HomeMy WebLinkAbout02-04-2013Office of the
Clerk- Treasurer
City of Carmel
COMMON COUNCIL
MEETING AGENDA
MONDAY, FEBRUARY 4, 2013 - 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. January 24, 2013 Special Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK - TREASURER COMMENTS /OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
9. COMMITTEE REPORTS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission
ONE CIVIC SQUARE CARN4EL, INDIANA 46032 317/571 -2414
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10. OLD BUSINESS
a. Fourth Reading of Ordinance D- 2118 -12; An Ordinance of the Common Council of the
City of Carmel, Indiana AMENDING ORDINANCE D- 2104 -12 (Fixing Salaries of
Appointed Officers and Employees of the City of Carmel, Indiana, for the Year 2013);
Sponsor(s): Councilor(s) Sharp and Rider. Tabled.
b. Resolution CC- 09- 17- 12 -01; A Resolution of the Common Council of the City of
Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009"
Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use,
Annexation and Economic Development Committee (2/26/13).
c. Resolution CC- O1- 24 -13 -03 (Formerly CC- O1- 07- 13 -01); A Resolution of the City of
Carmel, Indiana, Approving and Adopting Interlocal Agreement between the Hamilton
County Drainage Board and the City of Carmel Regarding Construction of Drainage
Improvements within and Serving Bridlebourne Subdivision; Sponsor: Councilor Schleif.
Returned to the Utilities, Transportation and Public Safety Committee (2/11/13).
d. Third Reading of Ordinance Z- 570 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Changing the Zoning Classification of 4.59 Acres +/- of Land
Located on the Southeast Corner of 146th Street and Gray Road from the S- 1/Residence
District classification to the B -1 /Business District Classification (Ricker's of Carmel /Fuel,
Gas Station, Convenience Store); Sponsor(s): Councilor(s) Finkam and Rider. Remains
in the Land Use, Annexation and Economic Development Commission (2/26/13).
1 1. PUBLIC HEARINGS
a. First Reading of Ordinance D- 2121 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, to Vacate a Segment of right -Of -Way for College Avenue (East
Side of College Avenue, North of 116E Street); Sponsor: Councilor Seidensticker.
12. NEW BUSINESS
a. First Reading of Ordinance D- 2122 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 3, Article 1, Division II, by Adding the
Section as Identified as §3 -35 (Limitations on the Re- Introduction of Ordinances) to the
Carmel City Code; Sponsor(s): Councilor(s) Seidensticker and Snyder.
b. First Reading of Ordinance D- 2123 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Section 2 -42 (Health
Insurance) of the Carmel City Code; Sponsor(s): Councilor(s) Carter and Finkam.
c. Resolution CC- 02- 04- 13 -01; A Resolution of the Common Council of the City of
Carmel, Indiana, Regarding the Purchase of Real Estate (Brookshire Pool Property);
Sponsor: Councilor Sharp.
13. OTHER BUSINESS
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14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENT
16. ADJOURNMENT
02/04/13 CC Meeting Agenda
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COMMON COUNCIL
MEETING MINUTES
MONDAY, FEBRUARY 4, 2013 - 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Council President Richard L. Sharp, Council Members Carol Schleif, W. Eric
Seidensticker, Sue Finkam, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk- Treasurer Diana L.
Cordray and Deputy Clerk Treasurer Lois Fine.
Mayor Brainard called the meeting to order at 6:02 p.m.
Pastor George Ferch, Bethlehem Lutheran Church, pronounced the Invocation.
Mayor Brainard led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Seidensticker made a motion to approve minutes from the January 24, 2013 Special Meeting.
Councilor Snyder seconded. There was no Council discussion. Minutes were approved 6 -0 (Council
President Sharp abstained).
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
Mark Westermeier, Director, Carmel Parks Department, addressed the Council and gave an
update to the plans for a dog park in Carmel.
COUNCIL, MAYORAL AND CLERK - TREASURER COMMENTS /OBSERVATIONS:
Clerk - Treasurer Diana L. Cordray informed the Council that she would be presenting a Notice of
Cancellation of Outstanding Warrants for Fiscal Year 2010 under Other Business.
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
ACTION ON MAYORAL VETOES:
There were none.
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CLAIMS:
Councilor Seidensticker made a motion to approve claims in the amount of $2,831,524.40. Councilor
Schleif seconded. There was no Council discussion. Council President Sharp called for the vote.
Claims were approved 7 -0.
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee had not met.
Councilor Seidensticker reported that the Land Use, Annexation and Economic Development
Committee had not met. The next meeting will be held on Tuesday, February 26, 2013 at 5:30 p.m.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Councilor Finkam reported that the Utilities, Transportation and Public Safety Committee had not met.
Dave Bowers, Council representative on the Cannel Redevelopment Commission, was available for
questions of the Council regarding the financial activities of the Carmel Redevelopment Commission.
There was no Council discussion.
OLD BUSINESS
Council President Sharp announced the Fourth Reading of Ordinance D- 2118 -12; An Ordinance of
the Common Council of the City of Carmel, Indiana AMENDING ORDINANCE D- 2104 -12 (Fixing
Salaries of Appointed Officers and Employees of the City of Carmel, Indiana, for the Year 2013.
Councilor Snyder addressed the Council and reviewed the Finance, Administration and Rules
Committee meeting. This item was referred back to the Council with proposed amendments. Councilor
Snyder made a motion to lift this item from the Table. Councilor Rider seconded. Councilor Snyder
presented Ordinance D- 2118 -12 As Amended to the Council for discussion. There was no Council
discussion. Councilor Snyder made a motion to approve Ordinance D- 2118 -12 As Amended. Councilor
Rider seconded. There was no Council discussion. Council President Sharp called for the vote. The
motion to amend Ordinance D- 2118 -12 was approved 7 -0. Councilor Rider made a motion to approve
Ordinance D- 2118 -12 As Amended. Councilor Schleif seconded. There was no Council discussion.
Council President Sharp called for the vote. Ordinance D- 2118 -12 As Amended was adopted 7 -0.
Council President Sharp announced Resolution CC- 09- 17- 12 -01; A Resolution of the Common Council
of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009"
Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use, Annexation
and Economic Development Committee (2/26/13). This item was not discussed.
Council President Sharp announced Resolution CC- 01- 24 -13 -03 (Formerly CC- 01- 07- 13 -01); A
Resolution of the City of Cannel, Indiana, Approving and Adopting Interlocal Agreement between the
Hamilton County Drainage Board and the City of Carmel Regarding Construction of Drainage
Improvements within and Serving Bridlebourne Subdivision; Sponsor: Councilor Schleif. Remains in
the Utilities, Transportation and Public Safety Committee. This item was not discussed.
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Council President Sharp announced the Third Reading of Ordinance Z- 570 -13; An Ordinance of the
Common Council of the City of Carmel, Indiana, Changing the Zoning Classification of 4.59 Acres +/-
of Land Located on the Southeast Corner of 146th Street and Gray Road from the S -1 /Residence District
classification to the B -1 /Business District Classification (Ricker's of Carmel /Fuel, Gas Station,
Convenience Store); Sponsor(s): Councilor(s) Finkam and Rider. Remains in the Land Use,
Annexation and Economic Development Commission (2/26/13). This item was not discussed.
PUBLIC HEARINGS
Council President Sharp announced the First Reading of Ordinance D- 2121 -13; An Ordinance of the
Common Council of the City of Carmel, Indiana, to Vacate a Segment of right -Of -Way for College
Avenue (East Side of College Avenue, North of 116'x' Street). Councilor Seidensticker made a motion to
move this item into business. Councilor Schleif seconded. Councilor Seidensticker presented this item
to the Council. Council President Sharp opened the Public Hearing at 6:20 p.m.
Mark Flaagan, Attorney, Faegre Baker Daniels, representing the petitioner, addressed the
Council in favor of Ordinance D- 2121 -13.
Seeing no one else who wished to speak, Council President Sharp closed the Public Hearing at 6:21 p.m.
Councilor Seidensticker made a motion to suspend the rules and not send this item to committee and
vote this evening. Councilor Rider seconded. There was no Council discussion. Council President
Sharp called for the vote. The motion was approved 7 -0. Councilor Seidensticker made a motion to
approve Ordinance D- 2121 -13. Councilor Rider seconded. There was no Council discussion. Council
President Sharp called for the vote. Ordinance D- 2121 -13 was adopted 7 -0.
NEW BUSINESS
Council President Sharp announced the First Reading of Ordinance D- 2122 -13; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Chapter 3, Article 1, Division II, by Adding
the Section as Identified as §3 -35 (Limitations on the Re- Introduction of Ordinances) to the Carmel City
Code. Councilor Rider made a motion to move this item into business. Councilor Schleif seconded.
Councilor Seidensticker presented this item to the Council. Clerk- Treasurer Diana L. Cordray addressed
the Council. There was no Council discussion. Councilor Seidensticker made a motion to suspend the
rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was
no Council discussion. Council President Sharp called for the vote. The motion was approved 7 -0.
Councilor Seidensticker made a motion to approve Ordinance D- 2122 -13. Councilor Rider seconded.
There was no Council discussion. Council President Sharp called for the vote.
Ordinance D- 2122 -13 was adopted 7 -0.
Council President Sharp announced the First Reading of Ordinance D- 2123 -13; An Ordinance of the
Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 3, Division II, Section
2 -42 (Health Insurance) of the Cannel City Code. Councilor Carter made a motion to move this item
into business. Councilor Finkam seconded and presented this item to the Council. Councilor Rider
made a motion to suspend the rules and not send this item to committee and vote this evening.
Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the
vote. The motion was approved 7 -0. Councilor Rider made a motion to approve Ordinance D- 2123 -13.
Councilor Finkam seconded. There was no Council discussion. Council President Sharp called for the
vote. Ordinance D- 2123 -13 was adopted 7 -0.
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Council President Sharp announced Resolution CC- 02- 04- 13 -01; A Resolution of the Common Council
of the City of Carmel, Indiana, Regarding the Purchase of Real Estate (Brookshire Pool Property).
Councilor Carter made a motion to move this item into business. Councilor Rider seconded. Council
President Sharp referred to Mark Westenneier, Director, Carmel Parks Department, to present this item
to the Council. There was brief Council discussion. Councilor Seidensticker made a motion to approve
Resolution CC- 02- 04- 13 -01. Councilor Snyder seconded. There was no Council discussion. Council
President Sharp called for the vote. Resolution CC- 02- 04 -13 -01 was adopted 7 -0.
OTHER BUSINESS
Notice of Cancellation of Outstanding Warrants for Fiscal Year 2010 (IC 5 -11- 10.5). Comments were
offered by Clerk - Treasurer Diana L. Cordray. The amount of the Outstanding Warrants is $2,543.68.
There was no Council discussion. Councilor Snyder made a motion approve. Councilor Rider
seconded. There was no Council discussion. Council President Sharp called for the vote. The motion
was approved 7 -0.
ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENT
ADJOURNMENT
Mayor Brainard adjourned the meeting at 6:35 p.m.
Respectfully submitted,
ATTEST:
Diana L. Cordray, IAMC, Clerk -T
02/04113 CC Meting Minutes
e.. surer
Clerk- Treasurer Diana L. Cordr , IAMC
Approved,
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es Brainard, Mayor
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CARMEL REDEVELOPMENT COMMISSION
February 4, 2013
CITY COUNCIL REPORT
(Prepared for David Bowers and Brad Meyer 1/29/13)
CRC Meetings
• Upcoming Meeting:
o Wednesday, February 20, 2013 at 6:30 p.m. — Regular Meeting
Financial Matters:
• The end of month December CRC Non Operating and Operating balance is $1,337,351
• A meeting was held with Diana Cordray, Steve Engelking and Les Olds to implement a plan to get all
documents and records to the Clerk's office. A clear path forward has been agreed upon by all parties
involved.
CRC Public/Private Partnerships:
1. City Center (Parcel #2)
a. Pedcor Development is preparing design concepts for a project that will be located on
the west side of 3'd Ave, directly across from the Anderson /Birkla project. The project
will be a multi- family concept, referred to as the "Kent" building. The architectural
concepts will be submitted to the City and the CRC in early 2013.
2. City Center — CRC /Pedcor LLC (Parcel #5)
a. Signature has reviewed the bid packages for building D and will proceed to publicly
advertise the garage for bidding. Site planning and coordination of utilities are being
coordinated by American StructurePoint and the City Engineer based on future building
to complete City Center. Moving forward the project has been approved by City
Council. American StructurePoint is revising the site plan to move the building east
about 18 -24 feet. This will allow an additional row of parking on the west side of the
building. The diagonal parking on the east side will be removed, leaving street parallel
parking. Utilities will need to be moved and updated if the building is moved 20 feet
east of its original design location. This will place the building directly on the street
with parallel parking along the east front (as opposed to parallel parking and a separate
drive to diagonal parking. This is similar to Pedcor's Phase I project along City Center
Drive). The garage will be publically advertised in February 2013 for a bid opening at
the March 20, 2013 CRC Public meeting.
b. Parcel #5 stair project #2 — Precast arrived on site November 28, 2012 and erection is
complete. The electrician and mason have 4 -5 days to complete their work. The
awning, caulking and handrails will follow shortly after. The stair project will complete
as weather permits.
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c. Both sides of the stairs have been poured. The limestone block, that will serve as the
retaining wall and terrace landscape feature, has arrived on site and will be set in place,
weather permitting, by the end of February.
3. The Palladium (Parcel #7 -A)
a. The landscape drawings for the Palladium Landscape bid package have been revised by
the Construction Manager to reflect scope changes. Direction from the CRC and the
City Council will determine the path forward. The limestone is being stored at the
warehouse located at 457 3rd Avenue SW, a building owned by the CRC.
4. Parcel #7 -C
a. The CRC authorized the Project Agreement and related documents with regard to the
conveyance and development of the Mezz on the Monon and The Mezz on Third with
Anderson Birkla. The developer is working on the final stages prior to closing. Closing
should occur in the next couple of weeks.
b. CRC staff is working with the City Engineer on the storm water revision running east
and west along the south property line. Utilities will be updated and buried
underground at the same time.
5. Arts District Lofts & Shoppes — CRC/Keystone Development (Parcel #47)
a. Work on the first phase of the west side of the Monon Trail between Main Street and
1st St NW is complete. The second phase has been bid out and two bids were received.
The low bid was $85,000. The Cannel Clay Parks Department will contribute $50,000
towards the project. CRC staff met with Mark Westermeier of the Parks Department to
determine if he could fund the balance of the job and he informed us that he did not
have the capability at this time. Currently the work is on hold until the CRC identifies
where the balance of the costs are to be funded.
b. The CRC staff is working with the Plan Review Panel sub - committee to come up with a
final design of the courtyard, based on Rundell & Ernstberger's design concepts.
Keystone Construction, developer of the project, has been involved in the process.
c. Bike Parking is being reviewed and discussed by the CRC Staff, Department of
Community Services and the Sophia Square developer. David LittleJohn and the
Department of Community Services worked in conjunction with the CRC to put
together a plan. The developer has reviewed and commented on the plan and now Mr.
Littlejohn, the CRC and the Mayor will need to provide their input as to how to move
forward.
d. Keystone Construction has requested loading dock modifications with time frames for
move in /out of apartments as well as pickup and delivery of food, trash, materials, etc.
To define the area will require the removal of two on street, parallel parking spaces.
The CRC staff has directed Keystone to take this request to the City of Carmel's Board
of Public Works, as this is public right of way. City Legal and Engineering are working
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to finalize an ordinance package that will come before the City Council for their review
and input. There is no specific timeline at this point.
e. The City and Developer are finalizing a Parking Management Agreement that will
outline the sharing of costs.
6. PNC Bank Site (Parcel #51)
a. The Mayor has met with PNC's President for Indiana to discuss the bank's long range
plans for their Main Street property. PNC has yet to answer the Carmel City Legal staff
on the known site contamination issues on the south side of the property.
7. Miscellaneous Projects
a. The Grain Tower — August Mack will implement their work plan to collect and remove
all of the water and the balance of the "smaller" debris that is on site.
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