217161 02/13/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1
e yf ONE CIVIC SQUARE DEBRA GRISHAM
CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK AMOUNT: $3,986.67
CARMEL IN 46032 CHECK NUMBER: 217161
CHECK DATE: 2/13/2013
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
106 5023990 2-13 1, 282 . 67 OTHER EXPENSES
1091 4340000 2-13 806 . 00 LEGAL FEES
1125 R4340000 29283 2-13 1, 898 . 00 LEGAL FEES
7FIF� 0 2013
Professional Services Invoice
FOR SERVICES RENDERED Date: 2/6/13
FROM 1/1/13 THROUGH 1/31/13 PP,ID fay ClTY = 3,q!9G.(P1
Name of Debra M. Grisham, Attorney at Law PAID By CLAY TWPr 3'S01'33
Provider
Purchase
Address 922 East Greyhound Pass D-scrption ( r--GQL FEES JA1113
& Zip: Carmel, Indiana 46032 `'.Q.# 2 2 3 Oor F
Telepho
G.L.# 1175.1-0/• 4.340000
lo
(, -S62 3
ne No.: 317-690-1597 _re Descr-1 w! _ 1 4ZD 5=7,
Email: dgrishamlaw @gmail.com Purchaser 4 1 e
Approval Uate�
Project Name: General Park Legal and Business Services 499,1)0
Invoice No: 2-13
Hourly Hours Amount
Service Description of Service Rate Worked Due
Date $130
1-2-13 Reviewed and updated Project List. .4 $ 52.00 1 01
Communications regarding Brookshire Pool .2 $ 26.00 lo-11
Property to/with M Westermeier and M Lady.
Scanned and distributed to A Kostrzewa, .2 $ 26.00 t o i
IDNR grant documents regarding Flowing Well
Park.
Started update of Attorney Report. .2 $ 26.00 l e i
Worked on Common Construction Wage matters, 1.1 $ 143.00* 1 z-i y4�
Including communications with R Smith,
R Carriger, Trustee D Callahan, J Davis, and
S Wilson.
Prepared for and attended Agenda and Project 1.3 $169.00 1-1
Status Meeting with Senior Management in
Preparation for 1-8-13 Annual and Regular Park
Board Meeting.
1-3-13 Reviewed communications regarding the Central 1.0 $130.00 1 ZJ5 -`!e�
Park Drainage and Overflow Parking Project,
(the "DOPP"), confirmed newspaper submission
deadlines, updated, distributed and provided
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
questions regarding the timeline to M Krosschell
of The Schneider Corporation ("TSC")and
M Westermeier.
Reviewed, updated and distributed S Young, the .5 $ 65.00 t J 2-1 Y61�
Common Construction Wage coversheet for the
1-8-13 Park Board packet and multiple communi-
cations with M Westermeier and appointee
candidates regarding the Common Construction
Wage Committee and process.
1-4-13 Met with M Westermeier regarding and pulled tort .3 $ 39.00 c o I
claim file MGAF:ETU6862 to address an inquiry
from Councilman R Carter.
1-7-13 Communications with M Westermeier and J 1.2 $ 156.00 ! o 1
Engledow regarding Open Door and Governance
Matters, reviewed applicable laws and Park
Board governing documents and advised.
Received, reviewed and updated Attorney Report
regarding, notice of public hearing on Drainage 1.5 $ 195.00 1 0 1
Assessment impacting West Park.
Communications to Travelers Adjuster regarding
MCC:KJEUY1610. .3 $ 39.00 of i
Follow-up with M Lady regarding Brookshire Pool
Property appraisal matters. .3 $ 39.00 w) I
Worked on and discussed Construction Wage
Committee status with M Westermeier. .2 $ 26.00 it Liao,
- ILI) 4LiZ
Discussed DOPP timeline with M Westermeier 1A.
and M Klitzing and communications with S Young .5 $ 65.00 iZ, Lx
to reserve meeting locations for the same.
1-8-13 Communications with J Engledow regarding 3.5 $455.00 la I
Officer Elections and drafted documents for the
Park Board Meeting regarding the same and
otherwise prepared for and attended the Park
Board meeting.
Communications with potential common .7 $ 91.00 4 ►LI -443 C_
Construction wage committee appointments. ILtS-4#r
�vc�
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
1-9-13 Organized park board packet files, tax files, By- 1.0 $130.00 10t
laws and Park Board manual based on Park
Board action at the 1-8-13 Meeting.
Communications to common construction wage 1.5 $195.00*1 Z,S-_yei,
appointees and appointing Authorities and IZiS- y�32
started formal notifications to all and discussed IvC.
with M Westermeier, the Park Board's options in
the event the common construction wage
committee does not set wages on 1-22-13.
Met with M Westermeier regarding various park .8 $104.00 l o t
matters, including development timelines for the
Brookshire Pool Property, Central Park North,
Central Park West Meadow and West Park.
