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HomeMy WebLinkAboutCCPR-11-14-06(Approved: 1-q-67 CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES November 14, 2006, 7:00 P.M. Carmel City Hall, Chambers Room, CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS S Dillon T Tolson A Kostrzewa P Chester L Dudeck J Miller M Westermeier J Engledow D Grisham J Rosensteele M Klitzing J Ketterman D Dutcher S Shapiro 1. ROLL CALL I1. CALL TO ORDER The regular meeting of the Carmel /Clay Board of Parks and Recreation was convened at 7:00 p.m. on November 14, 2006 pursuant to notice. S Dillon called the meeting to order. Other board members present: P Chester, J Miller, J Engledow, J Rosensteele, J Ketterman, S Shapiro and D Dutcher. Absent: T Tolson. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Rosensteele, Tolson)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "(Rosensteele, Tolson; 8 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added — i.e. "(Rosensteele, Tolson; C -Un)." 111. PUBLIC COMMENTS No Member of the Public attended. IV. STAFF REPORTS M Klitzing reported that a gathering of approximately 25 members of the St. Christopher's Episcopal Church Men's Group had a favorable reaction to his presentation regarding Central Park and The Monon Center facility and rates. Michael also proposed that Board members attend on a date to be determined in January or February of 2007, a proposed off -site, retreat style, six (6) hour workshop given by Ted Flickinger, a national parks and recreation speaker from the Illinois Association of Park Districts. Michael explained that Flickinger conducts workshops across the country regarding board service. He will e -mail the Board to select a date and to provide a list of topics from which the Board members could help customize the workshop by choosing from such topics as "roles and responsibilities, meeting evaluation, member and officer duties, board executive relations, media relations, board /staff relationships, and financial responsibilities, to name a few. D Dutcher noted the Department's status of transition and growth and encouraged the Board members to consider how the workshop could help them. J Miller endorsed the workshop idea and offered that the school board attends 2 annual day -long workshops which prove to be very helpful. With respect to a media relations workshop, Michael recommended a separate professional media training workshop_ V. COMMITTEE REPORTS A. Standing Committees 1. Personnel Committee: Jim Rosensteele M Westermeier's evaluation was completed last week. 2. Finance Committee: Jim Engledow No report. 3. Arts in the Parks Committee: Sue Dillon Page 1 of 8 No report. 4. Properties Committee: Sue Dillon No report. 5. Safety Committee: Joan B. Ketterman No report. 6. Central Park Process Management Committee: Mark Westermeier M Westermeier reported that noticeable changes occur daily. Tests in the outdoor water park have been completed and the pools and slides certified. Some plant materials have been installed in the outdoor aqua park. Curbing and concrete work will be finished soon to prep flower beds for planting. On Thursday, November 9th, a City of Carmel Utility Department construction project caused a gas leak and broken water pipes along the Westfield Boulevard right -of -way, resulting in a loss of water pressure at Central Park. Another gas line was cut today. The City Water Utility is installing an additional water connection to the subdivision directly across from the Westfield Blvd. entrance on November 15 which should not conflict with the entrance asphalt work. However, such work has included the damming of surface water exit points resulting in no out -flow from retention areas at the East Entrance off Westfield Boulevard and increasing pooling of water at Central Park. Critical Issues include curbs and roads which are weather dependent. Round - abouts will be tested for large vehicle access. The goal is to finish up the Monon Center east and shift focus entirely on the west side. In response to a city building inspection issue, the State ruled that the pool railing system met code. B. Special Committees 1. Encroachment Committee: Michael Klitzing No report from M Klitzing. M Westermeier reported that a (Prairie View) home owner contacted him regarding an encroachment issue of which CCPR had sent notices. The homeowner reported that while he /she was willing to remove the landscaping rocks from park property, the encroachment agreement which requires fence removal upon selling the lot is unacceptable. While he had suggested that the homeowner send a letter to the park board outlining concerns, he has received no such letter. VI. ACTION ITEMS A. Minutes — Tim Tolson 1. October 10, 2006 Regular Park Board Meeting (Ketterman, Rosensteele, C -Un). J Ketterman questioned impact fee and when the board would discuss the issue again. Is it from spring /summer or summer /fall 2007? D Dutcher clarified and S Shapiro confirmed that it was summer /fall, 2007. 2. October 23, 2006 Regular Park Board Meeting (Rosensteele, Engledow, C -Un). 