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To: City of Carmel DOCS Attn: Angie Conn CROSSROAD ENGINEERS, P.C. 3417 Sherman Drive Beech Grove, IN 46107 Phone: 317- 780 -1555 Fax: 317- 780 -6525 LETTER OF TRANSMITTAL Date: Project: One Civic Square, ra Floor Carmel, IN 46032 WE ARE SENDING YOU X Attached Shop Drawings Copy of Letter Prints Change Order 10/10/12 Cobblestone Commons 136th Street & 1St Ave. NW Samples Specifications Copies: Date: Description: 2 10/10/12 Secondary Plat (Paper) 2 10/10/12 Secondary Plat (Mylar) THEY ARE TRANSMITTED AS CHECKED BELOW: X For Approval - For your use As requested - For bids due Angie, Approved as submitted Approved as noted Returned for corrections 20 Resubmit Resubmit Return blueline sets w /binder Xerox sets w /binder corrected prints Please accept the enclosed Secondary Plat documents for the Cobblestone Commons project. Please review and obtain all required signatures. Let us know if you have any questions or need anything else. Thanks, Signed Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Ms. Krueskamp, Dustin Myers [djmyers @crossroadengineers.com] Wednesday, October 10, 2012 9:54 AM Krueskamp, Theresa A Conn, Angelina V; Greg Ilko; Justin Moffett Cobblestone Commons - Linework COBBLESTONE COMMONS - PLAT LINEWORK - 10.10.12.dwg Please find attached a AutoCAD file containing the Cobblestone Commons subdivision, located at the southwest corner of 136th Street & 1st Ave. NW. Please review the file and let me know if you have any questions or need any further information. Thanks, Dustin Myers CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 PH: 317 - 780 -1555 x122 Disclaimer: THE ATTACHED ELECTRONIC INFORMATION (HEREINAFTER REFERRED TO COLLECTIVELY AS "DATA ") IS AN ACTUAL REPRODUCTION OF INFORMATION PRODUCED BY AND CONTAINED WITHIN THE COMPUTERS OF CROSSROAD ENGINEERS, PC (CRE). THE DATA IS CONFIDENTIAL AND SHALL ONLY BE USED FOR THE CONTEMPLATED PURPOSE BETWEEN CRE AND THE RECEIVING PARTY. BY ACCEPTING THESE DATA, THE RECEIVING PARTY AGREES TO ALL OF THE FOLLOWING TERMS AND CONDITIONS: THESE DATA HAVE BEEN PREPARED SOLELY FOR THE PURPOSE OF CREATING CONSTRUCTION DOCUMENTS (PLANS, SPECIFICATIONS, ETC.), AND THIS INFORMATION SHOULD NOT BE CONSIDERED RELIABLE FOR THE PURPOSES OF FIELD CONSTRUCTION STAKING. THESE DATA ARE FOR INFORMATION ONLY AND ARE TO BE VERIFIED BY THE RECEIVING PARTY PRIOR TO ANY USE. IF ANY DISCREPANCY IS FOUND BETWEEN THESE DATA AND THE CONSTRUCTION PLANS, THE CRE PROJECT MANAGER SHOULD BE CONTACTED SO THAT THE DISCREPANCY CAN BE RESOLVED. BECAUSE ANOTHER PARTY OTHER THAN CRE CAN ALTER THE DATA, CRE IS NOT RESPONSIBLE FOR ANY ALTERATIONS TO THE DATA AFTER IT IS GIVEN TO THE RECEIVING PARTY. FURTHERMORE, CRE IS NOT RESPONSIBLE FOR ANY DATA THAT MAY BECOME OUTDATED AND IS ONLY RESPONSIBLE FOR THE DATA AS IT PERTAINS TO THE PREPARATION OF THE SPECIFIC PROJECT AT THE TIME THE DATA FOR THE DEVELOPMENT WAS PRODUCED. ALL COPYRIGHT LAWS ARE APPLICABLE TO THE DATA, AND THE RECEIVING PARTY SHALL NOT DUPLICATE OR DISCLOSE THIS INFORMATION TO ANY THIRD PARTY. 1 Conn, Angelina V From: Dustin Myers [ djmyers @crossroadengineers.com] Sent: Wednesday, October 10, 2012 9 :46.AM To, Conn, Angelina V; Barnes, David !R Cc: 'Greg Ilko'; 'Justin Moffett' Subject: RE: Cobblestone Plat Attachments: SECONDARY PLAT 10.10.12 PG1.pdf; SECONDARY PLAT 10.10.12 PG2.pdf Angie, The street name has been determined to be "Trailside Drive" and has been implemented onto the Secondary Plat documents. Please see attached for the pdf version and the hard copies are being delivered as we speak. Let me know if you have any questions. Thanks, Dustin From: Greg Ilko [ mailto: gilkoCa�crossroadengineers.com] Sent: Tuesday, October 09, 2012 3:37 PM To: Justin Moffett Cc: Barnes, David R; aconn@ carmeLin.gov; Dustin Myers Subject: Cobblestone Plat Justin, In speaking with Dave Barnes, we have to have the Planning Department signed copies of the plat delivered to him no later than 1pm. Per discussions with Angie, Mike H. is not going to be available between 11 am to 2 pm. That means we need to have the plat delivered first thing tomorrow morning. Let me know if you think you'll have an approved street name by 9 am tomorrow. If so, we can update the plat and run the necessary copies up there by 10am to Angie. Angie said she was going to give Mike H. the heads up that the copies are going to be ready for signature, so hopefully she catches him before he bolts. With that, Dave can then have all he needs before lunch even, which by his description would be very nice. If that doesn't happen we're pushed back to November 7th. G Gregory J. Ilko, P.E. CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, IN 46107 Office: 317 - 780 -1555 ext. 112 Mobile: 317-408-3609 Fax: 317 -780 -6525 1 Conn, Angelina V From: Justin Moffett [Justin @otdg.net] Sent: Monday, October 08, 2012 2:08 PM To Conn, Angelina V; Greg :Ilko; Dustin Myers; Barnes, David R Subject: Re: Cobblestone - BPWS agenda request. We will need to change the street name. I have been told that 7th Street will not be accepted because of the addressing issues in the neighborhood. We should have an alternative agreed upon today and get it approved by tomorrow. Justin On Mon, Oct 8, 2012 at 1:41 PM, Foley, Amanda J <afoley@carmel.in.gov> wrote: Everything looks good to m.e. Amanda Foley Staff Engineer City of Carmel Department of Engineering 317 -571 -2309 (direct) afoley@carmel.in.gov From: Conn, Angelina V Sent: Monday, October 08, 2012 12:55 PM To: 'Greg Ilko' Cc: 'Dustin Myers'; Foley, Amanda 3; Duncan, Gary R; Justin Moffett; Barnes, David R Subject: RE: Cobblestone - BPWS agenda request Greg - The Planning Dept. is. now okay with the revisions & is ready for your to submit 2 paper copies and 1 mylar copy... Is everyone else okay with this final version of the plat? Angie Conn, Planning Administrator 1 Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Greg Ilko [gilko @crossroadengineers.com] Monday, October 08, 2012 12:47 PM Barnes, David R; Conn, Angelina V 'Dustin Myers'; Foley, Amanda J; Duncan, Gary R; Justin Moffett RE: Cobblestone - BPWS agenda request SECONDARY PLAT 10.08.12 PG2.pdf; SECONDARY PLAT 10.08.12 PG1.pdf Following up on my phone conversations with Amanda and Dave, I've modified the plat as best I think to address all outstanding issues: • POB call identified on SECTION CORNER detail in bottom left corner of plat sheet 1. • CA described as drainage and utility easement in DEED OF DEDICATION on plat sheet 2. • Right of way to existing north property line /section line has been dimensioned as 40'. • Right of way to existing centerline of 1st Ave. NW has been dimensioned as 25'. • Existing full right of way of 1sT Ave. NW has been dimensioned as 40'. • Line types added to existing legend. Angie - Please call me to discuss your mark up, as I think I can explain some things over the phone better than in an email, if you still have questions. Please review and comment. If all good, we'll kick out the paper, mylar, and electronic ASAP. Thanks for all the quick comments! G From: Barnes, David R [mailto:dbarnescarmel.in.gov] Sent: Monday, October 08, 2012 10:45 AM To: Conn, Angelina V; 'Greg Ilko' Cc: 'Dustin Myers'; Foley, Amanda 3; Duncan, Gary R Subject: RE: Cobblestone - BPWS agenda request Angie /Greg: Good suggestions for clarity will change legal description in beginning calls. From: Conn, Angelina V Sent: Monday, October 08, 2012 10:34 AM To: 'Greg Ilko' Cc: 'Dustin Myers'; Foley, Amanda 3; Duncan, Gary R; Barnes, David R Subject: RE: Cobblestone - BPWS agenda request hi Greg — attached is the marked up plat, in red. I hope these comments make it clear as to what we want to see on the plat regarding the road rights of way delineation. Please let me know if it does not make sense . Thanks! Angie Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317-571-2417 1 F: 317 -571 -2426 W: www.carmeldocs.com E: aconnacarmel.in.gov Please consider the environment before printing this e-mail 1 Conn, Angelina V From: Conn, Angelina V Sent: Thursday, October 04, 2012 11:00 AM To: 'Dustin Myers' Cc: 'Justin Moffett '; 'Greg Iiko' Subject: RE: Cobblestone Commons /Sorry, one more comment: is there any way that you can show /label 7` Street (private street) on the plat? (Right now, it is just all Common Area.) And, maybe also delineate the 'alleys', please. Thanks! Angie From: Conn, Angelina V Sent: Thursday, October 04, 2012 10:04 AM To 'Dustin Myers' Cc: Justin Moffett ; Greg Iiko Subject: RE: Cobblestone Commons Good morning, Dustin - The revised plat looks pretty good. But I have some comments, below: Maybe also add a note under the Data Development Summary about the BZA docket number 12090009 V, for the lot widths for the western 4 lots. 04' ' The road rights of way shown (even the `dedicated' portions) should just all be shown as road right of way, where you do not show some as 'dedicated'. Just combine it all and show /label it as the 'half road right of way'. Also, when will you add the instrument nos. for the covenants and restrictions to the plat, sheet 2? Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms. Terry Krueskamp (tkrueskamp @carmel.in.gov) in Information Systems has received an e -mail with an electronic file attached (MicroStation .dgn is preferred, or AutoCad .dwg of the subdivision) and it (the e- mail) has been copied to myself (aconn@carmel,in.gov). \Please work with Dave Barnes in the City Engineering Dept, to get on a BPW (Board of Public Works ) meeting agenda, which has a filing deadline. His number is 571 -2441, and his email address is �• dbarnes @carmel.in.gov. al/ On the construction plans, the north /south sidewalk needs to have a material change, where is crosses 7th Street. This is per city council commitments. Also, wanted to remind Justin about the potential issue with the asphalt path vs. what was committed to Council (concrete path) along 136th Street, Justin - please call Mike Hollibaugh about this to discuss further; at 571 -2417. H. (Please make sure that the owner and the project's surveyor sign the plat before submitting it to us.) Two paper copies of the plat must be filed with the Mylar copy, prior to recording, and two paper copies and a Mylar of the recorded plat must be submitted after, following recording of the document. Our approval ofthe secondary plat (signature) will be forthcoming upon revision ofthe plans according to the items listed above. I. Please provide a .pdf file of the final Recorded plat, as we try to move toward a paperless office (in addition to the 2 paper copies of the recorded plat). Angie Conn,. Planning Administrator City of Carmel Planning & Zoning Division Dept; of Community Services. 1 COBBLESTONE •S'E'CONDA Y PLAT • North Ilne NE /4 of Sec. 25 -T18N -R3E / j v 1—I { Or'' 61 ; / . 1 I / o � /'O) ) �3 I�O 7./r N I 1 .'S s m,° ° , o 2 1,004 2s1' CAPE / 5 g �N BARRIER / / 0 ESMT. 1 66' / C i E /210} Monon Trail /Z City of1Carmel' 1 Ouitctoim/Easeme`nt and Covenants per / 1nsfr.• 1999- 996 352 2 1- 112' 1 / / S88'54'5771- 110.40 CORRIDOR —' 888'54'52'W 137.01'10- TREE PRESER I I i z ,a I N88'54' 52-E 111.70' 1' NAET LOT 9 ±7,081.227 SFT. 30.163 Acres .J1313'51522W 1tL33_ LOT 10 ±7,057.333 SET. ±0.162 Acres' _588'54'52 'W _J1o.95 _ N01'25'31'W 6.78' �DSCAPE 1 \1 \ LOT11 ±7,035.996 SET. *0.162 Acres - M.F.P.G. /M.LA.G.= 824.35 136th ST. (SMOKEY ROW RD. OR 8th ST. N.W) N 88 °54'52" E 372.79' N88'54:52 'E N88'54'52'E 50:02 P 0 g1 N885452 ",E' N88'54.52 7,E 50.00' 26.67' 1 NAEr 8 LOT 8 { LOT 7 -°o { ±5,000:000<SFT. ° }±000000 SFT; I! =±0115rAcres ?' ±0.115 Acres { • DUE o M:F:P = 8G2./4A:15;L5A' .G. { QwI + M:F.P 8G 2 410 L A:_W 15' I 1 j I N � I L°0I 3.5` DUE _S8. '54'52° j10,87' LOT 12 ±6,657:349 SFT. ±0.153 Acres 1 1 15' DUE ^ 31.38154.52-W 50.00' S8854'52'W 50.00' 3.5' DU 3J .40'' DEDICATED HALF R/W N88154'821_11/166' 1' NAE °', ..15' 1 DUE 0 1, z _ _ — 1 E Ste5•15 :1N X59- W ..� o IP 1 LOT 1 ±5,265.251 SET. ±0.121 Acres COMMON AREA *26,58029 SFT. *0.610 Acres 15 DUE N88- 5452 -E 50.00' 15',DUB N88'S3'52r56001 hl I 15 `-° LOT'6' ` I { LOT5 ±5,750.00 SFT. ,r"' { *5,750.000 SFT.. DUE to±0.132 Acres •f 1 10.132 •Acres ' Irrd, M.F.P.8 4:35AG. M.FPSZ/AtoA:G, v�Ql rn 1°Nl � OI 15' Milk& SYS I 1 S ATION AREA N1'4TW — 9.77 _ 588'54'52 W 101.09' 1 { 1 15' I I DUE LOT 2 ±5,191.650 SFT. 30.119 Acres M:FP.G�L�G. =824:21 824:21 1 N12.46'27 1'E N88'54 52 E 100.16 9159' PLACE OF BEGINNING LOT 3 *5,085.722 SFT. ct. ±0.117 Acres o? = I-OI LN T88'S4'52 W tOL _5 DdcUE� D &LIE (W1O z�1 107'4_ 5.043.394 SFT: 10.116 Acres Itrt w 0 rt F, 15' D &UE & SYS-, rr 8:°54'52" W 364.70' 588'54'52 "W 50.00' S88'5452 "W 50.00' • Bethenridge LOT 3 [Dunkerley] Instr. 9131665 P.C. 1, slide 201 DEDICATED RNV ±6,907.53 SFT. ±0:159 Acres Ube Corner ..._._.... __ NW Cor NEY of Soc. 25 -718N-R3E Iron Pin r/ Cap Found dam 6' In asphalt J' South or center line Accepted m best e,ddnoce Not on reference 'nth RCSR ike NE Y4 OF SECTION 25 SW Cor. NEY of - See 25 -T181 -R3E Reeet.NlaSed per' Pre*us 148 Survexe Sec. 25 6N-R4. Harrison Monument Found per H..CS.R. tks �$quth lisle 319.1 5eo 25- T13-ii.V - N 89 °16'39" E 2618.42' Bethenridge LOT 2 Instr. 