1-10-13 Started review of Project Manual documents 1.4 $182.00 'IZ,s yak
received from M Krosschell to serve as the 1 Z)5- 413 L.
foundational documents for the DOPP, the
Waterpark Cabanas Project ("WCP") and the
Founders Park Sports Field Improvements
Project("SFIP").
1-11-13 Worked on Communications regarding the 4.0 $520.00` ILtS-19
Common Construction Wage Hearing including
communications with Dan Stevens on behalf of
the Hamilton County Commissioners. Requested 1Jt�
from M Krosschell, reviewed and confirmed with
M Westermeier all project information needed for
the common construction wage regarding the
DOPP, the WCP and the SFIP.
1-14-13 Updated common construction wage .3 $ 39.00"IL15-- yae-
communications and follow up regarding I s-yt3L
Hamilton County Commissioners' appointment.
Continued review of Project Manual General 2.0 $260.00*1Lt:-`1139,
Conditions and revised content for the DOPP, the
WCP and the SFIP. �aV
1.0 $130.00 lo
ci,Worked with M Westermeier and S Young on the
Brookshire Pool Property Resolutions of Interest
for Clay Township and the City of Carmel
Common Council and discussed the timing and
valuation aspect of the project; Communications
with the Clay Township Trustee regarding
Township Board officers and updated
Resolutions of Interest.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
Reviewed files and sent communications to M .7 $ 91.00 loll
Westermeier regarding Monon Community
Center Warranties.
1-15-13 Confirmed Hamilton County Commissioners' 1.5
appointment to the Park Board's Common
Construction Wage Committee and finalized and
distributed notices to the Indiana Department of
Labor, all appointees and/or appointing
authorities, received and filed responses and
otherwise updated the file.
Worked with the City of Carmel Cleric-Treasurer's 1.0 $130.00 l
Office staff to confirm the appropriate drafting of
Resolution CC-02-04-13-01 regarding the
Brookshire Pool Property, made revisions and
communicated with M Westermeier regarding the
same.
Continued review of the General Conditions in 1.4 $182.001Li>• y0�-
preparation of the upcoming public works bid
packages for the DOPP, WCP and SFIP.
IJ(a
1-16-13 Worked on final draft, copies and originals of 1.0 $130.00 I
Resolution CC-02-04-13-01for delivery to the City
of Carmel Clerk-Treasurer and communications
with L Fine regarding the same.
Continued work on various aspects of the bid 2.1 $273.00*I7.15-.y3,L
process for the DOPP, WCP and SFIP including
communications with The Times, to S Young and Zly,-101
M Westermeier regarding the Common IJGV
Construction Wage Meeting set-up and started
preparation of a file for such Meeting.
Started review and marked revisions of the bid 1.3 $169.00
package front end documents for the DOPP.
1-17-13 Prepared final draft, copies and originals of
Resolution regarding the Brookshire Pool 1 0 $130.00 l a I
Property for delivery to the Clay Township
Trustee and communications with M Westermeier
regarding the same. Communications to City of
Carmel Clerk-Treasurer regarding Resolution
CC-02-04-13-01.
A
Service Description of Service
Date Hourly Hours Amount
Rate $130 Worked Due
Completed review and marked revisions of the
bid package front end documents for the DOPP 1 $ $234.00 l-Z,y y13(L
and communications to M Krosschell regarding
the same. Discussed general conditions
Provisions, completion deadlines and liquidated
damages for the DOPP.
Reviewed Indiana law on Common Construction
wage procedures, started draft of memo •7
regarding the same and discussed the same with $ 91.00�`iLi>`-73R,
M Westermeier. z��-y rar
1-18-13 Communications with the State Federation SOU
Labor regarding the Common Construction Wage 1.0
Committee a $130.01 �L��- ys�
appointees, completed memo to the
file and otherwise finished file preparation for M ��S- y 13r
Westermeier regarding the 1-22-13 Meeting of 12L
the Common Construction Wage Committee.
Lengthy discussion of the DOPP front end bid
documents with M Krosschell and organized file 1.5 $195.00
after conclusion of the same.
Discussed suggested changes to the General
Conditions with M Krosschell to be used for the 1 0 $130.00
DOPP, WCP and SFIP and worked out the legal 1�5-y8�'
notices submission responsibility with A 145- Y43,_
Kostrzewa and M Krosschell and
communications with all a IdV
regarding the same. appropriate parties
Reviewed Project list to confirm timing of work
assignments. •2 $ 26.00
1-21-13 Communications with E. Green of Green Touch
Services regarding maintenance bond •2 $ 26.00
requirements for the Central Park Eastside
Development Project (the "CPEDP").
1-22-13 Communications from the Department of Labor
and post hearing communications with M •3 $ 39.00*1zis-Aid L
Westermeier regarding the filing e
scale. of the wage iL�9-'/ 4r jl
1-25-13 Communications with Summit Construction
regarding Green Touch Services maintenance $ 39.00 -
bond requirements ce IL►�- Y�3.L
eq ements for CPEDP.
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
Met briefly with M Westermeier for updates .4 $ 52.00 k?t
regarding the common construction wage hearing
and his meeting with M Wells regarding general
insurance coverage matters.
Received publication notices from M Krosschell .6 $ 78.00 Ij - 1 R
and checked the meeting dates and times
intended for the DOPP, the WCP and the SFIP I Z4 T,�iRz
and updated the file. i.X'
Addressed remaining matters regarding the .4 $ 52.00*IL(5-761L
Common Construction Wage hearing in
preparation for filing the adopted wage scale. IL1S-`tr3:
(dc�
Reviewed communication from City Attorney .3 $ 39.00 1 `
Haney's office regarding the City's required filing
of Statements of Economic Interests (the "SEI").
Started work on M Westermeier's insurance .3 $ 39.00 to
coverage inquiry.
Received update from M Westermeier regarding .4 $ 52.00 10q I
and filed the scanned copy of the Clay Township
ROI for the Brookshire Pool Property.
1-28-13 Worked on matters regarding the common 2.1 $273.00412J3--`(dQ-
construction wage hearing and file organization. 114 -KO?'
la.
Communications from Summit Construction .6 $ 78.00
regarding and to Green Touch Services 121 S-yt,j'r
regarding maintenance bond requirements for the
CPEDP and updated the file.
Addressed and communications regarding, M .7 $ 91.00 I� t
Westermeier's insurance coverage inquiry.
Started review of City of Carmel SEI 1.1 $143.00 Id
documentation to confirm no amendments to the
Ethics Ordinance and drafted communication to
the Park Board regarding filing requirements.
1-29-13 Updated file status of the DOPP, WCP and SFIP. 1.2 $156.00 12i>-ydR
Updated SEI file and distributed explanation to w�
the Park Board. .5 $ 65.00 1 , 1
Worked on matters regarding and otherwise .9 $117.00*iL1s,y v[L-
Mill
Ivy
Service Description of Service Hourly Hours Amount
Date Rate $130 Worked Due
continued organization of the Common
Construction Wage file.
Communications to A Kostrzewa and M
Krosschell regarding the DOPP, WCP and SFIP .4 $ 52.00* '45-70-
notices. rL)S--46x-
w�
1-30-13 Multiple communications with various parties 1.5 $195.000
regarding and completed filing of, the common 1245-`IQ�
construction wage scale and updated and Iz►s-lar
completed file organization. lv(�
Prepared and updated file binders for each of the 2.3 $299.0W114s y B2
three public works projects (DOPP, WCP and Li S- It;
SFIP) including updated timelines. I�
1-31-13 Communications with Traveler's Adjuster .3 $ 39.00
regarding tort claim MCC:KJEUY1610.
Reviewed and Updated project list. .3 $ 39.00 Idt
Worked on further updated of the DOPP, WCP .5 $ 65.00*lz45-•
and SFIP binders. azi3.y��
is f,
Researched City of Carmel website regarding .4 $ 52.00
acquisition documents. a l
NATURE OF SERVICES TOTAL HOURS FEE
TOTAL HOURS BILLED: 57.6 TOTAL DUE: $ 7,4 .00
Signature:
12�2.1A6X/
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee Purchase Order No.
115100 Grisham, Debra Terms
922 East Greyhound Pass Date Due
Carmel, IN 46032
Invoice Invoice Description
Date Number
or note attached invoice(s) or bill(s)) PO# Amount
$ 1,898.00
2/6/13 2-13 Le al services Jan'13 $ 806.00
2/6/13 2/13 Le al services Jan'13 $
i 282.67
2/6/13 2-13 Le al services Jan'13
Total $ 3,986.67
I hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance
with Ic 5-11-10-1.6
20_
Clerk-Treasurer
Voucher No. Warrant No.
115100 Grisham, Debra Allowed 20
922 East Greyhound Pass
Carmel, IN 46032
In Sum of$
$ 3,986.67
ON ACCOUNT OF APPROPRIATION FOR
101-General/109-MCC/106 Park Impact
PO#or INVOICE NO. kCCT#/TITLI AMOUNT Board Members
Dept#
29283 2-13 4340000 $ 1,898.00 1 hereby certify that the attached invoice(s), or
1091 2/13 4340000 $ 806.00 bill(s) is (are)true and correct and that the
106 2-13 5023990 $ 1,282.67 materials or services itemized thereon for
which charge is made were ordered and
received except
7-Feb 2013
Signature
$ 3,986.67 Accounts Payable Coordinator
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund