HomeMy WebLinkAboutBPW-12-19-12 MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, DECEMBER 19, 2012
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
DECEMBER 19, 2012 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
Board of Public Works and Safety Meeting
AGENDA
Wednesday, December 19, 2012 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the December 5, 2012 Regular Meeting
2. BID/QUOTE, OPENINGS AND AWARDS
a. Quote Opening for 2013 Traffic Signal Maintenance Contract; Mike McBride. City
Engineer
b. Bid Opening for the Elizabeth Warner Drain Culvert Reconstruction; Mike
McBride. City Engineer
c. Bid Opening for the 2013 Police Vehicles; Chief Tim Green, Carmel Police
Department
3. CONTRACTS
a. TABLED: Resolution BP%\' 12-19-12-02; A Resolution of the Board of Public
Works and Safety of the City of Carmel, Ratifying the Mayor's signature on Art
Grant; The Museum of Miniature Houses and Other Collections; ($10,000.00);
Mayor James Brainard
b. TABLED: Resolution 13PW 12-19-12-03 ; A Resolution of the Board of Public
Works and Safety of the City of Carmel, Ratifying the Mayor's signature on Art
Grant; Carmel Art Council; ($21,254.00); Mayor James Brainard
c. TABLED: Resolution BPW 12-19-12-04 ; A Resolution of the Board of Public
Works and Safety of the City of Carmel, Ratifying the Mayor's signature on Art
Grant; Carmel Clay Historical Society; ($10,000.00); Mayor James Brainard
d. TABLED: Resolution BPW 12-19-12-05 ; A Resolution of the Board of Public
Works and Safety of the City of Carmel, Ratifying the Mayor's signature on Art
Grant; Carmel International Arts Festival; ($25,000.00); Mayor James Brainard
e. Resolution BPW 12-19-12-06 ; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Ratifying the Mayor's signature on Art Grant;
International Talent Academy; ($15,000.00); Mayor James l3rainard
f. Resolution BPW 12-19-12-07; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Ratifying the Mayor's signature on Art Grant;
Actors Theatre of Indiana; ($55,000.00); Mayor James Brainard
Q. Resolution BPW 12-19-12-08; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Ratifying the Mayor's signature on Art Grant;
Gregory Hancock Dance Theatre; ($30,000.00); Mayor James Brainard
h. Resolution BPW 12-19-12-09; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Ratifying the Mayor's signature on Art Grant;
Indianapolis Symphony Choir; ($2,500.00); Mayor James Brainard
i. Resolution BPW 12-19-12-10; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Ratifying the Mayor's signature on Art Grant;
Indiana Dance Ensemble; ($8,000.00); Mayor James Brainard
j. Resolution BPW 12-19-12-11; A Resolution of the Board of Public Works and
Safety of the City of Carmel, Ratifying the Mayor's signature on Art Grant; Booth
Tarkington Civic Theatre; ($190,000.00); Mayor James.Brainard
k. Request for Purchase of Goods and Services; HWC Engineering; ($30,000.00);
Small Structure Inventory— Drainage; Mike McBride, City Engineer
L Request for Purchase of Goods and Services; TMT, Inc.; ($5,928.00); 141`t and
Towne Roundabout Landscape; Mike McBride, City Engineer
m. Request for Purchase of Goods and Services; Change Order#1; Hunt Paving
Company; (Increase$127,904.95); Over 20% due to unforeseen circumstances;
Auman/Nappanee Neighborhood Improvements; Mike McBride, City Engineer
n. Request for Agreement/Settlement; GTE Mobilnet d/b/a Verizon Wireless; Doug
Haney, City Attorney
4. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Appeal Hearing Dr. Thomas and Mrs. JoAnn Trancik— 14300 Oakbrook Court
c. Request for Stormwater Technical Standards Variance; Lane Closure; Sidewalk
Closure; Bickford of Carmel; Gregory Ilko; Crossroad Engineers
d. Request for Curb Cut; 11476 Sutton Place West Drive; Steven Brannen
e. Request for Lane Restrictions; Three Locations; AT&T Opt-E-Man Service;
Steven Krebs. AT&T
f. Request for Lane Restrictions; Three Locations; Fiber Slicing Service; Carmel
Clay Schools; Steven Krebs, AT&T
g. Request for Lane Restrictions; Pathway & Sidewalk Closure; Three Locations;
Christina Girod, Distribution Engineering Associates for Duke Energy
h.. Request for Dedication of Right of Way; 116th and Rangeline Road; The Centre;
Thomas McGowan, Kite Realty Group
i. Request for Dedication of Right of Way; 116th and Springmill Road; Indianapolis
Indiana Temple; Ryan Lindley, Banning Engineering
j. Request for Secondary Plat; Stafford Place, Section 3; Duane Sharrer, Schneider
Corporation
k. Request for Variance; Fence in Easement; 14568 Jackie Spring Court; Dr/Mrs.
