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Home My WebLink About216461 01/15/2013 CITY OF°'I RIVE -L, INDIANA VENDOR: 357378 Page 1 of 1 ONE CIVIC SQUAktE NEW WORLD SYSTEMS CHECK AMOUNT: $2,447.18 CARMEL, INDIANA 46032 888 W BIG BEAVER,SUITE 600 TROY MI 48084 CHECK NUMBER: 216461 CHECK DATE: 1115/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1120 4343002 025109 602 . 18 EXTERNAL TRAINING TRA 1120 4357004 025109 1, 845 . 00 EXTERNAL INSTRUCT FEE ® New World Systems INVOICE The Public Sector Software Company 888 W. Big Beaver Rd.,#600 Troy, MI 48084 Invoice Number: 025109 (248)269-1000 Invoice Date: 1/912013 PO Number: Terms: Net 30 Mr.Jeremy Hunt Customer ID: HAM1237 Hamilton County Sheriffs Department 18100 Cumberland Road Noblesville, IN 46060 Aegis 2013 Customer Conference 2,447.18 Carmel Fire Department Denis6nyder — Rebecca Pace Aegis 2013 Customer Conference Item Total: Sales Tax Total: Invoice Total: $2,447.18 08760rpt Snyder, Denise W From: Kleinedler, Dennis [Dennis.Kleinedler @newworldsystems.com] Sent: Friday, January 11, 2013 1:06 PM To: Hines, Ruth Ann Cc: Snyder, Denise W Subject: RE: Form Submission Receipt: New World Systems 2013 CONFERENCE REGISTRATION Attachments: D0001 11 13-002.pdf Please see attached. If you need anything else then please let me know. Have a great weekend. �Bennis W. Kleinedler Staff Accountant New World Systems Office: 248-269-1000 ext. 1372 Fax: 248-434-3272 Dennis.Kleinedler @newworldsystems.com From: Hines, Ruth Ann Sent: Friday, January 11, 2013 12:58 PM To: Kleinedler, Dennis Subject: FW: Form Submission Receipt: New World Systems 2013 CONFERENCE REGISTRATION Please email the invoice today. 'Ruth -6nn This transmission is confidential and privileged. The information contained herein is intended onlyfor the review and use of the recipient(s)named above, lfyou have received this transmission in error,please do not disclose this information:instead return this e-mail to the sender. Any unauthori_ed disclosure,distribution,or other use of the transmitted information is strictly prohibited. From: Snyder, Denise W [mailto:dbristow(c carmel.in.gov] Sent: Friday, January 11, 2013 12:38 PM To: Hines, Ruth Ann Subject: RE: Form Submission Receipt: New World Systems 2013 CONFERENCE REGISTRATION Is it possible to receive this invoice via email before Monday? I would like to submit it for payment Monday. Thank you! From: Ruth Ann Hines [mailto:ruthann.hines(Jd)newworldsystems.com] Sent: Tuesday, January 08, 2013 3:13 PM To: Snyder, Denise W Subject: Form Submission Receipt: New World Systems 2013 CONFERENCE REGISTRATION Thank You for filling out the 2013 Conference Registration. You will receive an additional email within 72 hours detailing what your agency will be invoiced. Please review that email carefully. i If you have an immediate question, please respond back via email or call 248-269-1000. If would like to bring a guest you can register them separately at: www.newworldsystems.com/2013conference/PublicSafety/Guest First Name: Denise Last Name: Snyder Title: Budget&Accreditation Manager Organization: Carmel Fire Department Mailing Address: 2 Civic Square City: Carmel State: IN Zip:46032 Phone: 317-571-2600 Email: dsnyder carmel.in.gov Platform: MSP PACKAGES: Early Bird (Package A): $1120 Occupancy: Double First Name: Rebecca Last Name: Pace Title: Administrative Assistant Email: bpace@carmel.in.gov Arrival Date: 04/20/2013 Departure Date: 04/24/2013 +Night(s): Saturday,April 20,2013;Tuesday,April 23, 2013 PAY FOR THE CONFERENCE: Invoice now 2 HOTEL ROOM CALCULATIONS - SNYDER PACE NEW WORLD CONFERENCE, SCOTTSDALE ARIZONA Snyder & Pace TOTAL ROOM PER ADDT'L FEES- DATES RATE TAX RATE TAX AMOUNT NIGHT W/TAX RESORT TOTAL 4/20/2013 INC IN REGISTRATION $ - 4/21/2013 INC IN REGISTRATION $ - 4/22/2013 $262.00 14.920% $ 39.090 $ 301.090 4/23/2013 $262.00 14.920% $ 39.090 $ 301.090 ITOTAL STAY-NUMBERS WERE ROUNDED IN FORMULAS $602.1800 2013 Executive Customer Conference a WHEN AND WHERE IS THE CONFERENCE? 