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Home My WebLink AboutCCPR-12-11-12 Carmel/Clay Board of Parks and Recreation Park Board Meeting O 6:00 p.m. Tuesday, December 11,2012 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board,fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first,and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. TENTATIVE AGENDA I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Staff Reports V. Committee Reports A. Standing Committees 1. Personnel Committee—Richard Leirer 2. Finance Committee—Richard F.Taylor III 3. Properties Committee—Wendy Franklin B. Nominating Committee—James Engledow Cp. Action Items A. Minutes—Richard Leirer 1. November 27, 2012 Park Board Meeting. B. Financial Reports—Richard F.Taylor III 1. City of Carmel Financial Report; 2. Clay Township Financial Report; and 3. CCPR P&L Statements. C. Claims—Richard F.Taylor III 1. Claim Sheet December 11, 2012;and 2. Clay Township Claim Sheet December 11, 2012. D. Monetary Gifts,Grants, Partnerships, and Sponsorships—Audrey Kostrzewa E. Consideration of RFI Responses for Printing Services—Michael Klitzing F. Consideration of Salary Resolution 13-2012-007(establish salaries for budget year 2013)—Michael Klitzing G. Consideration of Resolution G-2012-001 regarding interest in the Brookshire Pool Property—Mark Westermeier VII. Attorney's Report A. Tort Claims;and B. General. VIII. Information Items A. Plan Commission—Joshua A. Kirsh B. School Board Report—Pamela Knowles IX. Director's Report X. Discussion items/Board Comments XI. Adjournment • ® CARMEL/CLAY BOARD OF PARKS AND RECREATION Tuesday, December 11, 2012, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh, Jenn Kristunas, Pamela Knowles, Richard Leirer, Linus Rude, Rich Taylor Members Absent: None Others Present: Mark Westermeier, Director; Michael Klitzing,! ssistant Director; Audrey Kostrzewa, Business Services Manager==Debra Grisham, Park Board Attorney t Roll Call -1 ., Board President Engledow asked Ms. Franklin to call the roll. .,,.h, )Mi., Call to Order& Pledge of Allegiance '` `' The meeting was called to order at 6:01 p.m. at whch=time Board President Engledow led the Pledge of Allegiance. -,., ,Y1,4-:'' < .s; Public Comments 4 There were no public comments. , Staff Reports f `�'-` ��` ' � Assistant Director Klitzing stated that Indianapolis,Monthly included the FlowRider as one of the "Best of Carmel. He also sharedthe demographic data of the FlowRider guests this past summer. Kurtis Baumgartner, Recreation.Manager., shared a Pow,erPoint presentation regarding Customer ` .-nom ./..Y4,74 -N... Relations. Afterwards,.Assistant Direct or Klizing introduced the inaugural screening of the department s video P.lanting Seed's:,,The Birth &Grrowth bf Carmel Clay Parks& Recreation—which was viewe'd`by the Park Board_Members. , x�., 1 Committee Reports •r,', '4: ,, Personnel Committee—Richard Leiner Mr. Leirer stated ttiat\tpiN the committed met and approved the Director's goals for 2013. ° j, tr Finance Committee—Richard F.41iaylor III Mr. Taylor stated that the comitte m e met last month and approved the Director's goals and the salary resolution. Properties Committee—Wendy Franklin Ms. Franklin stated that the committee will meet in January (2013). Nominating Committee—James Engledow Board President Engledow requested that Ms. Franklin head the Nominating Committee with IIMs. Knowles and Mr. Linus serving as members of the committee. Carmel/Clay Board of Parks and Recreation Tuesday, December 11,2012 Monon Community Center • Action Items Minutes—November 27, 2012 Park Board Meeting Mr. Leirer made a motion to approve the minutes as presented, seconded by Ms. Knowles, and unanimously passed 9—0. City of Carmel Financial Report Mr.Taylor made a motion to acknowledge receipt of the City of Carmel Financial Report for November 2012, seconded by Ms. Cihak Hansen, and unanimously passed 9 0 Clay Township Financial Report ... Mr. Taylor made a motion to acknowledge receipt of the Clay.Township Financial Report for November 2012, seconded by Ms. Knowles, and unanimously passed 90. 2j CCPR P&L Statements ;k. Mr. Taylor made a motion to acknowledge receipt of<the CCPR P&L Statemert's`for November 2012, seconded by Ms. Knowles, and unanimously passed`k9-'0. -Y Claim Sheet December 11,2012 '_ '. k �' "r' Mr.Taylor made a motion to approve the Claim Sheet as presented, seconded by Ms. Kristunas, and \ ,� unanimously passed 9—0. , Clay Township Claim Sheet December 11, 2012' ,` -,,L,,,,,, III Mr. Taylor made a motion to approve,the Clay Township Claim°Sheet as presented, seconded by Mr. Kristunas, and una mously p sed9—0. -11' '''':_!:, Y'.'2; Acknowledgment of Monies and Inf-Kinonations dD Received for November—Audrey Kostrzewa Ms. Kostrzewa introduced the informationrzat which time a motion was made by Mr.Taylor to acknowledge,receipt'as presented, seconded by4Mr'.,Kiirsh'and unanimously passed 9-0. Considerat on of RFI Response_sKfor Printing Services—Michael Klitzing \ \, -\. '\ Assistant Director Klitzing summarized the'department's need for printing services and the subsequent RFI responses received. Mr. Leirer°made a motion to accept the response from Diversified Communications fo printing servicesjand authorize the President to sign a Services Agreement in an amount not to exceed $36,624.30The motion was seconded by Ms. Kristunas and unanimously passed �, 9-0. 