenity area - Project Review #2
Dear Ms. McElroy:
The City received the site plans for this project on October 29, 2012. We offer the following comments:
CONSTRUCTION DRAWING REVIEW COMMENTS
l . Please Include a soils map on the Title Sheet.
2. Please Include the legal description on the Title Sheet.
3. The plans shall be stamped by a Professional Engineer.
4. Please label the right -of -way of the existing streets,
5. Please label the invert elevations, pipe sizes, and direction of all existing and proposed
utilities.
6. Please number all sanitary and storm structures.
7. All technical information required by Section 100 of the Storm Water Technical Standards
shall be indicated on the construction plans.
8. Please stamp the plans "Approval Pending— Not for Construction'
9. Please indicate the location of the detention facilities. Please provide information
demonstrating that the detention facilities were sized to accommodate the additional runoff
from this project.
10. Please provide a grading and drainage plan.
11. More details are required for the parking area. What type of pavement will be used?
Improvements within the City's right -of -way shall meet City standards.
12. Please indicate City standard curb for the parking areas, and include the appropriate City
standard curb details.
13. Please include the City's Curbing Policy.
14. Please include the City's Paving Policy for paving within the right -of -way.
15. Please add the following note to the plans: "ALL PAVING WITHIN THE EXISTING
RIGHT -OF -WAY SHALL CONFORM TO THE REQUIREMENTS OF THE
DEPARTMENT OF ENGINEERING. THE CONTRACTOR SHALL CONTACT THE
DEPARTMENT OF ENGINEERING TO SCHEUDLE A PRE- CONSTRUCITON
MEETING TO REVIEW THE DEPARTMENT'S CONSTRUCITON REQUIREMENTS,
STAFF NOTIFICATION REQUIREMENTS, REQUIRED INSPECTIONS FOR CERTAIN
STAGES OF THE WORK AND TO REVIEW THE AUTHORITY OF THE
DEPARTMENT AS IT RELATES TO WORK WITHIN THE EXISTING AND
PROPOSED RIGHT -OF- WAY."
16. Will the existing curbs along Eaglechase Way be modified? If the existing curbs wih be
removed, than the curb shall be sawcut to the nearest joint.
17. Please provide a Storm Water Pollution Prevention Plan.
18. Please extend the normal crown of the road into the new parking spaces.
19. Please label the types of easements.
20. Please remove or adjust location of trees shown over storm lines.
DEPARTMENT OF ENGINEERING
ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441 FAx 317.571.2439
EMAIL engineering®carmel.in.gov
Ms. Lori McElroy
November 29, 2012
RE: Sanctuary at 116th Street amenity area - Project Review #2
Page 2 of 5
The sidewalk outside of the right -of -way along the parking shall be in an ingress /egress
easement or sidewalk easement.
GENERAL INFORMATION
22. We request that all responses to our comments be provided in writing and be accompanied by
a drawing reflecting the requested revisions. Failure to provide written responses may result .
in the delay of the review process.
23. It is critical that this office be made aware of all modifications made on the plans being re-
submitted, particularly if any such changes are considered "new" or fall outside of our
previous reviews. Please provide revised plans including all revisions. Please notify us of
any changes and specifically state any changes, including changes resulting from Plan
Commission, BZA or other committee meetings.
24. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage
calculations submitted to this office for review. If you have not already done so, please
provide a set of drainage plans and calculations to their office for review. We will share
Crossroad's comments as they are received.
25. Final drawings will not be approved for construction until:
a. All Engineering Department and Utility Department and Hamilton County Surveyor
issues have been resolved.
b. All bonds and performance guarantees are posted.
c. All Board of Public Works and Safety approvals and any other governing agency
approvals (if required) are obtained.
d. All off -site easements necessary to install utilities to serve the development are secured.
e. SWPPP is approved.
f All fees are paid.
26. The Department reserves the right to provide additional comments based upon subsequent
reviews.
27. An approved Storm Water Management Permit is required prior to cormnencing any earth
disturbing activity. Please contact Mr. John Thomas regarding storm water quality
requirements.
28. An approved right -of -way permit is required prior to commencing any work in the public
right -of -way and for construction equipment access from the City's right -of -way.
29. If it will be necessary to relocate existing utilities, the costs for such relocation shall be borne
solely by the developer. Any utility poles requiring relocation shall be relocated to within
one foot of the outside edge of the proposed right -of -way.
30. The Department requires that the construction drawings be developed in accordance with the
City of Carmel digital submission standards and that all required submittals for primary plat,
secondary plat, and construction drawings be made. The digital files must be submitted to
the Department of Engineering prior to the approval of construction plans. Please contact
the City GIS Department for the requirements.
31. Jurisdictions:
a. The project site is located within current City of Carmel Corporate Limits.
b. Perimeter Street and Right -of -Way — City of Carmel (West Road, Eagle View Drive.
Eagle Chase Way)
c. Water — City of Cannel Utilities
d. Sanitary Sewers — Clay Township Regional Waste District
e. Storm Sewers /Drainage — City of Cannel.
f. Legal Drains — Hamilton. County Surveyor's Office.
32. Drawings submitted for approval:
a. The design engineer must certify all drawings submitted for final approval.
b. This office will require 9 sets of drawings for approval after all issues have been
resolved. The drawings will be stamped as approved and signed by the City Engineer
and by Carmel Utilities. The Owner will receive 3 sets, one of which must be maintained
Ms. Lori McElroy
November 29, 2012
RE: Sanctuary at 116th Street amenity area - Project Review #2
Page 3 of 5
on the construction site at all times. If this project is subject to review and approval by
the Hamilton County Surveyor's Office, a total of 11 sets will be required for final
approval.
