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HomeMy WebLinkAboutMinutes SS 02-05-13City of Carmel Carmel Plan Commission SPECIAL STUDIES COMMITTEE February 5, 2013 Meeting Meeting Minutes CAUCUS ROOMS, 2nd FLR CARMEL CITY HALL ONE CIVIC SQUARE CARMEL, IN 46032 6:00 P.M. Committee Members in Attendance: Mike Casati, Alan Potasnik, Kevin Rider and Steve Lawson. Susan Westermeier was absent. Staff in Attendance: Mike Hollibaugh, Rachel Boone, Alexia Donahue -Wold, Lisa Motz Kevin Rider brought meeting to order and was voted as new Special Studies Committee Chairperson The Special Studies Committee will meet to consider the following items: 1. Docket No. 13010014 ADLS Amend: Speedway — Revamp & Signage The applicant seeks approval to retrofit the previous Marathon gas station into a Speedway gas station. The site is located at 1708 E. 116'" St. and is zoned B- 3/Business. It is located within the Carmel Drive /Range Line Road Overlay Zone. Filed by Peter DeFour of Speedway, LLC. Present for Petitioner: Peter DeFour — Construction Manager, Marcus Moore — Division Project Manager, Sean Macklin — Regional Manager of Speedway Overview: • Intent is to remodel inside of store and providing some additional food service equipment and remodeling the exterior of the store. • Currently has 4 service bays. Our intent is to infill those bays with like material — which is a split face scored block which is existing on the building. • Also expand our sales floor within the building itself. • Exterior — our intent is to change out graphics to include our Speedway signage and colors. • Include directional signage on building. Department Comments, Rachel Boone: • Gas station is existing building Speedway. • Staff requested color sample from Petitioner. Color sample was passed around. • Staff referenced photo of existing building and addressed color changes of block on exterior of building. • All of the signage on this site was previously approved by variances back in 1990. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317 -571 -2417 • Petitioner is conforming to all variance approvals. Signs that they will be replacing are legal and at times reducing number of signs. • Staff questioned additional car wash sign on back of building. Petitioner stated the sign will be removed. • Ground signs will stay in same cabinet but will be changed to current name. • Overall Petitioner has done a great job and has provided us with all the materials needed. Will keep reader board and improve the site and inside by infilling all but one of the bays. • Question about using it for storage. Petitioner: Operations may infill 4th door and put in single man door using same material. Outstanding Review Comments: • Forestry Department is fine with plans to update and fix anything that is dead or dying once weather permits. • Update from Engineering Department as to whether the additional BMP's are required for this site. Petitioner is currently working with Gary Duncan. • Pending discussions with Engineering Department we would recommend approval of this changeover. Committee Members Comments /Questions: • Alan Potasnik questioned signage size and advertising. Signs comply with rule of 3 feet or less of advertising and will not be used for off premise purposes. • Steve Lawson questioned reason for changeover. Speedway has purchased the property from Marathon. • Kevin Rider instructed that the Forestry Department and Engineering Department signoff on all changes before being officially approved. Steve Lawson made motion to approve subject to future approval from the Forestry Department and Engineering Department. Alan Potasnik seconded. Approved at 6:09 p.m. 2. Docket No. 13010012 ADLS Amend: Upland Brewing Co. — Patio & Signage The applicant seeks approval to construct a wall /fence on the south and east elevations of the building. They will also add new lighting, windows, and signage. The site is located at 820 E. 1 16th St. and is zoned PUD /Planned Unit Development. It is located within the I l6th Street Centre PUD. Filed by Angela Schnick of Upland Brewing Co., Inc. Present for Petitioner: Angela Schnick — VP Retail Operations, Bree Clark — Project Manager Overview: • Opening a 2400 sq ft restaurant at 1 16th Centre close to College Ave • Would like to make a few changes to architecture of building/site • Amendments to original packet are some lighting in patio area, moving some landscaping to make way for 6 x 6 concrete pad • Add additional signs • Need bike racks for bike parking sue to customers coming off Monon • Patio fence — due to excise laws, must have barrier between location of serving beer and public ONE civic SQUARE CARMEL, INDIANA 46032 317-571 -2417 1 1 1 1 1 1 Department Comments, Rachel Boone: • Working closely with petitioner to work with changes to the building and a design that is unique to them • Biggest change is patio — adding a wall that is mainly constructed of wood, so as not to disrupt existing concrete with new footers • Planters will be placed on top of wall as to help soften area • String lights will be