215646 12/18/2012 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1
ONE CIVIC SQUARE DEBRA GRISHAM
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK AMOUNT: $4,850.00
CARMEL IN 46032 CHECK NUMBER: 215646
CHECK DATE: 12/18/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 11-12 950 . 00 OTHER EXPENSES
1091 4340000 11-12 925 . 00 LEGAL FEES
1125 4340000 11-12 2 , 975 . 00 LEGAL FEES
1091 925, 00
106 - 502 39g0= 950, 00
Professional Services Invoice C,►960,DO
FOR SERVICES RENDERED Date: 12/5/12
FROM 11/1/12 THROUGH 11/30/12
Name of Debra M. Grisham, Attorney at Law
Provider: Purchase LEN)L- �Gc NOV I I
Description /`�
Address & 922 EastGreyhound`Pass P.O.# P or F
Zip: Carmel, Indiana 46032
s a et �XX-�►q,3/ fD00 = �
0Telephone Descr /No.: 317-690-1597 Line dc)
y
Email: dgrishamlaw @gmail.com Purchaser 40/ Date
Approval—dg Date1L L
Project Name: General Park Legal and Business Services j
Invoice No: 11-12
Service Hourly Hours Amount
Date Description of Service Rate Worked Due
11-5-12 Received, reviewed, discussed with A Kostrzewa $125 .6 $ 75.00 1 Oct
and otherwise addressed, Notice of Subrogation
Lien regarding MCC:EH:EVB5322.
Multiple communications with Travelers Adjuster .6 $ 75.00
regarding the denial of tort claim MG:AF:ETU686.
Prepared for and attended Agenda and Project 2.0 $250.00 10 t
Status Meeting with Senior Management in
Preparation for 11-13-12 Regular Park Board
Meeting which included review of Impact Fee
increase status and quick review of City of
Carmel newly adopted Nepotism Law.
11-6-12 Communications with Travelers Adjuster, M .2 $ 25.00 105
Westermeier and M Klitzing regarding the closing
of claim MCC:EH:EVB5322.
Received, reviewed and processed tort claim .7 $ 87.50 roq
regarding MCC:MB:EVU4701 and focused on
internal investigation; Communication with
Travelers Adjuster regarding the same; Updated
file and Attorney report.
Multiple communications to persons willing to 1.0 $ 125.00 iol
serve as appointees and those representing
appointing authorities regarding, the anticipated
Service Description of Service Hourly Hours Amount
Date Rate $125 Worked Due
timeframe of the next common construction wage
setting for various projects in the design stage.
Updated and calendared file.
11-7-12 Addressed matters regarding tort claim .5 $ 62.50 lot
MCC:MB:EVU4701 including communication with
Travelers Adjuster, file organization and update
and discussion of communication protocol with M
Klitzing. Updated Park Board meeting attorney
report regarding the same.
Multiple communications regarding tort claim 1.1 $ 137.50 ldS
MCC:KJ:EUY1610 with Travelers Adjuster and
provided names and contact information of staff
members with information regarding the incident.
Reviewed common construction wage law 2.0 $ 250.00 pL,
requirements to address questions raised by M
Westermeier in Agenda setting meeting and
drafted and distributed timeframe requirements
regarding same to M Westermeier and M Klitzing.
Addressed TM Civil Complaint settlement matters 1.2 $ 150.00 to
with L Russell and reviewed and started
organization of latest documentation and
otherwise updated the file.
Reviewed MCC:CA:EEOC claim, noted status in .6 $ 75.00 I oq
the file and closed it due to time expiration and
updated Park Board meeting attorney report
regarding the same.
Reviewed with M Westermeier the legal process .6 $ 75.00 I oq
for real property acquisition.
11-8-12 Reviewed and updated project list, created new 1.3 $ 162.50 lo (
files and filed accumulated documents.
Met with M Westermeier regarding various park 1.0 $ 125.00 10(
projects including the Central Park Waterpark
Enhancement Project ("CPWDP") electronic file,
Monon Greenway usage and maintenance, tort
claim protocol, Founders Park development
estimates, potential acquisition opportunities,
long term development and transition issues,
impact fee process and update timeline.
Service Description of Service Hourly Hours Amount
Date Rate $125 Worked Due
11-9-12 Received and acknowledged denial of tort .2 $ 25.00 Pk
k
claim regarding MG:AF:ETU6862.
Received response from City of Carmel regarding .2 $ 25.00 to l
potential common construction wage appointees.
Continued general file administration including 3.3 $412.50 10
the moving of closed files from the active file
drawers, updating project list, review and update
of the tax summary report and update of the
attorney report.
Met with M Westermeier and M Klitzing regarding .5 $ 62.50 10 (
various park matters including a personnel matter
and Monon Greenway issues including signage,
encroachment and covenants.
11-12-12 Multiple communications with Travelers Adjuster 1.2 $ 150.00 1 og
regarding investigation of tort claim
MCC:MB:EVU4701 and discussion of same with
M Westermeier. Updated file.
Continued work on general file organization and 1.6 $ 200.00 l o t
update, focusing primarily on the impact fee file
and communications with the City of Carmel
regarding the current fee increase process.
Reviewed park board packet and .4 $ 50.00 1 J
communications to M Westermeier and M Klitzing
regarding contract preparation.
11-13-12 Discussed status of tort claim MCC:MB:EVU4701 1.0 $ 125.00 o�
with M Westermeier and M Klitzing and related
protocol matters. Updated file regarding same.