1 r Consideration of Salary Resolution B-2012-007 (establish salaries for budget year 2013)—Michael Klitzing Assistant Director Klitzing provided an overview of the information provided in the Park Board packet. Ms. Kristunas made a motion to waive the reading of Resolution B-2012-007 and enter it into action; the motion was seconded by Mr. Taylor and unanimously passed 9—0. Ms. Kristunas made a second motion to approve Resolution B-2012-007 as presented, the motion was seconded by Ms. Knowles, and unanimously passed 9—0. • Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, December 11, 2012 Monon Community Center • Consideration of Resolution G-2012-001 regarding interest in the Brookshire Pool Property—Mark Westermeier Director Westermeier provided relevant information regarding the 'resolution of interest,' which is the first step regarding the possibility of acquiring the Brookshire Pool Property. He also explained that this acquisition would allow the department of provide additional aquatics programming. After the Park Board takes the initial step,the other two fiscal bodies would address the matter before any further action could be taken. Rich Sharp, City Council President, has agreed to sponsor this item before the City Council. Mr. Kirsh made the motion to waive the reading and adopt the "Resolution of Interest." Ms. Cihak Hansen seconded the motion, which was passed 9—0. f- ` -per Afterwards, Mr. Rude voiced his support in obtaining the Brookshir" Pool Property as we are already managing pools. Mr. Kirsh also expressed his support L„ z i 1:4:,.;,.3-§ 1* Attorney's Report _,airs, Tort Claims '�,.r;'f � Ms. Grisham stated that there were no new tort claims ,One claim,was denied by'Travelers leaving only 4 one remaining. }% ' `�:�. 4,-A.,,,,,,-7 ' General ' Ms. Grisham stated that since the Park Board o i. -property adjacent to Connor Prairie, we receicived notification of upcoming improvements �`� • /�5 , y Information Items /...')--i---.4,-,'.?.'�Y z a a r ; 4= �`4. � , �?. Plan Commission—Joshua A Kirsh`` ;,. .--,:;:,),-,:;:::- ;'f' The Plan Commission is meeting at this time. ::: School Board Report PamelagKnowles ,5 � �' Ms. Knowles&advised that the Scheool:Board meeting,is^next week and is currently working o policies and negotia�o . Carmel H gh-School'N:-,;.=•''). Holiday Spector ular was last week. Smoky Row became a Blue Ribbon Salon! "a,: Director's Report:, Director Westermeierstated that hisreport was included in the Park Board packet. In addition, the Impact Fee was passed�by.,City Council last night. We must now wait for six months before it takes effect. We may see some developers accelerate their payments before the increase. Lastly, as Ms. Grisham's agreement isfor renewal, he recommended that her serviced continue in 2013. Discussion Items/Board Comments Mr. Leirer suggested that the Park Board packets be emailed to save costs. Discussion followed. Assistant Director Klitzing advised that staff will contact the Park Board Members to determine their needs in the future. Mr. Rude reported that the Luminary Walk was wonderful. He followed up by suggesting additional IIIsafety measures be considered at next year's event. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, December 11,2012 Monon Community Center • Mr. Kirsh questioned the flowing water in Central Park's east parking lot. Director Westermeier advised that the department will be rebidding this project. Ms. Franklin announced that she will be doing an art project/installation at Woodbrook Elementary School with 550 children. On a sad note, Board President Engledow mentioned the recent death of Gary"Dox" Doxtater. Director Westermeier added that he had personally met Dox in 1970. Adjournment • �� There being no further business, Mr. Kirsh made a motion to adjourn, seconded by Ms. Cihak Hansen with no objections. Meeting adjourned at 7:40 p.m. ' Approved, r _:}� .. Signature r Da _ Dater r' -° N Signature Date,• f3�+ YFt '�..,,,,, III ..,: , ..,-..;,, ,,.. ,i , .:: ,- : ,, i + is a z a .., „,,,,,-,- --- --,:,,,„. ,,,A,..„ s1 S:. -S h, T. x n,�S.:. s=S 3k ' .�titi - , >:7 4.) t • Page 4