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Home My WebLink AboutCCPR-02-12-13 Carmel/Clay Board of Parks and Recreation Park Board Meeting 6:00 p.m. ® Tuesday, February 12,2013 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board,fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order&Pledge of Allegiance III. Public Comments IV. Staff Reports V. Committee Reports A. Standing Committees 1. Personnel Committee—Richard Leirer 2. Finance Committee—Richard F.Taylor Ill 3. Properties Committee—Wendy Franklin VI. Action Items A. Minutes—Richard Leirer 1. January 22, 2012 Annual and Regular Park Board Meeting B. Financial Reports—Richard F.Taylor Ill 1. City of Carmel Financial Report; 411 2. Clay Township Financial Report;and 3. CCPR P&L Statements. C. Claims—Richard F.Taylor Ill 1. Claim Sheet February 12, 2013;and 2. Clay Township Claim Sheet February 12, 2013. D. Monetary Gifts, Grants, Partnerships, and Sponsorships—Audrey Kostrzewa E. Consideration of Quotes for MCC Trash and Recycling Receptacles—Michael Klitzing F. Consideration of Resolution G-2013-002 Adopting the Central Park North Campus Master Plan—Michael Klitzing G. Consideration of Agreement for Latchkey Program Services with Carmel Clay Schools—Michael Klitzing VII. Attorney's Report A. Tort Claims;and B. General. VIII. Director's Report IX. Discussion Items X. Information Items A. Plan Commission—Joshua A. Kirsh B. School Board Report—Kathie Freed XI. Board Comments XII. Adjournment • CARMEL/CLAY BOARD OF PARKS AND RECREATION • Tuesday, February 12,2013, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin (arrived after Pledge of Allegiance), Kathie Freed,Joshua Kirsh,Jenn Kristunas, Richard Leirer, Linus Rude, Rich Taylor Members Absent: None Others Present: Michael Klitzing, Assistant Director; Audrey Kostrzewa, Business Services Manager; Debra Grisham, Park Board Attorney �� Roll Call Y Board President Engledow asked Mr. Leirer to call the roll. Call to Order& Pledge of Allegiance & ',1;g1.:\ Board President Engledow called the meeting to order at 6:00 p.m. at which iee'.,.he led the Pledge of Allegiance. It .,� ''';',..e,� Public Comments C'..ft:. ' The following individuals addressed the'Pa k Board with concernskregarding the Brookshire Pool. 0 • Tom Mundt, 12416 Brookshire Parkway, Ca mellndiana 46033 • Missy McCracken, 1'2,0�2iBrrookshire Parkway, Camel ndiana"`4,6033 :° cfr), .dam,^.. 1*,;), Board President Engledov asked Assistant Director4Klitzing to provide an update to the Park Board. Assistant Director Klitzing dvised that the current owner expressed an interest in selling the Brookshire k Pool to the Parks.Department an December 2012, the Park Board passed a resolution of interest. Based � �b - tee . upon how the4...14‘73$M,..,Departme,nt was"formed Director Westermeier worked with the City Council and Clay Township Board on similar resolution"sxof which the;Council took the most recent action on February 4, 2013. As mandated by Indiana_law,theDepartment has moved forward by contacting two agencies to provide the\necessary appraisals,;,which should be received in three to four weeks. Assistant Director Klitzing emphas, not zed that the Department can offer more than the average of the two appraisals to purchase the Brookshire Pool. No action can take place until the appraisals are received and a subsequent recommendation comesbefore the Park Board. The earliest this would occur is the second ..V. meeting in March or first rneetingApril. y Board President Engledow staedpthat any action concerning the Brookshire Pool would be taken to the Finance and Properties Committees prior to being addressed by the Park Board. Staff Reports Assistant Director Klitzing stated that standard staff reports were included in the Board packets, minus the YTD Consolidated Financial Report, which could not be completed without the Clay Township Financial Report. Also enclosed was an article published in AfterSchool Today regarding ESE's program at West Clay. This spring, our ESE staff will be playing a role at the National AfterSchool Association • Annual Convention which will be held in Indianapolis. Carmel/Clay Board of Parks and Recreation Tuesday, February 12,2013 Monon Community Center • Committee Reports Personnel Committee—Richard Leirer Mr. Leirer stated that he would schedule a meeting in the next couple of weeks. Finance Committee—Richard F.Taylor III Mr.Taylor stated he would schedule a meeting in February. Properties Committee—Wendy Franklin Ms. Franklin stated she would schedule a meeting soon. , Board President Engledow suggested a standard schedule be established for the committee meetings. Can always cancel if no a g enda items. gi � Action Items �k Minutes—January 22, 2013 Annual and Regular Park{Board Meeting , :, Mr. Leirer made a motion to approve the minutes asAipresented, seconded by°M;riKirsh, and unanimously passed 9—0. 4, , . City of Carmel Financial Report s �� Mr. Taylor made a motion to acknowledge, eceipt of the City offCarmel Financial Report for January 2013, seconded by Mr. Kirsh, and unanimously pas d 9 0 -3 '1 M• a r III +,�. F - „ y Clay Township Financial Reports'-« �� There was no report atfthiswtime zr,, , CCPR P&L Statements *, 4,T ; Mr.Taylor made a motion toacknowledgetreceipt oftthe CCPR P&L Statements for January 2013, seconded by Ms stunaas, andfunanimouslyy.passed 9410?\ Claim Sheet February 12,2013, Mr.Taylormade a motion toapprov the^Claim Sheet as presented, seconded by Ms. Kristunas, and unanimously,passed 9—0. t.liA Clay Township Claim Sheet Febru ry 12, 2013 Mr.Taylor made a motion;�to approve the Clay Township Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously'passed,9—0. Monetary Gifts,Grants, Partnerships,and Sponsorships—Audrey Kostrzewa Ms. Kostrzewa presented the information, at which time a motion was made by Mr. Kirsh to acknowledge receipt as presented, seconded by Ms. Cihak Hansen, and unanimously passed 9—0. Consideration of Quotes for MCC Trash and Recycling Receptacles—Michael Klitzing Assistant Director Klitzing presented an overview of the information pertaining to the trash and recycling receptacles. The Department is enhancing our recycling efforts at the MCC. Also, a number of • our existing receptacles are in poor shape. The new design will look better and help educate the public to improve our recycling efforts. Page 2 I Carmel/Clay Board of Parks and Recreation Tuesday, February 12, 2013 Monon Community Center 0 After a brief discussion, Mr.Taylor made a motion to accept the low quote from Belson Outdoors and authorize the purchase of receptacles in the amount of$43,032.00. The motion was seconded by Mr. Kirsh and unanimously passed 9—0. Consideration of Resolution G-2013-002 Adopting the Central Park North Campus Master Plan— Michael Klitzing Gregg Calpino of SEH presented the final draft of the Central Park North Campus Master Plan on January 8, 2013. The planning process for the 25 acres in Central Park began in August of last year (2012) with significant public input through public forums, updates atPark Board meetings, as well as focus groups with neighborhoods,scouting organizations, dog advvp tes, etc. tiAw Ms. Cihak Hansen made a motion to waive the reading of Re ;l�ut onG-2013-002 and enter it into action,seconded by Mr. Kirsh, and unanimously passed 9-0VMr. Kirrssh`imade a motion to approve Resolution G-2013-002 as presented, and seconded by IVls?Cihak Han eniThere was a brief discussion regarding the process. Board President Engledowwcaallled�for the vote. The motion was unanimously passed 9—0. rt Consideration of Agreement for Latchkey Program Seances with8'Carmel Clay Schools Michael Klitzing Y: a `zf y;`= `!.," At the January 14, 2013 meeting, the Carrmels Clay School Boardfapproved the new three-year contact for the Extended School Enrichment before andtafter4school program Assistant Director Klitzing asked for approval to continue through the 2015 2016 school year r ,,,..:-- \I\ "Nti*, '7, ,,, A motion was made by'Ms-Kristunaskto approve,.the Agreementfor latchkey Program Services, • ,sd. ``,iii \ y, ,.. >y '�"`r ,, seconded by Mr. Kirsh,and unanimously passed 9c-0 xBoard President Engledow asked Ben Johnson to stand and be acknowledged,for his role in the success(of the before and after school program. �nn�4 V�, a Attornev's,Reportg ;` v�.� ^� Tort Claims.r alb' k t . Ms. Grisham stated that there:are no4new tort claimslThere is only one open claim, and it is being investigatedhbythe insurance�company'\ t4), 4 i General `, . "•A Ms. Grisham advised4that there are°t�hree projects underway with bids due February 20, 2013. Director's Report *mac In Director Westermeier s absence, Assistant Director Klitzing stated that the Director's Report was included in the Board packet. so,the Department is testing an environmentally friendly salt for snow/ice on the Monon Greenway. Board President Engledow offered his expertise on products, and Ms. Cihak Hanson voiced her concern about the adverse reaction on dogs' paws. Discussion Items (See Board Comments) 0 Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, February 12,2013 Monon Community Center • Information Items Plan Commission—Joshua A Kirsh Mr. Kirsch described a PUD (Planned Unit Development) at 1315'Street and Towne Road (northwest corner)that is using its classification to save green space. School Board Report—Kathie Freed Ms. Freed stated that the School Board is focusing on the superintendent search,which should be completed by the end of May or first of June. The public may assist the School Board by completing a survey on the Carmel Clay Schools'website. Ire Comments Mr. Kirsh suggested that Executive Sessions be used for input'repartment related projects, e.g., master plans, construction,etc. Board President Engledo4cemindedEeveryone that the Park Board is a policy board and should be hands off when it relatesstto management ofvth, Department. Mr. Leirer stated that items need to go to committee first. BoaiPresident Engledow'emphasized that any committee item must be assigned to the respect( committee by the Park Board:, Ms. Cihak Hanson commended the staff on the informatiueVolunteer Newsletter. Cam ille Nelsen is doing a great job. ass, l Mr. Kirsh brought up the Brookshire Pool and his,desire to be supportive of the neighborhood. A brief t • discussion followed with Assistant Director Klitzing stating that the Department was approached by the owner regarding this purchase and,the uniqueness of his par=ticular poolbeing located within the Brookshire Golf Course which' owned by the Gtyyof earmel �y Lastly,there was discussion regarding Bark Board attendance, etc. It was decided by consensus of the Park Board that each Member woulecontact the D partment by noon the preceding day of the respective ParkBoard3Meetingif unable to attend Comlm�-;��i^ttee Meeting attendance will be handled by C �g the respectiu C air. Adjournment �t There being g no further business Mr,. Kirsh made a motion to adjourn, seconded by Ms. Kristunas with Noy no objections. The was adjourned at 7:24 p.m. Approved, VIAV Signature Date Signature Date 4110 Page 4