9131665 P.C. 1, slide 201 1 (� Tyr _ _ r - -1-- —i LDT 9 iG ;� 1 [ � L-017-1 k PILOT 8 1 LOT 71.[-' L0T 2 LOT 10 L— —1- L COMMON AR — — '9C±26 589 29:56 I :m 1?±t 610 Acre I LOT 11 — _J I LOT12 xaN A,e N}! d. 25 -86E 13651 STREET 1 r ARCEL 31,, /1- PARCEL 5 hI. r 1 PARCEL 2 PARCEL 1 I 1 1 L LOT3 1I LOT 6 I LOT 5 a.I LOT4 PARCEL 8 0E54: " 588'54'52 -W 122.69' Bethenridge LOT 1 Instr. 9131665 P.C. 1, slide 201 PARCEL 4 PARCEL 6 PARCEL I z in 1st AVE. N.W. PARCEL 1: Instr. #2011 - 024744 PARCEL 2: Instr. #2011- 026550 PARCEL 3: Instr. #2011- 024744 PARCEL 4: Instr. #2011- 024744 PARCEL 5: Instr. #2011 - 024744 PARCEL 6: Instr. #2011- 024744 PARCEL 7: Instr. #2011- 024741 PARCEL 8: Instr. #2011- 026550 ALL PARCELS ARE OWNED BY: BLACKWELL PARK DEVELOPMENT PARTNERS, LLC A PART OF THE WEST HALF'OFTHE NORTHWEST QUARTER OF SECTION TWENTY FIVE (25), TOWNSHIP EIGHTEEN (18) NORTH, RANGE THREE.(3) EAST, LOCATED IN HAMILTON' COUNTY/INDIANA DOCKET NO 07070013 SP DOCKET NO. 06110012 Z -- PROPERTY UNE SECTION UNE -- . -- ADJOINER UNE EASEMENT ® IPF- 5/8" DIA. REBAR W/ YELLOW CAP STAMPED ' WEIHE ENGR 0012 RIGHT -OF -WAY — — — — — — LOT UNE _ SETBACK UNE Tp�LpL�Ep tpE o dii J TRUCII(NI FRONT YARD ,SETBACK FYS SYS NAE D &UE 06. 0 M.F.P.G. M.L:A.G. SIDE YARD`SEfBACK, N0N- ACCESS - EASEMENT DRNNAE &T U11L1tY UTILITY EASEMENT PERMANENT B0PER,TY LOT`CORNER(110x36 PIPE) PERMANENt 0l TSI0E BOUNDARY CORNER ((4 x4 x36 PRECAST CONCRETE MONUMENT SCORPION TOP KITH CROSS, SET FLUSH) MINIMUM ROOD PROTECTION GRADE MINIMUM LOYES174D3ACENT GRADE CURVE DATA TABLE CURVE DELTA ANGLE RADIUS ARC LENGTH CHORD DIRECTION CHORD LENGTH. 1E1 147'20'43" .26.43' 67.91 N01D5'O8'W 503' 40 0 40 80 SCALE: 1" = 40' THIS SURVEY'WAS PREPARED FROM'INFORMATION OBTAINED FROM AN ALTA FANO TITLE SURVEY' PERFORMED BY MARK DUFFY. REGISTERED' LAND SURVEYOR NO. 29800004, 91114 WEIHE ENGINEERS AS J0B'NUMBER W06 =0569, DATED OCTOBER 13th, 2005. THEREFORE, THE PROPERTY IS SUBJECT `TO ANY OVERLAPS, GAPS, OR OTHER INCONSISTENCIES THAT SAID' ALTA .SURVEY MIGHT REVEAL. OWNER/DEVELOPER BLACKWELL PARK DEVELOPMENT PARTNERS, LLC 1132 S. RANGELINE ROAD CARMEL, IN 46033 PHONE: (317) 966 -2023 CONTACT: JUSTIN MOFFETT SURVEYOR CROSSROAD ENGINEERS, PC 3417 SHERMAN DR. BEECH GROVE, IN 46107 PHONE: (317) 780 -1555 FAX: (317) 780 -6525 CONTACT: TRENT NEWPORT Transportation -& Development Cons iltants LW MIN nc 8701 L s 4837 818 73i-E6S SHEET 1 OF 2 • j. Conn, Angelina 'V Fran: Sent: To: Cc: Subject: Attachments: Conn, Angelina V Monday, September 10, 2012.1 :40 PM. 'Justin Moffett' . tkiLtVl Hollibau .9 -h, Mike P; Donahue -Wold, Alexia Y K; Fole Amanda J RE: Cobblestone Lots 9 - 12 adjustment VCI11 j.(/1Ce 41i74-1. Cobblestone Commons - Revised Layout 9.10.12 (1).pdf t,A1( Justin- Yes, I think this might work, and I think we would be supportive of a variance from the lot width maximum. The variance would just be for lots 9 through 12, right? Can you also submit a landscape plan for that area too, showing plantings and hardscape ( like a bench) too? You might also continue to work with the Engineering Dept. to make sure that the drainage between the houses would be adequate, too. I have heard it is hard to make the drainage work correctly between houses when there is not enough room to do a proper drainage Swale... Thanks. Angie Conn Planning Administrator From: Justin Moffett [mailto:JustinOotdg.net] Sent: Monday, September 10, 2012 11:48 AM To: Conn, Angelina, V; Hollibaugh, Mike P Subject: Cobblestone Lots 9 - 12 adjustment Angie, I have an exhibit attached showing the proposed adjustment for lot 9 - 12 at Cobblestone and the landscape easement you suggested in the front yards of lots 10 & 11 that lines up with the entry drive. We think this will look nicer in the long run than having a 30' common area down the middle of two lots. During our PUD process there was no. issues with having larger lots, but council did want to make sure we had a minimum lot size for sure. fin hoping you would support us filing a BZA variance request by tomorrow to see the hearing officer on 9/24. Please let me know if this is possible. Justin Justin Moffett The. Old Town Design Group 317.966.2023 phone justin@otdg.net 1 Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Conn;. Angelina V Monday, August 27., 2012 12:46 PM' 'Justin Moffett' giiko@crossroadengineers.com; dmyers@crossroadengineers.com; Donahue -Wold, Alexia K RE: Cobblestone - Possible Variance Landscape Plan - unstamped but approved 3= 5- 12.PDF; Cobblestone_Lots 9 - 12_BZA Variance.pdf Justin — Spoke with Mike H and the other planners. We might be in support of a BZA variance, if you can keep a smaller version of that plaza area, right there where 7th Street ends, lust to keep that view shed aesthetically pleasing. It would be within a landscape easement on the lots, or be within its own common area. Maybe do a haft-moon design, rather than a full circle, with the plantings around that. See attached .pdf, highlighting that plaza area. The concern would also be looking west on 7th street and looking right at a house garage. Otherwise, the other option would be PUD text ordinance amendment to amend the lot width regulation... Angie Conn Planning Administrator From: Justin Moffett [ mailto:justinwmoffett@gmail.com] Sent: Friday, August 24, 2012 11:57 AM To: Conn, Angelina V Cc: oilkoftcrossroadengineers.com; dmvers@crossroadenaineers.com Subject: Cobblestone - Possible Variance Angie, I have attached a diagram showing an idea we'd like some feedback on for lots 9 - 12 at Cobblestone. We're interested in eliminating the Common Area and having wider lots which would require a BZA variance to plat lots wider than 50'. 1) The two 10' Common Areas are fairly pointless and simply served as a way to have wider homes considering our 50' max. 2) The 30' common area doesn't really going anywhere and the prospective buyers of lots 10 and 11 have commented that the don't want to encourage people to gather there since it really just leads to their back yard spaces. 3) Eliminating the 30' Common Area would allow us to lower our maintenance dues for the HOA and have that landscape managed by the homeowners. 4) There would be no drainage or utility issues with adjusting the lot widths. 5) It would allow us 'to 'increase our house widths from 48' to 53.5' which will make an enormous difference for front loading product as we've::experienced on the slightly wider lots on the east side of 3rd Ave NE at Blackwell Park. 6) .Widening the homes would give us the ability to make them less. deep and hopefully create even more rear yard space between the backs of homes and the Monon Tree Preservation Area. t I'd hope this would be a very minor issue and could be handled by a BZA hearing officer. Please let me know what questions you have for me. Justin Justin Moffett 317 -966 -2023 justinwmoffett@gmail.com Conn, Angelina V From: Mindharn Daren Sent: Monday, August. 27, 2012.1 :00 PM: To Conn' Angelina V Subject: RE Cobblestone Commons - Possible Variance I would be for eliminating the 10' Common areas but not the.30' one in the middle. Lowering HOA cost? It would be way more cost for the two adjacent homes. So that doesn't make sense. Plus the project does not have a true common area for people to sit and talk and at least one small area I would think for the long term would be nice to have. Deren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 From: Conn, Angelina V Sent; Friday, August 24, 2012 12:04 PM To: Hollibaugh,Mike P; Donahue =Wold, Alexia: K; Mindham, Daren; Littlejohn, David W Subject: FW: Cobblestone Commons - Possible Variance All — Need your thoughts on this one; he wants to widen the lots along the Monon and get rid of the Common area that would go there ... Angie Conn Planning Administrator From: Justin Moffett'[ mailto :iustinwmoffettNmail.com] Sent: Friday,: August 24, 2012 11:57 AM To: Conn, Angelina V Cc: gilkoOcrossroadengineers.com dmversCa�crossroadengineers.com Subject: Cobblestone - Possible Variance .Angie, I have attached a diagram showing an idea we'd like some feedback on for lots 9 - 12 at Cobblestone. We're interested m eliminating the Common Aiea and having wider lots which would require a BZA variance (from. the PUD) to plat lots wider than 50'. 1) The two 10' Common Areas are fairly pointless and simply served as a way to have wider homes considering our 50' max. 2) The 30' common area doesn't really going anywhere and the prospective buyers of lots 10 and 11 have commented that the don't want to encourage people to gather there since it really just leads to their back yard spaces. 3) Eliminating the 30' Common Area would allow us to lower our maintenance dues for the HOA and have that landscape managed by the homeowners. i Conn, Angelina V From: Sent:. To: Cc: Subject: Duncan, Gary R Wednesday, August 15, 2012 8:30 AM Conn, Angelina V; Foley, Amanda J Barnes, David R RE: Cobblestone Commons Secondary Plat &Construction Plans? I think we still hold the performance bonds on all the infrastructure...so he should be able to file his final plat. 'From: Conn, Angelina V Sent: Tuesday, August 14, 2012 5:29 PM. To: Duncan, Gary R.; Foley, Amanda J Subject: Cobblestone Comn►ons Secondary Plat: & Construction Plans? HI — Are you guys close to approving this, or are there issues that Justin Moffett needs to address? (He would like to wrap this one up, as far as thefinal plat goes....) Angie Conn, Planning Admiriistrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317-571-2417 1 F: 317 - 571 -2426 1 E: aconn @carmel.in.gov W: www.carmeldocs.com Please consider the environment before printing this e -mail 1 Conn,; Angelina V From: Conn,: Angelina V' Sent: Tuesday, August 14, 2012 5:31 PM To: 'Justin 'Moffett' Cc: 'Greg Ilko ;'Justin Moffett; 'Dustin Myers' Subject: RE: Cobblestone Plat (docket no. 07070013 SP) Justin you are right! Your projects move fast! Here are the last remaining comments that need to be addressed for the Secondary Plat: A. We received the 2 paper copies of the secondary plat on the 7th, and it looks like all revisions were made to that; document to DOCS' satisfaction;.except that the instrument, no. for the covenants and restrictions needs to be added. B. Now, on to the construction plans; the latest copy we have is from Dec. 16, 2011, and we need a revised copy. C. On the construction plans, pleaseshow a change in material where the north /south sidewalk crossed the newly constructed 7th Street, per the City: Council commitments related to Z- 503 -07. D. Please work with Dave Barnes in the City Engineering. Dept. to get on a BPW (Board of Public Works ) meeting agenda, which has a filing deadline. His number is 571-2441, and his email address is dbarnesOcarmel.in.gov. E. Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms: Terry Krueskamp (tkrueskamp@carmel.in.gov) in Information Systems has received an e -mail with an electronic file attached (MicroStation .dgn is preferred, or AutoCad .dwg of the subdivision) and it (the e -mail) has been copied to myself (aconn@carmel:in:gov). F (Please make sure that the owner and the project's surveyor sign the plat before submitting it to us.) Two paper copies of the plat must be filed'with the Mylar copy, prior to recording, and two paper copies and a Mylar of the recorded plat must be submitted after, following recording of the document. Our approval of the secondary plat (signature) will be forthcoming upon revision of the plans according to the items listed above. G. Please provide a .pdf file of the final Recorded plat, as we try to move toward a paperless office. Angie Conn Planning Administrator From: Justin Moffett [ mailto :justinwmoffettPgmail.com] Sent: Tuesday, August 14, 2012 5:11 PM To: Conn, Angelina V Subject Cobblestone Plat Angie, This year is really moving too fast. Now that the site work is done at Cobblestone I really need to finalize the plat recording. Probably the wrong order, huh! We have • an approved landscape plan on file with Daren and I think the only thing you were waiting on was covenants. The delay in recording, was probably productive as the power utilities have all requested additional easement.so we now have the opportunity to adjust the plat before recording. Can you let me know if there is anything outstanding on your end other than the CCR's? Hoping to get this wrapped up in the next '30 days. Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Mindham, Daren Monday, March 05, 2012 2:46 PM justinmoffett @aol.com; 'Cheryl' ,Conn, Angelina V Cobblestone Commons Landscape Plan Cobblestone Commons Landscape Plan - unstamped but approved.PDF; Cobblestone Commons Landscape Plan - stamped approved.pdf I have approved the landscape plan and attached the original and a stamped copy. I will add it to our files. Daren Mindham Urban Forester City of'Carmel ,Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 - 571 -2283 1 Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: Cheryl, Mindham, Daren Tuesday, February 28, 2012 8:35 AM 'Cheryl' justinmoffett @aol.com; Conn, Angelina V Cobblestones Common Lands Recommended Tree List.pdf; Crabapple List.pdf; Tree Preservation Detail.pdf The following email represents comments for this project specifically addressing the area of landscaping. I have reviewed the drawings and offer the following comments: URBAN FORESTRY REVIEW COMMENTS. 