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City of Carmel
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Office of the
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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, FEBRUARY 6, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
FEBRUARY 6, 2013 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CAIRMEL, INDIANA 46032 317/ 71-2414
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City of Carmel
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Office of the
Clerk-Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, February 6, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the January 9, 2013 Regular Meeting
2. BID/QUOTES OPENING/AWARDS
a. Bid Opening for Wastewater Treatment Plant Expansion, Final Clarifier and
Miscellaneous Improvements; John Duffy. Director of the Department of Utilities
b. Quote Opening for the 12" Water Main Relocation for River Road Culvert
Replacement over Elizabeth Warren Drain, John Duffy. Director of the Department of
Utilities
c. Bid Award for the River Road Culvert Replacement over Elizabeth Warren
Drain; (5659,671.00); Mike McBride, City Engineer
3. PERFORMANCE RELEASES
a. Resolution Number BPW-02-06-13-02; Village of West Clay Section 5003; Lot
Frontage Sidewalks; Keith Lash. Brenwick
b. Resolution Number BPW-02-06-13-04; Sanctuary Sections 1, 2, &4A; Interior
Streets, Streets, Asphalt Streets; James Shields, Weihe Engineers
c. Resolution Number; BPW-02-06-13-05; Cobblestone Commons; Water Line
installation, Sanitary Sewer Main Install; John Duffy. Director of the Department of
Utilities
4. CONTRACTS
a. Tabled 1/9/13; Request for Purchase of Goods and Services; LS Olds Consulting;
(560,000 + Cell phone expense); Director Carmel Redevelopment Commission;
Douglas Haney, City Attorney
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
b. Resolution Number; BPW-02-06-13-01; A Resolution of the City of Carmel Board
of Public Works and Safety Acknowledging Receipt of Contract; Revenue Deposit
Agreement between the City of Carmel and the Carmel Redevelopment
Commission; Mayor Brainard
c. Request for Purchase of Goods and Services; Perennials Plus; ($12,112.00);
Hanging Baskets; Dave Huffman, Street Commissioner
d. Request for Purchase of Goods and Services; Perennials Plus; (515,649.50); 2013
Annuals; Dave Huffman, Street Commissioner
e. Request for Purchase of Goods and Services; Signal Construction; ($23,765.00);
Dave Huffman, Street Commissioner
f. Request for Purchase of Goods and Services; Brown Equipment Company;
($165,000.00); Street Sweeper; Dave Huffman, Street Commissioner
g. Request for Purchase of Goods and Services; Gerig-Ottenweller; ($659,671.00);
River Road Culvert Replacement over Elizabeth Warren Drain; Mike McBride,
City Engineer
h. Request for Purchase of Goods and Services; Additional Service #2; Clark Dietz;
($12,000.00); Retail Parkway Extension; Mike McBride, City Engineer
i. Request for Agreement between the City of Carmel and Hamilton County
Humane Society; Doug Haney, City Attorney
j. Request for Purchase of Goods and Services; Grunau Company; ($1,320.00); Fire
Protection Maintenance; Chief Tim Green, Carmel Police Department
k. Request for Contract with the Carmel Fraternal Order of Police Lodge 185;
Carmel Police Department
I. Request for Contract with the Carmel Professional Firefighters Association;
Carmel Fire Department
m. Request for Addendum to the Service Agreement; City of Carmel and PAETEC;
Terry Crockett, Director of the Information Systems Department
n. Request for Settlement Agreement; City of Carmel and Jim/Anita Siccardi;
($5,000.00); Doug Haney, City Attorney
o. Request for Settlement Agreement; City of Carmel and Verizon Wireless; Doug
Haney, City Attorney
5. CITY FACILITIES/STREETS/USE
a. Request for Use of Center Green; Friday, February 15, 2013; 6:30 p.m. to 9:30
p.m.; Software Engineering Professionals (SEP)
b. Request for Closure of City Streets; Art of Wine; Saturday, July 20. 2013; 9:00
a.m. to Midnight; Megan McVickers, City of Carmel
c. Request for Use of Gazebo; Thursday, April 11 and May 2, 2013; 6:00 pm to 9:00
pm; Carmel Young Life
