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Home My WebLink AboutCCPR-08-28-07(Approved: %— % / —O 7 CARMEL /CLAY BOARD OF PARKS AND RECREATION BOARD MEETING MINUTES Regular Meeting August 28, 2007, 6:00 P.M. The Monon Center East 1235 Central Park Drive East CARMEL, IN 46032 MEMBER ATTENDEES MEMBER ABSENTEES OTHERS J Rosensteele Tim Tolson A Kostrzewa S Shapiro (arrived 6:40) J Miller M Westermeier D Dutcher M Klitzing J Engledow D Grisham S Dillon Michael Kroschell P Chester J Ketterman I. ROLL CALL II. CALL TO ORDER The regular board meeting of the Carmel /Clay Board of Parks and Recreation was convened at approximately 6:00 p.m. on August 28, 2007 pursuant to notice. President Susannah Dillon asked Secretary Pattie Chester to take the roll. Board members present other than S Dillon and P Chester included J Rosensteele, J Engledow, J Ketterman, D Dutcher and S Shapiro (who arrived after the call of the roll as noted above). T Tolson and J Miller were absent. Having confirmed the presence of a quorum, S Dillon called the meeting to order. NOTE: Hereinafter these minutes will state the motion, followed parenthetically by the name of the one who made the motion (listed first) and then the one who seconded it. For example the motion would read, "It was moved to approve the minutes...etc. (Rosensteele, Tolson)." When a motion is carried but not unanimously, the results of the vote will be listed i.e. "( Rosensteele, Tolson; 8 to 2, with one abstaining). When the motion was carried unanimously, a "C -Un" will be added — i.e. "(Rosensteele, Tolson; C -Un)." III. ACTION ITEMS A. Minutes — Pattie Chester August 14, 2007 Regular Park Board Meeting Minutes were approved as presented after D Grisham reported the addition of "impact" prior to "fee in the paragraph regarding the impact fee on page 5. (Chester, Dutcher C -Un). B. Claims — Jim Engledow 1. Claim Sheet August 28, 2007 was approved (Engledow, Rosensteele C -Un) after the following comments and clarifications: • In response to D Dutcher's question regarding the use of Direct TV at the Monon Center, M Westermeier explained that Direct TV was significantly less expensive than cable. • In response to S Dillon's note that a duplicate entry appears on 3 -month summary sheet for Clay Township Regional Waste District, A Kostrzewa acknowledged the entries and while she will review to be sure, she noted that payment amounts of the same figure are not atypical. • Mark explained the Duke Energy meter setup and the lack of sufficient history to determine extent of credits after S Dillon asked about billings. • J Engledow expressed a desire to use the 3 month summary to identify bulk buying opportunities for cost savings. 1 2. Park Bond Claim Sheet August 28, 2007 was approved as presented. (Engledow, Chester C -Un). C. Founders Park. Michael Kroshell ( "MK ") of The Schneider Corporation, the engineering firm engaged to design, bid out and administer the development project for Founders Park summarized the direction received at the August 14th Park Board meeting and introduced his power point presentation to show the overall site development plan for Phase II which included a stand alone restroom, an open shelter, a playground area, a floating boardwalk, a parking lot and 2 LaCrosse /Rugby fields. He asked for basic direction. With regard to the installation of a floating boardwalk connecting two points of land, M Westermeier and MK reported that the water level in the pond is down 6 -8 feet from normal levels; at this time, the reason for such an abnormal level is unknown. The lack of rainfall over the last several months and well activity may be all or part of the explanation; they agreed that dewatering was not the cause. The water level issue requires reconsideration of the floating boardwalk reflected on the park's master plan in favor of several small floating docks, attached to the shore at only one point. While the teaching experience would change, easier removal for winter storage would be a benefit. MK reassured the Board that there is time to make an informed decision prior to completion of the Phase II construction documents. MK reported that the low water level of the site and the presence of the well negated installation of a more expensive permeable parking lot surface. The Board gave the following instruction: a. locate the separate restroom building and secondary shelter north of the playground and south of the westernmost game field. The two buildings should be further apart than similar buildings at West Park. b. As regards the shelter design, S Dillon suggested her preference for a prairie style design with stone (in lieu of brick) similar to the shelter in Noblesville's Dillon Park which she suggested MK visit. c. The shelter design should accommodate 80 -100 people. d. The restrooms are to be designed for year -round use and without locks as such is not required in the experience of the park system. e. The shelter is to have power available for shelter users, secured control for lights in the shelter and two park grills located downwind of the shelter with an extended patio around them. The roof can be asphalt shingles or standing seam metal roofing, the color of which was not determined. MK agreed to proceed with development of infrastructure plans for bid this fall. Mark has directed The Schneider not to submit for TAC approval on October 2nd, as previously scheduled and will coordinate the bid process with Mark and Deb directly. Mark left for the Clay Township Board meeting. D. Central Park Matters— M Klitzing reported the need for no action. IV. Attorney's Report — Debra Grisham A. Tort Claims: A claim was made by the parent of an 8 year old aqua park user due to the injury sustained to the boy's permanent front teeth from impact with a water spray nozzle which spun around and hit him in the mouth. M Kltizing will confirm that the nozzle is secured so that such an incident is not repeated if possible. B. General: Brad Little and Tony Macklin of the Central Indiana Community Foundation will speak to the Park Board about what their foundation can offer to donors. V. Discussion Items — Board Members A. Recreation Guide. M Klitzing answered S Dillon's question about the mailing of the next Recreation Guide to be the end of September, a date that was later than desired due to shortness of staff and other work demands. The Department has contracted it out. It was noted that current program schedules are on the website and copies are at The Monon Center. B. Website. J Engledow mentioned that Jeff Worrell who had featured the Tour de Carmel event in one of his public appearances, received feedback regarding the difficulty of website use; M Klitzing agreed that site navigating could and should be better. S Shapiro reported that she was told that the 2 hours are not current on the website and that a member of the public who visited The Monon Center at a time consistent with the hours on the website, was disappointed to find the area in which was interested to be closed. C. Paper Notices at the Monon Center. J Ketterman asked that we abandon the practice of taping paper notices to the walls and doors. D. NRPA Conference. M Klitzing will email the program offerings to the Park Board. E. Parking Lot maintenance. S Dillon asked that the annual weeds within the parking lot be trimmed (without a mower) before they go to seed. F. Election Candidate Claims. J Engledow reported that the daughter of former Mayor Ted Johnson is running against Rick Sharp in District 1 and has distribute a mailing that criticizes the lack of playgrounds and trees in the public parks and a failure to seek public input to which Jim and other Board members took exception. G. ESE and Summer Camp Accounting. J Ketterman requested an accounting of each program. M Klitzing agreed to have Ben Johnson attend the September meeting to give such a report. VI. Board Comments - None. XII. Adjournment A motion was made to adjourn at approximately 7:15 p.m. (Ketterman, Shapiro C -Un). Signature: , -�,b( j� C � „� Date: q -1 3 - O 7 Signature: a cc� �L e-�� Date: Q- 0 `7 3