1) Please Ad two more red oaks to the center of the southern perimeter buffer. 2) Please select a different size crabapple or other tree that will not get as wide. I have attached a list of some possibilities. Please pick one that has a width of 15' or Tess. Normally, we recommend tall shade trees that will grow tall and over pedestrian and vehicular traffic. 3) Please show the 10' Tree preservation area along the southern border as depicted on the Secondary Plat. A cloud like the one near the Monon with labeling would be sufficient. Having some of the landscaping shown in the cloud is not a problem. 4) Please add the tree preservation detail sheet to the landscape plan submittal, I will then file them as one. I don't see one with the engineering plans. I have attached the detail, I would rather it just be added to the plan and the wording on the tree protection cloud changed. Also, ,I am trying to keep the wording of these types of areas consistent. As like the secondary plat, can you name this cloud area specifically Tree Preservation Area not Tree Protection Area? 5) Can you also note the width of the tree preservation areas (10') and /or put a bar scale on the plan? Please illustrate how these comments will be addressed by email or revised plan. If you have any questions, feel free to contact me. Thanks. Sincerely, Daren Mindharn Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 1 CROSSROAD ENGINEERS, P.C. 3417 Sherman Drive Beech Grove, IN 46,107 Phone: 317-780-1555 Fax: 317 -780 -6525 CROSSROAD JIV iNEE PE LETTER` OF TRANSMITTAL City of Carmel — ROCS Date: 2/14/12 Attn: Angie Conn Project: Cobblestone Commons One Civic Square, 3r ° Floor Carmel, IN 46032 WE ARE SENDING YOU X Attached Shop Drawings Copy of Letter Prints Change Order 136th Street & 1st Ave. NW Samples. - Specifications Copies :. Date: Description: Rev. 1/23/12 '.Construction Plans THEY ARE TRANSMITTED AS CHECKED BELOW: X For. Approval Approved as submitted Resubmit blueline,setsw /binder For your. use Approved.asnoted Resubmit Xerox sets w /binder As requested _ Returned for corrections Return, corrected prints For bids due 20 Angie, Please accept the enclosed. Construction Plans for the Cobblestone Commons project. Please review and let us know If you have anyquestions or need anything else. Thanks, Signed Conn, Angelina V From: justinmoffett @aol.com Sent: Monday; February 13, 2012 2:18 PM To Forward for Westermeier, Mark;(' Westermeier;'Mark7 Cc: Conn, Angelina V; Hollibaugh, Mike P Subject: Re: Approval for Monon Connection Mark, Thank you for yourr quick reply. You are correct that all landscaping stopped at the property line and only hardscaping was to be installed on the parks department property. Prior to installing benches I will communicate with you so we can coordinate the style. Much Appreciation, Justin Justin. Moffett The Old Town Design Group 317.966.2023 phone justinmoffett@aol.com Original Message From Mark Westermeier < MWestermeie ;r @carmelclaypar.ks.com> To; justinmoffett . <justinmoffett @aol.com >;: mwestermeier <mwestermeier @carmel.in.gov> Cc Aconn <Aconn @carmel:in:gov >; MHollibaugh <MHollibaugh @carmel in.gov> Sent: Mon, Feb 13, 2012'2:08 pm Subject RE: Approval for Monon Connection Justin, f'am•fine with the plans you submitted, you and I met and discussed the details at the job site last year. I believe we discussed nothaving landscape beds if they need to be maintained by the parks department, the benches and connection :are fine. I would like to coordinate the type of benches so as to insure consistency with other benches along the trail. Thank you for the time you've spent with me insuring that the design is correct. 1 certainly appreciate your efforts! Mark .Mark•Westermeier Director Carmel Clay Parks,& Recreation 1411 E 116th Street Carmel, IN 46032 P 317.573.4017 F 317.571.4136 mwestermeier@ carm elclavparks.corn www.carmelclavparks:com. From: justinmoffett @aol.com jmailto justinmoffett @aol.com] Sent Monday, February 13, 2012 . 1:25 PM To rnwestermeier @carmel.in.gov; Terry myers. Cc:. Aconn @carmel.in.gov; MHollibaugh@carmel.in.gov Sulject:.Approval for Monon Connection Mark, 1 I have emailed severaltimes requesting approval from you for our Monon trail connection design at Cobblestone Commons at the. SE:corner.of 136th Street and the Monon Trail. Angie Conn of the Carmel Department of Community Services says:. I need an email or letter from you stating that you have seen plans and approve of them. You might remember that we met on site last - summer to discuss along with Terry Myers on your staff. We made some minor revisions to the plans based on your'comments and then sent the plans back to you Attached you will find another copy of the site plan showing the trail connection. Would you please send back a letter or email stating your approval and copy Angie,Conn and me? Included below 'is some language you could copy and paste into a letter if that would be convenient to you. Thank you so much for your expedient reply as this is the final piece of action required prior to our plat being recorded. Justin Justin Moffett The Old Town Design Group 317.966.2023 phone justinmoffett@aol.com Sample Approval Language: "To Whom It May Concern: I have personally met with Justin Moffett of Blackwell Park Development Partners, LLC, the owner of Cobblestone Commons on the Monon, to discuss the construction of the Monon Trail connection design to the development to be built on the southeast corner of 136th Street,and the Monon Trail. I understand that the developer will; construct a 10' asphalt path adjacent to 136th Street which shall run from 1st Ave NW to the Monon Trail on the south side of the road. The trail connection shall incorporate a landscaped staging area along with benches and bike racks. I have reviewed the plans and approve their construction as shown pending final approval of the plans by the City of Carmel Departments of Community Services and Engineering. Sincerely, Mark Westermeier" 2 Conn, Angelina V From: Conn, Angelina V . Sent: Friday, February 10, 2012 11:47 AM To: 'Greg'llko° Cc Hollibaugh, Mike P; 'Dustin J. Myers'; 'justinmoffett @aol.com'; Mindham, Daren Subject: RE: Review Comments for Cobblestone Commons Secondary Plat (docket no. 07070013 SP) Hi, Greg;- We received the 2 paper copies, of the secondary plat on the 7th, and it looks like all revisions were made to that .document to DOCS' satisfaction, except that the instrument no. for the covenants and restrictions needs to be added. Now, on to the construction plans; the latest copy we have is from Dec. 16, 2011, and we need a revised copy. Also, here are the last remainingreview comments relating to this,secondary plat approval and /or its construction plans: Need Tree Preservation Plan approval from the City Forestry Dept. ( Daren has not, yet received the revised copy.) On the construction plans, please show a change in material where the north /south sidewalk crossed the newly constructed 7th Street, per the City Council commitments related to Z- 503 -07. ®Please provide a copy of the Letter from the Parks Dept. Director, per item 15 of the commitments made to City Council. 4. Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms. Terry Krueskamp (tkrueskamp@carmel.in.gov) in Information Systems has received an e- mail with an electronic file attached (MicroStation .dgn is preferred, or AutoCad .dwg of the subdivision) and it (the e -mail) has been copied to myself (aconn @carmel.in.gov). 5. (Please: make sure that the ownerand the projects surveyor sign the plat before submitting it to us.) Two paper copies of the plat must be filed with the Mylar copy, prior to recording, and two paper copies and a Mylar of the recorded plat must be submitted after, following recording of the document. Our approval of the secondary plat (signature) will be forthcoming upon revision of the plans according to the items listed. above. 6. Please provide a .pdf file of the final Recorded plat, as weary to move toward a paperless office. Thank you, Angie Conn, Planning Administrator 571 -2281 - direct From: Conn, Angelina :V Sent: Monday, November 0., 2011 1:54 PM To: 'justinmoffett @aol.com' Cc: Hoilibaugh, Mike P; 'Dustin 3. Myers'; 'Greg Iiko' Subject: RE: Review'Comments for Cobblestone Commons Secondary Plat (docket no. 07070013 SP) Hi, Justin — We-just received the latest version of-the revised plat and construction documents. I willshow these to Mike H. on Wednesday "(since the offices are closed tornorrow for Election Day), but for now, here are some additional review comments, below: 7.. Please provide copies ofyour correspondence with the TAC members and their correspondence With you. &. Please also add docket: no: 06110012 Z to the plat, under docket no 07070013 SP. 9. Is there a newer draft copy of yourDeclaration of Covenants and Restrictions, since the one submitted on May 12, 2011? 10. Please add the =source of title instrument no. to sheet. 1 of the plat. 1 CROSSROAD ENGINEERS, PC 3417 SHERMAN DRIVE BEECH GROVE, IN 46,107 PHONE: 31 7.780.1 55;5 FAX 31' 7.;780.6525 ANGIE CONN CARMEL PLANNING & ZONING To: 1 CIVIC SQUARE = 3RD FLOOR. CARMEL;'IN WEARE SENDING You Attached Shop Drawings Copy of Letter LETTER OF TRANSMITTAL Prints Samples Change Order DATE: FEBRUARY 6, 201 2 PROJECT: COBBLESTONE COMMONS S Specifications Other: COPIES: DATE: DESCRIPTION: 02/06/2012 Secondary THEY ARE TRANSMITTED AS CHECKED BELOW: IMFor approval Approved as submitted Resubmit signed originals Resubmit For'your use As requested Forbids due: Approved as noted Returned for corrections Xerox sets w /binder Resubmit corrected prints Angie, _Please review the plat and if everything' is good, we'll get Justin to sign them for recording. Call with questions. Thanks, Greg Ilko Signed Conn, Angelina V From: Conn; Angelina V Sent: Friday, January 27,,x2012).2. :04 PM To: justinmoffett @aot.com' Cc: Hollibaugh, Mike P; gilko @crossroadengineers.com Subject: RE: .cobblestone J Justin — we canspeakfurther about these items at our meeting on Feb. 2. Also, my initial comments are below, in ALL CAPS.. - Angie °Conn,. Planning Administrator From: justinmoffett @aol.com [mailto:justinmoffett @aol.com] Sent: Wednesday, January 25, 2012 4:17 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; gilko @crossroadengineers.com Subject: Cobblestone Angie, Just a few items I wanted to follow up on 0, will get you a revised and final copy of the covenants to review by next week. OK. THANK YOU. f-r) have yet to get Mark Westermier to respond tomy request for a letter of approval for the final plans. He did meet with e on site last summer and said he was fine with my plans. Can you request this of him? I THINK IF YOU CAN GET HIM A TEMPLATE OF WHATTEXT TO ADD TO LETTERHEAD (VIA EMAIL), THEN HE CAN GET IT DONE FASTER. l 3) Regarding the 40' vs. 50' half r/w on 136th Street. Our plans have been designed with a 40' half r/w since that is what we had always shown from our original approvals. Changing at this point would be really problematic. Dept. of Engineering keeps telling us it's.a planning issue and DOCS keeps asking for a written approval from Dept. of Engineering. It is my opinion that Dept. of Engineering has shown their approval 'by virtue of the fact that they have reviewed and.approved our construction plans at BPW and authorized bonding which will be completed this week. Can you,give us the final go ahead on this issue? THE PRIMARY PLAT SHOWS A 40 -FT HALF ALONG 136TH ST, SO I TH/NKWE WOULD BE'OKAY WITH THAT, BUTT DO NEED TO CONFIRM THIS WITH MIKE HOLLIBAUGH. (HE WILL MOST LIKELY BE AT THE MEETING ON THE 2ND, TOO.) 4) Can you meet with me. next week to discuss'house plans for our model ?,.l want "to confirm that you are ok with the direction of our design as it pertains'toThe homes facing 136th Street. YES, WECAN DISUSS HOUSE DESIGNS ON THE 2ND. /4G/Gu/w3 Fra-L Can DOCS /Mike hel • us in obtaining an early release ermitto et our model' — �vw(.c7.53 5) help g _ p. g ;started? I know that Bldg and Code �,•);�. Services is reluctant to release permits without all infrastructure in, but we want to make sure we have a model finished by s.ettdd end of summer to keep activity going on this site. Let me know how: you can help us out with this issue. THAT MIGHTBE POSSIBLE, BUT THE ENGINEERING DEPT AND THE FIRE DEPTWILL'PROBABLY WANT TO SEE PLANS FOR THE BUILDING AND ACCESS TOO, AS WELL ASA PARKING AREA FOR EMPLOYEES OR VISITORS TO THAT MODEL w ""c HOME. DOCS' WILL ALSO NEED TO REVIEW /APPROVE THE ARCHITECTURE FOR THAT BUILDING, SO THAT �. WILL.NEED TO GET DONE FIRST. Iprr.tl/ Let me know what otherissues you'd like me to address prior to finalizing the plat for recording. I WILL REVIEW THE cti9c.16e- LATEST PLANS WE HAVE ON FILE TODAY FOR THE SECONDARY PLAT AND WILL GET YOU A LIST. (ON FEB.2) OF OUTSTANDING ITEMS THAT NEED TO BE ADDRESSED. O co 1tool3 poi` -S Thanks in,advance for your assistance, Justin PS - Would' love to show you some pies from my recent trip to Nicaragua. We got a few homes started and Old Town Design Group has 'committed to six more this year. PLEASE BRING PHOTOS TO THE MEETING ON THE 2ND! Conn, Angelina V From: Mindham, Daren Sent: Thursday, January 26, 2012 10:44 AM To: 'justinmoffett @aol.corn "; Conn, Angelina V Subject: RE: Cobblestone Landscape I am free most any time next week. I am fine with the individual home landscaping, but I would like an overall site landscape plan noting tree preservation area and any other landscaping requirements. Along with that, we are trying to ensure that all tree preservation areas are noted on the secondary plat as well. Let me know when is good for you two. I will throw a time out there, how about say 2/1/12, 2pm? Dares Mindham Urban Forester City :of Carmel Department of Community'Services One Civic,Square Carmel, Indiana 46032 Office: 317 -571 -2283 From: iustinmoffett @aol.com [rnailto justinmoffett @aol.com] Sent: Wednesday, January 25, 2012 4 :06 PM To :, Mindham, Daren; Conn, Angelina V Subject: Cobblestone Landscape Got your messages while I was away last week. My landscaper is trying to finalize the site landscape plans for .Cobblestone by the end of next week. Would it be helpful to you for us to meet with you to get any of your comments in the final plan? Because we are building larger homes on' larger lots now I would like to submit the unit landscape per house since each home will be customized. Are you good with this plan? My crew has mobilized again on the site,to finish cleaning up the debris from the - demolition last summer. We will move the tree fence before any real site construction happens. Thanks, Justin Justin Moffett The Old Town Design Group 317:966.2023 phone j Usti nm offett @ aol .com 1 Conn, Angelina V From: Dustin Myers [dmyers @Crossroadengineers.com] _ Sent: Thursday, January 19, 2012 1 :49 PM To: Mindham, Daren; giiko @crossroadengineers.com Cc: justinmoffett @aol.com; Conn, Angelina,V Subject: .RE: cobblestone commons SP - tree preservation plan & landscape plan Darren, The landscape architect is'finalizing the landscape plan and it shall be delivered to your attention upon completion. Thanks for following up. Dustin From: Mindham, Daren [mailto :dmindham @carmel.in.gov] Sent: Thursday; January 19, 2012 1 :41 PM To 'Dustin J. Myers'; gilko @crossroadengineers.com Cc: justinmoffett @aol.com'; Conn, Angelina V Subject: FW: cobblestone commons SP = tree preservation plan & landscape plan Greg and Dustin, Has there been any progress on finalizing a;final landscape plan that will show the tree preservation areas as well? The City requires an approved landscape plan before: any construction will take place. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317- 571 -2283 From: Conn, Angelina V Sent: Wednesday, December 21, 2011 9 :43 AM. To: 'Greg liko'; 'Dustin J. Myers' Cc: 'justinmoffett @aol.com' Subject: cobblestone commons SP - tree preservation plan & landscape plan Hi, Greg & Dustin — The City Forester still `needs a tree preservation plan, along with an updated landscape plan. Please provide that to him (and me) ASAP. Also, per Daren, the tree preservation `fence is still not in the final location that Justin and he had discussed on site yet, either. Please erect that fence inthecorrect location, ASAP. Thanks, Angie Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317- 571 -2417 1 F: 317 - 571 -2426 I E: aconn @carmel.in.gov 1 Conn, Angelina V From: Mindharn, Daren Sent: Wednesday; December 21, 2011 8:41 AM To: Conn, Angelina V Subject: RE: cobblestone. commons - tree preservation plan I looked through the file and I believe I am still missing a tree preservation plan along with an updated landscape plan as that in Sept a new layout was made. As this project has been lacking in response rather than ahead of the curve I would expect landscape plans and tree preservation plans before any approvals. The tree preservation fence is still not in the final spot as Justin and I had discussed on site yet either. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 - 571 -2283 From: Conn, Angelina V Sent: Tuesday, December 20, 2011 5 :25 PM To: Mindham, Daren Subject: cobblestone commons - tree preservation plan Hi Daren — have you approved a tree preservation plan yet? Alsop, are you okay with us approving the secondary plat? Thanks, Angie Conn, Planning Administrator .City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Fir. Carmel, IN 46032 0: 317- 571 -2417 1 F: 317 -571 -2426 1 E aconn @carmel.in.gov Check out our new website: www.carmeldocs.com Please consider the environment before printing this e -mail 1 CROSSROAD ENGINEERS, P. 3417 SherMan Drive. Beech GroVe, IN 46107 Phone: 317-730-1555 Fax: 317-78076525 LETTER OF TRANSMITTAL To: City,of Carmel — DOCS Date: 12/1911 Attn: Angie Conn One Civic Square, 314 Floor Carmel, IN 46032 WE ARE SENDING YOU - 'X Attached. Shop Prints Drawings Copy of Change Order Letter EROSSROA ,EIVEINEERS, PC Project Cobblestone Commons 136th Street & lst Ave. NW Samples 'Specifications Copies: Date: Description:. 1 12/16/11 Secondary Plat 1 Rev. 12/16/11 'Construction Plans 1 12/16/11 Response Letter 1 -- TAC Correspondence THEY ARE TRANSMITTED AS CHECKEDSELOW: )( For Approval - ,Approyed as submitted Resubmit blueline sets vv/binder Foryour use Approved as'noted Resubmit Xerox sets w/binder Approved As requested Returned for corrections _ Return corrected prints _ For bids due. 20 Angie, Please acdeptthe enclosed revised Secondary Plat, Construction Plans & submittal doCuments for the Cobblestone Commons project. Please review and let us know if you have any questions or need anything else. Thanks, Signed December 16, 2011 Ms. Angie Conn Planning Administrator Dept. of Community Services — Planning & Zoning 1 Civic Square, 3rd Floor Carmel, IN 46032 RE: Review Comments for Cobblestone Commons Secondary Plat (Docket No. 07070013 SP) Dear Ms. Conn: CR0s5ROAD ENGINEERS, PIE The following is a list of comments indicating the action taken or an explanation for the action not taken based on the Department of Planning comments sent via email on November 7th for the above referenced project. Please provide copies of your correspondence with the TAC members and their correspondence with you. Please see the enclosed letters and responses that we have received to date. sX Please also add docket no. 06110012 Z to the plat, under docket no. 07070013 SP. The required docket number has been added to the revised plat. Is there a newer draft copy of your Declaration of Covenants and Restrictions, since the one submitted on May 12, 2011? Gai4 kY`ee, p∎te r a- uy4- DO 1 a . A revised version of the Declaration of Covenants and Restrictions is currently being drafted and reviewed. Upon completion, the final document will be submitted to you for review. Please add the source of title instrument no. to sheet 1 of the plat. The source of title(s) can be found within the parcel map at the bottom of sheet 1. The parcel map shows the different lots that comprise the overall Cobblestone Commons development. I am not sure we need the parcel map on the plat. The parcel map indicates the different instrument numbers associated with the transfers to Blackwell Park Development Partners, LLC. We are showing this map so that the actual plan view of the proposed development isn't "muddied up" by the existing parcel lines. Please clarify that the private internal streets are within the common area. Label them as such on the plat and /or include that in the Deed of Dedication on Sheet 2 of the plat. The second paragraph within the Deed of Dedication has been revised to indicate that all streets, alleys, and sidewalks within the common area shall remain private. It seems that some of the common area is not a private street. Please differentiate the two. Perhaps by naming them Common Areas A & B. The revised covenants & restrictions shall further define what is present within the common area. In addition, the construction plans indicate the location of the common area and what improvements shall be installed within it. December 16, 2011 Conn — Cobblestone Commons 1 of 3417 Sherman Drive • Beech Grove. Indiana 46107 • Tel 317.780.1555 • Fax 317.780.6525 Is the 15 ft SYSalong.the Monon also >a tree preservation area /easement? If so please show and label this. The :15 -ft SYS shall not be a tree preservation easement: The developer has committed to installing' tree protection fencing along this 15 -ft setback during construction of the overall site. Please, add a sign location easement. Also, per the director's request, this sign easement should be . relocated to the intersection of 7'h St NW & 1" Ave. NW, and not at the. corner of Row °& 1, ": A proposed 'sign shall. `be Located_ at the northwest corner of the 7th St. NW & 1st Ave. NW intersection. The sign will be within the proposed common area, so no easement is being shown. 1, Please remove the Apparent road right= of-way lines andtext from the secondary plat. All text and lines associated with the apparent right -of -ways has been removed from the secondary plat,_ Per °the: thoroughfare plan; a 50-fi half r/w is required along Smokey Row & you show =a 40 ft half. - Please provide: a copy'of written approval from the City Engineering; Dept: aboutzthis 40 ft half. Per' conversations with. Mr. Gary Duncan, he is going: to coordinate this comment with you. Need `Tree Preservation Plan. approval from the City Forestry. Dept. Per discussions 'between the developer and Mr-. Mindham,tree preservation fencing has been added to the construction plans along the 15 -ft SYS‘adjacent to the Monon R/W. On the construction plans please show a change in material where the north /south sidewalk crossed the newly constructed 7`h Street, per Fthe ' City Council commitments• related to Z- 503 -07. Per, conversations with Mr. Gary Duncan, . he is going to coordinate this comment with you. Please provide a copy of the letter from the Parks Dept. Director;. per item 15 of your commitments made to City Council. A copy of the approval- letter shall be submitted upon •receiving Parks;Dept. approval. (Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms Terry Krueskamp in Information Systems has received an e -mail with an electronic file attached and it (the e- email) has been copied to 'myself Upon approval of the secondary plat;: and construction plans, the required digital'files:shall be sent to Ms. Krueskamp Please submit a revised' Secondary. Plat after making above - mentioned changes. Once these changes have been made and comments. addressed please produce a'Mylar copy (with the surveyor's and land owner's •signatures) for signature by this s. Department. Two paper copies of the plat must- be filed with the Mylar prior- to recording and'two,paper copies and a Mylarofthe recorded plat must be submitted following recording of the document Our approval of ° the secondary plat (signature) will be forthcoming °,upon revision of the plans according;to the items listed above. Upon approval all necessary documents shall be submitted.. December 16, 2011 Conn — Cobblestone Commons 2 of 3 17. Please provide a . pdf f le of the; f nal, Recorded plat; as-we try to move toward a paperless office. A .pdf of the recorded; plat will be submitted upon recordation. Please feel free to aI! me at 780-1555 ext. 112 if you should have any questions or need additional information on.these subjects. Sincerely; CrossRoag'.Engineers, P.C. rego Vice President December 16, 2011 Conn — Cobblestone Commons 3 of 3 • Conn, ;Angelina V From: Conn,.Angelina V' Sent: Monday, `Novernber'07, 2011 1:54 PM. To: justinrnoffett @aof.eom= Cc: • Hollbaugh; .Mike P','Dustin J. Myers'; 'Greg Ilko' Subjec t: :RE:- ReviewComm ents for Cobblestone. Commons Secondary Plat (docket no. 07070013 SP) n OW? •\ Z-- (1--t 1 1 Hi, Justin We just;received the latest version of the.revised plat and construction documents. I will show these to Mike 14. on Wednesday (since: the offices are closed tomorrow -for Election Day), but for now, here are some additional review comments, below: Please provide copies of your correspondence with the TAC members and their correspondence with you. Please also ,add docket no. 06110012 Z to the plat, under docket no 07070013 SP. Is there a.newer draft copy of your Declar"ationof Covenants and Restrictions, since the one submitted on May 12, 2011? Please,add the source of title instrument no. to= ,sheet.1 of the plat. 'I am.not sure we need the parcel map on the plat... Please.clarify that. the private internal streets are the common area. Label them as such on the plat and /or include that in the Deed of Dedication on sheet 2 of the plat. It seems that some of the common area is not a: private street. Please differentiate the two. Perhaps by naming them Common Areas A & B... st4,, Is the 15 -ft SYS along the Monon also a tree preservation area /easement? If so, please show and label this. Please,add a sign location easement. Also, per the Director's request, this sign should be relocated to the intersection of 7th St. NW & 1st Ave. NW, and not at the corner.of Smokey Row & ls`. Dp ( %B.;,Pleise remove theApparentroad right_of way lines and text from the secondary plat. Per the thoroughfare plan, a 50- ft.halfr /w is required along Smokey Row & you show a 40 -ft. half. Please provide a copy of written approval from theCity Engineering Dept. about this 40 -ft half. Need Tree Preservation Plan approval fromthe City Forestry Dept. north/south sidewalk crossed the newly constructed 7th Street, pe1the C City Council�comn itments- ela edit Z-503-07. where the n Ut2.6144 Arb, 07_ v, (2 ) Please provide a copy of the. letter from the Parks Dept. Director, per item 15 of your commitments made to City Council. Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms. Terry Krueskamp (tkrueskamp @carmel.in.gov) in Information Systems has received an e -mail with an electronic file attached (MicroStation .dgn is preferred, or AutoC'ad .dwg of the subdivision) and it (the e -mail) has been copied to myself (aconn @carinel.in. go v). 16. Please submit a revised Secondary Plat after making above - mentioned changes. Once these changes have been made and comments. addressed. please produce a Mylar.copy (with the surveyor's and land owner's signatures) for signature by this Department. TWO paper copies of the -plat must be filed with the Mylar prior to recording, and two paper copies and a Mylar of the recorded plat must be submitted following recording of the document. Our approval of the secondary plat (signature) will be forthcoming upon revision of the plans ,according to the items listed above. 17. Please provide a :pdf file of the final Recorded plat, as we try to move toward a paperless office. 7 Thank you, Angie. Conn, Planning Administrator 317 -571; 2281. 3 From: justinmoffett @aol.com [mailto :justinmoffett @aol,com] Sent: Thursday, May 12, 2011 11:49 AM To: Conn, Angelina V gilko @crossroadengineers.com; dmyers @crossroadengineers.com; Hollibaugh, Mike P Subject: Re: Review Commentsfor Cobblestone Commons Secondary Plat (docket no. 07070013 SP) 1 64- Conn, Angelina V From: Sent: To: Cc: Subject: Attachments: justinmoffett@aol.com Thursday, May 12, 2011, 11:49 AM Conn, Angelina. V gilko: @ :crossroadengineers com; dmyers .. @crossroadengineers.com; Hollibaugh, Mike P .Re: Review Comments for Cobblestone Commons Secondary Plat (docket no. 07070013 SP) Carmel Subdivider Agreement.pdf; CCR's_Cobblestone 3- 10- 11..doc See below for responses. Justin :Moffett The. OId Town Design' Group 31:7 X966:2023 phone j usti nmoffett,@ ao l.com Original Message From: Conn, Angelina V <Aconn @carmel.in.gov> To: justinmoffett @aol.com Cc: Greg Ilko <gilko @crossroadengineers.com >; Dustin J. Myers < dmyers @crossroadengineers.com >; Hollibaugh, Mike P <MHollibaugh @carmel.in.gov> Sent: Fri, May 6, 2011 3:06 pm. Subject: Review Comments for Cobblestone •Commons Secondary Plat (docket no. 07070013 SP) Good afternoon, Justin Please reply to each of the review comments for the Cobblestone Commons Secondary Plat application via email or letter correspondence on or before May 18. Additional review comments may`bevoiced after revisions are received. Also, if you would like, we can meet to,discuss the reviewcomments you have questions about. Thank you. Preliminary Planning /Zoning Dept. Review Comments for the Secondary Plat: Please provide a signed copy of the Subdivider Agreement Form; see section 9.06 of the Subdivision Control Ordinance. Attached. 2. Please "provide an engineered, to- scale landscape plan to the TAC members. Ok. Please provide a tree preservation plan to the TAC members, as guided by thePUD and the commitments. S Ok. We have discussed this with Daren. Will have Crossroards show on construction plans. W E\ be 6o 0VPlease provide copies of the Letters of Transmittal for the plans you sent to each TAC member. Also, please work With Daren Mindham, City Forester, ors :a tree preservation plan for the fvionon Trail area. Ok. Will meet with Daren on site to look at Monon tree area. 0\L: -5. k. Please provide copies of your correspondence with the TAC members and their correspondence with you. Will forward whatever we receive. Please provide a draft copy of your Declaration of Covenants and Restrictions. Attached. 7. Please add the source of title instrument no. to sheet 1 of the plat. CrossRoads will add. Properties now owned solely by Blackwell Park Development Partners, LLC ^g,.. Please add /label concrete monuments at each of the 4 external corners of the plat. 9. Please clarify that the internal streets are private. Label them as such on the plat and /or include that in the Deed of Dedication on sheet 2 of the plat. CrossRoads will add. 10. Is the Common Area a blanket easement that also serves as a utility easement and drainage easement? Please clarify this on the plat. Yes. CrossRoads will add. 11. Please add the PUD ordinance number Z- 503 -07 next to the PUD zoning on sheet 2. CrossRoads will add. %B,Please add a 5 -ft wide (vehicle) non access easement along Smokey Row Rd. and 1St Ave. NW (with a gap to allow for 7th Street NW). CrossRoads will add. Is the 15 -ft setback line along the south property line of the plat an easement? If so, please label it. CrossRoads will add. V Ni4., Please label the 0 -ft front yard setback along Smokey Row Rd. and /or add it to the front yard setbacks on sheet 2, under Development Data Summary. CrossRoads will add. o . On the plat, there is reference to 'cross hatch area' within the Monon Trail r /w. Either fill that area with cross hatch pattern or remove that text referencing cross hatch. CrossRoads will fix. �k/..,/ePerhaps there should be a to the intersection of 7th St. 1 ve. sign easement. lease add. Also, per the Director's request, this sign should be relocated. W, and not at the corner of Smokey Row & 1St Agreed. Will likely place in common area adjacent to. Lot #3. 17. On Sheet 300, please show the sidewalk connections to each lot/house, as shown in the attached landscape plan. CrossRoads will add. 18. Per the thoroughfare plan, a 50 -ft half r/w is required along Smokey Row. (Please verify this with the City Engineering Dept, 571 - 2441.) CrossRoads discussing currently with city engineering. When PUD was approved and we started working on getting an approved plat the r/w was 40'. The bottleneck at the Monon and at Rangeline won't necessitate a 50' but our plans were always predicated on having a 40' half r /w. We believe that we are entitled to the former r/w half since our plans were in process at the itme of the change. �l lease contact -the Carmel Fire Dept's Chris Ellison to see if there is a city wide ordinance that requires all new single family residential homes to install residential fire sprinklers. Also see point 14 of your commitments made to City Council. Have.spoken with with him and there is no ordinance in place at this time. Your commitments made to City Council call for minimum 20 -ft wide private lane widths; please amend the plat to show this, instead of 17 -ft wide. Our commitments call for a 20' lane, which is synonomous with 'road' in the city ordinances and the comp. plan. We have designed the entry lane (7th Street NW) in excess of 20', but we've kept our garage access alleys at a typical width. We believe this fulfills any commitments made and think that the 17' width will be more than sufficient for two way alley traffic serving 4 homes. Please advise if this requires further discussion. 21. Please provide a copy of the letter from the Parks Dept. Director, per item 15 of your commitments made to City Council. Have a meeting scheduled and will provide that after the meeting. Note: Each lot/house will need to go through administrative ADLS Amendment approvals for the site /landscape plan, architectural building elevations, etc. Understood. 2 23 Please submit a revised SecondaryPlat after making above mentioned changes. Once these changes have been rnade,and comments addressed, please produce a Mylar copy (with the surveyor's and land owner's signatures) for signature by this Department. Two paper -copies' of the plat must befiled with the Mylar prior to recording, and two paper copies and a Mylar of the recorded 'plat must :besubmitted following recording of the document: Our approval 'of the secondary plat (signature) will 'be forthcoming upon revision of the prans;according to the items listed above. CrossRoads will provide once all'staff items have been addressed. ,24. Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms. Terry..Krueskamp (tkrueskamp, @carmel.in.gov) in Information Systems has received an e -mail with an electronic fire attached (MicroStation .dgn is preferred, or AutoCad .dwg of the subdivision) and it (the e -mail) has . been copied to myself (aconn @carmel.in:gov). Yes. Please provide a .pdf file of the final Recorded' plat, as we try.to move toward 'a paperless office. Yes. Thank You. Thank you, Angie =Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317-5712417 1 F: 317 -571 -2426. 1 E: aconn@carmel.in.gov W:,www.cari"mel.in.gov/services/DOCS/DOCSDOPZ.htm Please consider the environment before printing this e-mail 3 Conn, Angelina V From Conn, Angelina V Sent :; Friday, May'06, 2011.-3:07 PM. To: 'justinmoffett. @aol.com' .' Cc 'Greg'llko; 'Dustin J .'Myers'; Hollibaugh, Mike P Subject: Review Comments +for Cobblestone Cornm'ons Secondary Plat (docket no. 07070013 SP) Attachments: Cobblestone Landscape Plans_3- 4- 11.pdf. ' Good afternoon, Justin - Please reply .to each of the review comments for the Cobblestone' Commons Secondary Plat application via email ;or letter correspondence on or before May 18. Additional lreview comments may be voiced after revisions are received. Also, if you would like; we can meet to discuss the review comments you have questions•about. Thank'you. 'Preliminary Planninq /Zoning Dept. Review Comments for the Secondary Plat: 1. Please provide a signed copy of the Subdivider Agreement Form; see section 9,:06 of the Subdivision Control Ordinance: 2 Please provide an engineered, to -scale landscape plan to the TAC members. 3 Please provide a tree preservation 'plan to the TAC members, as guided bythe PUD and the commitments. 4 Please provide copies of the Letters of Transmittal for the plans you.sent to each TAC member, Also, please work with Daren Mindham, City Forester, on a tree preservation plan for the MononTrail area. 5. - Please provide copies of your correspondence with the TAC members and their correspondence with you. 6. Please provide a draft copy of your Declaration of Covenants and Restrictions. 7. Please add the source of title instrument no. to sheet 1 of the plat. 8. Please add /label concrete monuments at each of the 4 external corners of the plat. 9. Please clarify that the internal streets are private. Label them as such on the plat and /or include that in the Deed of Dedication on sheet 2 of the plat. 10. Is the-Common Area a blanket easement that also serves as a utility easement and drainage easement? Please clarify this on the plat. 11. Please add the PUD ordinance number Z- 503 -07 next to the. PUD zoning on sheet 2. 12. 'Please-add a 5 -ft wide (vehicle) non access easement along Smokey ROW Rd. and 1st Ave. NW (with a gap to allow for 7th Street NW). 13. Is the 15 -ft setback line along the,sduth property line of the plat an easement? If so, please label it. 14. 'Please label the 0 -ft front yard, setback along `Smokey Row Rd. and /or add it to the front yard setbacks on sheet 2, under Development Data Summary. 15. On. the plat, there is reference to `cross hatch area' within the Monon Trail r/w. Either fill that area with cross hatch pattern or remove that text, referencing cross hatch. 16. Perhaps there should be a, sign easement., Please add. Also, per'the Director's request, this sign should be relocated to the intersection of 7th St NW & 1st Ave. NW, and not at the corner of Smokey Row & 1st 17. On Sheet 300, please show-the sidewalk connections to each lot/house, as shown in the attached landscape plan. 18. 'Per the thoroughfare plan, a' 50 =ft half r/w is required along Smokey Row. (Please verify this with the City Engineering Dept, 571 - 2441. ) ax Please contact the Carmel Fire Dept's Chris Ellison to see if there is a city wide ordinance that requires all new single family residential homes to install residential fire sprinklers. Also see point 14 of your commitments made to City Council. 20: Your commitments made to CityCouncil call for minimum 20 -ft wide private lane widths; please amend the plat to show this; instead of 17- ft4wide: 21. Please provide a copy of the letter from the Parks Dept. Director, per item 15 of your commitments made to City Council. 22. Note: Each lot/house will need to go through administrative ADLS Amendment approvals for the site /landscape plan, architectural building elevations, etc. 23. Please submit a revised Secondary Plat after making above - mentioned changes.,. Once these changes have been made and comments addressed, please produce a Mylar copy (withr the surveyor's and land owner's signatures) for signature by this Department. Two paper copies of the plat must be filed with the Mylar prior to recording, and two paper copies and a Mylar of the recorded plat must be submitted following recording of the document. Our approval of the secondary plat (signature) will be forthcoming upon revision of the plans according to the items listed above. 24. Staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Ms. Terry Krueskamp .(tkrueskamp @carmef.in.Qov) in Information Systems has received an e -mail with an electronic file attached (MicroStation .dgn is preferred, or AutoCad .dwg of the subdivision) and it (the e -mail) has been copied to myself (aconn@.carmel.in.ciov). 25. Please provide a .pdf file of the final Recorded plat, as we try to move toward a paperless office. Thank you, Angie Conn, Planning Administrator City of Carmel Planning &Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN 46032 0: 317- 571 -2417 ( F: 317 -571 -2426 1 E: aconn@carmei.in.gov W: www.carmel.in.gov /services /DOCSJDOCSDOPZ.htm Please consider the environment before printing this e-mail 2 To: City of Carmel — IDOCS Attn: Angie Conn • CROSSROAD ENGINEERS, P.C. 3417 Sherman Drive Beech Grove, IN 46107 Phone: 317-780-1555 Fax: 317-780-6525 tROSSRIA 'ENIGINEERPC LETTER OF TRANSMITTAL Date: 11/4/11 Project: Cobblestone Commons One Civic Square, 3rd hooi- Carmel, IN 46032 WEARE SENDING YOU X Attached. Shop Prints . Drawings Copy of Change' Order Letter' 136th Street & 1st Ave. NW Samples Specifications Copies: Date: Description: 2 11/1/11 Secondary Plat 2 Rev. 11/1/11 Construction Plans' THEY ARE TRANSMITTED AS CI-IECKEDEELOVV: X For Approval _ Approved as submitted Resubmit blueline sets w/binder _ For your use ______ Approved as,noted RebdbMit Xerox sets Wbinder . • As'requested _ Returned for corrections Return corrected prints — 'For bids due _ 20 Angie; Please accept the enclosed revised Secondary Plat & Construction Plans for the Cobblestone Commons project. Weshall follow-up with all TAC agency correspondence upon receiving it. Please let us know if you have any queStionsorneed a'nything else. Thanks, Signed Conn, Angelina V From: Conn, Angelina V Sent: Tuesday; September 06, 2011 11:32 AM To: Mindharn, Daren Cc: 'Justin 'Moffett; 'Greg Ilko' Subject: 'RE: Cobblestone Commons Daren ▪ The common areas are private streets. Perhaps Justin could re -name them to read "private drive" (or ingress /egress easement), instead of "common area ". ▪ And 1 agree that Justin needs to get you /me a final (engineered & to scale) landscape plan ASAP. © -Angie Conn, Planning Administrator From Mindharn, Daren Sent: Tuesday, September 06, 2011 9:19 AM To: Conn, Angelina V Subject: RE: Cobblestone The setbacks meet or exceed the PUD from what i read and this eliminates the sidewalk on the monon side of the structures. I don't like that the inset common area detail shows the streets as common area? Your thoughts. Sidenote: the PUD says the landscaping: requirements are basically what is 'depicted on the landscape plan'. SO WE NEED ONE ASAP. Daren Mindham _Urban Forester City of Carmei. Department Of Cornmunity Services One Civic Square Carmel, Indiana 46032 Office: 317-571-2283 Fro 3ustin'M yf eettt:jmailtto: us inmofetti adl.Com •Se -ffida f September;02, 2011. 4A0 PM Da e ; E i, r „n ;re.siti i :_ V Subject: Fwd: C bble one Revised plans. Sidewalk =east -of units 9 -12. Hopefully final plans. Sent from my iPhone Begin forwarded message: From: "Greg 11ko" <gilko @crossroadengineers.com> Date: September 2, 2011. 3 :55 :18 PM EDT To: "Justin Moffett" <justimnoffett @aol.com> Subject: Cobblestone 1 0 CCM h, Angelina V ' 1 1 From: . 4 C Angelina V Sent: Tuesday„ Augiist 02011 12:17 PM , Tor: = '1u§tinmoffett@abl com' Cc: ' Hollibaugh, Mike P Subject: RE: Cobblestone Revisions Attachments: - Revised Layout'07:29.11.pdf Hihiustin — Aslong as you meet all the PUD ordinance regulations & your commitments to City Council , then you should be.okay.. With this new,change, you will need to re-submit the .secondary plat and construction plans to alt TAC members. We will not have you come back to another TAC meeting; you can just Work with each TAC member, individually. We will also need a revised landscape plan to show the new layout. Are you close to being able to submit the adls amendment applications for the architectural building elevations. Arigie.COnn„Planning•AdMinistrator From: jiistinmoffett(adol.comfmailtb;juStinmoffett©aokcoml Sent: TUesday, AuguSt 02, 2011 11:20 AM To: Conn, Angelina, V tdollibeligh,, Mike P „„ Silbject:, Cobblestone Revi§ions Angie, Atte6hed is a revised Cobblestone Corrimons,Site plan with just 12 lots. We,are likely,going to head this 'direction insbort order if you dbn't have any cdndern8.'AS-1 mentioned to you there has been strong demand for larger lots than theA.6`Uniti plan would naVe allOWed. ThiS Will give CobbleStone Commons the same custom home feel that We have-at'EllaCkwell • ' • YQuwill notice that we.turned l'otS#5-&'#6 to face 7th 'Street NW and we turned lots,#7 and #8 towards 13th-Street. This will help Os 'res'ol,Ve some of theIrbilt,faCing issues along 136th Street. We will side load unit's #7 and #8 so that units #5 and .#6 don't face a garage dbor. We will make every effort to give those garage sides a strong elevation. Veiill moving forward with finali2ing'efigineefing over the next feW'weeks,if ybu don't have anY Corderns. me.,KhOW if weneed to-meet for a discussion 'orlif you need some clarification. Justin . • . PS had a chance to meet with Dare') at Cobblestone today and I feel like we have improved our tree preservation Substenii'allSifroM- What was redUired. Justin Moffett, The'Old Town 'Design G.roup. 317,966:2023 'phone . jUstibmoffettaol.dorn 1 . Conn, Angelina V From: Mhidh m.,Oor.en - Sent: Tuesday, August:02 1,1:08 AM To:. .Mindbam.Oaron Cc: Keeling, Adrienne K8;'d72] ' obcAloba|aet'; Westermeier, Mark; Conn, Angelina V; Hollibaugh, Mike P Subject: RE: Cobblestone' Project Another Update:: I meet with Justifftoday at Cobblestone, he will be moving the fencing along the Monon to a full 20' from the Monon proper.ty iin, fhis 15 outside any initial PUD commitments. Aong with that, the fencing will be inverted ward the Monon along 136tti (where the ne'w sidewalkpad will be) and on the•south hendnfthep/opertywheredrainageis unning through to the Monon. This way the fncing wi be located at the rea preservation area and will not need to be moved for future construction. This should occur in the next week or so. /���- ^ ,~=~, .~c noted a�Ouple^|angetreesiforrerrioma|that were baSica|komhissideiofthe'|ine. 1He,seemeftesitanttodo`'=~ work on the ine or on Monon Property WithoUt a need (tree not affeting new construction). Obren c�. MindhaD1 Uthan Foreste qty Carmel ' ^ . Depjftrnentof[nnlfouhhyServices One Civic Square Ceme|f:Irdiana,46032 Office: 317-'571-2283 nd _r'—' Thur5day, .~ ^^ Cc: Keeling, Adrienne |met;VVestermeier, Mark; Conn, Angelina V; HOlUhanoh, Mike P �i.itject RE: Cobblestone Project . �`�` - T�pw �v�/yvv�vn!"�� ndstap�gat[�hblestone,|ha vewalked t eprop� property d randomly | y ca. ug ht ] sti n out there arici had a conversatiOn with him. We'measorejthe jrbpertyedge from the Mbnon centerline 33' and it basicaIy comes to the old chain Iink fence that is still Justin's tree ti fencing,is ahvwb fro 5-20+' of east tree-Preservation commitments and noted a few things to Justin about dead trees and fencing locations. Justin will be contaCting,rne'to set up a time to meet, suppcisedly on Tuesday, to walk the tree line and adjust any fencing on trees marked as a pr.eservation commitment along with rnarking trees for removal that are structurally unsound — which is noted in theixommitments. I had recently asked for the down fencing to be replaced back up and was assured that no work was to be done pear the Monon side till we are happy...with risk of a stop work order. It cilay ko existing boildings and the.feneing Was Ofiginally put at the demo limits which was outside any tree preservation. So essentially be iS trying to preserve treeS1thatwere expected to have been removed hence some trees that are right a1oggineience.|his' Soften(|ikeCotta8esatGui|ford) we work with the developer to keep the work imits as limited as possible even though. once building begins exsting trees may still bp marked for removal. But this way e*Pecte(1tree �sssn be re-evaivated and possibly saved ater. As in this case the building count has been-lessened 'SO the greSs iexe|0nthe reservation areas are ess than originally designed. � Conn, Angelina V From: Sent: To Cc: Subject: Daren, Mark•Westermeier [ MWesterrneie "r@carmelclayparks.com] Thursday, July 28; 2011 4:.21 PM. Mindham, Daren Keeling, Adrienne M; rl72jf@abcglobal.net; Westermeier, Mark; Conn, Angelina V; Hollibaugh; Mike P; Forward for Klitzing, Mike RE: Cobblestone Project That is correct, l did approve Justin's removal of hazardous trees with your approval if they were within the Monon row. I thought it was really a great opportunity to save money for the department and certainly a wonderful offer from Justin. And thanks very much for stopping by and taking a look at the construction limits. Mark From: Mindham, Daren jmailto:dmindham @carmel.in.gov] Sent: Thursday, July 28, 2011 3:26 PM To: Mindham, Daren Cc: Keeling, Adrienne M; rI72jf @sbcglobal.net; Westermeier, Mark; Conn, Angelina V; Hollibaugh, Mike P Subject: RE: Cobblestone. Project To update everyone on the landscaping at Cobblestone, I have walked the property and randomly caught Justin out there and had a conversation with him. We measured the property edge from the Monon centerline 33' and it basically comes to the old chain link fence that is ,still present. Justin's tree preservation fencing is anywhere from 5 -20 +' east of the Monon property line. I reviewed the tree preservation commitments and noted a few things to Justin about dead trees and fencing locations. Justin will be contacting me to set up a time to meet, supposedly on Tuesday, to walk the tree line and adjust any fencing on trees marked as a preservation commitment along with marking trees for removal that are structurally unsound — which is noted in the commitments. I had recently asked for the down fencing to be replaced back up and was assured that no work .was 'to be done near the Monon side till we are happy...with risk of a stop work order. It may look like some work was done near the fencing along the Monon; Justin noted that it was demo work to remove existing buildings and the fencing was originally put at the demo limits which was outside any tree preservation. So essentially he is trying to preserve trees that were expected to have been removed, hence some trees that are right along the fence. This happens often (like Cottages at Guilford), we work with the developer to keep the work limits as limited as possible even though once building begins existing trees may still be marked for removal. But this way expected tree losses can be re- evaluated and possibly saved later. As in this case the building count has been lessened so this stress level on the preservation areas are less than originally designed. Mark, It was mentioned that you had ok'ed any removals of hazardous trees by Justin that may be on Monon ROW- as long as I approve? I want to verify that before we mark anything on the Monon side. I am sure we are only talking about fence row /border trees at most. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 1 Conn, Angelina 'V From Sentt • T o Cc: Subject: Mindhain, Daren • Thursday; July 28, 201`1 '3 :26 PM Mindham Daren Keeling, Adrienne M;''rl72jf @sbcglobal.nef; Westermeier, Mark; Conn, Angelina V; Hollibaugh, Mike, P RE: Cobblestone Project To updateeveryone on the landscaping ,at.Cobblestone, I have walked the property and randomly caught Justin out there and had 'a conversation with him. We measured the property edge from the Monon centerline 33' and it basically comes to the old chain link fence that is still present.,Justin's tree preservation fencing is anywhere from 5 -20 +' east of the Monon property line. I reviewed the tree preservation commitments and noted a few things to Justin about dead trees and fencing locations. Justin will be contacting me to set up a time to meet, supposedly on Tuesday, to walk the tree line and adjust any fencing on trees marked as a preservation commitment along, with marking trees for removal that are structurally unsound — which is noted in the commitments. 1 had recently asked for the down fencing to be replaced back up and was assured that no work was to be done near the Monon side till we are happy...with risk of a stop work order. It may look like some work was done near the fencing along the Monon; Justin noted that it was demo work to remove existing buildings and the fencing was originally put at the demo limits which was outside any tree preservation. So essentially he is trying.to preserve trees that were expected to have been removed, hence some trees that are right along the fence. This happens often (like Cottages at Guilford), we work with the developer to keep the work limits as limited as possible; even though once building begins existing trees may still be marked for removal. But this way expected tree losses can be re- evaluated and possibly saved later. As in this case the building count has been lessened so the stress level on the preservation areas are less than originally designed. Mark, It was mentioned that you had ok'ed any removals of hazardous trees by Justin that may be on Monon ROW- as long as I approve? I want to verify that before wermark anything on the Monon side. I am sure we are only talking about fence row /border trees at most. baren'Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 4,5032 Office: 317 - 5712233 From: rl72jf0sbcglobal. net ( mailto:r.172ifCalsbcalobai.net1 Sent:: Wednesday, July 27, 2011 5:47 PM To Keeling, Adrienne M Cc: Mindha t , Daren Subject: Re: Cobblestone Project Thank you Adrienne. I verified the 33' half tight of way with the park office records this afternoon. I just want to make sure the Daren gets there in time to ensure the Monon trees are protected. Looked to me today that the fence is right up against the tree trunks and bulldozers are romping around the site Those trees will not survive if the roots are compacted. Then we have holes in the landscaping and some 'expensive dead tree removal in our future. 