Loading...
HomeMy WebLinkAbout217736 02/26/2013 CITY OF CARMEL, INDIANA VENDOR: 00352856 Page 1 of 1 ONE CIVIC SQUARE MIKE MCBRIDE i CARMEL, INDIANA 46032 C/O ENGINEERING CHECK AMOUNT: $839.53 C/O ENGINEERING CHECK NUMBER: 217736 CHECK DATE: 2/26/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 2200 4355300 AIRFARE 839 . 53 ORGANIZATION & MEMBER �~-4°P M clr,RY,t i CITY OF CARMEL Expense Report (required for all travel expenses) /NDIANA .00 EMPLOYEE NAME: Mike McBride DEPARTURE DATE: 2/28/2013 TIME: 00 AM PM DEPARTMENT: Engineering RETURN DATE: 5-Mar TIME: S 00 AM / M REASON FOR TRAVEL: APWA Conference DESTINATION CITY: San Diego, CA TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT X PER DIEM Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 2/28/2013 3/1/13 $335.26 $335.26 3/2/13- 3/5/13 $504.27 $504.27 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total $0.00 $0.00 $0.00 $0.00 $839.53 $0.00 $0.001,_ $0.00 $0.00 $0.00 $0.00 839.53 DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 2/25/2013 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date: City of Carmel Form#ER06 Revision Date 2/25/2013 Page 2 Institute of Transportation Engineers 2013 Technical Conference and Exhibit March 3-6, 2013 in San Diego, CA, USA Confirmation Form for Program Speakers/Panelists Speaker: Michael McBride Presentation Title: Enhancing Livability with Roundabouts Invited for Session Number: 7 Ratcheting Up Roundabouts Publication ID Number: CB13C73 Paper No.: 2805 Please obtain any necessary authorizations from your employer prior to accepting this invitation. Please confirm below: I accept this invitation to participate as a speaker at the 2013 Technical Conference and Exhibit, March 3 -6, 2013 in San Diego, CA, USA. EJ I am sorry, I must decline. Suggested replacement: Important: The Information on this form will be used for the Technical Conference and Exhibit program. Below is your contact information,which should include your full name(first name,middle initial and last name),job title, employer, address,telephone and fax numbers and e-mail address.Please add any information that may be missing or modify the existing information,If necessary. Note:We do not include professional registration titles in our meeting programs(i.e.P.E.,Ph.D.) Only ONE speaker per presentation. � �l,ebt.� La;r►ate T " Michael McBride City Engineer City of Carmel One Civic Square Carmel, IN 46032 USA Tel: 317-571-2441 Fax: 317-571-2439 Email: MMcbride @carmel.in.gov Below is your presentation title. Please make any necessary changes to the title,or provide a title if one has not been chosen for you. Enhancing Livability with Roundabouts Fax by December 28, 2012 to: ITE, Attn.: Eunice W. Chege Fax: +1 202-785-0609 Priceline.com - Printer Friendly Receipt Page 1 of 2 priceline.com. trip receipt »Print Receipt »Back to Previous Page Hilton San Diego Bayfront 1 Park Boulevard,San Diego,CA 92101 1619-564-3333 Check-In: Sat, Mar 2, 2013 I After 03:00 PM Check-Out: Tue, Mar 5, 2013/12:00 PM Rooms: 1 room Confirmation#: 3505733948 Priceline Trip#: 187-394-633-50 Summary of Charges Room 1 : Michael Mcbride,Confirmation#:3505733948 ............._._........._.........._................._..................................._._....................................................._................_,_............................................__...._................... ___......... Billing Name: Michael Mcbride .............. . ............................... ........._................_ .......... Payment Method: ..............-.-........_...................._..........................................._.................._.........................,.............,.... _.......-............_...._.......,...... Offer Price: $145.00 avg.per room,per night Rooms: 1 ........... ..... _......_._. _................._..... ..._...... Nights: 3 .-........................................................................_............................-.............. ... ._.... ........ ................... ......._.. _....................... .......... ......_._. ...., .._......_.... ........_... .................._................ Room Subtotal: $435.00 _.........................._.........................._......