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Home My WebLink AboutBPW-11-21-12 MEETING NOTICE BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, NOVEMBER 21, 2012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 21, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS Board of Public Works and Safety Meeting AGENDA Wednesday, November 21, 2012 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 7, 2012 Regular Meeting 2. PERFORMANCE RELEASES a. BPW-11-21-12-01; Parkwood Crossing Parking Reconfiguration; Stormwater Construction/Post Construction BMP; Blaine Paul, Duke Realty b. BPW-11-21-12-04; Lake City Bank; Stormwater Construction BMP's; Christy Wicks, Browning Construction 3. CONTRACTS a. Request for Purchase of Goods and Services; Additional Service#13; American Structurepoint; ($4,500.00); 98'x' and Keystone Signal Decommission; Mike McBride, City Engineer b. Resolution No. BPW-11-21-12-05; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract; AUL Retirement Services; Barbara Lamb, Human Resources c. Resolution No. BPW-11-21-12-06; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract; AUL Retirement Services-New Business Agreement; Barbara Lamb, Human Resources d. Resolution No. BPW-11-21-12-07; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract; OneAmerica Financial Partners; Barbara Lamb, Human Resources e. Resolution No. BPW-11-21-12-08; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract; Mesirow Financial Investment Management; Barbara Lamb, Human Resources f. Request for Purchase of Goods and Services; JefBar Software Services; ($11,000.00); Master Customer Agreement; Chief Keith Smith, Carmel Fire Department g. Request for Joint Funding Agreement; Williams Creek; U/S/ Department of Interior and City of Carmel; Mike McBride, City Engineer h. Request for Purchase of Goods and Services; Additional Service #7; United Consulting Engineers; (546,500.00); 96th and College Emergency Culvert Repair; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; Change Order#4; Reith Riley Construction; ($42,300.00); Towne Road 131st to 146th Street; Mike McBride, City Engineer 4. USE OF CITY FACILITIES/STREET • a. Request to Use City Street; Race/Triathlon; Sunday, April 14, 2013; 8:45 a.m. to 11:15 a.m.; Carmel Swim Club b. Request to Use Gazebo and Common Area; Wedding; Friday, April 13, 2013; 6:30 p.m. to 8:00 p.m. — Rehearsal; Saturday, April 14, 2013; 1:00 p.m. to 9:00 p.m.; Jessica Reynolds 5. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Continued; Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court c. Request for Vacation of Right of Way; 116th/Illinois; Jon Dobosiewicz, Nelson and Frankenberger d. Request for Dedication of Right-of-Way; 111th /Illinois; Jon Dobosiewicz, Nelson and Frankenberger e. Request for Dedication of Right-of Way; Fifth Third Bank; East Carmel Drive; Jeffery Wagner, Fifth Third Bank f. Resolution BPW-11-21-12-02; A Resolution Establishing Presentation of Pistol and Badge; William R. Stites, Pistol and Badge; Chief Tim Green, Carmel Police Department g. Request for Qualified Domestic Relations Orders; Barbara Lamb, Human Resources h. Request for Variance; 11585 Freeport Drive; Harpreetinder Singh/Priyajot Arora i. Request for Variance; 14493 Livingston Lane; Matthew and Amands Nyerges j. Request for Lane Restriction/Pathway Closures; Various Location; Christina Girod, Duke Energy k. Request for Lane Closures/Open Pavement Cut; Westfield Blvd/106th; Ryan Taylor, Citizens Water Service Provider 1. Request for Reduction of Performance Guarantee; Long Ridge Estates 2; Builder Sidewalks; Tim Berry, Platinum Properties 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING 1 MINUTES WEDNESDAY, NOVEMBER 21,2012—10:00 A.M. COUNCIL CHAMBERS! CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk: Sandy Johnson MINUTES Minutes for the November 7, 2012 Regular Meeting were approved 2-0. PERFORMANCE RELEASES 1 BPW-11-21-12-01; Parkwood Crossing Parking Reconfiguration; Stormwater Construction/Post Construction BMP; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. BPW-11-21-12-04: Lake City Bank; Stormwater Construction BMP's: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services: Additional Service #13:American St•uctur'epoint: (S4.500.00); 98th and Keystone Signal Decommission: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Resolution No. BPW-11-21-12-05: A Resolution of the City of Cannel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract; AUL Retirement Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-21-12-06; A Resolution oldie City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract: AUL Retirement Services-New Business Agreement: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Resolution No. BPW-11-21-12-07; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract; OneAmerica Financial Partners: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-21-12-08; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor's Signature on Contract: Mesirow Financial Investment Management; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request far Purchase of Goods and Services: JefBar Software Services; (S11,000.00): Master Customer Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Joint Funding Agreement; Williams Creek: U/S/Department of Interior and City of Cannel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #7: United Consulting Engineers: (S46,500.00); 96" and College Emergency Culvert Repair; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Change Order #4; Reith Riley Construction; (542,300.00); Towne Road 131' to 146`x'Street: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. mUSE OF CITY FACILITIES/STREETS Request to Use City Street; Race/Triathlon: Sunday, April 14, 2013; 8:45 a.m. to 11:15 a.m.; Carmel Swim Club; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Gazebo and Common Area; Wedding: Friday, April 19, 2013; 6:30 p.m. to 8:00 p.m. — Rehearsal; Saturday, April 20, 2013; I:00 p.m. to 9:00 p.rn.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik—14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.rn. —No conclusion was reached. To be continued at a later date Request for Dedication of Right of Way: 205 E. Carmel Drive: Fifth Third Bank: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Vacation of Right of Way; 116'x'/Illinois: Petitioner request item to be tabled. Board Member Burke moved to table. Board Member Watson seconded hem tabled. Request for Dedication of Right-of-Way: 111`1'/Illinois: Petitioner request item to be tabled. Board Member Burke moved to table. Board Member Watson seconded. Item tabled. Request,for Dedication of Right-of Way; Fifth Third Bark; East Cannel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-11-21-12-02; A Resolution Establishing Presentation of Pistol and Badge; William R. Stites, Pistol and Badge: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Qualified Domestic Relations Orders; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request fbr Variance; 11585 Freeport Drive: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14493 Livingston Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Pathway Closures; Various Location; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closures/Open Pavement Cut; Westfield Blvd/106`x'; Board Member Burke moved to iapprove. Board Member Watson seconded Request approved 3-0. Request for Reduction of Performance Guarantee; Long Ridge Estates 2; Builder Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Barb Lamb, Human Resources requested an item be added to the agenda. Board Member Burke moved to add the items. Board Member Watson seconded. Approve to add items 3-0. I. Request to for Twelfth Amendment to the Employee Health Benefit Plan with corrections: Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3-0. I ADJOURNMENT IMayor Brainard adjourned the meeting at 10:26 a.m. Diana L. Cords , IAMC Clerk-Treasurer Approved Mayor James Brainard ATTEST.• Dia‘a L. Cordray, IAA, C� Clerk-Treasurer I I