HomeMy WebLinkAboutCCPR-01-10-06MINUTES OF THE MEETING OF THE
CARMEL / CLAY BOARD OF PARKS AND RECREATION
January 10, 2006
The regular board meeting of the Carmel Clay Board of Parks and Recreation was convened at 7:07 p.m. on January 10,
2006 pursuant to notice. Sue Dillon called the meeting to order. Other than Mrs. Dillon members present were Jim
Engledow, Jim Rosensteele, Tim Tolson, Joe Miller and Sally Shapiro. Dan Dutcher arrived at 7:08 p.m. Patricia Chester
and Joan Ketterman were absent. Also present were Mark Westermeier, Michael Klitzing, Deb Grisham, Colleen
Broderick, Lindsay Dudeck, Audrey Kostrzewa and Jean Belcher.
NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed
first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Rosensteele,
Tolson)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "( Rosensteele, Tolson; 8 to 2, with one
abstaining). When the motion was carried unanimously, a "C -Un" will be added — i.e. "(Rosensteele, Tolson; C -Un)."
PUBLIC COMMENTS
None
STAFF REPORTS
Michael Klitzing introduced new personnel Colleen Broderick and Lindsay Dudeck.
A. APPROVAL OF MINUTES
• A motion was made to approve the December 13. 2005 regular park board
meeting minutes. (Tolson, Shapiro; C -Un)
• A.motion was made to approve the Executive Session meeting minutes for
December 13, 2005. (Tolson, Miller; C -Un)
B. ACCEPTANCE OF FINANCIAL REPORTS
• A motion was made to accept the financial reports dated December 2005
as presented. (Engledow, Rosensteele; C -Un)
C. CONSIDERATION OF CLAIMS
• A motion was made to approve the January A 2006 claim sheet as
presented. (Engledow, Rosensteele; C -U n)
• A motion was made to approve the January B 2006 claim sheet as
presented. (Engledow, Tolson; C -Un)
• A motion was made to approve the Central Park Bond expense claim sheet
dated January 2006 A. (Engledow, Rosensteele; C -Un) Jim Rosensteele
asked about the status of the budget for Central Park. Mark Westermeier
commented that the project was on budget.
D. ELECTION OF OFFICERS
Dan Dutcher presented the nominating committee's slate of officers for 2006:
President, Sue Dillon; Vice President, Jim Rosensteele; Treasurer, Jim Engledow;
Secretary Tim Tolson; and Dan Dutcher as the board's appointee to the plan
commission. There were no nominations from the floor. The motion passed
unanimously.
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E. COMMITTEE / BOARD APPOINTMENTS
• The motion, which was made to table this item, was withdrawn. No
further action was taken.
F. 2006 MEETING SCHEDULE
• A motion was made to approve the board's meeting schedule as: the board
will continue to meet on the second Tuesday of each month at 7:00 p.m.
in the council chambers unless otherwise noticed and will include a second
meeting in May for a budget workshop for 2006. (Rosensteele, Shapiro; C-
Un)
G. APPROVAL OF 2005 FUNDS TRANSFERS
• A motion was made to approve the 2005 end of year funds transfers as
presented. (Rosensteele, Tolson; C -Un)
H. CENTRAL PARK MATTERS
• Cinergy Matters: D Grisham presented under separate cover an identification of
work Cinergy proposed to do. Deb's recommendation to the board was to reject
the proposal and authorize the continuation of negotiations to increase the scope
of work in a matter consistent with Cinergy's line of work and the development
needs of Central Park. (Rosensteele, Tolson; C -Un)
• Deb also recommended that the board delegate to the park board president and
at least one other officer of the park board, the director of the park department
and the park board attorney to facilitate the negotiation of a settlement and
release agreement and to authorize those officers to take all reasonable steps to
execute all agreements necessary to effect a settlement agreement. (Tolson,
Rosensteele; C -Un) Discussion by the board members resulted in an amendment
to the motion to include the park board president (the vice president in the
absence of the park board president), the park board vice president, the park
board secretary, the park board treasurer and the park department director.
PROFESSIONAL SERVICES AGREEMENT WITH DEBRA GR /SHAM
M Westermeier corrected the copy of the agreement and recommended the board
amend the agreement to authorize the park department director and the park board
president to determine from time to time the wage rate for the professional services
agreement with Debra Grisham.
• A motion was made to amend the agreement to authorize the park
department director and the park board president to determine wages under
the professional services agreement with Debra Grisham. (Dutcher, Engledow;
C-Un)
COMMITTEE REPORTS
A. Standing Committees
• Personnel Committee; no report.
• Finance Committee; no report.
• Arts in the Parks Committee; no report.
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• Properties Committee; no report — some discussion regarding the Scouts
organizations using the Silverman property.
• Safety Committee; no report.
• Central Park Process Management Committee; M Westermeier reported on
water issues at the east entrance to Central Park; accel decel lane on 111'h
Street; Deb, Judy, Dave and Mark met with the sewer district and have agreed
to install flow meters, moving the showers outdoors near the sand feature, and
a water fountain relocation.
B. Special Committees
• Encroachment Committee; no report. M Westermeier reported on the parks
committee meeting direction to the board to proceed with support from the
Mayor.
ATTORNEY'S REPORT
Deb reported that University High School is expanding their facility — BZA meeting is
January 23rd. She confirmed that the deed was recorded so that it is official that the Park
Board owns fee simple title to the 5 acre tract between West Park and the 35 acre leased
Perelman property.
DIRECTOR'S REPORT
Mark reported:
• Monon Greenway: The Harleman suit is on hold;
• Lenape Trace Park: The roundabout at 96th street is complete but does not
accommodate our trucks and trailers for mowing;
• Carey Grove: The cell tower will be coming down this spring;
• Purchasing: Michael, Audrey and Mark have met with the bank regarding
procurement cards;
• Park Logo: Completing design of a new park system logo for future Park
Board consideration;
• Administrative Offices: Expected 1 -31 -06 move in and status summary of the
move to the Estridge house;
• West Park: Removal of horses from the (Perelman) property in process.
DISCUSSION ITEMS
None
INFORMATION ITEMS
None
PLAN COMMISSION REPORT
Dan Dutcher reported there was an article in the paper regarding the comprehensive plan
public meeting.
SCHOOL BOARD REPORT
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Joe Miller reported the administrative building remodel is complete; they named a new
principal for West Clay, referendum proposed by the teachers union (posted on their
website).
BOARD COMMENTS
Sally Shapiro reported she had been questioned by a member of Carmel Common Council
regarding the approval of repairs to the roof at the "Estridge" house. M Westermeier and
members of the board discussed the subject. Sue invited board members to tour Central
Park.
ADJOURNMENT
• A motion was made to adjourn at approximately 8:29 p .m. (Engledow, Tolson; C-
U n)
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