215916 12/27/2012 CITY OF CARMEL, INDIANA VENDOR: 022450 Page 1 of 1
ONE CIVIC SQUARE BARNESÞBURG
CARMEL, INDIANA 46032 1313 MERCHANTS BANK BLDG CHECK AMOUNT: $13,729.50
11 S MERIDIAN ST
CHECK NUMBER: 215916
INDIANAPOLIS IN 46204
CHECK DATE: 12/27/2012
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
920 4340000 1514173 2 , 479 . 50 LEGAL FEES
920 4340000 1521252 5, 895 . 00 LEGAL FEES
920 4340000 1529382 5, 355 . 00 LEGAL FEES
MEMORANDUM
TO: Mike McBride, City Engineer
FROM: Douglas C. Haney, Carmel City Atto y
RE: Barnes &Thornburg Invoice No. 1514173
Keystone Avenue Project
DATE: November 9, 2012
Dear Mike:
I have personally reviewed Barnes & Thornburg's Invoice No. 1514173 in the amount of
$2,479.50 regarding the Keystone Avenue Project. I recommend the Engineering Department prepare a
purchase order in the amount of$2,479.50 in payment of this invoice as a necessary and proper expense.
Please let me know PROMPTLY if you believe that your Department is not responsible for the
payment of the attached invoice or if you have any questions regarding this memorandum.
Thanks.
DCH/eb
I eb.ntswordx\c ba \mm docummisbmstdaoumcl\bamsthomburgUkrystone ave project\keystone ave 111514173.doc.11/91121
BARNES & THORNBURG LLP
I I South Meridian Street
Indianapolis, Indiana 46204-3535 U.S.A.
E.I.N. 35-0900596
(317)236-1313
Invoice 1514173
CITY OF CARMEL
DOUG HANEY, CITY ATTORNEY August 31, 2012
ONE CIVIC SQUARE Brian L. Burdick
CARMEL, IN 46032
10-29-12P05 :5 RCVD
PAYABLE UPON RECEIPT
00004288-000062
KEYSTONE AVENUE PROJECT
For legal services rendered in connection with the above matter
for the period ending July 31, 2012 as described on the attached detail.
Fees for Services $ 2,479.50
TOTAL THIS INVOICE $ 2,479.50
Attorney-Client PYrvlleaed Communication
00004288-000062 CITY OF CARMEL 1 0-2 9-1 2 P 0 5 :5 6 R C V D
Page 1
KEYSTONE AVENUE PROJECT
Date Name Description Hours
07/11/12 Bruce D. Donaldson Had phone call with Mayor regarding terms of 0.90
agreement with State relating to Keystone and U.S. 31;
began working on draft agreement.
07/11/12 Anneliese V. Williams Reviewed terns of agreement for Keystone avenue/US 0.20
31 project.
07/16/12 Anneliese V. Williams Reviewed description of agreement with INDOT and 0.10
began working on contract reflecting same.
07/18/12 Anneliese V. Williams Worked on draft of agreement between INDOT and 1.80
City with respect to Keystone Avenue and U.S. 31
improvement projects.
07/19/12 Bruce D. Donaldson Worked on matters relating to latest INDOT 0.20
agreement.
07/19/12 Anneliese V. Williams Worked on draft of agreement for Keystone Avenue 1.70
and U.S. 31 road construction projects.
07/20/12 Brian L. Burdick Worked on revisions to INDOT agreement. 0.30
07/20/12 Anneliese V. Williams Worked on draft of agreement for Keystone Avenue 1.60
and US 31 project with INDOT.
07/23/12 Anneliese V. Williams Reviewed email from J. Brainard regarding additional 0.10
requirements for Keystone Avenue agreement with
INDOT.
07/24/12 Brian L. Burdick Reviewed and commented on initial INDOT 0.40
agreement.
07/24/12 Anneliese V. Williams Reviewed clarifications to US 3l/Keystone Ave. 0.50
agreement from J. Brainard; incorporated same to draft
of agreement and sent draft to J. Brainard for review
and comment.
Hours Rate Amount
Bruce D. Donaldson 1.10 $495.00 $544.50
Brian L. Burdick 0.70 $450.00 $315.00
Anneliese V. Williams 6.00 $270.00 $1,620.00
TOTALS 7.80 $2,479.50
BARNES & THORNBURG LLP
11 South Meridian Street
Indianapolis, Indiana 46204-3535 U.S.A.