_....... ......,..................... ... ...................,...................................................................... ......................... Taxes&Fees: $69.27 ................._............................_..._-.................... .,..... ... . .... ..._........... ._,..... ......_......._...__................-................................_...._.......... ............,....._.........__...... Total Charged to Card: $504.27 Prices are in US dollars Important Information Remember,your Priceline hotel reservation is non-refundable,non-transferable and non-changeable. If you have any questions or require further assistance,please visit our Help Section.You may also contact our Customer Service Department toll-free at 1-800-657- 9168. Please have your priceline trip number(187-394-633-50)and the phone number you used when you placed your request(317- 714-3022)ready when you call. All rooms will accommodate 2 people. Bed type requests(King,Queen,2 Doubles,etc.)or other special requests such as a non- smoking or smoking room should be requested through your confirmed hotel,can not be guaranteed and are based on availability. Reservation is guaranteed for arrival on the confirmed check-in date only.If you do not check-in on the first day of your reservation and you do not alert the hotel in advance,the remaining portion of your reservation will be canceled and you will not be entitled to a refund. When you check-in,please present the confirmation number(s)printed above(one for each room)and your photo ID at the Front Desk. In addition,the hotel will require a major credit card to guarantee incidental charges(phone calls, room service,parking, resort fees, energy charges,etc.)that you may incur while staying at the hotel.Should you have a special request,please contact your hotel directly at the number listed above to coordinate your arrangements. Customer Service http://www.priceline.com/hotels/acceptReceipt.do?j sk=5463010a5O64010a201302251539... 2/25/2013 Priceline.com - Printer Friendly Receipt Page 2 of 2 If you have any questions or require further assistance,please visit our Customer Help Area,or contact Customer Service at 1-800-657- 9168 and have your itinerary number[187-394-633-50]and the phone number you provided when you placed your request[317-714- 30221 ready when you call. »Print Receipt »Back to Previous Page http://www.priceline.coii-i/hotels/acceptReceipt.do?jsk=546301 Oa5O6401 Oa201302251539... 2/25/2013 TripDetails Page l of 3 Hello MICHAEL! Log Out My Account TR VELOCITY GUARAI FrOm=the-Pate,to dieftorn Home Vacation Packages I Flights Hotels Cars/Rail Cruises Travel Di Your trip details Know Before You Go • Print this page and keep for your records. • Read the policies. • Contact us immediately if any issues arise with your reservation before or during your trip. Note:We sent a confirmation message to the email address you provided(mtm6274 @yahoo.com). Your Travelocity Trip ID is: 2304 2067 7021 Your phone number for this trip: 317.714.3022 This OMer Qualifies for$20 Cash Beck! CQr�tinue Click Here! Itinerary Hotel BEST WESTERN PLUS Inn by the Sea 7830 Fay Avenue La Jolla, CA 92037 Map Telephone: 1.888.872.8356 for questions about this reservation. 18584594461 for questions about this hotel Fax: Check-in: Thu, Feb 28,2013 Check-out: Sat, Mar 2,2013 Nights: 2 Room: Room 1: 1 King Bed Non Smoking Upper Floor Balcony High Speed Internet Access(2 Adults), MICHAEL MCBRIDE Status: ® Confirmed Confirmation Code: ® Room 1: 528756066 Primary Contact:: MICHAEL MCBRIDE Cancel https://travel.travelocity.com/mystuff/MyStuffRetrieveTrip.do?recordLocator=XXXXXX... 2/25/2013 TripDetails Page 2 of 3 Pricing Room: 1 King Bed Non Smoking Upper Floor Balcony High Speed Internet Access (2 Adults) 2 Nights: Thu, Feb 28 $139.00 Fri, Mar 1 $159.00 Sum of nightly rates: $298.00 Tax Recovery Charge&Service Fees: $37.26 Total for 1 Room: $335.26 We charged a total of$335.26 to your . Travel Checklist • Printed itinerary—Print this page for use as a reference and receipt on the trip. • Photo ID—A valid photo ID is required for hotel check-in. • Credit card—A valid credit card is required for hotel check-in. • International Travel—Customs and immigration require certain documents for travel to and from a foreign country. It is the traveler's responsibility to travel with the required documents. No refunds will be made if improper documentation