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Home My WebLink AboutPC Meeting Minutes ,G`.��of CAA2jF 00:Witf, C • A116:7;!:k2is)m. ) N MD 5sH'y Vtl v' v' City Of C armel CARMEL PLAN COMMISSION NOVEMBER 20, 2012 Carmel City Hall Council Chambers One Civic Square Cannel IN 46032 6:00 PM Members present: John Adams, Jay Dorman,Brad Grabow(late arrival) Nick Kestner, Joshua Kirsh,Alan Potasnik, Kevin "Woody"Rider, Steve Stromquist, Sue Westermeier,Ephraim Wilfong Members Absent: Steve Lawson DOCS Staff: Director Michael Hollibaugh,Angie Conn,Rachel Boone, and Adrienne Keeling; Legal Counsel John Molitor Also Present: Ramona Hancock,Plan Commission Secretary The minutes from the October 16,2012 meeting were approved as submitted F. Communications,Bills,Expenditures&Legal Counsel Report The calendar for 2013 Plan Commission meetings requires a vote to approve the dates for publishing. Motion: Sue Westermeier to approve & publish the calendar of meetings for the year 2013 — Approved Unanimously. 1. Plan Commission Resolution PC-10-16-12: Parks & Recreation Impact Fee Ratification (2013). Resolution to implement an increase in the Parks and Recreation Impact Fee (PRIF) and ratify the scheduled fee increase for June 2013. Present for Petitioner: Adrienne Keeling,Dept of Community Services. Overview: • Favorable recommendation was made by Impact Fee Advisory Committee • Ratification will increase Parks&Recreation Impact Fee from$1 526 to$1 679. • Fee is for New Dwelling Units Only • Proposal is the annual, scheduled increase in Parks &Recreation Impact Fee, • Increased Impact Fee will take effect June 15, 2013 Impact Fee Advisory Committee report, Alan Potasnik: • Quick review for purpose of proposed increase 1 November 20,2012 Carmel Plan Commission Meeting Sharon Henady stated that Engineering Dept would like to see a shared driveway—a serious concern to her client as well as the buyers who have contracted to purchase the property. The contract purchase is for a private residence with an existing private drive. The layout of the lots allows for a private entrance to lot one; there is a significant amount of frontage on this site. The proposal is for a separate access to lot one. There is 140 feet between the access and the driveway to the north, 233 feet between that position and the exiting driveway to the south, and another 158 feet between the existing driveway to the south and the final neighbor on Six Points Road. There is an implied right to "quiet enjoyment"of your property upon purchase of private property, and we feel that if a driveway were to be shared allowing access to lot one would infringe upon the quiet enjoyment of persons living in lot two. The home and barn are already served by an existing driveway. Since there are such great distances between the drives on Six Points Road and there is plenty of frontage to allow for the separate access, the petitioner does not feel that it is appropriate to mandate a shared driveway. A written request has been submitted to the Board of Public Works for the cut for the eventual private drive for lot one. Motion: Woody Rider to suspend the Rules of Procedure, seconded by John Adams, approved 10-0. Motion: Woody Rider to approve Docket No. 12100003 PP, Pilkinton Estates Primary Plat, seconded by Brad Grabow, approved 10-0. 2. Docket No. 12090018 DP Amend: Ed Martin Parking Lot Expansion (Mayflower Park, Block 6, Lot 2). The applicant seeks approval for a 129-space parking lot expansion, impacting about 1.18 acres. The site is located at 9896 N. Michigan Rd. It is zoned I-1/Industrial and lies within the US 421/Michigan Rd. Overlay Zone. Filed by Brian Cross of Civil Site Group, Inc. for Ed Martin Buick GMC. Present for Petitioner: Brian Cross, Civil Site Group, 643 Massachusetts Avenue, Indianapolis; Dan Chapel, Facilities Coordinator, Ed Martin Buick GMG Overview: • Up-dated site plan distributed this evening • Number of parking spaces being reduced to 107 spaces by expanding existing detention pond • Property located along Michigan corridor, southwest corner of 99th Street &Michigan Road • Parking lot expansion will occur in the westerly portion of the property where there is an existing open area green space • Property originally developed by Chrysler Corp but never occupied • Petitioner purchased the property in early 2000 from Chrysler • Original development plan proposed a parking lot expansion in this area • Petitioner has worked with Engineering Dept &up-dated site plan regarding existing detention facility& analysis of drainage • Petitioner feels that expanding existing drainage facility is in the best interest of this particular development as well as adjoining properties &will improve current conditions • Existing landscaping along 99th Street will remain • Site will be used for additional,new vehicle inventory • Petitioner has responded to Dept of Engineering comments &will continue to work with them Public Remonstrance: None 4 November 20,2012 Cannel Plan Commission Meeting Public Hearing Closed Dept Comments, Angie Conn: • All trees on property were "topped" • DOCS Director will be working with petitioner to resolve • Dept recommends forwarding to Dec 04 Special Studies Committee • Dept recommends Committee be given final voting authority Commission Questions/Comments: • Doing away with green space to install a parking lot? (Yes, used for vehicle inventory parking) • Where were vehicles before? (None