3. October 30, 2006 Special Park Board Meeting (Rosensteele, Dutcher, C -Un). B. Financial Reports — Jim Engledow (Engledow, Rosensteele, C -Un) In answer to J Engledow's question regarding the printing budget line item, M Westermeier clarified that printing covers more than just the recreation guide and then reported that A Kostrzewa has started the year end process of moving financials to appropriate categories /codes. He refreshed memories with and explanation of transfer and encumbrance processes. A question was raised regarding R pages which were explained to be prior -year encumbrances and PO's from 2005 that can still be spent in 2006. J Miller questioned how $3500 is available with $17,000 outstanding. While there was an attempt to answer, M Klitzing suggested that he check into it for a full report at the next meeting. J Engledow reported that the ESE budget looks good. C. Claims — Jim Engledow 1. Claim Sheet November 14, 2006 (Engledow, Rosensteele, C -Un) J Engledow questioned the full name of MIG and M Klitzing answered that it represented the name of the firm. A Kostrzewa verified that MIG is the name by which the firm invoices. J Miller questioned the ESE program and asked if the fee structure is where it was anticipated suggesting Page 2 of 8 that if it turns out to be a money maker that a fee reduction be considered. M Klitzing replied that the program is in line with expectation and that while participation is not quite as high as projected, he is comfortable with an average of approximately 800 daily participants. He explained that revenue is above projections because many participants pay weekly instead of monthly. As to the appropriate fee structure, Michael stated that the fees are still less than what was charged in previous years and that if the net revenue continues on track we will look at ways to re- invest monies back into the program. He explained that the program funded Inclusion Coordinator position for which interviews start in 2007 has yet to be filled. In addition, it may make sense to make the Assistant Site Coordinator a full -time position to help with retention and stability. He agreed that if revenues greatly exceed expectation and need, fee reductions will be considered. J Miller conceded that a full year of the program is necessary to determine the appropriateness of the fee structure and reinvestment areas. He suggested that parents and school board members would like to give input on areas of reinvestment. S Dillon added that that addition of special events and projects be considered if funding is available. 2. Park Bond Claim Sheet Novemberl4, 2006 (Engledow, Rosensteele, C -Un). \ D. Acceptance and /or acknowledgment of Monies received: Audrey Kostrzewa • From ABC Network: $4,830 as a sponsor for the Red Carpet Event held on August 25, 2006 at West Park (Fund 1044 Special Events Fund); • $265.55 as the total of anonymous donations to Flowing Well Park (money from drop -box) used for park maintenance (853 Gift Fund). E. Resolution 11- 14 -06 -01 regarding the Compensation and Benefits Policy: Michael Klitzing Michael reviewed the following revisions based on input from the last meeting discussion: Section 3.1.4: Appraisals must be completed one month earlier to better accommodate payroll. Section 6.1: Newly proposed Retention Bonus Program for part-time and seasonal employees. Section 6.2: Newly proposed Referral Bonus Program for full -time non - exempt, part -time and seasonal employees. As discussed at the 10/23/06 Board Meeting, the proposed Compensation and Benefits Policy is intended to establish a comprehensive approach to employee compensation, holiday pay, and employee use of Department programs and services. The proposed Policy has been drafted to be consistent and "equal to the standards and qualifications established by the City for City employees," as required under the terms of the lnterlocal Cooperation Agreement between the City and Township. It also has been crafted to recognize the non - traditional and evolving work schedules of Department employees as a result of both the Monon Center and Extended School Enrichment (ESE) Program. J Miller suggested that in lieu of a bonus, a low cost savings bond with a higher future yield might be appropriate. Professional experience with a similar referral program was the basis for J. Engledow's recommendation to require a longer retention time frame. M Klitzing responded that his goal is to adopt a timeline that accommodates seasonal work and year -round programs. J Engledow suggested that the language "No free use of programs and services" implies that there may be something for free which is not appropriate. J Engledow asked D Grisham whether a retention bonus could be discriminatory to which she answered that it could be if administered in a discriminatory way. Further discussion suggested that the criteria were based on time worked and set up to be objective and consistently applied. P Chester asked that 'free use' be clarified. M Westermeier reported that a number of City [of Carmel] employee spouses are employed by the City of Noblesville which offers highly- discounted use of programs /services. CCPR had to be cautious with regard to how benefits are offered and handled. This particular policy is a Park Board policy/ benefit, not a benefit/policy of the City. J Miller agreed that it is a nice perk for employees which can be budgeted. J Ketterman suggested that instead of describing the benefit as "discounted passports', it be described that the employees are eligible for the corporate pass program. Michael reported that the Corporate pass proposal will be presented at the second November meeting. Motion #1: I move to waive the reading of Resolution 11- 14 -06 -01 and enter it into action. (Ketterman, Shapiro, C -Un). Motion #2: "I move approval of Resolution 11- 14 -06 -01 as presented. (Ketterman, Shapiro, C -Un). Page 3 of 8 F. Resolution 11- 14 -06 -02 regarding ESE Floating holiday extension: Michael Klitzing M Klitzing commented that the ESE full -time staff is very dedicated and as they have not had the opportunity to utilize their floating holidays, due to high start -up hours, staff recommends extending the 2006 floating holidays to be used within the first quarter of 2007.The Park Board approved the following motions: Motion #1: I move to waive the reading of Resolution 11- 14 -06 -02 and enter it into action. (Rosensteele, Shapiro, C -Un). Motion #2: I move approval of Resolution 11- 14 -06 -02 as presented. (Rosensteele, Shapiro, C -Un). J Engledow asked that "well- deserved" be removed from the fifth "whereas" in the Resolution No. 11- 14- 06 -02. A motion was made to amend Resolution 11- 14 -06 -02 to exclude "well- deserved" (Engledow, Miller, C -Un). The Board next unanimously approved of the amended Resolution 11- 14 -06 -02 as amended. G. Resolution 11- 14 -06 -03 regarding 2007 Salaries: Michael Klitzing and Mark Westermeier. The 2007 Salary Resolution was introduced and approval recommended. The Park Board approved the following motions: Motion #1: I move to waive the reading of Resolution 11- 14 -06 -03 and enter it into action. (Ketterman, Rosensteele, C -Un). Motion #2: I move approval of Resolution 11- 14 -06 -03 as presented. (Ketterman, Rosensteele, C -Un). D Dutcher noted the need to delete a reference to "Indiana" in the third whereas clause. Motion #3: A motion was made to reconsider Resolution 11 -4- 06-03 to amend and remove typo of "Indiana" (Dutcher, Engledow, C- Un).Motion #4: "I move to approve as amended." (Dutcher, Shapiro, C -Un). In answer to S Dillon's question regarding changes, Michael reported that all maximums go up 3% for cost of living as budgeted and that the maximum hourly rate has increased from $18 /hour to pay competitive rate within market. H. Central Park Matters: Mark Westermeier and Michael Klitzing 1. Professional Services Agreement for On -Ramp Indiana Inc. (computer consultant) M Westermeier summarized the Board's last meeting action whereby it approved a preliminary agreement with On -Ramp Indiana for a maximum of 40 hours at an hourly rate not to exceed $150.00 while Mark identified the scope and negotiated the rate. Mark referred to the proposal provided in the board packet dated October 19, 2006 which identifies the specific tasks and hours attributed to the needs of Central Park and the entire Park system at the rate of $75.00 per hour for the Tasks listed as "Carmel Clay Parks Server" and "Network Design" and a rate of $85.00 per hour for the Task listed as "I /P Telephone System" conservatively estimated to require a total of 292 hours for a total of $22,950. He clarified that the Proposal covers the entire campus of Central Park for hardware maintenance and is intended to describe what is needed, what vendors to use, how the equipment goes together, how to hook up cables and go through specifications to figure out where things currently are. Mark confirmed that the cost is included in the FFE (Furniture Fixtures and Equipment) budget. Asked if On Ramp would aid in RFP hardware specifications, Mark said that they worked directly with Vermont Systems Inc. and recommended only two (2) companies who provide what they believe to be glitch -free servers. On Ramp contacted proposed companies and requested pricing. HP (Hewlett Packard) was $3,000 per spec that Dell could answer with a better price under its government pricing division. On Ramp suggested that CCPR work directly with the government pricing vendor which we can do under the special purchasing procedures. Compatibility with our purchased software is critical. On Ramp recommended a Windows based server instead of the City server. J Miller asked whether this system will enable the Board to easily communicate to which M Westermeier responded that such will be the case. Mark continued to explain that the City's (of Carmel) system is not reliable for Board members to access their e-mail accounts as no on -sight training was available so he made the decision not to implement it. With the change -over to its own servers, Board members will have more opportunities as VPN services will be available /retrievable via home computers. S Dillon noted that any e-mail that goes to CCPR offices is considered a public document. If it goes to homes it is private. D Grisham responded that computer ownership is a key issue. Dutcher offered his opinion that topic should be discussed at a future board workshop. He reported that the plan commission was not trained for use of City email accounts and he did not find the City's email account to be useful. Page 4 of 8 D Grisham reported that she has not distributed the professional services agreement as it is modeled of the Park Board services form though it has been customized for computer based services. She addressed the limitation of liability on the last page of the proposal and recommended that the Board not accept it. She offered to provide the draft contract to the board once D Grisham and M Westermeier review it. S Shapiro questioned Wi -fi and if it will be a free service in the Monon Center. M Westermeier said Wi -fi will be free and that he has a meeting next week with CompUSA which has expressed interest in servicing Central Park. Motion: "I Move that the Park Board authorize the Park Board attorney to prepare, and the Park Board President execute, a Professional Services Agreement with On Ramp Indiana, Inc. which reflects the tasks listed on the proposal from the service provider dated 10 -19 -06 as "Carmel Clay Parks Server" and "Network Design" at an hourly rate of $75.00 and the Task listed as "11P Telephone System" at an hourly rate of $85.00 with the total hours of 292 hours not to exceed $22,950." (Ketterman, Shapiro, C -Un). 2. Resolution 11- 14 -06 -04 regarding the cafe at The Monon Center. D Grisham. Deb explained that before the Staff may utilize the alternative procedure by which to lease the Monon Cafe, the Park Board must first determine that the normal leasing process is not feasible. In answer to S Dillon's question regarding Exhibit A and the size of the deck, Deb clarified that the lease document itself will show the exact portion attributable to the cafe. The Board adopted the following motions: Motion #1: I move to waive the reading of Resolution 11- 14 -06 -04 (Shapiro, Chester, C -Un). Motion #2: I move approval of Resolution 11- 14 -06 -04 as presented (Shapiro, Chester, C -Un). 3. Purchase of vehicles M Westermeier summarized the need to add a total of 6 vehicles for Central Park operations and maintenance which vehicles have been included in the FFE budget. He described the desire to use the special purchasing methods available under Indiana Law and the Park Board rules by purchasing via the State bid list. The Indiana State bid list is an appropriate source by which to obtain a substantial savings. While it appears that the mini -van is no longer on the state bid list, Bloomington Ford is willing to sell one (1) mini van to the Park Board for $15,819.95, the same discounted price at which the Indiana Department of Transportation purchased ten (10) vehicles under quantity purchase agreement 06.0029. This offer presents a unique opportunity to obtain this vehicle at substantial savings. He confirmed that the Park Board Purchasing rules allow the use of the special purchasing methods made available by Indiana Code which allows special purchases as allowed by the Park Board purchasing rules. The purchase prices for the five (5) vehicles (and snow plow accessories) at $138,724.00 and the cost of the minivan at $15,819.95 total a sum within the amount anticipated in the Central Park FF &E budget. in answer to many questions, including where vehicles will be stored and whether 6 vehicles are necessary, Mark Westermeier stated that the number and type of vehicles was based on information from consultant, Chris Turner who looked at our maintenance needs based on the increase in number of employees. Mark summarized that the omission of the new maintenance facility, requires that every piece of equipment necessary for maintenance be hauled to and from the park. J Rosensteele asked if buying the minivan from a local vendor an option to give us the same price and D Grisham advised that another purchasing method may be necessary. J Ketterman agreed that it would be good -will and see if you can match the price. A Kostrzewa reminded the Board that the last time we purchased a vehicle from Bloomington, the maintenance staff shopped the price locally and could not get a better price. M Westermeier agreed to approach local businesses with the request. The Board adopted the following Motion: "I move to authorize the Park Department Director to purchase the six "6" above described vehicles under the special purchasing rules for an amount not to exceed $154,543.95 plus reasonable and necessary administrative expenses and charges. (Ketterman, Rosensteele, C -Un). J Engledow was obliged to mention that he personally does not like to purchase items with the bond proceeds that do not have a twenty year life. Page 5 of 8 4. Other. The Park Board amended the Agenda to add as #4 under Central Park Matters: Three Servers for Web Trac Data Base. Mark explained that On -Ramp has recommended that the operation of Central Park will require the following three (3) servers: 1. One (1) server that works with Rec Trac software; 2. One (1) server that manages operational transactions; and 3. One (1) server that hosts the Park web page. He continued with the report that Vermont Systems' recommended the purchase of servers from either Dell or Hewlett Packard for software compatibility reasons. Governmental pricing was obtained from both vendors. These servers are available for a discounted purchase from Dell's government section with special pricing for Indiana governmental entities at pricing lower than Hewlett Packard's government pricing. The Park Board Purchasing rules allow the use of the special purchasing methods made available by Indiana Code which allows special purchases without use of the methods described in the Park Board rules. Dell has provided a special government purchase price for these servers at $22,598.40. This price reflects a dollar discount of the established market price and a unique opportunity to obtain these servers at a substantial savings to the Park Board. The Park Board adopted the following Motion:" I move to authorize the Park Department Director to purchase the three (3) above described servers under the special purchasing rules for $22,598.40 from the Central Park Board plus reasonable and necessary administrative and shipping charges." (Dutcher, Engledow, C -Un). Discussion centered on equipment location at On -Ramp facilities just north of 116th and Guilford. Mark reported that back up and maintenance will be provided to make sure servers are up and operational. On Ramp will do backup while CCPR backs up its own personal server. J Miller questioned where the servers will be located, properly ventilated and serviced. Mark reported that servers are necessary at Central Park for back -up purposes and then stated that a location other than Central Park could be considered. If at Central Park, internal processing would continue to work even if the T1 is cut and cuts us off from the rest of the world. If all servers are all off-site we couldn't guarantee it. We cannot have the failure we are experiencing now to occur at Central Park. Support will come from a service contract. J Rosensteele asked about special purchasing procedures. D Grisham paraphrased and explained the special purchasing methods made available to political subdivisions and based on her review of the law, the Park Board's purchasing rules and her understanding of the facts, she stated that she is comfortable with the recommended method of purchase. J Ketterman asked about CCV2 for credit card which A Kostrzewa will investigate. J Ketterman asked about recycling out dated computers to which M Westermeier commented that CCPR's computers must be surplus for auction or disposal by the City. Meeting House Roof Repair: Authorization to quote the roof repair. M Westermeier explained that he had received a call from the maintenance staff regarding roof damage and leaking. M Westermeier asked that a qualified company assess the problem. M Westermeier requested authorization to get a quote on the roof repair as needed (Rosensteele, Engledow, C -Un). S Dillon asked if it is worth repair and how is it used. M Westermeier suggested that the extent of damage be assessed as it is used by scouts through the summer. He agreed that he believes the question to be the cost of maintenance versus the timing and cost of a replacement building. J. Attorney's Report A. Tort Claims There have been no tort claims filed. B. General Page 6 of 8 The outdoor furniture package will be presented for approval at the November 27th meeting. VII. DIRECTOR'S REPORT —M Westermeier West Park: Cell Tower proposal from Nextel /Sprint —Mark reported that he requires direction from the Board and showed the latest picture received for consideration which he showed on the projector: Air Touch /Spectrum, 80' Obelisk or concrete texture. Mark added that while he has asking and waiting for a financial proposal and alternatives for the board, all he received was this latest picture and an offer of $1,000 month which he believes is not enough. D Dutcher agreed that such a proposal was insufficient and that there will likely be resistance unless aesthetics are pleasing and the lease amount is higher. Mark asked if he should proceed and for an indication of the Board's interest level in a lease arrangement. J Engledow responded that such a lease is found money and though he does not want to proceed quickly, he would hate to give up the opportunity as long as they are dealing in good faith. J Rosensteele directed Mark to continue to be pursed without expending any time of his own as it is up to them to come back with general parameters. D Dutcher clarified that such parameters include the West Park theme of farming. In answer to an inquiry regarding University High School and the County park, Mark reported that each turned them down. J Miller added that as the public wants cell phones but no cell towers, the towers should be on public property. No objection on principle. Mark reported no update on the Restroom winterization project. Hazel Landing: No update. Inlow Park: A complaint was received by a neighbor across the street who felt that the front of the shelter as seen from his home looked uncompleted and asked that it be altered to be more pleasing. Mark confirmed that the building was completed as designed it and approved by the Board. Originally, such neighbor complained to Joe Griffiths who suggested he talk to Mark who would then pass along the comment to the Board. Monon on Main Street: As part of the roundabout construction at 3`d and Main Street, the Monon trail crossing has been raised, creating a speed hump. Board input and thoughts would be well appreciated. Founders Park: A November 1st meeting was held at the Township offices with the original stakeholders representing the community and homes surrounding the Park. Original schematics have not changed. Element of consideration of linear skate park feature but was opposed by the committee. Playground equipment and a sledding hill were discussed. It was a productive community meeting. The determination was confirmation that the Rugby /Lacrosse fields were still needed. Department time line will be distributed to the Board Members as soon as completed. ESE web pages statistics show outstanding feedback for each school and eNewsletter readership. Web pages are providing successful communication tools and it is not a wasted effort, true value in it. Calihan Damage. P Chester asked whether the damage from Mr. Calihan's actions was known to which Mark reported that he had not yet received such an assessment. He noted that he met with Mr. Calihan to confirm that the asphalt and edge were fixed and an agreement made on the road design. Catering RFP. In response to J Ketterman's inquiry, Mark reported that three responses were received from the RFP process. A committee of the Director has evaluated the responses. Tasting and question /answer session has been scheduled with Crystal and Ritz Charles this week Thursday: 2pm RC; Friday: 11 am Crystal. Communication Issues. In response to some suggestions regarding direct mailing raised by S Dillon, L Dudeck commented that it will always be a challenge to effectively communicate with 100% of the population. She suggested that given the time, resources and budget, CCPR is doing the best possible job to inform the public about Central Park. The earned media value in the newspaper and TV coverage alone is a successful accomplishment in communication. M Klitzing addressed the rate determination and releasing of information prior to pre - sales. He has an expectation that while the success rate will be phenomenal, not every single member of the community will want to purchase a passport which was never to goal. The intention was to expand the market, not to get everyone to transfer to our facility. In response to S Dillon's concern that everyone be informed and J Rosensteele's concern that people Page 7 of 8 understand fee structure, L Dudeck and M Klitzing are scheduling on -site visit, key milestones, informing the public, etc. Monon Trail may reopen December. Security and trespassing will be addressed with perimeter fencing for outdoor aqua park and an outdoor camera system. Beverage Provider RFP. M Klitzing received proposals for the exclusive beverage provider and will meet tomorrow morning to review them. Leaf Disposal Proposed. P Chester asked about leaf disposal where community members could bring leaves and Christmas trees. Mark responded that CCPR would have to pay the City to take the leaves and trees to the dump as it does not have the equipment to mulch the trees or a way to dispose of materials. VIII. DISCUSSION ITEMS IX. INFORMATION ITEMS A. Plan Commission Report —D Dutcher Townhomes at Central Park was defeated by the Plan Commission. Two proposals that were introduced for the first time: Courtyards at Carmel Creek Townhomes and Park Place PUD proposed as active residential development for rezoning. B. School Board Report —J Miller J Miller complimented the web page which compliments the school website; formatting will be redistributed to all schools. X. BOARD COMMENTS S Shapiro attended an awards ceremony to accept the American Society of Landscape Architect's Merit Award presented by the Indiana Chapter in recognition of outstanding professional achievement for West Park from Schmidt Associates on 10- 27 -06. D Dutcher noted disappointment in the lack of media presence at the meeting. S Shapiro questioned if the employee handbook /packets are updated to clearly show all of the new decisions that have been made. M Klitzing clarified new staff orientations and new hire process. City still handles benefits and the Department handles all other elements. He is working on approved changes to the approved handbook. M Klitzing will look at it and get back. Xl. ADJOURNMENT A motion was made to acj'ourn at approximately 10:00 p.m. (Ketterman, Engledow, C -Un) Signature: Date: Signature: Date: 2,,Alzk,c„.4d o‘a 1 -Q -07 Page 8 of 8