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216796 01/29/2013 �. CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1 ONE CIVIC SQUARE MIKE MCBRIDE CHECK AMOUNT: $1,631.62 CARMEL, INDIANA 46032 C/0 ENGINEERING C/0 ENGINEERING CHECK NUMBER: 216796 CHECK DATE: 1/29/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2200 4343002 981 . 62 EXTERNAL TRAINING TRA 2200 4357004 650 . 00 EXTERNAL INSTRUCT FEE �Oi Cqq G`�ppT F+lT'Mf�\ CITY OF CARMEL Expense Report (required for all travel expenses) D L EXHIBIT A �•�M_1 A Np/ EMPLOYEE NAME: _Mike McBride DEPARTURE DATE: ����`�� TIME: M PM DEPARTMENT: _Engineering RETURN DATE:/I �-�� TIME: x'.43 AM P REASON FOR TRAVEL: 7-P-f3 Agw\y&o (_ 14,1&k-rz. DESTINATION CITY: Uv V\*� �Q, EXPENSES ARE FOR (check all that apply): TRAVEL ADVANCE TRAVEL REIMBURSEMENT_X_ TRAVEL PER DIEM_X_ Date Transportation Gas/Toll Lodging Meals Misc. Total Air-fare Car Other s/ Breakfa Lunch Dinner Snacks Per 1/14/13 $25.00 $21.00 $46.00 1/17/13 $25.00 $22.00 $47.00 1/14- 1/17 $628.62 1 $628.62 1/14/13 $65.00 $65.00 1/15/13 $65.00 $65.00 1/16/13 $65.00 $65.00 1117113 $65.00 $65.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Totall $0.00 $0.00 $50.00 $43.00 $628.62 $0.00 $0.00 $0.00 $0.00 $260.00 $0.00 CNUejroj'�(� NT: I hereby affirm that all expenses listed conforrpj9,aq pjj%sl)�gyAj�olicy and are within my department's appropriated budget. Page 1 Director Signature: Date: For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $32.50 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ERO6 Revision Date 1/28/2013 Page 2 Page 1 of 1 OmNi HoTELS & soRTS" Shoreham I washington do 2500 Calvert Street, NW Washington, DC 20008 Phone: 202-234-0700 e Fax: 202-265-7972 Reservations: 800-843-6664 MCBRIDE, MICHAEL Room Number: 241 Daily Rate: 183.00 Room Type: QQN No. of Guests: 1 /0 ARRIVAL DEPARTURE CRE©IT CARD 9::;::: RATE;=PLAN CATEGORY,,: ACCOUNT _ I1/14/2013 1/17/2013 XXXXXXXXXXX � GNATL GNATL 12401870816 -------------------------- ATE., , `;'RGOM NO DESCRIPTIGN: " " REFERENCE: . s`` Af4AlOUN, 1/14/2013 241 ROOM CHARGE #241 MCBRIDE, MICHAEL $183.00 1/14/2013 241 OCCUPANCY SALES TAX 14.5% OCCUPANCY SALES TAX 14.5% $26.54 1/15/2013 241 ROOM CHARGE #241 MCBRIDE,MICHAEL $18100 1/15/2013 241 OCCUPANCY SALES TAX 14.5% OCCUPANCY SALES TAX 14.5% $26.54 1/16/2013 241 ROOM CHARGE #241 MCBRIDE,MICHAEL $183.00 1/16/2013 241 OCCUPANCY SALES TAX 14.5% OCCUPANCY SALES TAX 14.5% $26.54 1/17/2013 241 I,'/ ($628.62) CREDIT DUE: ($0.00) TERMS: DUE AND PAYABLE UPON PRESENTATION. I AGREE THAT MY LIABILITY FOR THIS BILL IS NOT WAIVED AND AGREE TO BE HELD PERSONALLY LIABLE IN THE EVENT THAT THE INDICATED PERSON,COMPANY OR ASSOCIATION FAILS TO PAY FOR ANY PART OR THE FULL AMOUNT OF THESE CHARGES. OMNIR HOTELS & RESORTS a total departure The Convenience of Omni's Express Check-Out You can check-out without any wait at the Front Desk. 1. Your-final bill as of 2:00 am is printed on the reverse side-for your review. If you incurred .-additional.charges-after.this.time-and r-eq.uire.an_updated,-fi.r-al-copy--of-yo.ur-bill; simply complete the information below and place it in the Express Check-out Box located by the Front Desk along with your keys.A final copy will be emailed to you. 2. If all charges are accurate,simply dial #*71.There will be a steady dial tone without any voice confirmation of the transaction. However,the check-ou ippcess will be complete. Then simply drop your keys in the convenient Express Check-out Box located by the Front Desk. Name: Room No.: Email Address: We hope you enjoyed your stay with us and look forward to having you as our guest again in the near future. If you have any questions or comments, please direct them to our General Manager, Pete Sams at psams@omnihotels.com. "± The Select Guest Loyalty Program is Now Better Than Ever! We've made some exciting improvements to our Select Guest loyalty program,going above and beyond what we already offer. From the ability to earn free nights to complimentary Wi-Fi, pressing and morning beverage delivery,there's real value in every stay.The Select Guest loyalty program also provides a complimentary membership in GHA Discovery,which is a one-of-a-kind global loyalty program that provides special privileges at 14 luxury hotel brands around the world. It's our way of taking care of you even more and keeping the little things from adding up. To join, stop by our Front Desk or visit