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Home My WebLink About216467 01/15/2013 ,. CITY OF CARMEL, INDIANA VENDOR: 362032 Page 1 of 1 ONE CIVIC SQUARE PAPER-LITE CARMEL, INDIANA 46032 1711 WOOD VALLEY DRIVE CHECK AMOUNT: $18,090.00 CARMEL IN 46032 CHECK NUMBER: 216467 CHECK DATE: 1/15/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1202 R4351502 26642 4626 3 , 690 . 00 LASERFICHE SUPPORT 1202 R4463202 26642 4626 13 , 200 . 00 LASERFICHE SUPPORT 1202 R4351501 26643 4627 1, 200 . 00 SCANNER SUPPORT 7.0-: Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 12/26/2012 4626 BILL TO City of Carmel Three Civic Square Carmel, IN 46032 Attn:T.Crockett P.O. NO. TERMS DUE DATE 26642 Net 30 1/25/2013 DESCRIPTION QTY RATE AMOUNT Laserfiche Product Rio Named User License-each 20 660.00 13,200.00 LSAP-Laserfiche Software Assurance Plan for Rio Named User 20 184.50 3,690.00 License-prorated until 4/29/2014- Subtotal $16,890.00 Sales Tax (0.00) $0.00 Total $16,890.00 Phone# Fax# E-mail 812-350-5044 317-581-9409 nancyngopaperlite.com �r..n�'jal'tif:l�lulr,s,�f«IhB:eel w«IC Invoice 1711 Wood Valley Drive Carmel, IN 46032 DATE INVOICE# 12/26/2012 4627 BILL TO City of Carmel Three Civic Square Carmel, IN 46032 Attn:T.Crockett P.O. NO. TERMS DUE DATE 26643 Net 30 1/25/2013 DESCRIPTION QTY RATE AMOUNT Support Renewal-Scanner 8 150.00 1,200.00 Subtotal $1,200.00 Sales Tax (0.00) $0.00 Total $1,200.00 Phone# Fax# E-mail 812-350-5044 317-581-9409 nancyagopaperlite.com LFCO _ ®� Carmel INDIANA RETAIL TAX EXEMPT PAGE 11 CERTIFICATE NO.00 3120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT CIVIC SQUARE 35-60000972 26642 INDIANA 46032-2584 THIS NUMBER MUST APPEAR ON INVOICES,A/P STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. 1211912012 DESCRIPTION l.aserf the Reamed Licenses Paper-Lice Divison Of RflaMes Assoc., Inc. Carmel Communications VENDOR 9799 !flood Valley Drive SHIP Ted!Crockett Carmel, IN 46032 TO 3 Civic Square Carmel, IN 46032 CONFIRMATION BLANKET CONTRACT 7 j s7l-25567 PAYMENT TERMS (31 FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION Account 43.615.02 UNIT PRICE EXTENSION 20 Each Laserfiche software support $184.50 $3,690.00 Account 44-632.02 Sub Total: $3,690.00 20 Each Laserfiche Named Licenses $660.00 $13,200.00 Sub Tai: $13,200.00 Send Invoice To: City of Carmel i Terry Crockett 3 Civic Square Carmel, IN 4 6032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT Carmel IS Dept, PROJECT ACCOUNT AMOUNT PAYS g9 6,890.00 • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND SHIPPING INSTRUCTIONS VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. •SHIP REPAID. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN •C.O.D.SHIPMENTS CANNOT BE ACCEPTED. THIS APPR T N SUFFICIENT TO PAY FOR •PURCHASE ORDER NUMBER MUST APPEAR SHIPPING LABELS ON ALL / Et EORDER. ORDERED BY THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. TITL Directdr 1 ! OCUMENT CONTROL NO. 2 6 6 4 2 CLERK-TREASURER v A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE VOUCHER NO. WARRANT NO. ALLOWED 20 IN THE SUM OF$ I I i $ ON ACCOUNT OF APPROPRIATION FOR i i I I Board Members PO#or INVOICE NO. ACCT#(TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except i i i E V f 20 .Signature Title I i Cost distribution ledger classification if i claim paid motor vehicle highway fund I �- I Carmel INDIANA RETAIL TAX EX UAY ®f CERTIFICATE NO.00 312 EMPT PAGE I 0155 002 0 IFEDERAL EXCISE TAX EXEMPT PURCHASE ORDER NUMBER CIVIC ONE CARMEL, INDIA A046032-2584 35-60000972 26643 I FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR THIS NUMBER MUST APPEAR ON INVOICES,A/p PURCHASE ORDER DATE CITY OF CARMEL- 1 997 VOUCHER, DELIVERY MEMO, PACKING SLIPS, DATE REQUIRED SHIPPING LABELS AND ANY CORRESPONDENCE. 12/19/2092 REQUISITION NO. VENDOR NO. DESCRIPTION Paper-Lite Divison of Mlathes Assoc., Inc. Laserfiche Scanner Suppo� VENDOR Carmel Communications 9 T11 Wood Valley Drive SHIP Terry Crockett Carmel, IN 46032 TO 3 Civic Square i CONFIRMATION BLANKET Carmel, IN 46032 ( )5Y9-2567 CONTRACT I PAYMENT TERMS 397 FREIGHT QUANTITY UNIT OF MEASURE Account 43.615.01 DESCRIPTION ,7 UNIT PRICE 8 Each Lasertche EXTENSION + scanner support � $150.00 $1,200.00 Sub Total: $1 :(o) a A nd Invoice TO: ° ° °°°°° ° •o City of Carmel I Terry Crockett 3 Civic Square Carmel, IN 46032. DEPARTMENT PLEASE INVOICE IN DUPLICATE I'mel IS Dept. ACCOUNT PROJECT PROJECTACCOUNT PAYMENT AMOUNT � I • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. SHIPPING INSTRUCTIONS NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND 'REPAID. VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN D.SHIPMENTS CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABV OE ORDER. CHASE ORDER NUMBER MUST APPEAR ON ALL PING LABELS. ORDERED BY ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 aCTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. TITLE I r UMENT CONTROL N0. A.P.V COPY CLERK-TREASURER SIGN AND RETURN TO CLERPC'S OFF ��W ICE VOUCHER NO. WARRANT NO. ALLOWED 20 IN THE SUM OF$ i f � ^ 3 ON ACCOUNT OF APPROPRIATION FOR Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except f 20 1 Signature I Title Cost distribution ledger classification if claim paid motor vehicle highway fund i Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER ' CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 12/26/12 4627 $1,200.00 12/26/12 4626 $3,690.00 12/26/12 4626 $13,200.00 1 hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Paper-Lite Divison of Mathes Assoc., Inc. IN SUM OF $ 1711 Wood Valley Drive Carmel, IN 46032 $18,090.00 ON ACCOUNT OF APPROPRIATION FOR IS Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members Prior Year Encumbered I hereby certify that the attached invoice(s), or 26643 4627 43-515.01 $1,200.00 Prior Year Encumbered bill(s) is (are) true and correct and that the 26642 4626 43-515.02 $3,690.00 materials or services itemized thereon for Prior Year Encumbered 26642 4626 44-632.02 $13,200.00 which charge is made were ordered and received except Friday, January 11, 2013 Director , IS Title Cost distribution ledger classification if claim paid motor vehicle highway fund