33. Carmel Utilities will provide separate reviews of this project for water issues. Please assure
that copies of all drawings are sent to:
Paul Pace Paul Arnone
Carmel Utilities Distribution Carmel Utilities Collection
3450 West 13151 Street 901 North Range Line Road
Westfield, IN 46074 Carmel, IN 46032
34. Carmel Utilities subscribes to "Holey Moley" who should be contacted directly for all water
main locations.
35. The following items will be sent electronically upon request regarding this correspondence
and project:
a. Project Approval Checklist
b. Performance /Maintenance Guarantees
c. Utility Jurisdictions /Right of Way Permits
d. Availability (acreage) Fees
BOARD OF PUBLIC WORKS AND SAFETY
36: A schedule for Board of Public Works and Safety meeting dates and agenda deadlines will be
sent electronically for your use upon request. Please use the Engineering Department
deadlines for submissions to the Board.
37. Any submission to the Board requires prior approval by the Carmel Clay Plan
Commission and /or the Board of Zoning Appeals (if applicable) and completion of
review by Technical Advisory Committee. All written requests to be placed on the
Board's agenda must include the appropriate Docket Number and the date (or dates) of
approval by the Plan Commission and /or the Board of Zoning Appeals (if applicable).
38. Water Availability and Sanitary Sewer approval from the Board will be required. This is an
EDU approval based upon the proposed use of the site. Reference items #33 to #35 below
for additional details /explanations. Please note that if an entryway or other irrigation
system is planned for this development, additional Water Availability Approval from
the Board will be required and additional Water Connection Fees will be assessed based
upon the size and usage of the system as determined by the Director of Carmel Utilities.
39. Commercial Curb Cut Approval. Please provide 8% x 11 exhibits with the request for
approval. Provide all pertinent information including lane widths, overall width, radii, lane
markings, location of opposing drives or streets, relationship to the location of previous curb
cut, etc..
40. Temporary Construction Entrance Approval. A construction entrance is not shown on this
submittal.
41. The installation of any permanent, privately owned and/or maintained improvement (signs,
decorative street signs, walls, streetlights, etc.) within dedicated right of way or dedicated
easements requires the execution of a Consent to Encroach Agreement between the Owner
and the City of Carmel. Such agreements are executed by the Board of Public Works and
Safety. The City Engineer may approve irrigation system agreements.
42. Secondary Plat approval if applicable. All performance guarantees must be posted prior to
submission of secondary plats for Board of Public Works and Safety approval.
43. Dedication of right -of -way if not platted. This is based upon the City of Carmel 20 -Year
Thoroughfare Plan requirements. Dedication documents are available upon request. Please
be advised that all Right -of -Way Dedications must be accompanied by a Sales Disclosure
Agreement completed by the owner for the property being dedicated to the City. The
dedication document cannot be recorded without a completed Sales Disclosure. The form is
available upon request.
Ms. Lori McElroy
November 29, 2012
RE: Sanctuary at 116th Street amenity area - Project Review #2
Page 4 of 5
44. Any open pavement cuts of City right -of -way will require Carmel Board of Public Works
and Safety approval.
BONDING REQUIREMENTS
45. Please contact Mr. Dave Barnes to review performance guarantee requirements. Please
contact Mr. John Duffy to review water and sanitary sewer bonding requirements.
46. The amount of the Performance Guarantee is based upon a certified Engineer's Estimate for
100% of the cost of labor and materials to construct the individual improvements, to be
provided by the design engineer. Please provide detailed Engineer's Estimates for each
improvement including quantities, unit costs, pipe sizes, and materials, etc.
47. Upon completion and release of individual Performance Guarantees, a three -year
Maintenance Guarantee will be required (see Street Sign comments above). The
Maintenance Guarantee amount is based upon 15% of the Performance amount for Streets
and Curbs and 10% of the Performance amount for all other improvements.
48. Performance Guarantees may be Performance or Subdivision Bonds or Irrevocable Letters of
Credit.
49. Please reference the available enclosures for more detailed explanation of our procedures.
RIGHT OF WAY PERMIT AND BONDING
50. Any work in the dedicated right -of -way will require an approved Right -of -Way Permit and a
License & Permit Bond.
51. The bond amount is determined by our Right -of -Way Manager. However, if the work is
included in the scope of work of a required and posted • Performance Guarantee, the
Performance Guarantee may be used to satisfy the bond requirements of the Right-of-Way
Permit.
52. Please contact our Right -of -Way Manager, Fred Glaser, to arrange right -of -way pernitting
and bonding.
AVAILABILITY AND CONNECTION FEES
53. We defer to Cannel Utilities regarding this issue.
54. If an entryway or overall site irrigation system is planned for this development,
additional Water Connection Fees will be assessed based upon the size and usage of the
system and upon the recommendations of the Director of Carmel Utilities.
55. These fees are required to be paid prior to final approval of construction plans by
Engineering and prior to issuance of building permits by Building. Codes Services. Please
confirm these fees and calculations with Carmel Utilities.
If you have questions, please contact me at 571 -2441.
Sincerely,
Gary R. k nea P.E.
Assistant' ity Engineer
Department of Engineering
cc: Angelina Conn, Department of Community. Services
John Duffy, Carmel Utilities
Paul Pace, Cannel Utilities
Paul Arnone, Cannel Utilities
Ms. Lori McElroy
November 29, 2012
RE: Sanctuary at 116th Street amenity area - Project Review #2
Page 5 of 5
Greg Noyes, Hamilton County Surveyor's Office
Greg liko, Crossroad Engineers, PC
issvrapps \user data\z \ shared ADevelopment Reviews VPROIRE V I2 \SANCTUARYAT7 16THSTREETAMEN7IYAREAREV #2