in this area before–vehicles moved to other location on site –trying to create a hard surface area to park new vehicle inventory) • Tough site–visibility is not great because of elevation/grade of Michigan Road • How will additional space be utilized -- storage fresh off a truck or inventory for sale that would generate foot traffic? Would like to see some of the greenspace preserved and still supply additional storage space required • Any violations on the property? (None known but Code Enforcement will monitor) • Please address issue of extreme topping of trees Petitioner met with Urban Forester on site, agreement reached as to types of existing trees in landscape areas—including Ash Trees there will be a replacement schedule; Honey Locust trees will also be replaced, since they leak sap and are not good for the paint on cars) • Disappointing to see greenspace disappear, but this is a trade-off– suggest different species of tree that would grow more narrow and would soften the look of the site instead of adding to the entire, paved site Petitioner states there is an existing tree row along 99th Street that is thriving–petitioner will look at putting landscaping in end-cap areas and would be extremely select in tree species options–probably those species planted in City Hall parking lot and removal of Ash trees. Petitioner will also add to the top of the bank of the pond/peripheral edge of the pavement • Is there any protection to keep people from going into the drainage pond? -- wall, landscaping? Petitioner states there will be a chair-back curb and gutter that collects sheet-flow drainage. There will also be a gentle 4:1 sloping area before the pond embankment with a gentle, sloping, landscaped mound. A visual barrier could be added Dan Chapel, Facilities Coordinator, Ed Martin • Trees were topped for uniformity in the spring and make them look nicer &bring them tighter • Trying to keep sap off the cars is a major issue • Topped in a different manor in the past few years • Decision was made to start replacing, especially Ash trees, as needed • Any tree that does not foliage in the spring will be replaced • Additional space will be used both as inventory for sale and storage–transports unload onto the back of the lot and the space will also be used for vehicle preparation Motion: Woody Rider to suspend the Rules of Procedure, seconded by Sue Westermeier, approved 10-0 Motion: Woody Rider to approve Docket No. 12090018 DP Amend, Ed Martin Parking Lot Expansion 5 • November 20,2012 Carmel Plan Commission Meeting (Mayflower Park, Block 6, Lot 2) subject to a tree/landscape replacement schedule worked out with DOCS Urban Forester & final approval of DOCS staff regarding the landscape plan for the new parking lot that would include proper buffer/protection of the drainage pond, seconded by Brad Grabow, approved 9 in favor, one opposed (Kirsh) 3. Docket No. 12030014 DP: 9800 N. Michigan Rd. 4. Docket No. 12030016 ADLS: Dunkin Donuts, C-Store & Gas Canopy. The applicant seeks site plan and design approval for two multi-tenant buildings & fuel canopy on 3.56 acres. The site is located at 9800 N. Michigan Rd. and is zoned I-1/Industrial, within the US 421/Michigan Rd. Overlay Zone. Filed by Brad Walker of H &H Restaurant Mngmt. NOTE: Brad Grabow recused himself from all discussion and voting due to a conflict of interest. Present for Petitioner: Jon Dobosiewicz, Land Use Professional, Nelson &Frankenberger; Brad Walker for H&H Restaurant Management; Eric Gleisner, Civil Site Group, project engineer; Jim Shinaver, Nelson &Frankenberger; Brad Smith, project architect Overview: • Requesting approval for two,multi-tenant bldgs & fuel canopy • Site consists of approx 4 acres along Michigan Road within the US 421/Michigan Road Overlay • Surrounding uses were described • Two approvals required to allow this development: o Development Plan & ADLS from the Plan Commission o Development Standards Variances, scheduled to be heard by the Board of Zoning Appeals on November 26, 2012 • Changes to the site plan were distributed to Commission members • Access to site provided at two locations on Michigan Road and to the back of the parcel for cross-access to parcels to the north and south as required by the Overlay • Both bldgs will be pulled forward to comply with the 120 foot setback provisions of the Overlay • Bldg design remains unchanged • Bldg materials are primarily brick, cast stone, and glass • Dunkin' Donuts has frontage facing both north and'towards Michigan Road with an entrance facing each elevation • As filed, there are three variances required: number of signs, square footage, and logo larger than permitted • Rooftop mounted equipment will be screened from view • Site landscaping plan is in full compliance with the standards of the Zoning Ordinance • Petitioner has agreed to make requested changes regarding "tweaking" certain signage &will submit a new exhibit prior to Committee meeting • Adjustments will be made to bring the plan into compliance with the re-positioning of the second commercial bldg—this will be done in advance of the Dec 04 Committee meeting • All lighting is directed downward with flush mounted, recessed lighting in the canopy • Signage: Petitioner is not asking for bare bulb LED's; petitioner is asking for"mechanical scrollers" controlled from inside the bldg • "Mechanical scrollers"was to have been addressed in the Sign Ordinance Amendment, and this 6 1