d. Request for use of City Streets; Race; Thursday, November 28, 2013; 5:00 a.m. to
Noon; Set up—Wednesday, November 27,2013; 8:00 am to 6:00 pm; Michael
Duey, Outreach on the Run
e. Request for Use of Center Green; Race; Saturday, March 16, 2013; 7:oo am to
2:00 pm; Jayson Parker, Tatum's Bags of Fun
f. Request to Use Gazebo; Wedding; Sunday, June 23, 2013; 2:30 pm to 6:00 pm;
Emily Lcshon
g. Request to Use Council Chambers; Meeting; Thursday, April 18, 2013; 6:30 pm to
8:30 pm; Wendy Blake, Lake Forest HOA
h. Request to Use Gazebo and Common Grounds; Wedding; Friday, June 21, 2013,
8:00 am to Midnight; Rehearsal; Thursday, June 20, 2013; Britney Rogers
6. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest; Richard Viehe, Gregory Webb
c. Request for Stop Loss Renewal; Barb Lamb, Human Resource
d. Request for Warranty Deed; Clarian Health Partners; Mike McBride, City
Engineer
e. Request for Dedication of Right of Way; Community Drive; Brett Huff,
Stoeppelwerth & Associates
f. Request for Dedication of Street; Mayflower Park; Charles Phipps_ Mayflower
Business Park
g. Request for Variance; Landscaping in Easement; Overbrook Farms; Richard
Henderson, Fischer Development
h. Request for Performance Guarantee Reduction; Cobblestone Commons; ROW
Improvements; Justin Moffett, Old Town Design Group
i. Request for Performance Bond Reduction; Village of West Clay; Various Sections;
Keith Lash. Brenwick •
j. Request for Stormwater Technical Standards Variance; Carmel Corners Retail
Center; James Shinneman, Weihe Engineers
k. Request for Curb Cut Vacation; Curb Cut Relocation; Lane Restrictions; 32 l"
Avenue NE; Paul Owen, Wedgewood Building Corp.
I. Request Open Pavement Cut/Lane Closure; 13200 Ditch Road; Rick Lunford,
Grizzly Construction
m. Request for Open Pavement Cut/Lane Closure; 10240 Ditch Road; Austin
Williams. G&R Excavating
n. Request for Open Pavement Cut/Street Closure/Sidewalk Closure; 2°d Avenue NE;
John Edwards, Elevation Excavation
o. Request for Open Pavement Cut/Lane Closure/Sidewalk Closure; 4111 Avenue
S.W.; John Edwards, Elevation Excavation
p. Request for Additional Curb Cut; 10550 Hussey Lane; Cathy Bickle, Jammas LLC
q. Request for Lane Closure; West 116th; AT&T Replacement Work; Steve Krebs,
AT&T
r. Request for Lane/Shoulder Closure; Keystone Parkway south of 116th Street;
Woodland Golf Course; Michael Pell, Vine and Branch
s. Request for Replats Lots 14-16 Towne Oaks Estates; Mark Thorpe, Schneider
Corporation
t. Request for Final Plat; Kunkle Subdivision — 14127 North Gray Road; Craig and
Julie Kunkle
u. Request for Conservation Easements; Brookshire Golf Course; Mike McBride, City
Engineer
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY,FEBRUARY 6,2013 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard: Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the January 9, 2013 Regular Meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
1 Bid Opening for Wastewater Treatment Plant Expansion, Final Clarifier and Miscellaneous
Improvements; Mayor Brainard opened and read the bids aloud;
Company Amount
Hagerman 54,78 7,000.00
MK Betts 53,423,000.00
Thieneman Construction 53,534.000.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Quote Opening for the 12" Water Main Relocation for River Road Culvert Replacement over Elizabeth
Warren Drain; Mayor Brainard opened and read the quotes aloud;
Company Amount
Culy Construction 528,971.00
TSW Utility Solution 550,000.00
Atlas Excavating 522,315.00
The quotes were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
I
Bid Award for the River Road Culvert Replacement over Elizabeth Warren Drain: (3659,671.00);
1 Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
PERFORMANCE RELEASES
Resolution Number BPW-02-06-13-02; Village of West Clay Section 5003: Lot Frontage Sidewalks:
Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Resolution Number BPW-02-06-13-04; Sanctuary Sections 1, 2, &4A; Interior Streets, Streets, Asphalt
Streets; Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Resolution Number; BPW-02-06-13-05; Cobblestone Commons: Water Line installation, Sanitary
Sewer Main Install; Board Member Burke moved to approve. Board Member Watson seconded.
Approved 3-0.
CONTRACTS
Tabled 1/9/13: Request for Purchase of Goods and Services: LS Olds Consulting: (560,000 ± Cell
phone expense); Board Member Burke moved to remove from table. Board Member Watson seconded.
Item removed from table. There was brief discussion. Mayor Brainard started this was on the agenda
in error. This contract is not between the City and Mr. Olds, but the CRC and Mr. Olds. Requested
item be withdrawn. Board Member Burke moved to withdraw. Board Member Watson seconded Item
1 withdrawn 3-0.
Resolution Number; BPW-02-06-13-01; A Resolution of the City of Carmel Board of Public Works and
Safety Acknowledging Receipt of Contract: Revenue Deposit Agreement between the City of Carmel
and the Carmel Redevelopment Commission: Board Member Burke moved to approve. Board Member
Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services: Perennials Plus; (512.112.00): Hanging Baskets: Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services; Perennials Plus; (515,649.50); 2013 Annuals: Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services: Signal Construction; (523,765.00); Board Member
Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services; Brown Equipment Company: (5165,000.00); Street
Sweeper: Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services: Gerig-Ottenweller; (5659.671.00); River Road Culvert
Replacement over Elizabeth Warren Drain: Board Member Burke moved to approve. Board Member
1 Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services: Additional Service #2: Clark Dietz; (S12,000.00); Retail
Parkway Extension; Board Member Burke moved to approve. Board Member Watson seconded.
Approved 3-0.
Request for Agreement between the City of Carmel and Hamilton County Humane Society: Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Purchase of Goods and Services; Grunau Company: (S1,320.00); Fire Protection
Maintenance: Board Member Burke moved to approve. Board Member Watson seconded. Approved
3-0.
Request for Contract with the Carmel Fraternal Order of Police Lodge 185; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Contract with the Cannel Professional Firefighters Association; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Addendum to the Service Agreement: City of Carmel and PAETEC; Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Settlement Agreement: City of Carmel and Jim/Anita Siccardi; (S5,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
iRequest for Settlement Agreement; City ofCarrnel and Verizon Wireless: Board Member Burke moved
to approve. Board Member Watson seconded. Approved 3-0.
CITY FACILITIES/STREETS/USE
Request for Use of Center Green; Friday. February 15, 2013; 6:30 p.717. to 9:30 p.m.; Software
Engineering Professionals (SEP); Board Member Burke moved to approve. Board Member Watson
seconded. Approved 3-0.
Request for Closure of City Streets; Art of Wine; Saturday. July 20. 2013: 10:00 a.m. to Midnight;
Megan McVickers; Board Member Burke moved to approve. Board Member Watson seconded.
Approved 3-0.
Request for Use of Gazebo; Thursday, April 11 and May 2, 2013; 6:00 pm to 9:00 pm: Carmel Young
Life; Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for use of City Streets; Race: Thursday, November 28, 2013: 5:00 a.m. to Noon; Set up—
Wednesday, November 27, 2013: 8:00 am to 6:00 pm; Michael Duey, Outreach on the Run: Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Use of Center Green; Race: Saturday, March 16. 2013; 7:00 am to 2:00pm; Jayson
Parker, Tatum's Bags of Fun: Board Member Burke moved to approve. Board Member Watson
seconded. Approved 3-0.
Request to Use Gazebo: Wedding; Sunday. June 23, 2013: 2:30 pm to 6:00 pm; Emily Leshon; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request to Use Council Chambers: Meeting: Thursday, April 18, 2013: 6:30 pm to 8:30 pm; Wendy
Blake; Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request to Use Gazebo and Common Grounds; Wedding; Friday, June 21, 2013, 8:00 am to Midnight;
Rehearsal; Thursday, June 20. 2013: Brilney Rogers; Board Member Burke moved to approve. Board
Member Watson seconded. Approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Uniform Conflict of Merest; Richard Viehe. Gregory Webb
Request for Stop Loss Renewal; Board Member Burke moved to approve. Board Member Watson
seconded. Approved 3-0.
Request for Warranty Deed: Clarion Health Partners; Board Member Burke moved to approve.
Board Member Watson seconded. Approved 3-0.
1 Request for Dedication of Right of Way; Community Drive: Board Member Burke moved to approve.
Board Member Watson seconded. Approved 3-0.
Request for Dedication of Street; Mayflower Park; Board Member Burke moved to approve. Board
Member Watson seconded. There was brief discussion. Board Member Burke moved to table. Board
Member Watson seconded. Item tabled 3-0.
Request for Variance; Landscaping in Easement; Overbrook Farms; Board Member Burke moved to
approve. Board Member Watson seconded. Approved 3-0.
Request for Performance Guarantee Reduction; Cobblestone Commons; ROW Improvements; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Performance Bond Reduction: Village of West Clay; Various Sections; Board Member
Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Stormwater Technical Standards Variance: Carmel Corners Retail Center; Board Member
Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Curb Cut Vacation; Curb Cut Relocation; Lane Restrictions: 32 I'Avenue NE; Board
Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request Open Pavement Cut/Lane Closure: 13200 Ditch Road: Board Member Burke moved to
IIapprove. Board Member Watson seconded. Approved 3-0.
Request for Open Pavement Cut/Lane Closure; 10240 Ditch Road: Board Member Burke moved to
approve. Board Member Watson seconded. There was brief discussion. Item amended. Board
Member Burke moved to amend. Board Member Watson seconded. Item amended. Board Member
Burke moved to approve. Board Member Watson seconded. Approved as amended 3-0.
Request for Open Pavement Cut/Street Closure/Sidewalk Closure: 2"`t Avenue NE; Board Member
Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Open Pavement Cut/Lane Closure/Sidewalk Closure: 4'"Avenue SW; Board Member
Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Additional Curb Cut; 10550 Hussey Lane; Board Member Burke moved to approve.
Board Member Watson seconded. Approved 3-0.
Request for Lane Closure: West 116'"; AT&T Replacement Work: Board Member Burke moved to
approve. Board Member Watson seconded. Approved 3-0.
Request for Lane/Shoulder Closure: Keystone Parkway south of 116'" Street: Woodland Golf Course:
Board Member Burke moved to approve. Board Member Watson seconded. Approved 3-0.
Request for Rapiers' Lots 14-16 Towne Oaks Estates; Board Member Burke moved to approve. Board
Member Watson seconded. Approved 3-0.
Request for Final Plat; Kunkle Subdivision— 14127 North Gray Road; Board Member Burke moved to
approve. Board Member Watson seconded. Approved 3-0.
Request for Conservation Easements: Brookshire Golf Course; Board Member Burke moved to
approve. Board Member Watson seconded. Approved 3-0.
ADD— ON
Sandra Johnson, Deputy Clerk Treasurer requested the 2013 Police Vehicle bid award he added to the
agenda. Board Member Burke moved to add. Board Member Watson seconded. Item added. Bid
award to Dan Young Tipton, which was the lowest and most responsive bid. Board Member Burke
moved to approve. Board Member Watson seconded. Approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:38 a.m.
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(Diana�by. I MC
Clerk-Treasurer
Approved 4
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Mayor James Brainard
ATTEST:
:
Diana L. Cordray,I3XJC
Clerk-Treasurer
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