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HomeMy WebLinkAboutLondon Witte/Clerk/Accounting/Consulting Service '1' LONDON WGWITTE GROUP • December 21, 2012 Diana L. Cordray Clerk-Treasurer City of Carmel One Civic Square Cannel, IN 46032 Re: Engagement Letter—Accounting and Consulting Services Dear Diana: We are pleased to submit this engagement letter to you for consideration regarding our retention to provide accounting and consulting services to the City of Carmel Clerk Treasurer. These services pertain to the transition of the Cannel Redevelopment Commission ("CRC") and the City's Department of Redevelopment("Department") (the "Project"). • SCOPE OF SERVICES London Witte Group ("LWG") will provide the accounting and consulting services necessary in connection with the Project including, but not limited to, the following: • To serve as a liaison between your office and the CRC and assist with the preparation and submittal of claims for your review on a timely basis. • Review the current financial reports of the CRC and recommend changes to aspects of those reports that will provide accurate and timely information to your office. • Review, comment and assist in the analysis of the financial aspects of all prior transaction documents transferred to your office. • Review, comment and assist in the analysis of the financial aspects of all current and future CRC transactions and their related documentation. • Prepare the required reports and prepare the necessary information required/requested by the Indiana State Board of Accounts as it relates to the audit of the CRC's records for calendar year 2012. • Coordinate with and assist the Clerk Treasurer's staff with financial matters as requested. • Other such matters such as procedures and processes shall be as directed by the Clerk Treasurer's office. Reports to other governmental entities shall be considered confidential until a public record is established and available. Certified Public dccmurtta nts One Independence Center,1776 North Meridian Street,Suite,coo Indianapolis, Indiana 46202 Telephone 1317-634-4747 Facsimile 1317-632-2727 'Poll Free 1 877-634,-4797 • Web 1 www.LWGCPA.ec nm ^ry Diana L. Cordray December 21, 2012 Page 2 ENGAGEMENT TEAM As a firm partner, I will serve as the responsible individual for this Project. However, please note that additional firm members will be assigned to various segments of the Project, as it is our intent to staff this engagement at the level that will provide the greatest efficiency and be most economical for the City. HOURLY RATES Our fee for these services will be based on the following maximum hourly rates of the staff assigned to the engagement: Partners $325 Principals 250 Managers 200 Senior Staff 125 Staff 90 • These represent our maximum standard hourly fees. If the hourly rate of any individual assigned to this engagement is less than the amount specified above, the lower rate would be charged. These rates represent the current maximum hourly rates of the fine. Rates arc adjusted from time to time and any change in the maximum hourly rates listed above will be provided to you at least thirty (30) days prior to their implementation. These current maximum hourly rates will remain in effect through December 31, 2013. OUT-OF-POCKET EXPENSES We would also request that reimbursement be provided for selected out of pocket cost, (delivery charges, etc.) that may be incurred during the engagement. Reimbursements will not be requested for toll calls, cell phone charges or computer time. Additionally, "travel" for this engagement would not be associated with any out of town travel and would not include travel to and from our offices in Indianapolis to Carmel for Project related matters. INVOICING A detailed invoice for services will be submitted by the 10th of the month immediately following the month in which the services were rendered throughout the term of the Project. The invoice will include a description that will outline the date, personnel, time on task and billing rate for each individual that worked on the Project as well as a description of the items for which reimbursements are being requested. Diana L. Cordray December 21, 2012 Page 3 We greatly appreciate the opportunity to provide this proposal for your consideration. If the foregoing terms are acceptable, please indicate so by signing and returning a copy of this letter, retaining the original for your files. We look forward to being of service to the Clerk Treasurer and citizens of Cannel. If you should have any questions or need additional information, please do not hesitate to contact me. Sincerely, �* James P. Higgins i4C ACKNOWLEDGED a AGREED to this_;a7__day of L , 200_, OFFI E•OF THE CLERK-TREASURER,CITY OF CARMEL Kd Diana L. Cordray '