E.I.N. 35-0900596
(3 17)236-1313
Invoice 1521252
CITY OF CARMEL
DOUG HANEY, CITY ATTORNEY September 28, 2012
ONE CIVIC SQUARE Brian L. Burdick
CARMEL, IN 46032
PAYABLE UPON RECEIPT
00004288-000062
KEYSTONE AVENUE PROJECT
10-29-12P05 :53 RCVD
For legal services rendered in connection with the above matter
for the period ending August 31, 2012 as described on the attached detail.
Fees for Services $ 5,895.00
TOTAL THIS INVOICE 5,895.00
00004288-000062 CITY OF CARMEL
Page 1
KEYSTONE AVENUE PROJECT
Date Name Description Hours
08/02/12 Brian L. Burdick Conferred with Mayor Brainard and Governor's office 0.40
regarding INDOT contract matters.
08/09/12 Brian L. Burdick Prepared for and conferred with Mark Ahearn, INDOT 0.50
general counsel and communication with Mayor
Brainard regarding draft Keystone and US31
agreement.
08/13/12 Brian L. Burdick Prepared for and had telephone conference with Mayor 0.80
Brainard regarding INDOT Agreement; worked on
issues related to same.
08/15/12 Brian L. Burdick Conferred with Mayor Brainard regarding INDOT 0.30
matters.
08/16/12 Brian L. Burdick Worked on Keystone negotiations with State and 0.50
Mayor Brainard.
08/17/12 Brian L. Burdick Conferred with Mayor Brainard regarding INDOT 0.90
matters and worked on same; conferred with Mike
Cline, INDOT.
08/22/12 Brian L. Burdick Conferred with Mike Cline, 1NDOT Commissioner, 0.60
and Mark Ahearn, general counsel, regarding US
31/431 agreement issues; worked on same.
08/23/12 Brian L. Burdick Prepared for and had multiple telephone conferences 0.90
with Mark Ahearn, INDOT general counsel, and
Mayor Brainard regarding contract negotiations on
project agreement; worked on negotiations.
08/24/12 Brian L. Burdick Negotiated contract terms throughout the day with 1.20
INDOT officials.
08/25/12 Brian L. Burdick Conferred with Mark Ahearn, INDOT general counsel, 0.30
regarding agreement terms.
08/27/12 Brian L. Burdick Worked throughout the day with INDOT general 1.10
counsel and Mayor Brainard on contract negotiations.
08/28/12 Brian L. Burdick Prepared for and had multiple telephone conferences 1.90
with Mayor Brainard and Mark Ahearn, INDOT
general counsel, regarding negotiation and drafting of
transportation funding agreement; worked on same
throughout the day.
08/29/12 Brian L. Burdick Negotiated with INDOT and Governor's office on 1.60
Keystone Agreement and conferred with Mayor
Brainard.
08/30/12 Brian L. Burdick Worked on INDOT negotiations with various state 0.70
parties throughout the day and telephone conference
with Mayor Brainard regarding same.
00004288-000062 CITY OF CARMEL
Page 2
KEYSTONE AVENUE PROJECT
Date Name Description Hours
08/31/12 Brian L. Burdick Prepared for and had multiple telephone conferences 1.40
with Governor's office and Mayor Brainard regarding
INDOT agreement issues and 98th St.; worked on
same; conferred with Mark Ahearn, INDOT general
counsel regarding negotiations on same; worked on
same.
Hours Rate Amount
Brian L. Burdick 13.10 $450.00 $5,895.00
TOTALS 13.10 $5,895.00
BARNES & 'THORNBURG LLP
11 South Meridian Street
Indianapolis, Indiana 46204-3535 U.S.A.
E.I.N. 35-0900596
(3 17)236-1313
Invoice 1529382
CITY OF CARMEL
DOUG HANEY, CITY ATTORNEY October 31, 2012
ONE CIVIC SQUARE Brian L. Burdick
CARMEL, IN 46032
11 -09-12PO4 :.51::RCVD
PAYABLE UPON RECEIPT I
00004288-000062
KEYSTONE AVENUE PROJECT
For legal services rendered in connection with the above matter
for the period ending September 30, 2012 as described on the attached detail.
Fees for Services $ 5,355.00
TOTAL THIS INVOICE $ 5,355.00
Attorney-Client Privileged Communication
00004288-000062 CITY OF CARMEL
Pagel
KEYSTONE AVENUE PROJECT
Date Name Description Hours
09/04/12 Brian L. Burdick Worked on INDOT negotiations with Governor's 1.30
office, INDOT and Mayor Brainard.
09/07/12 Brian L. Burdick Prepared for and had telephone conference with Mark 0.40
Ahearn, INDOT general counsel, regarding Keystone
agreement negotiations; conferred with Mayor
Brainard regarding same.
09/12/12 Brian L. Burdick Negotiated agreement with Mark Ahearn, INDOT 0.80
general counsel.
09/13/12 Brian L. Burdick Conferred with INDOT officials, Mayor Brainard and 0.80
Mike McBride regarding draft agreement and issues
with terms of same; reviewed draft agreement.
09/14/12 Brian L. Burdick Conferred with Mayor Brainard regarding INDOT 0.40
contract terms and issues related thereto; worked on
same.
09/17/12 Brian L. Burdick Worked on INDOT contract issues and prepared for 0.70
and had multiple telephone conferences with Mayor
Brainard regarding same.
09/20/12 Brian L. Burdick Conferred with INDOT (Mark Ahearn, general 0.40
counsel) and Mayor Brainard regarding Keystone
agreement issues.
09/24/12 Brian L. Burdick Conferred throughout the day with Mark Ahearn, 1.60
INDOT general counsel and Jennifer Jansen (MDOT)
regarding Keystone agreement matters; worked on
same.
09/25/12 Brian L. Burdick Reviewed executed agreement from Mayor's office; 3.10
worked on contract negotiations; prepared for and had
multiple meetings with Tim Grogg, Deputy Director
IDOA, and Jennifer Jansen,-Deputy general counsel
INDOT, regarding agreement terms and related issues;
prepared for and had multiple telephone conferences
with Mayor Brainard regarding same; prepared for and
had multiple telephone conferences with Mark Ahearn,
INDOT general counsel and Governor's office
personnel.
09/26/12 Brian L. Burdick Worked with INDOT and conferred with Mayor 0.40
Brainard on contract issues.
09/27/12 Brian L. Burdick Worked with INDOT and other state agencies on 0.80
agreement execution, 98th Street and issues related
thereto; briefed city officials on same.
09/28/12 Brian L. Burdick Worked on Keystone contract execution matters at 1.20
INDOT, Department of Administration, State Budget
Agency and Attorney General's office; prepared for
Attorney-Client Privileked Coin nusnication
00004288-000062 CITY OF CARMEL
Page 2
KEYSTONE AVENUE PROJECT
Date Name Description Hours
and had multiple telephone conferences with state
officials and Mayor Brainard regarding same.
Hours Rate Amount
Brian L. Burdick 11.90 $450.00 $5,355.00
TOTALS 11.90 $5,355.00
Preecnbed by Stale Board of Accounts City form No.201 (Rev 1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Bose McKinney& Evans LLP Purchase Order No. NA
111 Monument Circle, Suite 2700 Terms
Indianapolis IN 46204 Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
11/09/12 1514173 Keystone Reconstruction Project $2,479.50
11/09/12 1521252 Legal Services $5,895.00
11/12/12 1529382 Project 07-08 $5,355.00
Total $13,729.50
1 hereby certify that the attached invoice(s), or bills(s), is (are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6.
20 _
Clerk-Treasurer
.........................................................................................................................................................................................................................................................................
VOUCHER NO. WARRANT N0.
Bose McKinney & Evans LLP ALLOWED 20
111 Monument Circle, Suite 2700 IN THE SUM OF $
Indianapolis IN 46204
13,729.50
PO#or INVOICE NO. ACCT#!TITLE AMOUNT Board Members
DEPT.#
NA 1514173 4340000 $2,479.50
NA 1521252 4340000 $5,895.00 1 hereby certify that the attched invoice(s), or
NA 1529382 4340000 55,355.00 bill(s) is(are) true and correct and that the
NA 0 4340000 materials or services itemized thereon for
0 4340000 which charge is made were ordered and
0 4340000 received except
0 4340000
0 4340000
0 4340000
Page 1 Subtotal $13,729.50 3-Dec 20 12
Page 2 Subtotal
Total $13,729.50 Sig ature
Cost distribution ledger classification if _ City Engineer
claim paid motor vehicle highway fund Title