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Home My WebLink AboutBPW-12-05-12 cani4�'.y4F ! ?a telly of Camel ice\ sz< nG'''''1 Office of the Clerk-Treasurer AL, G T 4 . • `eta It td Nr T C BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, DECEMBER 592012 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 5, 2012 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/371-2414 (x1`40 a F (1t) City ofGrnianal Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, December 5, 2012 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the November 21, 2012 Regular Meeting 2. BID/QUOTE OPENINGS AND AWARDS a. Quote Opening for Landscape Project at 141"r and Towne Road; Parks Pifer, Carmel Street Department b. Quote Award for Fiber Optic Project; JDI-I Contracting; ($77,826.36); This was the lowest most responsive quote; John Duffy Director of the Department of Utilities c. Quote Award for Monitoring Well; Peerless Midwest; ($31,855.00); This was the lowest most responsive quote; John Duffy Director of the Department of Utilities 3. PERFORMANCE RELEASES a. BPW-12-05-12-01; Traditions on the Monon; Irrigation System, Future Parking, Landscape Completion; Matthew Lohmeyer, Duke Realty 4. CONTRACTS a. Request for Art Grant; The Museum of Miniature Houses and Other Collections; ($10,000.00); Mayor James Brainard b. Request for Art Grant; Carmel Art Council; ($21,254.00); Mayor James Brainard c. Request for Art Grant; Carmel Clay Historical Society; ($10,000.00); Mayor James Brainard d. Request for Art Grant; Carmel International Arts Festival; ($25,000.00); Mayor James Brainard e. Request for Art Grant; Carmel Fountain Square Committee; ($2,500.00); Mayor James Brainard f. Request for Art Grant; Friends helping Friends; ($1,284.00); Mayor James Brainard ONE CIVIC SQUARE CARMEL.INDIANA 46032 317/571-2414 g. Request for Purchase of Goods and Services; Master Interpretation/Translation Services; Judge Poindexter, Carmel City Courts h. Request for Purchase of Goods and Services; Indigent Defense Services; ($20,000.00); Judge Poindexter, Carmel City Courts 5. USE OF CITY FACILITIES/STREET a. Request to Use Caucus Room; Monday, December 10, 2012; 7:00 p.m. — 8:30 p.m.; Westpark At Springmill, HOA 6. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court c. TABLED: Request for Vacation of Right of Way; 116' /Illinois; Jon Dobosiewicz, Nelson and Frankenberger d. TABLED: Request for Dedication of Right-of-Way; 111th /Illinois; Jon Dobosiewicz, Nelson and Frankenberger e. Resolution BPW-12-05-12-02; A Resolution Establishing Presentation of Badges to Officers; Chief Tim Green, Carmel Police Department f. Request for Open Pavement Cut; 10550 Hussey Lane; John Edwards, Elevation Excavation g. Request for Curb Cut; Pilkinton Estates; 13256 Six Points Road; Sharon Henady, Evolution Development Group h. Request for Stormwater Technical Standards Variance; Pilkinton Estates; Sharon Henady, Evolution Development Group i. Request for Secondary Plat Approval; Pilkinton Estates Lots 1&2; Sharon 1-Ienady, Evolution Development Group 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 5,2012 —10:00 A.M. COUNCIL CHAMBERS/ CITY HALL /ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.rn. MEMBERS PRESENT Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 21, 2012 Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS C Quote Opening for Landscape Project at 141'and Towne Road; Board member Burke opened and read the quotes aloud; Company Amount Salsbery Brothers S 11.465.00 TMT Inc. S 5.928.00 At the end of the meeting Parks Pifer, Carmel Street Department asked the quote be awarded to TMT this was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Quote Award for Fiber Optic Project; JDH Contracting: (S77,82636): This was the lowest most responsive quote: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Quote Award for Monitoring Well; Peerless Midwest: (531.855.00); This was the lowest most responsive quote; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. PERFORMANCE RELEASES BPW-12-05-12-01; Traditions on the Monon; Irrigatoin System, Future Parking Landscape oCompletion; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ICONTRACTS Request for Art Grant; The Museum of Miniature douses and Other Collections; (510,000.00); Board Mernber Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Watson request to table. Board Member Burke seconded. Item tabled 2-0. Request for Art Grant; Cannel Art Council: (521,254.00): Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Watson request to table. Board Member Burke seconded. Item tabled 2-0. Request for Art Grant; Carmel Clay Historical Society: (510,000.00); Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Watson request to table. Board Member Burke seconded. Item tabled 2-0. Request for Art Grant; Cannel International Arts Festival; (525,000.00): Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Board Member Watson request to table. Board Member Burke seconded. Item tabled 2-0. Request for Art Grant; Carmel Fountain Square Committee: (52,500.00): Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Art Grant; Friends helping Friends; ($1,284.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Master Interpretation/Translation Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Indigent Defense Services: (520,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. USE OF CITY FACILITIES/STREETS Request to Use Caucus Room; Monday, December 10, 2012; 7:00 p.m. — 8:30 p.m.. Westpark At Springmill, HOA; Board Member Burke moved to approve. Board 1k/ember Watson seconded. Request approved 2-0. OTHER REMAINS TABLED: Request for Dedication of Sheets: Traditions on the Monon CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik- 1 4300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. —No conclusion was reached. To be continued at a later date TABLED: Request far Vacation of Right of Way; 116"Ylllinois: .Ion Dobosiewicz, Nelson and Frankenberger: Board Member Burke moved to remove from table. Board Member Watson seconded. Request removed from table. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. TABLED: Request for Dedication of Right-of-Way; 111i1'/Illinois; Jon Dobosiewicz, Nelson and Frankenberger: Board Member Burke moved to remove from table. Board Member Watson seconded. Request removed from table. Petitioner request the item be withdrawn. Resolution BP W1!12-05-12-02: A Resolution Establishing Presentation of Badges to Officers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut; 10550 Hussey Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut; Pilkinton Estates: 13256 Six Points Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standards Variance; Pilkinton Estates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Secondary Plat Approval; Pilkinton Estates Lots 1&2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:26 a.m. li__ d. ,1_1_,) t,a .i, - A Di6na L. Cordray jMC /Clerk-Treasurer > � —�—e— Approved M .or James Brainard (A�TTT TTEST: .t4 .W4Lfa6/}'C ybiana L. Cordrtay, IAMC Clerk-Treasurer 1