omniselectguest.com to begin enjoying the benefits: • Complimentary Wi-Fi • Complimentary morning beverages delivered to your guest room • Complimentary pressing of two items • Ability to earn free nights • Complimentary bottled water on night of arrival • Eco-friendly housekeeping options • Complimentary shoe shine • Express check-in and check-out • Complimentary newspaper of your choice delivered to your guest room • Stays tailored to your individual needs, including room type, pillow type and other details • Evening housekeeping service, including turndown • Access to our onsite Loyalty Ambassador prior to arrival to customize your stay and take care of any last-minute details Exclusive toll—free reservation number: 1-800-FOR-OMNI select guest' Page 2 of 4 Date:Sunday,January 13.2013 Flight#/Carrier Depart Arrive Travel time Meal Aircraft Cabin Seats 3088 `RP 04:10 PM IND 05:55 PM DCA 1h 45m E145 Coach 7F Return: Washington, DC(Reagan National) (DCA) ® Indianapolis, IN (IND) Date:Thursday,January 17,2013 Flight#/Carrier Depart Arrive Travel time Meal Aircraft Cabin Seats 3082 I�`I' 01:45 PM DCA 03:43 PM IND 1h 58m E145 Coach 13F IF"' Operated by Chautauqua Airlines dba US Airways Express O U6 AI ILWAYS AMIPM K Is Treat yourseff to a US Airways.Club day pass ► Total travel cost (1 passengers) Helpful links 1 Adult $240.00 USD Manage your reservation Taxes and fees $39.60 USD Join Dividend Miles Airport information Fare total $279.60 USD Baggage policies TSA regulations Total $279.60 Inflight internet USD Seated in an exit row?Read about checking in. 4 Charged to Michael T Mcbride Estimated Dividend Miles earned per member:998 miles Bags Pay for your checked bags when you check in online or at the airport!Read more about bags. Carry ons' Carry-on bag Personal item 12/17/2012 Page 3 of 4 All flights , Checked bags(each way/per person)' 1st bag 2nd bag U.S./Canada/Latin America/Caribbean/Bermuda/South America 9h saw (except Brazil) Transatlantic Transpacific/Brazil(except Hawaii) , "Carry-ons can be up to 40 Ibs and up to 45 inches and a personal item is a handbag,briefcase or laptop bag. "1 st&2nd checked bags can be up to 50 Ibs and 62 inches except Brazil where you're allowed up to 70 lbs.Europe fees apply for travel to/from Asia through Europe.Baggage fees are non-refundable. 1st,2nd and 3rd checked bag fees waived • Gold,Platinum and Chairman's Preferred members • Star Alliance Gold status members 1st and 2nd checked bag fees waived • (Overweight/oversize fees still apply) o Confirmed First Class and Envoy passengers • Active U.S.military with ID on personal travel • Active U.S.military with ID and dependents traveling with them on orders • Unaccompanied minors(with US Airways unaccompanied minor paid assistance) 1st checked bag fees waived • (Overweight/oversize fees still apply) • Silver Preferred members • Star Alliance Silver status members Other guidelines: • Overweightioversize fees and fees for 3 or more bags apply. Read all baggage policies. • If you're traveling with an infant,the child is allowed 1 fully collapsible stroller or 1 child restraint device or car seat (no charge).If you're traveling internationally with an infant in lap,your child is also allowed 1 checked bag(checked bag fees apply-max 62 in/157 cm and 50 Ibs/23 kg). • If one or more of your flights is on a partner airline,please check with the other airline for information onoptional fees. Treat yourself l DineFrestf—pmmiummeals L • . . in Eoonomy Learn r ► Terms & conditions • Ticket is non-transferable. • You must contact US Airways on or before your scheduled departure to cancel any or all of your flights.If you 12/17/201') TRB 921ld Annual Meeting Confirmation Receipt Page I of 2 all TRB 92nd Annual Meeting Registration and Housing Confirmation 307675 Confirmation ID#307675 10/3012012 Reeved Mr Michael McBride City of Carmel One Civic Square Carmel IN 46032 317 714-3022 mmcbride@carmel.in.gov Thank you for registering for the Transportation Research Board 92nd Annual Meeting to be held in Washington,D C January 13-17 2013. Below you will find confirmation of your TRB Annual Meeting registration.You will receive a second confirmation if a hotel reservation is requested. All TRB Annual Meeting Registrants receive full access to the Interactive Program,available in early November The email address used to register is needed to reveal room locations and to create an individual program.Registrants also receive complimentary access to the Annual Meeting Compendium of Papers,which is being distributed as part of TRB 2013 Annual Meeting Online in early January and as a Flash Drive onsite,offering web-access to information from the TRB 92nd Annual Meeting.Your 6-digit confirmation below and the email address used to register are needed to login to the TRB 2013 Annual Meeting Online portal Registration Price Quantity Total Cost (REG)Full Registration $39000 1 $39000 Payment Type Amount: Date CCD Payment aft 096D 10115 S39000 11/02/2012 Total Fees. S39000 Total Paid: $39000 Total Due: $000 Hotel Reservation Information. You have not reserved a guest room within the TRB hotel block.To reserve a guest room within the TRB hotel block,login to your record using your email and Confirmation ID# Reserve a Room Registration Information Domestic full registrants with accounts paid in full by November 30 2012,will have an option to receive their name badge and ticket(s)in advance TRB registration at the Washington Marriott Wardman Park.Washington Hillon,and Omni Shoreham is open: Saturday January 12,3-OOPM 6 OOPM Sunday January 13 8,OOAM-6.00PM Monday January 14 7:00AM 5.00PM Tuesday January 15 7.30 AM 4.00PM Wednesday January 16 7-30AM 2-OOPM Cancellation Policies Meeting Registration Cancellation Registration cancellation must be submitted to the TRB Registration Bureau in writing at TRBAisparno.com by December 15 2012,to receive a refund,less a$50 processing fee.All refunds are processed after the Annual Meeting.Refunds will not be granted for requests received after December 15.2012.Telephone canceliations will not be accepted. Hotel Reservation Cancellation Prior to December 28.2012,any changes or cancellation should be referred to the TRB Housing Bureau.Between December 28 2012 and January 2.2013 changes cannot be made to your reservation by either the TRB Housing Bureau or the hotels.After January 2,2013 contact your hotel directly for changes or cancellation(telephone numbers will be listed on the Annual Meeting website)If cancellation occurs within 72 hours of arrival or the traveler is a no-show the credit card listed for the arrival guarantee wilt be charged one nights room and tax. Meeting Registration and Hotel Reservation Questions https.//shover.1spargo corn/trb13/change/recelpt.asp?idpeople=)07675&hid=D3D828959F7 11/2/2012 ITE 2013 Technical Conference and Exhibit - Confirmation Online Registration by Cvent Page 1 of 1 Now that you're registered, Government Employees:a limited number sleeping rooms are available at the federal per diem rate. General Information Name: Michael McBride Email: mmcbride @carmel.in.gov Title: City Engineer Organization: City of Carmel Indiana Address: One Civic Square Carmel,Indiana 46032 USA Number of People Registered: 1 Confirmation Number: J6NV5694SMW(needed to modify your registration) Event Title: ITE 2013 Technical Conference and Exhibit Location: Sheraton San Diego Hotel&Marina 1380 Harbor Island Drive San Diego,California 92101 USA Phone: 619-291-2900 Date: 03/03/2013 Time: 7:00 AM Add to my calendar Current Registration Details Michael McBride Registration Items Registration Item Cost Full Conference Registration $650.00 Order Summaries Order Date Type Amt Ordered Amt Paid Amt Due 01/25/2013 11:39 AM PT online order $650.00 $650.00 $0.00 Total: $650.00 $650.00 $0.00 Payment Details Payment is due in U.S dollars by Visa,MasterCard,American Express,or check.Please make checks payable to Institute of Transportation Engineers,and send to: Institute of Transportation Engineers Attn:Sallie Dollins 1627 Eye Street,NW,Suite 600 Washington,DC 20006 Details Date Type Reference# Amt Paid 01/25/2013 Visa 6743 $65000 https://ite.cvent.com/Events/Registrations/M),Registration.aspx?i=50429294-adab-43ae-b0... 1/25/2013) Prescribed by State Board of Accounts City Form No 201(Rev 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee I 1 1 1v C&6_e. Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) �- to (o ' ✓� Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. , 'n ALLOWED 20 14� MC Y k,& IN SUM OF $ ON ACCOUNT OF APPROPRIATION FOR 2 Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the - 9g ,(o2. materials or services itemized thereon for which charge is made were ordered and received except Z j 20 Signature v\Q 9-,V' Cost distribution ledger classification if Title claim paid motor vehicle highway fund