Discussed Hazel Landing Park development 2.8 $ 350.00 (oc.
project and legal process options for same with M
Westermeier and M Klitzing and thereafter,
started working on questions raised regarding the
various public construction process options.
Communications to B Bosma of Kroger Gardis & .2 $ 25.00
Regas regarding CPEDP electronic file
compilation.
Prepared for and attended Regular Park Board 1.0 $ 125.00 lot
Meeting.
Z
Service Description of Service Hourly Hours Amount
Date Rate $125 Worked Due
11-14-12 Reviewed partially signed TM Settlement .7 $ 87.50 101
Agreement and accompanying documents from
Travelers Attorney and multiple communications
with her regarding the same and related matters;
arranged to obtain President J Engledow's
signature.
Started drafts of Professional Services 1.2 $ 150.00 IL�s' Hi3�
Agreements ("PSA") with The Schneider
Corporation ("TSC") for the Central Park West
Commons Project ("CPWCP") and the Waterpark
Cabanas Project ("WCP").
Continued work on public construction process 1.6 $ 200.00
options.
11-15-12 Worked on, provided marked drafts to M Klitzing 1.6 $ 200.00
for review and thereafter completed the TSC
PSAs and met with President J Engledow for
signature of the same. Distributed contracts to M
Krosschell for signature.
Worked on matters regarding TM Settlement 2.4 $ 300.00 101
Agreement, obtained President J Engledow's
signature, communications with Travelers
Attorney regarding logistics of returning the
same, and otherwise worked on matters related
thereto.
Reviewed current file on Flowing Well Park to .3 $ 37.50 tot
address inquiry from M Westermeier regarding a
federal grant and followed up with M
Westermeier regarding the same.
11-16-12 Resent TSC PSA to M Krosschell. .2 $ 25.00 1V T- 9 a7-
Addressed matters with Travelers attorney .3 $ 37.50 101
regarding TM personnel file.
Continued work on public construction process .2 $ 25.00
options.
11-19-12 Met with L Russell regarding a TM personnel 1.3 $162.50 to
inquiry, reviewed a release of records form,
reviewed the Indiana Public Access law and the
Settlement Agreement and provided L Russell
with a copy of the same, discussed the inquiry
with M Westermeier and otherwise addressed the
A
Service Description of Service Hourly Hours Amount
Date Rate $125 Worked Due
matter with communications to the Travelers
Adjuster and Attorney.
Received electronic fully executed copies of TSC 1.0 $ 125.00
PSA, reviewed for completeness, updated file,
distributed originals to Business Services and
requested from TSC the Certificate of Insurance
for each consistent with the agreement terms.
Completed research, met and discussed with M 1.0 $ 125.00 w�
Westermeier, public construction process
options.
11-20-12 Reviewed form contract file for current forms. .3 $ 37.50 a
Communications with Travelers Attorney .7 $ 87.50 1v�
regarding the TM personnel file.
11-21-12 Received communication from J Engledow .5 $ 62.50 Ivy
regarding property disposal. Met with M
Westermeier regarding various park matters (1.5
NC).
11-26-12 Addressed general public sector disposal .8 $ 100.00 lot
processes with person referred by President J
Engledow and communications with M
Westermeier and follow up with J Engledow
regarding the same.
Reviewed and filed grant documents impacting .8 $ 100.00 �O k
Flowing Well Park received from DNR.
Completed and distributed to L Russell, M .4 $ 50.00
Westermeier and M Klitzing, the suggested
protocol for compliance with the TM Settlement
Agreement.
Worked on email and general file organization. 1.0 $ 125.00 �o l
11-27-12 Received TSC PSAs with original TSC signatures .6 $ 75.00 t�S_`1f3y
and distributed same to Business Services and 1
discussed Certificate of insurance compliance
matters with D Koepper to address with A
Kostrzewa; Updated file and communication to M
Krosschell regarding status.
Communications regarding tort claim MCC:KJ: .2 $ 25.00
EUY1610 with Travelers Adjuster.
Service Description of Service Hourly Hours Amount
Date Rate $125 Worked Due
Multiple Communications regarding tort claim .7 $ 87.50 10�
MCC:MB:EVU4701 with Travelers Adjuster and
park staff.
NATURE OF SERVICES TOTAL HOURS FEE
TOTAL HOURS BILLED: 43.6 TOTAL DUE: $ 0.00
Signature: onl�.y q, ?jro, oo
7
iCXX/
ii DEC 5 2012
i
i — --
Purchase
D-nscription
P.O.# PorF
G.L.#
Budget
Line,Descr
Purchaser Date
Approval Date
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number (or note attached invoice(s) or bill(s)) PO# Amount
12/5112 11-12 Legal services Nov'12 $ 2,975.00
12/5/12 11-12 Legal services Nov'12 $ 925.00
1215112- 11-12 Legal services Nov'12 $ 950.00
do not.mall
Total $ 4,850.00
1 hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
120
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$
$ 4,850.00
ON ACCOUNT OF APPROPRIATION FOR
101-General/109-MCC/106 Park Impact
PO#or INVOICE NO. kCCT#/TITLl AMOUNT Board Members
Dept#
1125 11-12 4340000 $ 2,975.00 1 hereby certify that the attached invoice(s), or
1091 11-12 4340000 $ 925.00 bill(s) is (are)true and correct and that the
106 11-12 5023990 $ 950.00 materials or services itemized thereon for
which charge is made were ordered and
received except
13-Dec 2012
Signature
$ 4,850.00 _ Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund