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HomeMy WebLinkAboutCCPR-11-27-07(Approved: /02 // ` CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting November 27, 2007, 6:00 P.M. The Monon Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES S Dillon J Rosensteele S Shapiro (arrived 6:05) J Engledow Tim Tolson P Chester J Miller D Dutcher I. ROLL CALL MEMBER ABSENTEES OTHERS J Ketterman M Klitzing A Kostrzewa M Westermeier D Grisham Tonia Lopez (6:45 -7:20) II. CALL TO ORDER The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:00 p.m. on November 27, 2007 pursuant to notice. President Susannah Dillon asked Secretary Pattie Chester to take the roll. Board members present other than S Dillon and P Chester included J Rosensteele, J Engledow, D Dutcher and T Tolson. S Shapiro arrived after the roll call as noted above. J Ketterman was absent. Having confirmed the presence of a quorum, President Dillon called the meeting to order. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Rosensteele, Tolson)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "(Rosensteele, Tolson; 8 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added — i.e. "(Rosensteele, Tolson; C -Un)." III. ACTION ITEMS A. Minutes — Pattie Chester 1. November 13, 2007 Regular Park Board Meeting Minutes were approved as presented. (Chester, Rosensteele C -Un.) B. Claims — Jim Engledow 1. Claim Sheet November 27, 2007 was approved (Engledow, Chester C -Un) with only one (1) comment from J Engledow who asked for clarification regarding a claim by Musselman Farms for a tire repair kit; A Kostrzewa promised to provide such information at the next meeting. 2. Park Bond Claim Sheet November 27, 2007 was approved as presented. (Engledow, Rosensteele C -Un). C. Consideration of Resolution 11- 27 -07 -01 regarding the Early Exercise of the Option to Purchase 35.14 acres of Real Estate from Jill Louise Perelman. Deb Grisham reported that the resolution was not ready but that it should be ready to be presented at the December 11, 2007 meeting. 1 D. Central Park Matters- 1. TBD: Encroachment by Guilford Park neighbors. S Dillon explained that certain information caused the Encroachment Committee meeting to be rescheduled to meet immediately following the Park Board meeting tonight and that the Committee required direction and perhaps delegation of authority. The Board added the Encroachment of Guilford Park neighbors to the Agenda under (D)(1). (Tolson, Dutcher C -Un.) Deb Grisham deferred to President Dillon to describe the new information which prompted this agenda amendment. S Dillon provided the following summary: o The Schneider Corporation provided a $4,500.00 estimate to update the survey within 3+ weeks; o As park boundary signs had been posted, S Dillon decided to reverse the order of the survey update and on site inspection by park representatives; o The on site inspection prompted the decision to call a meeting of the Encroachment Committee on 11 -27 -07 rather than wait until 12 -11 -07 as some of the offending properties were listed for sale and if action was to be taken, decisions needed to be made. When asked what the Board could do regarding encroachment decisions, D Grisham responded that it could delegate its authority to its Encroachment Committee if it thought there was need to move more quickly with decisions to resolve issues than the Board's regular meeting schedule would allow or, handle it as a Board matter through a regular or special meeting schedule. She next distributed the report generated from the 11 -16 -07 inspection complete with recommendations and a draft letter addressing the most offensive encroachment. M Westermeier presented photographs of properties with encroachment issues and the Board discussed each. The seriousness of the encroachment, the possible resolutions including valuation of the encroachment, ordinance enforcement, fines and liens were next discussed. Mark mentioned that Becky would create a landscape plan for the affected areas. J Engledow suggested that the cost of such screening and expected regrowth timeframe may be more readily identified by a company such as Spence or JF New. S Dillon reminded the Board of her desire to adopt as a formal policy the Board's long established practice of promoting native species plants without being too exclusive where it is impractical to use such. She mentioned that some of the natural vegetation in Central Park along or near the Guilford Park boundary such as amur honeysuckle and garlic mustard are invasive and prevent the proliferation of native wildflowers so that replacement with screening plants (such as vibernum) that feed wildlife is preferred. Growth over time was recognized as necessary for reestablishment of a natural boundary in some locations. After much discussion, the Board directed the Staff to notify all property owners regarding their particular situation, to work out the details with those who need to remedy inappropriate action including the restoration of vegetation and removal of artificial improvements. (Dutcher, Miller, C -Un.) !V. Attorney's Report — Debra Grisham A. Tort Claims: Deb reported no new claims had been filed of which she is aware. B. General: No Report. V. Board Comments. S Shapiro reported that the Plan Commission approved the Monon Overlay for consideration by the Common Council who is left to determine the level of authority given to the CRC. X11. Adjournment A motion was made to adjourn at approximately 7:20 p.m. (Tolson, Shapiro C -Un.) Signature: /`>Cc- C�z -un Ci ��- Date: ' - I - o> Signature: Date: 1 —1 i —0 2