The URL can be used to link to this page

Home My WebLink AboutMeg & Assoc/Com Rel/Addl Serv/13,000/Event Planning for City Events Meg&Associates Community Relations-2013 Appropriation #435-9003; P.O. #26754 Contract Not To Exceed$13,000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Meg & Associates (the "Vendor"), as City Contract dated 9/7/2011 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit"C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Meg & Associates by and through its Board of Public Works and Safety By By: y: 9� ,LEA-Y/- .� Ja es Brainard, Presiding Officer Authorized Signature D.te: - 'yPS L1hUrn —e Print d Name Ma A Surke, Memter Date: -a Q - 0 Title Lori S. Wateo1 mbe FID/TIN: 2 7 6ao3S59 Date: Z ao f t3 Last Four of SSN if Sole Proprietor: /c? I ATTE T: 9a4 C�� .0Date: JO, 2L21-3 iana Cordray, IAt)p,C7 erk- 'jeasurer Date: ;0 /3 I\\levapp ,,v rdl a-ammyAUW,aaMr.(SriAGent,Sff•\2OJ\MEG A.\SSOCIATES.ASA 3a 11114?1111Y!1 ANA MEG 6. associates Events•Rom2v¢•MaMeUno•Furdrzlsg 'Arxy aae YNrh RVn oc,, o"&suxns. EXHIBIT A MEG & Associates SCOPE OF SERVICES & RATE SCHEDULE FOR PROFESSIONAL SERVICES FOR EVENT PLANNING Rate Schedule I. Holocaust Ceremony - $2000 a. 40 hours at $50.00 II. Memorial Day Ceremony - $2000 a. 40 hours at $50.00 III. Veterans Day Contest and Celebration - $4500 a. 90 hours at $50.00 IV. Holiday on the Square and Gingerbread House - $4500 a. 90 hours at $50.00 Total hours = 260 hours at 4 hours a day is approximately 13 weeks of work Scope of Services 1. Developing Sponsorships and partnerships for events where needed 2. Organizing and facilitating the above 4 events for the City of Carmel 3. Helping with solidifying volunteers and other needs 4. Helping with any media or promotional needs Related expenses consist of: A. Printing materials or costs B. Postage C. Flyers, brochures, any promotional materials D. Operational expenses or computer expenses (internet) E. Any other miscellaneous expenses By: Date: January 25, 2013 Meg Osborne of MEG &Associates Meg&Associates Mayor-2013 Appropriation#435-9003; P.O. #26754 Contract Not To Exceed$13,000.00 EXHIBIT`B" E-verify requirement All terms defined in I.C. § 22-5-1.7 et seq.are adopted and incorporated into this section of the Amendment. Pursuant to I.C. § 22-5-1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C", which is an Affidavit affirming that: (i)Vendor is enrolled and is participating in the E-verify program,and(ii) Vendor does not knowingly employ any unauthorized aliens.This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens,and(ii) the subcontractor has enrolled and is participating in the E-verify program. Vendor shall maintain a copy of such certification for the duration of the term of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven(7)days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty(30) days ("Cure Period"). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. [''".'rr,Ou,a Oro-aJmunl.A W.hraP&ol S..A Geol.S'.c UOl PIEG k ASSOCIATES•ASA Jec'.IC921iIl 3(5PM1 Meg&Associates Mayor-2013 Appropriation#435-9003; P.O. #26754 Contract Not To Exceed$13,000.00 Exhibit"C" / E-Verify Affidavit ��jj p _K,�/ to �, , being first duly sworn, deposes and says that he/sh�Yamiliar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by 01,550OCAS (the "Company") in the position of • 3. I am familiar with the employment policies, practices, and procedures of the Company and have the authority to act on behalf of the Company. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the 30 day of 9e A w/Ce�L� 1� , 20/3 • Printed: /1E6 E6 GQA �S%oor�2c I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: N' ea4c [Nam wry,,,,,,,,..MU"YAW44a€■PraS,.A Gnd,S. 2lll\MEG&ASSOCIATES ASA Jew @44x11 JIIjllq '� 0 INDIANA RETAIL TAX EXEMPT PAGE ,7 n ®f Carmel I` e l CERTIFICATE RETAIL TAX EXEMPT PT 0 LCUUL. e)))111111 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 26754 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,N CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIP: Jr '1PPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE CHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION /22/2013 MEG & Associates City of Carmel ENDOR 9875 Lakewood Drive East SHIP Community Relations Dept. Indianapolis , IN 46280 TO One Civic Square Carmel , IN 46032 NFIFMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Professional Services for Event Planning & Related Tasks for: $13 , 000 . 00 Holocaust Ceremony $2 , 000 . 00 Memorial Day Ceremony $2.,00.0 . 00 Veterans Day Ceremony $4 / 50040 Holiday on the Square & Gingerbread House Raffle $4 ,500 . 00 , r Contract #06 . 02 . 10 . 06' and Amendment Send Invoice To: 1203/4359003 $13 , 000 . 00 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT PAYMENT • AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.C. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • I HEREBY CERTIF/ HAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRI p'0 SUE TENT TO TO PE ABOVE ORDER. //•REPAID .,4. . 1 • D.SHIPMENTS CANNOT BE ACCEPTED. •PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING U O •THIS ORDER R ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. 0 C 1 r / CLERK-TREASURER