2013 New World Systems-Aegis Public Safety Executive Customer Conference will be held on April 21-23,2013(Sunday-Tuesday).The conference will be held at the Fairmont Scottsdale Princess Hotel(www.scottsdaleprincess.com)in Scottsdale,Arizona(same hotel as next year's IACP LIEM). WHO SHOULD ATTEND? The conference is structured so that everyone in Public Safety that has any contact with New World Systems software solutions should attend.Law Enforcement,Fire/EMS,Dispatch,IT, Senior Management,Operations Management,Directors,Supervisors,Administrators,Etc.This is an investment your agency makes to maximize the use of the products purchased. HOW DO I MAKE RESERVATIONS? Please register online.Do not call the hotel.Because these are group reservations,a different department manages the master account.Therefore,the reservation desk will not be able to assist you.If you have questions about reservations,please contact Ruth Ann Hines at New World. WHAT IS INCLUDED IN THE CONFERENCE PACKAGES? • Package A:$1245 Includes two(2) nights(Sunday and Monday night)at the Fairmont Scottsdale Princess Hotel,conference registration,meals and all open conference activities. • Package B:$725 Includes conference registration,meals and all open conference activities only.(Lodging not included). • If sharing a room with a Package A attendee,it is$725.Registration fee per additional person sharing. CAN MY SPOUSE OR GUEST ATTEND? ■ Yes.If your spouse or guest will be joining you in any conference meal/networking receptions,there is a$300.Fee per individual.You must register them separately(see registration link).Guests will receive a special name badge that they must wear at all meals/activities.Guests are NOT eligible to participate in any conference sessions.All guests must be 21 years or older to attend any New World Systems event. IS THERE A CHARGE FOR INTERNET ACCESS? • No Charge:High-speed internet access in all guest rooms • No Charge:High-speed internet access throughout conference meeting rooms Register Today Newworldsystems.corn/2013conference/PublicSafety/Register 2013 Executive Customer Conference WHAT MEALS ARE INCLUDED? New World will provide a full breakfast and a lunch both Monday and Tuesday.Dinner will be provided Sunday night at the Meet and Greet Welcome dinner and Monday evening Peer-2- Peer Networking event.Refreshments will be served throughout the conference. ARE THERE OTHER OPTIONS FOR MEALS OUTSIDE OF THE HOTEL? There are a variety of restaurants in the hotel.Additionally,the hotel is located in close driving/cab to many dining establishments off property.We will include in our conference communications a description of close,cost effective options for our conference attendees. HOW DO I BOOK EXTRA NIGHTS AT THE HOTEL? Significantly discounted additional nights are limited and available on a first come,first served basis at our specially negotiated group rate.When filling out the 2013 Conference Registration form online,please fill in arrival and departure dates.New World will make all room reservations. Group rates are approximately$100 off the normal rate. HOW MUCH DOES AN EXTRA NIGHT AT THE HOTEL COST? An additional night's stay at the Fairmont Scottsdale Princess Hotel:$262.00 plus 14.92%tax. Customers are responsible for the cost of all extra nights.This is a savings of about$100 off the normal daily rate.Please keep in mind that New World must book those additional nights in order to receive the group rate. WHAT ARE MY OPTIONS FOR TRANSPORTATION?(AIRPORT.SKY HARBOR INTERNATIONAL) The Super Shuttle ■ The Super Shuttle is a national company that offers van service to anywhere in the valley. Please make your group aware that vehicles may make up to three additional stops before reaching their final destination.For reservations,please call 800-258-3826.Estimated price for a one-way airport transfer is$22.00 per person,gratuity not included. TAXI ■ Taxis can be hailed outside of the baggage claim area along the North and South curb at all terminals.Estimated price for a one-way airport transfer is$47.00-$60.00,not including gratuity. HOW MUCH IS PARKING AT THE HOTEL? • Self-parking is free of charge. • VALET-parking is$20.00 daily Register Today Newworldsystems.tom/2013conference/PublicSafety/Register 2013 Executive Customer Conference o HOW DO WE PAY FOR THE CONFERENCE? An invoice will be sent to the billing contact at your agency.We do not accept credit cards or online payments.Additional night's stay will be billed separately by the hotel upon checkout (unless pre-arranged through your registration submission-indicating extra night stay to be added to the total conference cost that will be billed to your agency). WHAT IS THE DRESS CODE FOR THE CONFERENCE? We recommend that you wear layers.Due to the temperature variations from room to room and outdoors,you may find wearing layers the easiest way to adjust to a temperature that you would be comfortable