HomeMy WebLinkAboutCRC-12-19-12 CRC Meeting, December 19, 2012
CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday,
December 19, 2012
President Bill Hammer called the meeting to order at 7:29 p.m. Commission members Dave
Bowers, Carolyn Anker, Brad Meyer and Greg Phillips were present,constituting a quorum.
Also present were Les Olds, Karl Haas, Michael Lee, Megan McVicker and Matt Worthley.
Others present:
Bruce Donaldson,Jim Higgins and Jim Mullet
The Pledge of Allegiance was said.
Approval of Minutes
November 14, 2012: Moved for approval by Mr. Bowers and seconded by Mr. Meyer.
Passed unanimously.
Financial Matters
Mr. Higgins stated the November 2012 end of month non-operating and operating balance is
$170,555. Mr. Higgins also referenced a handout distributed outlining the fall settlement of
TIF increment.
Mr. Higgins requested the Commission's approval of operating expenditures in the amount of
$215,183.62. Ms. Anker moved to approve operating claims in the amount of$215,183.62,
seconded by Mr. Bowers. Unanimously approved.
Mr. Higgins requested the Commission approve non-operating expenditures in the amount of
$4,381,090.10. Discussion ensued. Ms. Anker moved to approve non-operating invoices in
the amount of$4,379, 584.50, seconded by Mr. Meyer. Passed unanimously.
Mr. Higgins requested approval of PAC construction fund claims in the amount of
$90,759.47. Discussion ensued regarding legal fees.
Before voting on PAC construction fund claims, Mr. Higgins noted that the correct amount of
non-operating expenditures requested for approval was not stated in the motion. Mr. Higgins
requested consent from the Commissioners to change the approved amount of non-operating
expenditures to $4,381,090.10. Mr. Hammer asked if the other Commissioners were in
agreement to this change. There was no opposition and it was agreed to approve the amount.
More discussion ensued regarding PAC construction fund claims.
Mr. Bowers moved approval for disbursement of PAC construction fund invoices in the
amount of$90,759.47, seconded by Ms. Anker. Unanimously approved.
Approval of Change Orders
Mr. Olds presented and outlined two change orders for work completed by Smock Fansler
and Harmon Signs.
Ms. Anker moved approval of the change orders in the amount not to exceed $7,602.42,
seconded by Mr. Bowers. Passed unanimously.
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CRC Meeting, December 19, 2012
Update on Properties
Mr. Olds gave an update regarding the two stairway projects and old Party Time Rental
property.
Old Business
Amendment to Parkwood Economic Development Plan
Bruce Donaldson, with Barnes &Thornburg,presented and outlined the purpose for the
amendment to the Parkwood Economic Development Plan.
Mr. Donaldson stated this is the first step in a four step process for this plan amendment. The
next steps include approval by the Plan Commission,then City Council, then coming back to
the Commission for a public hearing.
Discussion ensued.
Ms. Anker moved approval of Resolution 2012-11 amending the Economic Development
Plan for the Parkwood Economic Development Area. Seconded by Mr. Meyer and passed
unanimously.
Approval of Amendments to the CRC agreement with The Booth Tarkington Civic Theatre
Mr. Haas stated that in the time since the agenda was set, the Center for the Performing Arts
requested additional time to review and consider the amendments to the agreement with
Civic Theatre. Mr. Haas said they are not prepared to propose anything to the Commission
for approval at this time and advised the action item be tabled.
Mr. Bowers moved to table this item, seconded by Ms. Anker. Passed unanimously.
New Business
Approval of Grant Agreement with 4CDC for Party Time
Mr. Haas suggested this action item be tabled based on the discussions in executive session.
Mr. Meyer moved to table the action item, seconded by Ms. Anker. Approved unanimously.
Other Business
None at this time.
Announcements
Mr. Bowers requested to have on the record how the Commission was going to deal with the
cancellation of various financial instruments as part of the refinancing over the next couple of
weeks.
Mr. Olds stated he wanted to assure the Commission that all consultants and legal counsel
will be working towards the objective of closing out the ongoing financial instruments before
the refinancing on December 27th and disbursement of funds. Mr. Olds stated there may be
spillover of some items and issues into January for final cleanup,but that it will all be
accomplished.
Discussion ensued regarding the monitoring of trust funds and the appeal process for
commercial taxes. Mr. Hammer requested Mr. Olds place the matter regarding commercial
tax appeals on the next agenda for the weekly mayor's meeting.
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CRC Meeting, December 19, 2012
Approval of 2013 Budget
Mr. Olds addressed a handout of the 2013 draft budget and asked the Commission how they
would like to proceed towards an eventual adoption of a budget.
Mr. Bowers recommended the draft budget be forwarded to the Finance Committee for
further review.
Mr. Hammer directed that the draft budget be referred to the Finance Committee and asked
that the Committee report back with their recommendation at the next regular meeting in
January.
Approval of Employee Benefit Payout
Mr. Olds stated that,based on the City Council rules and regulations, current CRC staff will
either be phased out, transfer to become City employees or become consultants by December
31, 2012. Based on the fact that they will no longer be operating under the staffing company
for the Commission and according to the handbook that is in place and adopted by the
Commission, Mr. Olds requested the Commission approve a payout to the five current
employees for accumulated paid time off.
Discussion ensued.
Mr. Bowers moved to approve the Carmel Redevelopment Commission employee benefit
payout that has been subject to the CRC employee handbook and has been discussed with
human resources both at the City and the CRC staffing company for the amount of
$31,126.42. Seconded by Ms. Anker and unanimously approved.
Discussion ensued.
Committee Reports
Ms. Anker stated the Finance Committee met on December 12 to discuss end-of-year
logistics in light of the pending closing of the debt restructuring bonds as approved by the
Council. Ms. Anker commended the committee for its arduous efforts to bring greater
structure and clarity to the financial picture of the Commission.
There was no update from the Plan Review Committee or Administrative Committee, as they
have not recently met.
President's Report
Mr. Hammer expressed his thanks to the Commissioners for the many hours of volunteer
work, as well as to the staff and consultants for their time and effort. Mr. Hammer also
thanked the City Council for their work in approving the bond refunding.
Mr. Hammer reported that he appeared before City Council on December 3 as a citizen to
start a dialogue with City Council on moving forward and finding a new balance. Mr.
Hammer also briefly went through a history of redevelopment commissions and how they
came into existence.
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CRC Meeting, December 19, 2012
Mr. Hammer asked the CRC staff to stand to recognize and thank them for their work
throughout the year.
Adjournment
Ms. Anker moved the meeting be adjourned pending the execution of documents and
seconded by Mr. Bowers. The meeting was adjourned at 8:30p.m.
A special meeting is scheduled for Monday, December 31, 2012 at 8:00 a.m.
The next regular meeting is scheduled for Wednesday,January 16, 2013 at 6:30 p.m.
An executive session was held directly prior to the public meeting in which pending litigation
and the purchase or lease of real property were discussed. The Commission hereby certifies
that no subject matter was discussed in the executive session other than the subject matter
specified in the public notice.
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