HomeMy WebLinkAboutCCPR-04-24-06MEMBER ATTENDEES
S Dillon
J Rosensteele
J Engledow
T Tolson
D Dutcher
J Ketterman
P Chester
I. ROLL CALL
(Approved:5 -9 -06)
[Amended to complete blanks regarding agenda amendment]
CARMEL /CLAY BOARD OF PARKS AND RECREATION
BOARD MEETING MINUTES
Monday, April 24, 2006, 5:00 P.M.
Summit - Armstrong Construction Trailer
At the Central Park Site
1010 E. 111th Street
Indianapolis, IN 46280
MEMBER ABSENTEES
J Miller
S Shapiro
OTHERS
A Kostrzewa
D Grisham
M Westermeier
Kent Forman
Alan Armstrong
Dave Bowden
II. CALL TO ORDER
A Special meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately
5:00 p.m. on April 24, 2006 pursuant to notice. S Dillon called the meeting to order. Board members
present: S Dillon, J Rosensteele, J Engledow , T Tolson, D Dutcher, J Ketterman and P Chester. J Miller
and S Shapiro were absent. Also present for the Park Board were A Kostrzewa, M Westermeier, D
Grisham, Kent Forman, Alan Armstrong and Dave Bowden.
NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one
who made the motion (listed first) and then the one who seconded it. For example the motion would read,
"It was moved to approve the minutes... etc. (Rosensteele, Tolson)." When a motion is carried but not
unanimously, the results of the vote will be listed i.e. "(Rosensteele, Tolson; 8 to 2, with one abstaining).
When the motion was carried unanimously, a "C -Un" will be added — i.e. "(Rosensteele, Tolson; C -Un)."
President Dillon noted that there had been a request to amend the Agenda to add Action Item B.3 to
address a Change Work Order 032A for the Gradex Lagoon Work for $53,781.20. (J Ketterman, P
Chester, Un).
III. ACTION ITEMS
A. Claims: J Engledow: Claim Sheet April 24, 2006: J Engledow moved approval with the notation that
a final entry for the J. F. New dollar amount was now included. (Engledow, Rosensteele, C -Un).
B.
1.
Central Park Matters:
Bridge Bid Acceptance and award: Alan Armstrong and Kent Forman.
Four (4) bids were timely presented on Thursday, April 20th, with Calumet as the apparent low
bidder at $1,300,000 with anadd alternate deduct of $20,000 bringing Calumet's total Bridge bid
to $1,280,000. See attached Appendix A reflecting the bid results. A Armstrong explained the
need to add a change order cost to Calumet's existing contract in the amount $19,365 and to add
a change order to Becker's landscaping contract for $26,250. It was reported that the CPPMC
had unanimously agreed to recommend to the Park Board approval of the Calumet base bid with
the Alternate No. 1 deduct. While he noted that the bid was approximately $220,000 over the
budgeted $1,106,000 bridge estimate, A Armstrong noted that funds are available to cover the
cost of the bid and recommended approval as presented. D Dutcher moved to accept Calumet's
low bid of $1,300,000 with the alternate deduct of $20,000 and award a contract to it for the
Bridge in the amount of $1,280,000 and to authorize the CM to take all action necessary to
complete the contract process including the initiation of a letter of intent authorizing the spending
of administrative funds to be incurred during the finalization of the contract and approval of the
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President or Vice President of the Board to sign the Contract upon completion of the attorneys'
review. (Dutcher, Engledow, C -Un).
2. Resolution 4- 24- 06 -01: Cinergy Settlement Agreement. D Grisham distributed a copy of the
Settlement Agreement faxed to her by PSI Energy's lawyer reflecting that PSI had executed the
Agreement. She explained that the CPPMC had unanimously approved for recommendation of
approval the same agreement with one change which was the addition of language to reflect that PSI
would adhere to Indiana with respect to any damages it causes and which are not specifically
addressed in the Agreement. She walked them through the Appendices. Alan Armstrong confirmed
his belief that the settlement scope is worth approximately $75,000 to the Park Board. Deb next
described that the Carmel Clay Park Building Corporation and the Township had meetings scheduled
on Tuesday, April 25, 2006 at which each would consider the Agreement. ( Rosensteele, Dillon C-
Un).
3. Change Work Order 032A: Gradex Lagoon Work for $53, 781.20. A Armstrong explained the
existing Wetland issues and what needs to be done to address them. He reported that the CPPMC
had in its earlier meeting voted unanimously to recommend approval of the Gradex work for
$53,781.20. He explained that Gradex would damn the east side, add the topsoil and grade which he
advised would actually help the bridge construction conditions. He reminded the Board that the only
the Lagoon on the west side was deep while the east side is a wetland. While he could not be
conclusive, he estimated that the damns will stay about a year and that once the maintenance period
had terminated, they would be removed and water would be controlled through a water management
system. J Ketterman moved to approve the Gradex work as described for $53,781.20. (Ketterman,
Chester C -Un).
IV. DISCUSSION ITEMS
1. Westfield Development. J Engledow requested status on the development of land
north of the Westfield entry. S Dillon replied that a rezone application had been filed.
2. Interurban Trail. D Dutcher was assured that we are still anticipating a future trail
along the Interurban.
3. Logo. J Ketterman asked when the Board was planning to discuss the logo. S
Dillon replied that M Klitzing was going to search the logos used by other park
systems. Joan replied that she felt railroaded into a decision which was very
disappointing. S Dillon said that she will work on this.
V. ADJOURNMENT
A motion Jvcas made to adjourn at approximately 5:45 p.m. (Chester, Rosensteele, C -Un).
Signature: I� r' /rMr —,.,. Str2.
Date: 23 AV 2O06
Signature: _DAL,
Date: —06
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