in.There are no dress code requirements for our attendees. WHAT IS THE DRESS CODE FOR THE CONFERENCE EVENTS? Sunday night dinner is on property and outdoors.We recommend wearing something comfortable and layers,as the temperature may drop in the evening.This year's Monday evening event will take place in the desert foothills.Western apparel is suggested,but not mandatory.Keep in mind the ground has pebbles and sand,wearing sandals/open toe shoes might not be optimal,we suggest comfortable shoes/boots and layers since this is an outdoor event. WHAT IS THE CANCELLATION OR SUBSTITUTION POLICY? All cancellations must be made in writing.A credit will be applied if notified before March 22, 2013.Cancellations made after March 22,2013,will be subject to a$200 administrative fee.Substitutions for a registered attendee may be made by another employee by notifying Ruth Ann Hines and the submission of a new registration form. HOW MUCH FREE TIME WILL WE HAVE? Due to overwhelming requests from Conference Attendees and success from last year's conference schedule,we have included more sessions on Sunday afternoon and Tuesday morning.Your free time is based on what sessions you want to attend. WILL THERE BE ANY HANDS-ON EDUCATIONAL LAB SESSIONS? This year New World is offering more educational hands-on lab sessions.More information and how to ensure your spot in the lab will be listed soon.We suggest you register for a lab well in advance of the conference to try an ensure securing a seat in a lab session. Ream.*s r 3 oday Newworldsystems.com/2013conference/Publ icSafety/Register 2013 Executive Customer Conference HOW MUCH ONE-ON-ONE CONSULTATION WILL WE RECEIVE? You can schedule a one-on-one consultation with a New World representative at any time prior to the conference(please see One-on-one Consultation link and register OR contact your customer care representative as soon as possible).Additionally,you will have an opportunity to schedule Service and Support consultations throughout the conference. To expedite questions you may have we have introduced the"Ask the Expert"Learning Lab.On your schedule you will see the practice in which we have assigned team"Experts"to answer and work through any questions you may have in a running lab environment. WHEN ARE THE ADVISORY GROUPS TAKING PLACE? • If you are an Advisory Group member or are interested in more information regarding the Advisory Group,please contact:Tom Wydra:Tom.Wydra @newworldsystems.com or AI.Bennett @newworldsystems.com • MOBILE and MSP Corrections Advisory Groups are being held Tuesday afternoon • MSP Fire/MSP LERMS/MSP CAD are being held on Wednesday morning(please make sure you add an additional night stay to your registration submission. Reglvc,r Today Newworldsystems.com/2013confereiice/PublicSafety/Register New World Systems Page 1 of 2 LA CONTACT US FACEBOOK TWITTER discover why attend? questions agenda location register I TE ' AC 110 � 2013-EXE(UTIVE-CUSTOMER-CONFERENCE Scottsdale,Arizona Register today Package A Package B Guest Fee $1245.00 $725.00 $300.00 per Guest Includes two(2)nights(Sunday& Includes conference registration,meals If your spouse or guest will be joining you Monday night)at the Fairmont Scottsdale and all open conference activities only. in any conference meal/networking Princess Hotel,conference registration, (Lodging not included). receptions,there is a$300 fee per meals and all open conference activities. individual.You must register them -click here to register- separately -click here to register- Guests will receive a special name badge that they must wear at all meals/activities. Guests are NOT eligible to participate in any conference sessions.All guests must be 21 years or older to attend any New World Systems event. -click here to register GUEST- http://www.newworldsystems.com/2013 conference/publicsafety/register.html 1/11/2013 VOUCHER NO. WARRANT NO. ALLOWED 20 New World Systems IN SUM OF $ 888 West Big Beaver Troy, MI 48084 $2,447.18 ON ACCOUNT OF APPROPRIATION FOR Carmel Fire Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1120 025109 43-570.04 $1,845.00 1 hereby certify that the attached invoice(s), or 1120 025109 43-430.02 $602.18 bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except JAN 14 2013 11V 6'4'W Fire Chief Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 025109 Registration Fees $1,845.00 025109 Lodging- New World $602.18 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer