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HomeMy WebLinkAboutCripe Architects/ENG/10,890/River Road Culvert Repalcement Design • dripe Architects& Engineers Engineering-2013 Appropriation#211-4462300; P.O.#26579 Contract Not To Exceed$10,890.00 �Q>�G AGREEMENT FOR PROFESSIONAL SERVICES ji THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter "City"), and Cripe Architects & Engineers (hereinafter"Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing and desires to provide to City the professional services ("Services") referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1. INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2. SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit A, incorporated herein by this reference. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional's time and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. I116smpPslWUr dais-,EemnILAWRNnMRm[SCS&Cis Ssc,'Englneenng 1201i1CRIPE ARCHITECtS&ENGINEE11Sdos 1/25/3013 1'.13 EMI Cripe Architects& Engineers Engineering-2013 Appropriation#211-4462300; P.O.#26579 Contract Not To Exceed$10,890.00 SECTION 3. CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 211-4462300 funds. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4. PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5. COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Ten Thousand Eight Hundred Ninety Dollars ($10,890.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within sixty (60) days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. �ussvrappsnuscr data aMUnLLAWUIaredNmf S,c.&Cae1,Svcs Enguwcmg\N➢TCRIRE ARCHITECTS&ENCINEEZ e«:105/2011 C 13 PM] Cripe Architects& Engineers Engineering-2013 Appropriation#211-4462300; P.O.#26579 Contract Not To Exceed$10,890.00 SECTION 6. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1 hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2013, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7. MISCELLANEOUS 7.1 Termination. 7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice To Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect. City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries. Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. pV ss'mppsl\nxrdau-admmV,AWhved\Pm1S,'cs&r iSms\Enga'eeringQ'\U\CRIPE ARCHITECTS&ENCINEEp.dot I(drz01]I'.IS PMI • Cripe Architects& Engineers Engineering-2013 Appropriation#211-4462300; P.O.#26579 Contract Not To Exceed $10,890.00 7.5 Insurance. Professional shall procure and maintain with an insurer licensed to do business in the State of Indiana such insurance as is necessary for the protection of City and Professional from all claims under workers' compensation, occupational disease and/or unemployment compensation acts, because of errors and omissions, because of bodily injury, including, but not limited to, the personal injury, sickness, disease, or death of any of Professional's employees, agents or contractors and/or because of any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth on attached Exhibit C. Such insurance policies shall not be canceled without thirty (30) days' prior written notice to City. 7.6 Liens. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. 7.7 Default. In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance. Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification. Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. pVSSmOW ilosa MU.ndmivWAW,a ¢d1PmfS<s&Crtot Sws'P,npoernogl]pI31CRIPEARCHITECTS RENOINEE4.dccl/15/2013113 PMI • Cripe Architects& Engineers Engineering-2013 Appropriation#211-4462300; P.O.#26579 Contract Not To Exceed $10,890.00 7.10 Discrimination Prohibition. Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Company shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Company is further required to execute the attached Affidavit, herein referred to as Exhibit D, which is an Affidavit affirming that: (i) Company is enrolled and is participating in the E-verify program, and (ii) Company does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit D. In support of the Affidavit, Company shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Company and delivered to the City's authorized representative. Should Company subcontract for the performance of any work under this Addendum, the Company shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E- verify program. Company shall maintain a copy of such certification for the duration of the term of any subcontract. Company shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Company, or any subcontractor of Company, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Company or subcontractor subsequently learns is an unauthorized alien, Company shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Company or any subcontractor of Company fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 7.12 Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. RUs,vnppsl Weer&u-a]nunW A WshudWraCSCS R Goods Srtl\Eng,MCV ng\21,IJ\CRIPE ARCHITECTS&ENGINE&doc 1/2S/10111.13 PMI • Cripe Architects& Engineers Engineering-2013 Appropriation#211-4462300: P.O.#26579 Contract Not To Exceed$10,890.00 7.13 Notice. Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel Douglas C. Haney Department of Engineering Carmel City Attorney One Civic Square One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 ATTENTION: Michael McBride PROFESSIONAL: Cripe Architects & Engineers 3939 Priority Way South Drive, Suite 400 Indianapolis, IN 46240 ATTENTION: Paula Gartner Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7.14 Effective Date. The effective date ("Effective Date") of this Agreement shall be the date on which the last of the parties hereto executes same. 7.15 Governing Law; Lawsuits. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver. Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such party to require such performance at any time thereafter. �Uss\'nppsl'uue d U-,dmin\LANSIUred!PCo!E'cs R Gobs S.cs'EngineenngUO I l\GRIPE ANCXREC[S RENOINEE6.EK.11E5/E01 i I;Il PM] Cripe Architects& Engineers Engineering-2013 Appropriation #211-4462300; P.O.#26579 Contract Not To Exceed$10,890.00 7.17 Non-Assignment. Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written consent. 7.18 Entire Agreement. This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement conflicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. 7.19 Representation and Warranties. Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings. All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel. The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue influence or coercion. 7.22 Copyright. City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7.23 Personnel. Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. pllsvppa Pnser 6w.admm'LA65s1ared'mCS,Cs&ScM,Sres\Engircerii,g¢n1TCRIPE ARCHITECTS R ENGINEEI�.dx-1ILIH1Il I'.U PMT Cripe Architects& Engineers Engineering-2013 Appropriation#211-4462300; P.O.#26579 Contract Not To Exceed $10,890.00 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years after the expiration or early termination of this agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City's organization. 7.26 IRAN CERTIFICATION. Pursuant to I.C. § 5-22-16.5, the Consultant shall certify that, in signing this document, it does not engage in investment activities within the Country of Iran. (remainder of page intentionally left blank) rn,svmpps[WSer dab S advun\LAN'\slarcd\Prof3,Cs&Lmds S1rs\Englrcenng\20IICCNIPE ARCHITECTS&ENGINEEQ,dK.H12011 li PNI Cripe Architects&Engineers Engineering-2013 Appropriation#211-4462300; P.0.1126579 Contract Not To Exceed$10,890.00 IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA Cripe Architects&Engineers by and through its Board of Public Works and Safety BY: BY: A UV I� es Brainard Presiding 0' ee A r;Signature Date: 02/ 02 cv0 Fredrick I. Green Pri ame: �. 1 , Title: President, Chief Operating Officer M.ry An' Burke, Member Date: a�— /:, FID(fIN: 35-0254477 Last Four of SSN if Sole Proprietor: Lori S.'Wat Me be Date: February 4, 2013 Date: 0141-O/r 3 ATTEST: ,...J.ArA .-41, mi Di-na Cordray, IAM ' ' erk-Treasurer Date: 0-', (1\lul'�ppIWu Gv•WAIL WsItlrtAlP SAS S GaW,S•c,EnppKuluy110151CNp[APCIIIht1S A rNGIM:Ii9da:1/I1.00I3 113 PMI Crape Architects-Engineers Solutions by Design Since 1937 Telephone 317.844.6777 Facsimile 317.706.6375 3939 Priority way South Drive,Suite 400 Indianapolis,Indiana 46240 www.cripe.biz October 18, 2012 REVISED November 30, 2012 Mr. Gary Duncan City of Carmel One Civil Square Carmel, IN 46032 PROPOSAL FOR RIVER ROAD CULVERT REPLACEMENT OVER ELIZABETH WARREN DRAIN RE- BID, CARMEL, INDIANA Dear Mr. Duncan: Cripe Architects + Engineers would like to thank you for the opportunity to submit this proposal for additional services for the above referenced project ("Project"). We look forward to working with the City of Carmel on this project. SCOPE OF WORK Based upon information provided, Cripe Architects + Engineers understands the additional scope of services to be as follows: Update the current construction documents and specifications to include all previously issued addendums and update Contech details. Once plans are completed the project shall be rebid and construction administration performed in calendar year 2013. RE-BIDDING It is our understanding, this project will be constructed with 100% local funding. Cripe Architects + Engineers will assist with the following public bid process activities: • Advertisement for bids; • Hold the Pre-bid conference to address contractor technical questions; • Issue Addendums to address contractor questions; • Preparation of bid tabulations and bid review; • Conduct Bid Opening; • Recommendation of lowest qualified bidders. EXHIBIT A- \ Aartikk C r! pe Architects•Engineers Solutions by Design Since 1937 Telephone 317.844.6777 Facsimile 317.706.6375 3939 Priority Way South Drive,Suite 400 Indianapolis,Indiana 46240 www.cripe.biz It is also assumed the bid will be unit prices therefore requiring the preparation of Bid Tabulations. It is also assumed the City of Carmel will require an Engineer's Opinion of Probable Costs be prepared by Cripe Architects + Engineers. CONSTRUCTION ADMINISTRATION Cripe Architects + Engineers shall visit the site three (3) times to attend progress meetings during the construction phase and attest to the Contractor's general conformity to the plans. These visits are not construction inspection services; but rather, for observation purposes only. It is our understanding the City of Carmel will provide a full time inspector for this project at the time of construction. Cripe Architects + Engineers welcomes the opportunity to assist you with this effort. Professional fees for construction inspection can be provided at your request, but have not been included in this scope of work. Relevant job site questions and Requests for Information from the contractor, Owner or design team will be addressed as well as the review of submittals, Site visits and/or progress meetings beyond the aforementioned shall be considered additional services and will be invoiced to the City of Carmel at Cripe Architects + Engineers' current hourly rates. ENGINEERING ASSUMPTION/EXCLUSIONS The above Scope of Services was based on the following assumptions and/or exclusions: • City shall coordinate with Citizens directly on culvert crossing water mains. • Cripe assumes all previously issued permits are still active and project shall not require re-permitting. If these assumptions prove not valid, Cripe Architects + Engineers may request an additional services contract to perform any additional scope of work requested by the Owner. Mr. Gary Duncan et— City of Carmel October 18, 2012 REVISED November 30, 2012 Page 2 ArtiL Crape Architects-Engineers Solutions by Design Slnc.1937 Telephone 317.84,1.6777 Facsimile 317.706.6375 3939 Priority Way South Drive,Suite 400 Indianapolis,Indiana 46240 www.cripe.biz PROPOSAL FEE Update Construction Documents and Specifications $2,810.00 (16 hours Chris Wiseman 8 hours Sherri Wilson) Re-Bidding $3,180.00 Construction Administration $4,900.00 Total $10,890.00 Costs for advances and other reimbursable expenses including but not limited to, blueprints, photography, equipment charges, courier fees, application fees, review fees, permit fees, and mileage are extra to the fees stated above and will be invoiced under a separate line item. This proposal is valid for thirty (30) days following submittal. This proposal is only an offer of Cripe Architects + Engineers' scope of services and is not binding on either party until acceptable terms and conditions have been negotiated and agreed upon between both parties. Thank you for the opportunity to submit this proposal, and we look forward to continuing our working relationship with you. I will contact you regarding this proposal letter; however, if you have any questions, please do not hesitate to contact me at 844-6777. Sincerely, CRIPE ARCHITECTS + ENGINEERS Christopher Wiseman, PE Client Services Director O:\2012\PRO2012\City of Carmel\River Road Culvert Replacement Revised I I.30_I2.doc Mr. Gary Duncan -7 City of Carmel 7 3 October 18, 2012 REVISED November 30, 2012 Page 3