added as well • Pictures were shown of Bloomington location to show approximate exterior design • Staff commends them on impressive packet and extensive details • Miscommunication on type of window covering — discussions on how to make front door entrance look more inviting by putting in a finished wall • Drainage PVC pipe is currently in way, will make interior changes to work to make this entrance as inviting as possible with merchandising area and an additional place to put signage • Removing I door at entrance • Will have darker window coverings next to entrance to cover private office space • Questions regarding space next to tenant, landlord will make changes on their own. Sprinkler room is directly next door then a dance studio. Kevin — it will he a future tenant space for petitioner (because he believes they will be successful and will want to expand) • Bike rack location is noted, David Littlejohn has approved location • Meets all sign ordinance requirements • Plant watering system for patio — a rain barrel will collect unused water from customer's water glasses. Makes bussing tables much easier. Collect enough water to water plants • Staff recommends approval Committee Members Comments /Questions: • Decal on north door? Name with hours of operation — can later have small logo sign on back of building by parking lot for identification • Kevin Rider thinks they will be a destination location • How many seats in patio? — estimation of 50 • Will original parking lot be enough for patio space? Patio slab already existing • Grove of trees? Not part of PUD, not related to either space, trees will stay • Retail space in Bloomington about 2700 sq ft inside with 2x size patio Alan Potasnik motions for approval, all second the motion at 6:26 p.m. 3. Docket No. 12100018 DP /ADLS: Carmel Corners Retail Center (Meijer Outlot B) The applicant seeks site plan and design approval for a 7,780 sq. ft. multi- tenant commercial building that fronts on Pennsylvania St. The site is located at 1425 W. Carmel Dr. and is zoned OM /M: Old Meridian District, Meijer Subarea. Filed by Eric Carter of Weihe Engineers, on behalf of Versa Development. Presenting for Petitioner: Ryan Schultz — Versa Development, Eric Carter — Weihe Engineers, Brian Colburn - Nor Architects Overview: ONE CIVIC SQUARE CARMEI., INDIANA 46032 317-571-2417 • Parking — currently has 85 parking spaces, employees should park in back behind building • Pedestrian connectivity to our business — making effort to get customers to our business • Pavement striping from adjacent building not feasible due to unagreeable owner of Outlot A • Outdoor dining — not connected to adjacent building — no tables along windows • Foundation plantings will be along building • Additional scrubs have been added along Pennsylvania St • Signage — each tenant will choose signage and colors • Lighting style and signage location on building — consistency • Staff to send sample sign package to show petitioner examples • EIFS to be changed to stone or brick • "Coins" should be covered in a manner to remain consistent • Need variance for sign of 9ft tall, staff not supportive — Kevin recommended to petitioner that if staff recommends for petitioner to do something else, they should abide by that. 6 ft is limit • Name of development and address to be on the building — will work with staff on suggestions of location • All exterior light fixtures on the building to remain the same • Lighting on rear or east wall — lights to be above each rear door — drawing will be updated • Prefinished metal gate — can paint to camouflage it better • Screen on bottom of ladder to be installed and painted so pedestrians don't get up on roof • Provide a cross hatched area of pavement between the landscape parking end cap to the sidewalk on the south end — department would like to see all options • Sidewalk to continue past dumpsters to east part of parking lot — grading issue, possible need of a step, drainage issue — solution: install fence and rail to protect pedestrians from falling into drainage area • Forestry Department — to add Bald Cyprus • Update on city engineers department approval status — approved Department Comments, Rachel Boone: • Petitioner will work with staff on signage plan, lighting and railing, walkway on south edge, will work with Engineering before February 19th Plan Commission meeting Committee Members Comments /Questions: • Hesitant to approving with so many conditions — signage working with Department, subject to a few small conditions Steve Lawson - Send a FAVORABLE recommendation to full Plan Commission subject to completion of all outstanding staff requirements as designating in Department Report, motion seconded at 7:02 p.m. 4 -5. Docket No. 12110012 DP Amend /ADLS Amend: St. Vincent Carmel Hospital Women's Health Center The applicant seeks site plan and design approval for a 96,703 sd: ft building addition (4 stories tall) and for a 512 -space parking lot expansion. The applicant also seeks the following zoning waiver request: Docket No. 12120002 ZW ZO Chapters 23B.12.B and 20G.06 — reduced number of required parking spaces The site is located at 13500 N. Meridian St. The site is zoned B -6 /Business (in the US 31 Overlay Zone) and OM /MM -Old Meridian District/Mixed Medical. Filed by Jon ONE CIVIC SQUARE CARMEL, INDIANA 46032 317 - 571 -2417 1 1 1 1 1 1 Sheidler of Woolpert, Inc. Presenting for Petitioner: Bob Hicks — Attorney for St. Vincent's, Dan Kloc — Facility Architect for St. Vincent's, Monty Hoover - Architect with BSA Life Structures, Jon Sheidler of Woolpert, Inc. Michael Casati recused himself due to conflict of interest Overview: • Reyiew of comments heard at the initial Plan Commission Meeting • Property is currently exempt from taxes — Kevin Rider stated he would not approve anything until he knows the name of the developer, not for profit etc • Petitioner does not know who developer is • St. Vincent's will attempt to obtain as much of a property exemption as possible — Kevin says the city will attempt to gain as much property tax as possible • Unsure of amount of tenants that will be non - taxable • Commitment of percentage of taxable tenants needs to be for the life of the building per Kevin Rider • Plan Commission members are having a difficult time understanding what's going to happen in the future and will not be getting Alan Potasnik's vote • More information is a must if this wants to get past committee from Kevin. • Project would move forward if a profit organization • 30% of a building to be used for retail and 15% overall project • Kevin motioned to table project, Alan seconded • John Molitor — Legal Counsel was consulted regarding taxes collected for St. Vincent's John said he would find out about the taxes that were collected. I think Robert Hicks agreed to provide info to John. • Docket No. 12120002 is being withdrawn — will meet required parking ordinance • Alan withdraws his motion to second • John will check on not -for profit status • Waiver request withdrawn due to miscalculations of spaces needed based on bed usage - 1 parking space per bed and 1 space per employee • Rachel read the definitions of medical office and professional office • Distances between parking areas and entrances to doors is shown • Pedestrian walkways will not have subterranean heat — heating is located by entrances only • Shuttle will be for employee parking lot and mostly during shift changes • Valet service will be, provided at guest entrances • Vehicular traffic—will increase slightly but will have better flow • Better graphics to demonstrate better blending of buildings — photos shown • Entrance sign height was approved at BZA Meeting on January 29th • Rain gardens are being installed in lowest point of property to make drainage more feasible — land slopes from west to east, more efficient to provide one wider strip than multiple smaller strips • Bike parking locations to be split between entrances • Width of pedestrian paths to be 6 feet — and will be concrete ONE CIVIC SQUARE CARDME_L, INDIANA 46032 317 -571 -2417 • No parking spaces will be adjacent to Pennsylvania Parkway • Current offices in courtyard space will not lose their windows • Trees in parking areas vs. within the green belt on 31 — revised plan and relocated trees back to green space and plan has been approved by Daren Mindham • No directional traffic signage needed to get to Penn Parkway — roadway is not constructed • Green roof a nice feature — all agree • 2 shelters are shown on site plan Department Comments, Rachel Boone: • • Petitioner will keep staff updated regarding sculpture in main drive thru canopy • Pedestrian bicycle path illumination — no additional illumination other than parking lot pole lights planned • Bicycle pedestrian access — actively working with David Littlejohn • Should path continue up driveway in addition to the one by the rain gardens? Petitioner and committee agreed what was presented was sufficient • 70 ft half right of way was required along Main Street, additional triangular wedge at southeast corner of property was required to be dedicated to the right of way for future improvements to Main and Old Meridian intersection. The path is required to be constructed in the right of way along Main Street and concrete commercial driveway along Main Street is required. Petitioner Comments: • 60 ft was a previous recorded agreement in 2009 and right of way was dedicated by the hospital. Staff will inquire with Engineering. Staff recommends a FAVORABLE recommendation to the Plan Commission meeting on February 19, 2013. Committee Members Comments /Questions: • Exterior building materials were shown to Committee Alan moves to send to the Plan Commission with a positive recommendation. Kevin asks that at full Plan Commission for a commitment that what portion of building starts as retail, stays retail for the life of the building to be taxable Kevin seconded that motion. Kevin motioned to adjourn, Steve seconded. Meeting adjourned at 8:07 p.m. 3 1 1rvu9-/- ONE. CIVIC SQUARE Lisa of , Secretary Kevin Rider, Chairperson File: 55- 2013- 0205.doc CARMEL, INDIANA 46032 317 -571 -2417 1 1 1