results in denied boarding or entry. Instructions and Policies • This reservation requires prepayment by credit card. • At check-in, you must furnish a valid,government-issued photo ID and a credit card for incidentals. • Special requests, such as for bed type, smoking preference or in-room amenities, are subject to hotel availability. • You must call Travelocity, not the hotel,to cancel or make changes to this reservation. • Travelocity does not charge any cancellation fees but the hotel may charge a cancellation fee as described below. • If you cancel this reservation before 12:01 AM ((GMT-06:00)Central Time(US&Canada))2 days prior to your reservation you will not incur any cancellation fee. • If you cancel this reservation after 12:01 AM ((GMT-06:00)Central Time(US&Canada)) 1 days prior to your reservation you could incur a cancellation fee up to the full cost of your stay. • No refunds will be given for no-shows or cancellations made after your scheduled check-in date. Help Please refer to Trip ID 2304 2067 7021 when calling Travelocity's Customer Service Center. Note:There may be a penalty and/or charges for reservation changes. In the US 1.888.872.8356 24 hours a day/7 days a week En Espanol 1.866.828.3933 7:00am- 10:00pm CST TDD/Hearing Impaired 1.800.555.7585 7:00am- 11:00pm CST Outside the US 1.210.521.5871 24 hours a day/7 days a week Everything about your booking will be RIGHT,or we'll work with our partners to make it right, right away. Learn More For the Hotel Front Desk This hotel reservation was pre-paid through Travelocity.The room and Tax Recovery Charge&Service Fees were charged through Travelocity, but a separate folio should be created for any incidentals, including extra person fees, associated with this room reservation. https://travel.travelocity.coin/mystuf`f/MyStuffRetrieveTrip.do?recordLocator=XXXXXX... 2/25/2013 TripDetails Page 3 of 3 Room 1 Room Type: 1 King Bed Non Smoking Upper Floor Balcony High Speed Internet Access Room Code: 1559718 Rate Code: TN1E If you have questions regarding this reservation, please contact Travelocity at 1.888.872.8356. Complete Your Travel Plans for San Diego! Add an Activity f more things to do SeaWorld San Diego San Diego 3 for 1 Pass Go San Diego Card from 44 from 107 from 49 Add a Car Intermediate Car from�34/day more car deals Compact Car from 30/day Economy Car from 27/day Add a Flight Round-trip, one-way,or multi-destination,we're flush t with flight options at your fingertips. find a flight About Taxes+Airline&Agency Fees Travelocity Links: Vacation Packages Flights Hotels Cars Cruises Activities Travelocity Merchandise Travelocity Guarantee International Sites: Argentina Australia Canada Chile Colombia Costa Rica France Germany Hong Kong India Ireland Italy Mexico New Zealand Paraguay Peru Singapore Spain Uruguay Venezuela Partner Sites: holiday autos I IgoUgo° I Latin America I Vacations.com Window Seat Blog I World Choice Travel° I Zuji Travelocity Information: Customer Support I About Travelocity I Press Releases ! Advertising ! Become an Affiliate I Travelocity BusinE ©1996-2013 Travelocity.com LP.All rights reserved.Travelocity,the Stars Design,and The Roaming Gnome Design are trademarks of Traveloci the Travelocity User Agreement and Privacy Policy.CST#2056372-50 Screen reader users: Please switch to forms mode for this link. Feedback Click here to rate this page https://travel.travelocity.com/niystuff/MyStuffRetrieveTrip.do?recordLocator=XXXXXX... 2/25/2013 Page 1 of 5 McBride, Mike T From: Aburahmah, Ahmed [AburahmahA @sandiego.gov] Sent: Tuesday, February 12, 2013 3:57 PM To: McBride, Mike T Cc: Zoumaras, Dave Subject: RE: Roundabout SMEs-Construction & Maintenance Hi Mike, Yes, my pleasure to meet with you for lunch in La Jolla on Feb. 28th at 12:30 PM and lunch on me. I will share with you the Bird Rock Area Traffic Management Plan and Bird Rock Coastal Traffic Flow improvement Project. I look forward to see you and answer any question you may have regarding the roundabouts on Bird Rock. Ahmed Aburahmah, Ph.D.,PE,PTOE Senior Traffic Engineer/Deputy City Engineer Public Works Department- Engineering & Capital Projects Field Engineering Division (858)495-4740 AburahmahA @sandiego.gov From: McBride, Mike T [mailto:MMcBride @carmel.in.gov] Sent: Tuesday, February 12, 2013 5:36 AM To: Aburahmah, Ahmed Subject: RE: Roundabout SMEs - Construction & Maintenance Ahmed, I think I've got my travel arrangements pretty well nailed down now. I'd like to focus my visit on Thursday & Friday up in La Jolla/Bird Rock area. Therefore, I've booked a hotel for Thursday and Friday night in La Jolla. Would it be convenient for you to meet me for lunch somewhere in the La Jolla area for lunch on Feb. 28th at 12:30pm? Thanks, City Engineer City of Carmel,Indiana From: Aburahmah, Ahmed [mailto:AburahmahACgbsandieao.gov] Sent: Tuesday, January 22, 2013 12:21 PM To: McBride, Mike T Subject: RE: Roundabout SMEs - Construction & Maintenance Hi Mike, I will be available to have lunch with you at around 12:30 pm on the 28th of February. Please let me know if that works for you. I can either meet you Downtown or at my office at 9485 Aero Dr. Ahmed Aburahmah,Ph.D.,PE,PTOE Senior Traffic Engineer/Deputy City Engineer Public Works Department- Engineering &Capital Projects Field Engineering Division 2/25/2013 Page 2 of 5 (858) 495-4740 AburahmahA @sandiego.gov From: McBride, Mike T [mailto:MMcBrideCa3)carmel.in.gov] Sent: Friday, January 18, 2013 7:38 AM To: Aburahmah, Ahmed Subject: RE: Roundabout SMEs - Construction & Maintenance Ahmed, I'm sorry we missed each other in DC as well. I'll be arriving in San Diego at 10.00am on Feb. 28th, and could be available the afternoon of the 28th or anytime on the 29th to meet with you and/or a planning department representative. I appreciate your assistance and any guidance you might offer on the most beneficial use of my time to explore your transportation projects and initiatives. Sincerely, wt a d 7. 7&664 City Engineer City of Carmel, Indiana From: Aburahmah, Ahmed [mailto:Abu rahmahA(c)sandiego.gov] Sent: Thursday, January 17, 2013 12:56 PM To: McBride, Mike T Subject: RE: Roundabout SMEs - Construction & Maintenance Dear Mike, I am sorry I missed you at the TRB meeting in DC. I missed the joint meeting for the ITE/TRB in DC. At what time you are arriving in San Diego on Feb. 28th? I will be happy to take a look at our transportation projects and then I will setup a meeting with the planning dept. to go over the transportation planning projects. Thanks, Ahmed Aburahmah,Ph.D.,PE,PTOE Senior Traffic Engineer/Deputy City Engineer Public Works Department- Engineering & Capital Projects Field Engineering Division (858)495-4740 AburahmahA @sandieRo.Rov From: McBride, Mike T [mailto:MMcBride@carmel.in.gov] Sent: Friday, January 11, 2013 7:27 AM To: Aburahmah, Ahmed Subject: RE: Roundabout SMEs - Construction & Maintenance Ahmed, Good morning. I'm going to be in DC for TRB next week as well. I'd like to catch up with you in DC to talk with you about the ITE Meeting in San Diego in March. I am scheduled as a presenter in a session on Monday afternoon, March 4th. Unfortunately, I have to leave early on the morning of the 5th to return to Indiana. However, I'd like the opportunity to take a look at some of the transportation projects you all have done in the area (including Bird Rock) and maybe get familiar with some of your other transportation planning initiatives to address San Diego's unique mobility needs. In order to have the opportunity to accomplish this time to visit transportation initiatives in San Diego, I am 2/25/2013 Page 3 of 5 planning to fly into the area on Thursday, Feb. 28th. I'd really appreciate a little of your time while we are in DC to get your advice on how I could best utilize my time to learn about San Diego's transportation experiences and initiatives. Thanks in advance for your consideration. XiscCiaee 7. V&Vvae City Engineer City of Carmel, Indiana From: Aburahmah, Ahmed [mailto:AburahmahA @sandieao.gov] Sent: Thursday, January 10, 2013 7:28 PM To: gary.schatz @austintexas.gov Cc: McBride, Mike T; rprice @reidmiddleton.com; mlenters @ourston.com; estollof @ite.org Subject: Re: Roundabout SMEs - Construction & Maintenance My pleasure. Sent from my HTC on the Now Network from Sprint! ----- Reply message ----- From: "Schatz, Gary" <Gary.Schatz @austintexas.gov> Date:Thu,Jan 10, 2013 7:20 pm Subject: Roundabout SMEs- Construction & Maintenance To: "Aburahmah,Ahmed" <AburahmahA @sandiego.gov> Cc: "mmcbride @carmel.in.gov" <mmcbride @carmel.in.gov>, "rprice @reidmiddleton.com" <rprice @reidmiddleton.com>, "mlenters @ourston.com" <mlenters @ourston.com>, "estollof @ite.org" <estollof @ite.org> Much appreciated thanks. Sent from my Whone On Jan 10, 2013, at 6:16 PM, "Aburahmah, Ahmed" <AburahmahA @sandiego.gov>wrote: Hi Gary, I will be attending the TRB and I will attend the meeting. Also I send you an e-mail last week to correct my last name on the org chart. Also I would like to let you know I am working with the ITE local chapter to arrange the tour for the roundabout at the Bird Rock in La Jolla. We need to pick up the date and time I will be glad to set it up. Thanks, Ahmed Sent from my HTC on the Now Network from Sprint! ----- Reply message ----- From: "Schatz; Gary" <Gary.Schatz�austintexas.gov> Date: Thu, Jan 10, 2013 3:52 pm Subject: Roundabout SMEs - Construction & Maintenance To: "McBride, Mike T" <MMcBride(u�carmel.in.gov>, "rpriceawreidmiddleton.com" < reidmiddleton.com> 2/25/2013 Page 4 of 5 Cc: "mlenters a,ourston.com" <mlentersawourston.com>, "estollof a,ite.or " <estollof&ite.or)>, "Aburahmah, Ahmed" <AburahmahA na,sandiego.gov> Hey, better late than never, huh? Mike I think it would be great if you served as an SME for that aspect of our committee. Thank you very much! I've copied Mark and Ahmed so they know. Yes the RABC is meeting at TRB. I can't make it either. We'll have online meetings as well our face to face meetings at ITE and TRB. Rachel, can you add Mike to the org chart please and update our business plan? Thanks! Gary W. Schatz, P.E., PTOE Assistant Director-Transportation Management Austin Transportation Department From: McBride, Mike T [mailto:MMcBride @carmel.in.gov] Sent: Thursday, January 10, 2013 1:21 PM To: Schatz, Gary Subject: RE: Roundabout SMEs - Construction & Maintenance Gary, Happy New Year my friend!! Hope you are doing well. For some reason this email got lost in the shuffle over the holiday season and I'm just now seeing it filed in my ITE Committee subfolder. Is this Construction and Maintenance SME something you are still looking for assistance on? I'm more than willing to help in any way I can. Also, will the ITE Roundabout Committee be meeting at TRB. I think I heard you mention that we will not, but I wanted to confirm. Thanks, wZ6 4� d 7. 7? 666 (e City Engineer City of Carmel, Indiana From: Schatz, Gary [mailto:Gary.Schatz(abaustintexas.clov] Sent: Tuesday, November 27, 2012 12:41 PM To: McBride, Mike T; Ahmed Aburahmah Cc: mlentersC@ourston.com; estollof @ite.org; aduerrOAk.com Subject: Roundabout SMEs - Construction & Maintenance Hi guys. This is a follow up to today's Roundabout Committee conference call. I would like to use this as an opportunity to introduce everyone to each other. Mike and Ahmed, I would like to ask if you would be willing to serve as our Subject Matter Experts (SME) for construction and maintenance of roundabouts. Your experience with implementing and maintaining roundabouts should serve well in this role. While the SME is a "go-to" person for information, this person is not necessarily the source of information. Rather, this person is the facilitator of information exchange by knowing who does know the answer to a question when 2/25/2013 Page 5 of 5 they themselves do not know. I've attached a copy of the latest draft of the Roundabout Committee org chart for your information. Mark Lenters is the vice chair for Technical Activities and Andy Duerr is his second. We have asked Andy to reach out to each of you with more information. Let me thank you for your continued support of ITE and the Roundabout Committee, and I look hopefully forward to your help with this critical role. Thanks! Gary W. Schatz, P.E., PTOE Assistant Director-Transportation Management Austin Transportation Department City of Austin 505 Barton Springs Road,Suite 800 Austin,Texas 78704 office 512-974-7189 fax 512-974-1101 aarv.schatz a)austintexas.00v www.austintexas.gov 2/25/2013 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.5995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee HL K ' Q Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) ffe \�ke� Total " I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. �n ALLOWED 20 IN SUM OF $ $ ON ACCOUNT OF APPROPRIATION FOR 2-2-00 Board Members PO#or INVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 2-1 ZS l.� 20 Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund