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Home My WebLink About215646 12/18/2012 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK AMOUNT: $4,850.00 CARMEL IN 46032 CHECK NUMBER: 215646 CHECK DATE: 12/18/2012 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 11-12 950 . 00 OTHER EXPENSES 1091 4340000 11-12 925 . 00 LEGAL FEES 1125 4340000 11-12 2 , 975 . 00 LEGAL FEES 1091 925, 00 106 - 502 39g0= 950, 00 Professional Services Invoice C,►960,DO FOR SERVICES RENDERED Date: 12/5/12 FROM 11/1/12 THROUGH 11/30/12 Name of Debra M. Grisham, Attorney at Law Provider: Purchase LEN)L- �Gc NOV I I Description /`� Address & 922 EastGreyhound`Pass P.O.# P or F Zip: Carmel, Indiana 46032 s a et �XX-�►q,3/ fD00 = � 0Telephone Descr /No.: 317-690-1597 Line dc) y Email: dgrishamlaw @gmail.com Purchaser 40/ Date Approval—dg Date1L L Project Name: General Park Legal and Business Services j Invoice No: 11-12 Service Hourly Hours Amount Date Description of Service Rate Worked Due 11-5-12 Received, reviewed, discussed with A Kostrzewa $125 .6 $ 75.00 1 Oct and otherwise addressed, Notice of Subrogation Lien regarding MCC:EH:EVB5322. Multiple communications with Travelers Adjuster .6 $ 75.00 regarding the denial of tort claim MG:AF:ETU686. Prepared for and attended Agenda and Project 2.0 $250.00 10 t Status Meeting with Senior Management in Preparation for 11-13-12 Regular Park Board Meeting which included review of Impact Fee increase status and quick review of City of Carmel newly adopted Nepotism Law. 11-6-12 Communications with Travelers Adjuster, M .2 $ 25.00 105 Westermeier and M Klitzing regarding the closing of claim MCC:EH:EVB5322. Received, reviewed and processed tort claim .7 $ 87.50 roq regarding MCC:MB:EVU4701 and focused on internal investigation; Communication with Travelers Adjuster regarding the same; Updated file and Attorney report. Multiple communications to persons willing to 1.0 $ 125.00 iol serve as appointees and those representing appointing authorities regarding, the anticipated Service Description of Service Hourly Hours Amount Date Rate $125 Worked Due timeframe of the next common construction wage setting for various projects in the design stage. Updated and calendared file. 11-7-12 Addressed matters regarding tort claim .5 $ 62.50 lot MCC:MB:EVU4701 including communication with Travelers Adjuster, file organization and update and discussion of communication protocol with M Klitzing. Updated Park Board meeting attorney report regarding the same. Multiple communications regarding tort claim 1.1 $ 137.50 ldS MCC:KJ:EUY1610 with Travelers Adjuster and provided names and contact information of staff members with information regarding the incident. Reviewed common construction wage law 2.0 $ 250.00 pL, requirements to address questions raised by M Westermeier in Agenda setting meeting and drafted and distributed timeframe requirements regarding same to M Westermeier and M Klitzing. Addressed TM Civil Complaint settlement matters 1.2 $ 150.00 to with L Russell and reviewed and started organization of latest documentation and otherwise updated the file. Reviewed MCC:CA:EEOC claim, noted status in .6 $ 75.00 I oq the file and closed it due to time expiration and updated Park Board meeting attorney report regarding the same. Reviewed with M Westermeier the legal process .6 $ 75.00 I oq for real property acquisition. 11-8-12 Reviewed and updated project list, created new 1.3 $ 162.50 lo ( files and filed accumulated documents. Met with M Westermeier regarding various park 1.0 $ 125.00 10( projects including the Central Park Waterpark Enhancement Project ("CPWDP") electronic file, Monon Greenway usage and maintenance, tort claim protocol, Founders Park development estimates, potential acquisition opportunities, long term development and transition issues, impact fee process and update timeline. Service Description of Service Hourly Hours Amount Date Rate $125 Worked Due 11-9-12 Received and acknowledged denial of tort .2 $ 25.00 Pk k claim regarding MG:AF:ETU6862. Received response from City of Carmel regarding .2 $ 25.00 to l potential common construction wage appointees. Continued general file administration including 3.3 $412.50 10 the moving of closed files from the active file drawers, updating project list, review and update of the tax summary report and update of the attorney report. Met with M Westermeier and M Klitzing regarding .5 $ 62.50 10 ( various park matters including a personnel matter and Monon Greenway issues including signage, encroachment and covenants. 11-12-12 Multiple communications with Travelers Adjuster 1.2 $ 150.00 1 og regarding investigation of tort claim MCC:MB:EVU4701 and discussion of same with M Westermeier. Updated file. Continued work on general file organization and 1.6 $ 200.00 l o t update, focusing primarily on the impact fee file and communications with the City of Carmel regarding the current fee increase process. Reviewed park board packet and .4 $ 50.00 1 J communications to M Westermeier and M Klitzing regarding contract preparation. 11-13-12 Discussed status of tort claim MCC:MB:EVU4701 1.0 $ 125.00 o� with M Westermeier and M Klitzing and related protocol matters. Updated file regarding same. Discussed Hazel Landing Park development 2.8 $ 350.00 (oc. project and legal process options for same with M Westermeier and M Klitzing and thereafter, started working on questions raised regarding the various public construction process options. Communications to B Bosma of Kroger Gardis & .2 $ 25.00 Regas regarding CPEDP electronic file compilation. Prepared for and attended Regular Park Board 1.0 $ 125.00 lot Meeting. Z Service Description of Service Hourly Hours Amount Date Rate $125 Worked Due 11-14-12 Reviewed partially signed TM Settlement .7 $ 87.50 101 Agreement and accompanying documents from Travelers Attorney and multiple communications with her regarding the same and related matters; arranged to obtain President J Engledow's signature. Started drafts of Professional Services 1.2 $ 150.00 IL�s' Hi3� Agreements ("PSA") with The Schneider Corporation ("TSC") for the Central Park West Commons Project ("CPWCP") and the Waterpark Cabanas Project ("WCP"). Continued work on public construction process 1.6 $ 200.00 options. 11-15-12 Worked on, provided marked drafts to M Klitzing 1.6 $ 200.00 for review and thereafter completed the TSC PSAs and met with President J Engledow for signature of the same. Distributed contracts to M Krosschell for signature. Worked on matters regarding TM Settlement 2.4 $ 300.00 101 Agreement, obtained President J Engledow's signature, communications with Travelers Attorney regarding logistics of returning the same, and otherwise worked on matters related thereto. Reviewed current file on Flowing Well Park to .3 $ 37.50 tot address inquiry from M Westermeier regarding a federal grant and followed up with M Westermeier regarding the same. 11-16-12 Resent TSC PSA to M Krosschell. .2 $ 25.00 1V T- 9 a7- Addressed matters with Travelers attorney .3 $ 37.50 101 regarding TM personnel file. Continued work on public construction process .2 $ 25.00 options. 11-19-12 Met with L Russell regarding a TM personnel 1.3 $162.50 to inquiry, reviewed a release of records form, reviewed the Indiana Public Access law and the Settlement Agreement and provided L Russell with a copy of the same, discussed the inquiry with M Westermeier and otherwise addressed the A Service Description of Service Hourly Hours Amount Date Rate $125 Worked Due matter with communications to the Travelers Adjuster and Attorney. Received electronic fully executed copies of TSC 1.0 $ 125.00 PSA, reviewed for completeness, updated file, distributed originals to Business Services and requested from TSC the Certificate of Insurance for each consistent with the agreement terms. Completed research, met and discussed with M 1.0 $ 125.00 w� Westermeier, public construction process options. 11-20-12 Reviewed form contract file for current forms. .3 $ 37.50 a Communications with Travelers Attorney .7 $ 87.50 1v� regarding the TM personnel file. 11-21-12 Received communication from J Engledow .5 $ 62.50 Ivy regarding property disposal. Met with M Westermeier regarding various park matters (1.5 NC). 11-26-12 Addressed general public sector disposal .8 $ 100.00 lot processes with person referred by President J Engledow and communications with M Westermeier and follow up with J Engledow regarding the same. Reviewed and filed grant documents impacting .8 $ 100.00 �O k Flowing Well Park received from DNR. Completed and distributed to L Russell, M .4 $ 50.00 Westermeier and M Klitzing, the suggested protocol for compliance with the TM Settlement Agreement. Worked on email and general file organization. 1.0 $ 125.00 �o l 11-27-12 Received TSC PSAs with original TSC signatures .6 $ 75.00 t�S_`1f3y and distributed same to Business Services and 1 discussed Certificate of insurance compliance matters with D Koepper to address with A Kostrzewa; Updated file and communication to M Krosschell regarding status. Communications regarding tort claim MCC:KJ: .2 $ 25.00 EUY1610 with Travelers Adjuster. Service Description of Service Hourly Hours Amount Date Rate $125 Worked Due Multiple Communications regarding tort claim .7 $ 87.50 10� MCC:MB:EVU4701 with Travelers Adjuster and park staff. NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS BILLED: 43.6 TOTAL DUE: $ 0.00 Signature: onl�.y q, ?jro, oo 7 iCXX/ ii DEC 5 2012 i i — -- Purchase D-nscription P.O.# PorF G.L.# Budget Line,Descr Purchaser Date Approval Date ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 12/5112 11-12 Legal services Nov'12 $ 2,975.00 12/5/12 11-12 Legal services Nov'12 $ 925.00 1215112- 11-12 Legal services Nov'12 $ 950.00 do not.mall Total $ 4,850.00 1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 4,850.00 ON ACCOUNT OF APPROPRIATION FOR 101-General/109-MCC/106 Park Impact PO#or INVOICE NO. kCCT#/TITLl AMOUNT Board Members Dept# 1125 11-12 4340000 $ 2,975.00 1 hereby certify that the attached invoice(s), or 1091 11-12 4340000 $ 925.00 bill(s) is (are)true and correct and that the 106 11-12 5023990 $ 950.00 materials or services itemized thereon for which charge is made were ordered and received except 13-Dec 2012 Signature $ 4,850.00 _ Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund