HomeMy WebLinkAboutBPW010913 MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, JANUARY 9, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JANUARY 9, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF TILE MEETING IS CITY BUSINESS
Board of Public Works and Safety Meeting
AGENDA
Wednesday, January 9, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the December 19, 2012 Regular Meeting
2. CONTRACTS
a. Request for Purchase of Goods and Services; LS Olds Consulting; (560,000 + Cell
phone expense); Director Carmel Redevelopment Commission; Douglas Haney,
City Attorney
b. Request for Purchase of Goods and Services; Additional Service#1; Xerox; Doug
Haney, City Attorney
c. Request for Purchase of Goods and Services; CPI Supply; (58,559.00); Pipe Repair
at 12424 Windsor Drive; Dave Huffman, Street Commissioner
d. Request for Inter-Local Agreement Between the Hamilton County Solid Waste
Board and the City of Carmel; 2012; John Duffy, Director of the Department of
Utilities
e. Request for Inter-Local Agreement Between the Hamilton County Solid Waste
Board and the City of Carmel; 2013; John Duffy, Director of the Department of
Utilities
f. Request for Purchase of Goods and Services; American United Life Insurance
Company Eligible 457 Prototype Plan and Trust; Barbara Lamb, Human Resources
g. Request for Purchase of Goods and Services; Deferred Compensation Plan;
Barbara Lamb, Human Resources
h. Request for Purchase of Goods and Services; Pension Protection Act Amendment;
Barbara Lamb, Human Resources
i. Request for Purchase of Goods and Services; HEART and WRERA Amendment
for 457 (b) Plan; Barbara Lamb, Human Resources
j. Request for Purchase of Goods and Services; City of Carmel Retirement Plan;
Barbara Lamb, Human Resources
k. Request for Purchase of Goods and Services; New Business Agreement
Amendment; Barbara Lamb, Human Resources
3. CITY FACILITIES/STREETS/USE
a. Request to Use Gazebo and Common Area; Wedding; Rehearsal Friday, June 28,
2013 4:00 pm to 10:00 pm; Wedding Saturday, June 29, 2013; 8:00 am to 12:00
am; Leslie Johnson
4. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest; Rebecca Chike
c. Request for Storm Water Technical Standard Variances; Park Grenshire
Subdivision; Jim Shields, Weihe Engineers
d. Request for Curb Cut; Sterler Productions— Park Northwestern; Bud Snyder,
Hewes Concrete Polishing
e. Request for Secondary Plat; Village of West Clay, Section 10010-C; Brett 1-Tuff,
Stoeppelwerth & Associates
f. Request for Secondary Plat; Overlook at The Legacy; Meadows at the Legacy;
Ridge At the Legacy; Brett 1-Tuff, Stoeppelwerth & Associates
g. Request for Water Line Easement; Andrew/Sheri Thomas
h. Request for Water Line Easement; Doris Tuccio
i. Request for Water Line Easement; Norman/Barbara Schmidt
j. Request for Water Line Easement; Medford Place, LLC
5. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
WEDNESDAY,JANUARY 9,2013 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Member: Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L.
Cordray, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the December 19, 2012 Regular Meeting were approved 3-0.
CONTRACTS
10 Request for Purchase of Goods and Services: LS Olds Consulting: (S60,000 + Cell phone expense):
Director Carmel Redevelopment Commission: Board Member Burke moved to approve. Board
Member Watson seconded. There was brief discussion. Board Member Burke moved to table. Board
Member Watson seconded. Item tabled 3-0.
Request for Purchase of Goods and Services: Additional Service #1:Xerox; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; CPI Supply: (S8.559.00): Pipe Repair at 12424 Windsor
Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Inter-Local Agreement Between the Hamilton County Solid Waste Board and the City of
Carmel; 2012; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Inter-Local Agreement Between the Hamilton County Solid Waste Board and the City of
Carmel; 2013: Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services: American United Life Insurance Company Eligible 457
Prototype Plan and Trust: Board Member Burke moved to approve. Board Member Watson seconded.
inRequest approved 3-0.
Request for Purchase of Goods and Services; Deferred Compensation Plan: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Pension Protection Act Amendment: Board Member
Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services: HEART and WRERA Amendment for 457 (b) Plan:
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services: City of Carmel Retirement Plan: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services: New Business Agreement Amendment: Board Member
Burke moved to approve. Board Member Watson seconded Request approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo and Common Area: Wedding: Rehearsal Friday, June 28, 2013 4:00 pm to
10:00 pm; Wedding Saturday, June 29, 2013; 8:00 am to 12:00 am; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions ()lithe Monon
Uniform Conflict of Interest; Rebecca Chike
Request for Storm Water Technical Standard Variances: Park Grenshire Subdivision; Board Member
Burke moved to approve. Board Member Kitson seconded Request approved 3-0.
Request for Curb Cut: Sterler Productions—Park Northwestern: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Secondary Plat: Village of West Clay, Section 10010-C; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; Overlook at The Legacy: Meadows at the Legacy: Ridge At the Legacy:
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Water Line Easement: Andrew/Sheri Thomas: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Water Line Easement; Doris Tuccia: Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request for Water Line Easement: Norman/Barbara Schmidt; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Water Line Easement; Medford Place, LLC: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
• Mayor Brainard adjourned the meeting at 10:16 a.m.
Diana L. Cordrdy, /AMC
Clerk-Treasurer
Approved
TTEST Major James Brainard
9
Sa,Liana L. Cords IA 1 C
Clerk-Treasurer
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