Chad Bailey
I. Request for Approval of 2013 Health Plan Fixed Costs; Barbara Lamb, 1-luman
Resources
m. Request for Section 125 Cafeteria Plan; Barbara Lamb, Human Resources
n. Request for Water Line Easement Agreement; Thuc/Marlene Tran
o. Request for Water Line Easement Agreement; Kevin/Dana Miller
p. Request for Water Line Easement Agreement; RDG 2, LLC
5. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
le MINUTES
WEDNESDAY, DECEMBER 19,2012 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor.lames Brainard; Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the December 5, 2012 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for 2013 Trcffrc Signal Maintenance Contract; Mayor Brainard opened and read the
quotes aloud;
Company Amount
Signal Construction 323,765.00
Morphey Construction 324.370.00
The Quotes were given to Dave Huffman, Street Commissioner for review and recommendation
Bid Opening for the Elizabeth Warner Drain Culvert Reconstruction; Mayor Brainard opened and
read the bids aloud;
Company Amount Alternative #1
Hoosier Pride Excavating 8673.167.40 8176,627 99
Gerig Ottenweller 8659,671.00 S103,091.25
Rieth-Riley 5777,831.00 5113.324.00
Crider-Crider 3711,648.50 S 98,290.51
Calumet Civil 8691,313.10 3146,93690
At 8784,495.00 3 78,312.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
1
Bid Opening for the 2013 Police Vehicles: Mayor Brainard opened and read the bids aloud;
1 Company Amount Alternative
Dan Young 521,974.00 520,565.00
W. Hare & Son 521,576.00 $21, 192.00
The bids were given to the Police Department for review and recommendation
CONTRACTS
TABLED: Resolution BPW 12-19-12-02: A Resolution of the Board of Public Works and Safety of the
City of Carmel, Ratifying the Mayor's signature on Art Grant; The Museum of Miniature Houses and
Other Collections; (S10,000.00): Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
TABLED: Resolution BPW 12-19-12-03; A Resolution of the Board of Public Works and Safety of the
City of Carmel. Ratifying the Mayor's signature on Art Grant; Carmel Art Council; (S21,254.00);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
TABLED: Resolution BPW 12-19-12-04; A Resolution of the Board of Public Works and Safety of the
City of Carmel, Ratifying the Mayor's signature on Art Grant; Carmel Clay Historical Society;
(510,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
TABLED: Resolution BPW 12-19-12-05; A Resolution of the Board of Public Works and Safety of the
City of Carmel, Ratifying the Mayor's signature on Art Grant; Carmel International Arts Festival;
(525,000.00);): Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW 12-19-12-06; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Ratifying the Mayor's signature on Art Grant: International Talent Academy; (515,000.00);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 12-19-12-07; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Ratifying the Mayor's signature on Art Grant: Actors Theatre of Indiana; (555,000.00);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 12-19-12-08: A Resolution of the Board of Public Works and Safety of the City of
Carmel, Ratifying the Mayor's signature on Art Grant; Gregory Hancock Dance Theatre;
(530,000.00): Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW 12-19-12-09: A Resolution of the Board of Public Works and Safety of the City of
Carmel, Ratifying the Mayor's signature on Art Grant: Indianapolis Symphony Choir; (52,500.00);
10 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 12-19-12-10; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Rating the Mayor's signature on Art Grant: Indiana Dance Ensemble; (S8,000.00);Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 12-19-12-11; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Ratifying the Mayor's signature on Art Grant: Booth Tarkington Civic Theatre;
(S190,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services: HWC Engineering: (S30,000.00): Small Structure
Inventory— Drainage; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; TIT, Inc.; (S5,928.00); 141' and Towne Roundabout
Landscape: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services: Change Order #1: Hunt Paving Company; (Increase
S127,904.95); Over 20% due to unforeseen circumstances; Auman/Nappanee Neighborhood
Improvements; Board Member Burke moved to approve. Board Member Watson seconded. There was
brief discussion. Request approved 3-0.
Request for Agreement/Seillement: GTE Mobilnel d/h/a Verizon Wireless; Board Member Burke
moved to approve. Board Member Watson seconded. Request Defeated 0-3 vote.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Hearing Appeal Dr./Mrs. Thomas Trancik; This item was moved to the beginning of the meeting.
There was brief discussion. Mayor Brainard moved to approve the hearing to a neutral party. Board
Member Burke seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance: Lane Closure; Sidewalk Closure; Bickford of
Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Curb Cut: 11476 Sutton Place West Drive: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; Three Locations; AT&T Opt-E-Man Service; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restrictions; Three Locations; Fiber Slicing Service: Carmel Clay Schools: Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Right of Wary; 116`x' and Rangeline Road, The Centre: Board Member Burke
1 moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Right of Way: 116'x' and Springmill Road; Indianapolis Indiana Temple:
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plan; Stafford Place, Section 3; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance: Fence in Easement: 14568 Jackie Spring Court: Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Approval of 2013 Health Plan Fixed Costs: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Section 125 Cafeteria Plan; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Water Line Easement Agreement: Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Water Line Easement Agreement; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
IN Request for Water Line Easement Agreement: Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
ADD-ON
Request to Add-On the Rejections of bids received for the new street sweeper; reason for rejections is
no funds available; Board Member Burke moved to approve the addition to the agenda. Board
Member Watson Seconded. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Add-on; Resolution No. BPW 12-19-12-01; A Resolution of the City of Carmel's Board of
Public Works and Safety Ratifying the Mayor's Signature on the Parking Agreement with Carmel Lofts
Garage; Board Member Burke moved to approve the addition to the agenda. Board Member Watson
Seconded. Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
IN
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:46 a.m.
./ /: /L 4 -4, /./
Diana L. Cordray. IAM '
Clerk-Treasurer
Approved /
tyor James Brainard
ATTEST:
I
I/A t .Als..._/ 4i.
/Tirana L. Cordray. IAMC
Clerk-Treasurerz
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