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Home My WebLink About217327 02/13/2013 CITY OF CARMEL, INDIANA VENDOR: 364049 Page 1 of 1 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $54,995.22 CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 + CARMEL IN 46032 CHECK NUMBER: 217327 CHECK DATE: 2/13/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4350900 996603 8, 101 . 22 OTHER CONT SERVICES 1208 4350900 CARMEL0113 46, 894 . 00 OTHER CONT SERVICES INVOICE Invoice: CARMEL0113 ="s Date: January 1,2013 Department of Administration ' Attn: Director One Civic Square Carmel, IN 46032 Due January 1, 2013 for the period 1/1/13-1/31/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 1/1113 $ 46,894.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services, LLC 11711 N. Pennsylvania, St., Ste. 200 Carmel, IN 46032 D FEB 1 12013 By INVOICE Invoice: CARMEL0213 Date: February 1,2013 Department of Administration Attn: Director One Civic Square Carmel, IN 46032 Due February 1, 2013 for the period 2/1/13-2/28/13 for the property known as the James Building: 2nd Floor Support Space Estimated 2013 Monthly Operating Expense $ 2,173.00 Black Box Theater(aka Studio Theater) Estimated 2013 Monthly Operating Expense $ 6,216.00 Main Theater Estimated 2013 Monthly Operating Expense $ 32,697.00 Theater Support Space Estimated 2013 Monthly Operating Expense $ 5,808.00 Total Estimated Monthly Operating Expenses Effective 2/1/13 $ 46,894.00 PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services, LLC 11711 N. Pennsylvania, St., Ste. 200 Carmel, IN 46032 Property N7C Operating Expense Detail For the Period January 1 through December 21,2013 Second Floor Support Space Black Box Main Theater Theater Support Space Billing. City of City of „g,City of_,, Total 1'/12 of Expenses Total Carmel , Total Carmel Total Carmel Telephone/Internet Lines General Maintenance Services 2,000 y 66.63 5,217 .,435 32,225 x.2,685 4,728 394 General Maintenance Supplies 1,700 141.67 2,700 225 4,515 376 2,350 196 a . Contract Maintenance 2,887 y 240'61 4,818 40' 11,106 X 926 4,197 350' Contract HVAC Maintenance 976 =�^. 8134 2,734 228; 5,686 f�.474 2,204 ="s., 184 District Cooling 1,676 139,66 6,097 508 77,505 ;,6,459 5,425 452 Elevator Maintenance - - - 4,394 366 Snow Removal a - V- - Landscaping Security 3,391 283 6,783 .565 67,829 5,652 9,044 754 Insurance - Garage and Complex Common Area 750 ..63 2,626 .219- 11,750 979 - Bldg Common Area 2,559 213 9,311 776 40,601 3,383 10,801 ,, 900' Electric 3,370 1 281 12,259 1,022y' 48,508 94,042 10,908 909 Direct Bill Electricity - - Water 317 26 1,387 116 338 28 Direct Bill Water - - - - Sewer 353 "29 1,015 85 422 " 35 Direct Bill Sewer :,'; " Janitorial Services 4,372 364 9,141 762 3,436 9,246w 770 Janitorial Supplies - - 180 15' 1,380 115 1,500 125 Trash Removal 59 'A -5 213 18� 1,511 126 190 $ 16, Management Fee 1,669 f- 139 12,519 1,043 41,730 3,478 8,346 696 4 a Real Estate Taxes 26,078 2;173 74,598 6,216 392,369 32,697 69,699 5,808 100/ 1/12 100%1' 1/12 100% 1/12 100% '. 1/12 Parcel#7C Operating Budget Operating Expense Summary Line Item Description Telephone/Internet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel#7C Four Center Green-The James Building Date Contract Date Current Status/ Vendor Service Equipment Billing Frequency Signed Terms Expires Notes REI Real Estate Maintenance Service N/A Monthly 12/1/2010 31 mot 6/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11/5/2010 (1)Year 12/5/2011 In Auto Renewl of(1)yr pds Simplex Grinnell Inspection Fire Alarm/Sprinkler/Back Flows Annually 1/1/2011 (3)Year 12/31/2013 Every other Week(Nov-Mar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year 2/28/2014 Does not include tax on parts MacAllister Monitoring Generator Annually 8/5/2011 In Auto renewal ARAB Pest Control N/A Monthly 1/5/2011 In Auto Renewal Plymate's Mat Man Cleaning/Rental Entry Mats Monthly(Apr-Oct) 1/18/2013 (3)Year 1/18/2016 ANS,Inc. Window Washing Entry Windows/Doors Monthly 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 312112012 (1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annual 4/1/2012 (1)Year 4/1/2013 Thyssen Krupp Inspection Elevators(3) Monthly 4/30/2012 (2)Year 4/30/2014 Engledow Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013 Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 AT&T Phone Lines Elevators(2);EMS System(1);Fire Panel(2) Monthly 11/2010 (1)year 10/21/2013 Under(2)yr auto renewal at same rate AT&T Phone Line Elevator(1) Monthly (1)year 10/21/2013 Under 2 ( )yr auto renewal at same rate Department of Homeland Security Certification Elevators(3) Annually Unsure who to Pay District Cooling Monthly Duke Energy Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Parcel#7C Three Center Green-The Tarkington Billing Date Contract Date Current Status/ Vendor Service Equipment Frequency Signed Terms Expires Notes REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Multiguard Monitoring Fire Panel quarterly 4/28/2011 (3)Years 4/27/2014 Multiguard Inspection Fire Alarm/Sprinkler/Back Flow/Extinguishers Annually 6/1/2012 (1)Year Auto renews each yr MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc. Window Washing All Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Semi-Annually 6/25/2012 (1)Year Auto renews each yr Thyssen Krupp Inspection Elevator(1) Monthly 11/1/2012 (2)Years 10/31/2014 Thyssen Krupp Inspection Wheelchair Lift(1) Annually 7/19/2012 Will attach to Elevator Contract Engledow Group Mowing/Weeding Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013 Eagle Trident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System Monthly AT&T Phone Lines Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014 Department of Homeland Security Certification Elevator(1);Wheelchair Lift(1) Annually Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly i i Parcel VC 881 Third Avenue-Garage and Support Space Date Contract Date Current Status/ Vendor Service Equipment Billing Frequency Signed Terms Expires Notes REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Simplex Grinnell Monitoring Fire Panel Annually 11/3/2010 Ill Year In Auto Renewal Multiguard Inspection Fire Risers-Garage Annually 6/3/2011 Koorsen Inspection Fire Alarm System-Support Space only Annually 6/25/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/5/2011 In Auto Renewal ARAB Pest Control Monthly 11512011 In Auto Renewal DEEM Inspection HVAC-Support Space Only Semi-Annually 6/12/2012 (1)Year Auto renews each year Eagle Trident On-site/Patrol Security Support Space Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support Space Only Monthly 4/1/2012 (2)Year 41112014 Ray's Trash Service Trash/Recycling Trash Dumpster in Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System-Support Space only Monthly AT&T Phone Lines Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 01/01/13 CARMEL0113 James Building $46,894.00 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF $ 11711 N Pennsylvania, Ste 200 Carmel, IN 46032 i $46,894.00 ON ACCOUNT OF APPROPRIATION FOR Administration Department J PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members f r $46,894.00 CARMEL011,3 1 hereby certify that the attached invoice(s), or I � �� _ bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Mopday, February 11 2013 Director, Administratio , Title Cost distribution ledger classification if claim paid motor vehicle highway fund I N V O I C E I4 .a Les Olds, Executive Director Carmel Redevelopment Commission 30 West Main Street, Suite 220 Carmel, IN 46032 INVOICE#: 996603 Joe#: n/a TERMS: DATE: December 31, 2012 GL#: oiR RE: Property Management Services for December 2012 Shapiros Date Maintenance Services Hours Cost � Total Date Vendor Oct 31 - Dec 3 Duke Energy Nov 1 - Dec 3 Vectren 4,308.50 8/29/2012 Grainger 1,139.94 1013112012 Irish Mechanical 143.00 12/21/2012 The-Bric!;rnan Gro:1r, - 834.78 12/22/2012 The Brickman Group — - _ 700.00 12/26/2012 The Brickman Group 112.50 12/27/2012 The Brickman Group 508.75 12/28/2012 The Brickman Group 241.25 112.50 $ 8,101.22 Grand Total $ 8,101.22 Please indicate above invoice number on remittance and send to: 'REI Real Estate Services, LLC. .11711 N Pennsylvania, Ste 200 Carmel, IN 46032 Fnihlas OT 8 E.p.... 122012.Smpw. An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee ,�[ J / 4t S��(/��J LL Purchase Order No. 1 l ltt(�c 2X Terms (yme� J I/V Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) z 3HZ C Y0 (93,37 99-6603 Stir pro' ro ri dni g tot zZ Total 8 29 S 9 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. JJ I ALLOWED 20 NEB ReAa �SrdrP s�rvi��S, 1L� IN SUM OF $ 11711 N rennsV)L6n►d ,, 50'le top ( ndJ AI `160 2 $ - ON ACCOUNT OF APPROPRIATION FOR (Sol /`t350906 Board Members Po#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), y: or bill(s) is (are) true and correct and that 3 ,22 the materials or services itemized thereon for which charge is made were ordered and received except 20%3 ' nature Executive Director Cost distribution ledger classification if C Title Carmel Redevelopment Commission claim paid motor vehicle highway fund