1 Conn, Angelina V From: . Mindham, Daren Sent Wednesday, July 20, 201-1 8::50 AM To 'Justin Moffett` Cc: Angelina V; joni b!oehs Subject: RE: Cobblestone Commons landscape plan Thanks Justin for the quick response. The power of email! If the fence can get rebuilt and no work is to be done near the tree preservation areas that will suffice for now. I would like to get the completed plans asap however. ,I would like to get an estimated date on which the complete final plans will be submitted. Is that something Cheryl could get me? Enjoy it down there, my wife went years ago for a mission trip to Nicaragua and loved it. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 - 571 -2283 From: Justin Moffett [mailto :justinmoffett @aol.com] Sent: Wednesday, July 20, 2011 8:09 AM To: Mindham, Daren Cc: Conn, Angelina V; joni bloehs. Subject: Re: Cobblestone Commons landscape plan Darr I am in Nicaragua this week with my church and have limited email /phone access, but I will contact the site contractor this am and tell him not to do any more work until the tree preservation fencing is reinforced along the south and west tree pres. areas. These were the only areas that were shown on the previous versions of the plans. 1 believe that the pn vv1bu�S version 71 the landscape pl rn >ui f iCntyy showed the, preSCTVtti'in are is and we were only updating the landscape detail which shouldn't be necessary to clear trees. We're still woik.ing through details with Cheryl on our final landscape plans. Please Jet 111c know if we are 'miSSin..? any detail and if so 1 will tai 'hcryi tt complete those pages by early next. week. In the interim 1 will require the crew to rebuild the fence, put signage on said fence, and not go near the fence until our detail has been given to you. Much Appreciation, Justin On Jul 19, 2011,. `at 1155 AM, "Mindham, Daren" <dmindham @carmel.in.gov> wrote: Justin, 1 Conn,, Angelina V From: Sent: To: Cc: ' Subject :, Attachments: Justin, Mindham, Daren Tuesday.; July 19., 2011 1:55 PM 'justinrnoffett @aol.com' Conn, Angelina V RE: Cobblestone Commons landscape plan SAMPLE- Landscape Plan with tree preservation plan.pdf; Cobblestone Landscape Plans_ 3- 4- 11.pdf; Cobblestone Commons #11053F.cwk(SS).pdf; Cobblestone Unit 2011.cwk (SS).pdf; Treedetail- Carmel.pdf; Evergreendetail- Carniel.pdf I believe, I am still ,waiting for a final tree preservation plan and landscape plan with schedule. I see that the work has started out there and that the tree preservation fence is down in many places. I will need to get plans and the fencing back up in all needed areas by July 18th or I will have to make a Stop Work Order for this project. Please contact me if there are any problems getting these requirements addressed. Required in Final Form: 1'= Page 1, Landscape plan —almost finalized 2- Page 2, Sheet with a plant schedule and planting details— schedule basically completed just need it in a different format plus add planting details. 3- Page 3, Sheet, with tree preservation noted and fencing details — this is self - explanatory, the important part is labeling the tree preservation areas and showing'the fence location around the tree preservation areas and fencing details Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 From: Mindham, Daren Sent: Friday, May 20, 2011 . 9:18 AM' To: 1ustinrnoffett @aol.com'; Conn, Angelina V Cc of ol iaossro P-gin ers. cc }; F terel -1'14-c s e . `hires om Subject: Cobblestone Commons landscape plan Justin, What is needed for final approval is the landscape 'plan with a completed plant schedule /list with a tree preservation plan; with details (fencing ect) Please use this attached sample as an example for the tree preservation plan and landscape plan. I think all the information has basically been completed, I just need it in a useable completed format. Outline: 4- Page 1, Landscape plan — basically finalized 1 June 17, 2011 Mr. Greg Ilko, P.E. Crossroad Engineers, P :C. 3417 Sherman -Drive Beech Grove, IN 46107 JAMES BRAINARD, MAYOR RE: Cobblestone Commons- Project ;Review #i Dear Mr. Iiko: Tlie City received your construction om.Apri1 29, 2011. The project issctieduled. for review at the May 118, 2011 Technical Advisory, Committee meeting. We offer the following comments: GENERAL INFORMATION? 'These comments represent.. the: Department of Engineering s first review of the construction plans -for tliisprojeci. 2: We requestthat all' responses to.our comments be provided in writing-and be accoinpanied by a drawing reflecting •the- requested revisions: ' Failure' to = provide written responses may result lit the, delay of the review•process. 3. It is critical that,this office be:iriade•aware'of all modificationsit ade`on the,plans being re- submitted, particularlyif'any:such changes are considered new" or_fall outside of our previous reviews. Please = provide revised plans including'all. revisions. Please notify us of any changes;and specifically state changes,. changes resulting fi•om Plan Commission, BZA or.other.committee meetings: 4. Final drawings will`not be approved for construction until: a. All Engineering Department -and Utility Department :and' Hamilton County Surveyor issues have been,resolved b. All bonds and,perfonnanceguarantees are posted: c. Alt goard of Public Works and :Safety approvals <and -any other governing agency approvals (it>iequired)-are obtained. d. All off- site:easementsnecessary toinstall:ulilities to serve the development ai•e secured. e. SWPPP.isa_pproved., f. Allfees °,are paid`. • 5. The Department reserves°the right to .provide additional.;com vents based upon subsequent :reviews. ,:; Anfappro 'ed:Stet €tn.WaterManagement .Perm t s required priortogornrnencirsgari earth disturb't tg,activity: ;Please contact :Mr. )ohn 'Fliontas regarding storin water quality requirements: 7. , An` approved:" right- of- .way:.perniit is requrred prior to commencing any work in the. public ;right- of-way. - lfit will be necessary to° relocate`eNisting utilities, the costs for such relocation shall be.borne solelyby.the developer Any utility poles requiring- relocation shall "be relocated to within One'-foot-of the outsldeedge of the .proposed right; ofway: , 'The Department; requires that the constructional ;awings be developed in:accordance with the Cityrofeannel•digital submission standards and' that all required. submittals for primary plat, secondary plat; and- construction :drawings be made The: digital files must be subinitted to. the, Departmentof Engineering prior to the approval ofthe construction plans. Please contact the Gity,;GIS Department for the requirements. • 10.. Jurisdictions DEPARTMENT OF ENGINEERING ONE 'Ctvic SQUARE, CARMEL, IN 46032 OFFICE 317.571.244 1 Ftcx. 317.571.2439 EMAIL engineeringeOcarmel.iri.gov Mr. Greg llko, P.E. June 17, 2011 RE: Cobblestone Commons- Project Review 41. Page 2 of 6 a. The project site is located •within current City-of Carmel Corporate Limits. b. Streets and Right -of -Way'— City of Carmel (l _36`r' Street /8th Street NW/Smokes Row Road, iS` Avenue NW) c: Water —City of Carmel Utilities d.. Sanitary Sewers:— City of Carmel Utilities e. Storm Sewers /Drainage — .Cityof Carmel f. Legal Drains — Hamilton CountySurveyor's'.Office. 11. Drawings; submitted for approval:- a: The design engineer must certify all drawings submitted for final . approval. b: This office will require 9?sets :of drawings' for'. approval after all issues have teen resolved. The drawings will be :stamped asapproved and signed by. the • City' ;Engineer and by Carmel Utilities. The Owner will receive 3 sets; one of which must be maintained on the construction site at all times: lfthis !project-is subject to'review and approval:by the Hamilton County Surveyor's Office, a total of 11 sets will be required for final approval. 12. Carmel Utilities will provide separate-reviews of this project for water issues. Please assure that copies of all drawings are sent to: Paul Pace Paul'Arnone Carmel Utilities.Distribution Carmel Utilities Collection 3450 West ,131St Street 901 North: Range .Line Road' Westfield, iN 46074 Carmel, IN 96032. l'2. Carmel: Utilities subscribes to "Holey Maley" who should be contacted directly for all water main- locations. 14: The following items will be sent electronically upon request regarding this correspondence and project: a. ProjectApproval Checklist b. Per fonnance /Maintenance= Guarantees c. Utility Jurisdictions /Right -of WayPerrnits d: Availability (acreage) Fees BOARD:OF PUBLIC'WORKS AND SAFETY. 15. A schedule for Board of Public Works:and Safety meeting dates and agenda' deadlines'willl,be sent-electronically-for your use:upon request: Please use the Engineering Department deadlines for submissions to: the F3oard. 16. Any submission to -the Board requires' prior- approval by the Carmel Clay,!Plan Commission and /or the Board of Zoning Appeals Of applicable) and completion of review by fhe l'echnical Advisory Cotnniittee. •All'wrritten requests tribe placed on the ,Board's agenda must include the .appropriate ,Docket.Number and the date (or dates).of.. approval; by the- Plan ;Commission andlor the =Board of°Zoning Appeals (rfapplrcable). 17 'ater. Availubiilitv.and Sanitarvj;Sewer approval #rom.thic '3oard• it he: required. This Is'an E )t.J approval based .upon the proposed use of the site Reference lteins:ii:ato'J131 below for additional details /explanatinias. Please :note that if attientryway or other irrigation system is.planned for.this developti►ent 'additional Water AvailabilityApproval from the Board will, be• required and ,additional'Water,Connection Fees will'be assessed.: based upon the stze ^and usage of the syste`mr as, deterrnined, by the Director;of Carmel Utilities. 8. Commercial Curb: Cut Approval. •,Pleaseprovide 8V2 x_ PI exhibits with the recjuest fur approval. Provide all pertinent information including.lane widths;. overall width, 'radii, lane rnarkings; location ofopposing"drives or streets; relationship to'theaocation of previous Curb- cut; etc.. • 19., Temporary Construction Entrance if, theaocatitai is at a ;site other than: the location of the proposed permanent entrance to the•deyelopMent. • 20. The installation of anv peri»anent, privately owned andior.maintained:iniproveinent (signs, decorative street signs walls, streetlights, etc.) - within dedicated right of War or dedicated - Mr. :Gireg ilko, P.E. Jurie 1,7, 2011 RE: .CObblestone Con coons- Project;Review #1 Page: 3 of 6 easements•regiiie,6 -the execution of a Consent:to :Encroachs,Agreernent between the:Owner atid'the.City.of Ca "rmel: Such agree.ments:are executed :by.the Board of Public Works and Safety. The City Engineei may approve irrigationsystein,agreenents. 21, Secondary Plat.appioval ifapplicable: All performance; guarantees mustbe.posted prior-to submission ofsecoridary..plats -,for Boardof.'Public Works, and Safety approval'. 22. Dedication of right -of =:way if;not platted. This.is `based &upon;theCityof,Carmel 20' -Year Thoraughfare Plan requiiements: Dedication documentsar`,e available :upon request. Please be advised that all. Right of-Way Dedications -must. be: accompanied bya Sales Disclosure Agreement cornpl'eted_bythesownet for the property beingdedicated to the City. The dedication document carinot,berecorded .withouta conipleted:Sales,Disclosure. The form is available upon rerjuest:. 23. Any open pavement cuts ,136`x' ':Street or Is' Avenue NW- .will fequire;Board- approval. BONDINGREQUIREMENTS • 24. Please; contact. Mr: Dave;Barnes to�reviewperformance :guarantee�requirements. Please. contact Mr. John ,Duffy to review'water and sanitary sewer„t or ding requirements.. 25. The anioiint;of theRerformance Guarantee is; based upon a :certified:Engineer's'Estimate. for 100% of the cost: of labor •anditnaterials'.to,construct the _indhvidaal, iinprovements,.to be provided,by'the.design engineer:,: Please .providedetai1ed.:Enguteer -s Estiinates- for each improvement inCluding`quantities, unit costs,,pipe sizes, and materials, etc. 26.. Upon °completion;ianekrelease df individual sPerforinarice,GdafaineeS, .a three -year Maintenance.Gt arantee Swill be required (see;Street Sign=co iments:above). The 'Maintenance Gua`ranteeyamount is based upon 15% of,the,Perfornance amount for Streets s and Curb' and l.0% of the- Peiforinance;amount for all other nnprovements: 27. :Performance Guarantees may be Performance •or. Subdivision Boiids or:irrevocable Letters of Credit. . 28. Please refetence the ayaiiableenclosures for more.: detailed explanation ofour procedures. RIGHT OF'WAY°PERMJT.AND'BONDING: Any work,.in.ihe dedicated right -of way- will.requirean approved Right -of -Way Permit and a License. & Permit Bond.. 30. Tlie :bond.,amoulit is determined'by.ourRight -of WayWanager.. However, :ifthe work is included; in the scope;,of- work.ofa required-and posted. Performance.Guarantee, the :P.erforinance Guarantee•inay be used to :satisfy the bond requirements ofthe Right -of =Way P:ennit., 31. :Plea_se;contact: :our- Rieht -of -Way Manager „Fred Glaser,to,arrang e •right -of -way permitting andbonding. - AVAILABJLITY•AND CONNEGT1ON=FEES .•.Wede.fer4O am el CJ.til hies= :regrrdinglliis is re. 33. Flan entryway or.overafl site irrigatitrn system is planned,for. this, dev +eloprrieut, additional :Water Cannection ;Fees :will -be assessed based upon the size and - usage of the system and upon the recominendati6ns of theDirector of Carmel Utilities. 34: These.; fees arerequiredato,bepaid- prior:to final approval of- construction•plans by .Engineering, and prior to issuance; ofbuilding, perrnits by Building Codes_Services: Please confi'rin these feesand °calculations with,Carmel Utilities. .CONSTRUCTION DRAWING REVIEW COMMENTS Per entail dated Apr il:',9,;2008i. The'lDepartments comments were - satisfactorilyaddressed with the. exception of the =following: Mr. Greg llko, P.6. June 17, 2011 RE: Cobblestone Commons - Project Review #1 Page.4 of 6 2. Please verify with the Carmel Fi `e Departmentthat all =internal i oadway widths and configurations are adequate: The Department repeats this comment. 4. The City is requesting: dedication'of.that additional right =of -way to.achieve a-2.5-feet half right- ofwayalong 1st Avenue NW frontage toIbe consistent with other Iocal streets in the City 'Phe Department is' not certain as to discussions -that - resulted in thecurrent10 -foot half being indicated. 6..As we: have-: discussed in the past; please formally transfer the property 'encumbered by the Monon Trail right-of-way to-the City ..Do?you,have =any.:remaining interest in the land. encumbered by. the Monon Greenway? 1 l :.1. know this was discussed; but please,verify that there are.no local. high points ,in the existing. swale south of the pond outlet to the ultimate•.outfall. The Department repeats this comment. 13. As •previously stated during the I?rinatyPlat review. An.staff reports to the,Coinrnissiornand `the first review ofthe Construction Drawings for this project, compliance with,the City's Thoroughfare' Plan includes constructionrof •halfofthe.improvements prescribed by`the. Thoroughfare Plan.across the frontage. Typically. developers - ,provide the moneyequal:to -`the .value.of Constructingthese improvements to'the Cityifor deposit in the City's;non- reverting.. Thoroughfare: Plan :find... Have' you,discussed.this with Mike.M'cBride? • 15. The curb cut onto 1st Avenue N W :requires I3PW approval. All other B.PW approvals indicated on previous comments letters will still need to be obtained. The Department :repeats this. comment. 17. Pleaseadd a :note to the pavement•sectioii.on Sheet :C60 What•all paving shall becompleted<in one:season.'Please add a -note to pavement section "K" on' Sheet 700thatall paving' shalt be completed in one season 24..Easements perthe Storm Water TechnicalStandards Manual are required over the. piping; that drains -•the: right -of way. Theeotnmon areas•!do -not appear•to,be adequateiirwidth to,conforrn to the Piping, detention and BMP easement• width and-offset requirements. 25.'Thank you for'indicating•the requisiteinforniation . inthe- drainage "summary. The off site acreage needs: to include the 136th right- of:way as deter tion'for this area needs to be:provided in the-detention pond. In general, the numbers do.not appear correct based art the :size ofthe site and the-release •rates per the Stowe Water Technical Standards: The off -site acreage needs to include the 136th right -of --way as detention for this area needs to•be provided' •in the detention pond. 26.:Please indicate the calculated building coverage "ratio and the-number of bedrooms' per unit: on the Cover Sheet. The Department+repeats this comment. 29. Please-verify that all above and below grade appurtenances of the existing utility systems including culverts, stontt, water, sanitarv;;electric. telephone, CATV, gas utilities are 'indicated on'the plansand, for storm and - sanitary infrastructure; indicate:top.castingelevations; tap.eurb'elevations,- direction ofpipe flow; pipe sizes, and invert - elevations. All existing and' proposed fire'iliydrants: within 300 -feet of the proposeddevelopnicnt shall be indicated The Departmentrepeats`this co>nment. 0.'Please verify t1 t atl proposed srsb -sur €ace drains a €e md.icated on'.the plans: °If not showu. City Standard sub- surface'drain is requireeVunderall- curbing in thel:right- of- way.and under; all. surface_ drainage swales unless such a drain ;would" impede'the:swales intended function as•a'Water Quality Measure. The-Department -repeats this comment. 32. Please develop a Maintenance of Trat -tic Plan -for the construction'ofthe on- street; parking. spaces; the water main taps, :and the milling and resurfacing operation associated with the water main taps for`the work along 136th Street. A; maintenance of traffic plan will be•required for the work associated with'the water taps along 1st Avenue'NW if lane restrictions are expected.:Any lane restrictions associated with,this work require 'approval-from the Board of Publie.'VJorl s and Safety. Please develop a Maintenance of Traffic Plan for the construction of the on- street parking spaces:. 33.,Please indicate a:Non- Access Easement along each frontage except'at the access;point`from l;st Avenue NW. The Department repeats this comment. ;Mr-. Greg;llko, ,lure a'7. 2 l 1 RE: Cobblestone- Commons= Project Review #1'. Page .5; of 6 48 ..6oi• each instance.where. this note .is presented,.please revise the note•that:states: "No valves will be permitted under pavement, curbs or walks' to.:reacf as follows "No-valves; manhole frames orcastings, with the exceptiorr°Peurb inlets; shall be permitted under;paveTnent, sidewalk, curb or ;path within °the existing or:;proposed'right =:of -way :" Please ensure that the storm manhole in/the 136th Street right ofway -is not located und'ei the proposed,pa #h unless locating the manhole as such;results in another issue /problem:.P,lease °:add the following note =to;thedrawing sheets: "No valves, manholeframes,or castings.• with.th'e exception' of:curb inlets;'shall be - permitted under. pavement ,.sidewalk;•curb'orfath within the existing or' proposed right -of -way." 49. a: Please:adda requirement ;tosawcut atthe'nearest-joint.to K'eynote'I. Please add a note to the drawings .requiring.thatalhexisting curbing andsidewalk,to be removed.besawcut at the nearestfexisting -joint beyond theremoval limits. 51. Please verify that.all existing.,aniPproposed utility crossings,are indicated on Sheets 0301 and C401•. The Department repeats,tliis comment: '52. Pleaseindicate sawcut.ofthe existing :136th Street pavement adjacent to the new pavement and curbing associated with the on= street parlingspaces. The Department'repeats this comment. 56.• Please add spot;shots along :the ;south edge of the trail.head connection. Is a wall needed in this area? Is await needed in•this area? 57. d.,Sidewalk closure-will :require BPW- approval.`The Department repeats this comment. -58: The following :comments-retnain unaddressed:from previous:reviews: b. Please-indicate,and `.label t1 e.:existing and proposed pavement widths'' of 136th Street. The - Department repeatS'this comment. c. Please indicate and label -the existing and proposed,pavement widths:of 1st Avenue N, W. The Department repeats thi•s;'coniment. e. The cross-section-of 136th Street:fromthe centerline-to the back.:edge of the parking spaces (the curb •face)ahall mirror 'that :on the north side. '1 know that we have discussed.this; but,please verify. The Department repeats this comment; j. Please indicate-and label the',:right-of-way width of the Monon Trail: The Department repeats this comment.. Based on the current. review the Depariinent provides the .following comments: 35. Please include thel.CilVs standard section for multi -use paths. 36. All pavement striping iirthe right -of -way shall be.thennoplastic. 37. -Please add City'sstandard inininnum cover note to the Utility-Plan and Sanitary (and water main as:applicable) plan and profile sheets. 38. Will the proposedFresidences have basements? if so, what isithe separation between the detention-.facilities and the proposed buildings? 39. Please revise. the.Sanitary Sewer and Water Maintrench details to:require bacl fill per City specifications..Where such °installations are within- the:existing ,_and „proposed right of:way. :Ideatly, the'.backfi11 speci ication w:ifl also be provided under the =limits of the priv =ate roadway: 40. Are any:encroachntents of permanent improvements into the platted easements anticipated front the future;developmentofthe lots.--1 41. Pleasesconfirm that the, roadwaywilibe private. The centerline-slope exceeds the maximum slope for a:cul=de -sac per Section 6.03.1`7. 42. All swales.on;site fnust`have sub- surface pipe installed. Pipe to conform to-requirements of Storm, Water Tedlmical Standards °Manual andshall be double wall, H1-Q pipe. 43. Please indicate the4lood.. route. 44., Why is'sidewaik,only indicated on one side of the internal street? 4 5. Is the MLAG/MFPG•elevations.based on the 100 -year elevation ofthe detention system or fiom the MWSE resulting from the ponding water from'the 100=year in a'plugged condition? '46. Hasa,commitinent been made to enstire that the structures' on Lots 1:3 -16 are constructed outide "of the 0- footsetback? Mr. Greg llko, A.E. June 17,'2011 RE: Cobblestone Commons- Project Review # 1 Page 6 of 6 47. Is a swale being cut along the :south property line for water quality purposes or will this area remain as close to grade as possible and be a direct discharge area Adjacent property owners have voiced their concerns over the protection and long term health of the.treesalong the property line. l believe we discussed this at the last meeting. We: will need to•work- !towards a mutually beneficial resolution of this issue. 48. The Department is of the opinion that it would be more efficient. from a paving standpoint to make the aprons for the :aileys,concrete rather than asphalt behind_ the depressed curb: 49. The.road width of 1'` Avenue. NW is 26 -feet with 9 -foot parking spaces. is. this what• was previously presented? If you have questions, please contact me at 571 = 244.1. Sincerely, X114 ' ` Gary R. l urican, Jr., P.E. Assistant :City' Engineer Department of Engineering cc: Angelina Conn, Department ofCommunity•Services John Duffy, Carmel Utilitie's Paul Pace, Carmel Utilities Paul Arnone, Carmel.Utilities Greg Hoyes, Hamilton County Surveyor's Office Greg.lIko, Crossroad Engineers, PC issvrappsluscr dhita\z: \shared \DHIL:L \PRQJ RI: V 1 I +COBBLESTONCCOMMONSKEV# 1 ns Conn, Angelina V . From :. Sent: To: Cc: Subject: Conn,, Angeaina, V' Thursday, ,June. 09, :2011 1',0:51 AM • 'r172jf @sbcdlbbal:riet' jay DormanyGrabow; Bradford.S Hollibaugh,. Mike P; Keeling, Adrienne M RE: Cobblestone Commons PUD &City Council Commitments Hi Judy - I will work with Mike H to get you :a more detailed answer , but the main gist of it is: .If you recall, the plan commission reviewed the rezone /conceptual plan as,well as the.ADLS petition for this site in 2006- 7. However; section 14.B of the PUD which states:. "the director shall have the sole and exclusive authority to approve without, conditions,`approve with conditions; =or disapprove the final development plans /secondary plats (FDP) for the cobblestone commons, provided however, that•the director shall not unreasonably withhold or delay the directors approval of the FDP that is in substantial conformance with site plan and is conformance with the development requirements and development standards of the Cobblestone commons PUD." (This means that there is no public notice and no public hearing, but is typical of most pud ordinances. I think,Mlike H also presented the slightly amended development plan layout to several city council members, too, to get their input before approving the final DP. ) The house and patio locations meet the PUD requirements and respect the tree preservation area along the monon trail. I think this PUD rezone was approved before the monon overlay text was adopted. Also, the city still has to rezone the exact parcels of land along the monongreenway that would be affected bythe monon overlay text, too. That has not yet been done. The drainage and tree preservation aspects are being reviewed by the engineering dept and the forestry dept, but I think they are close to approving these, plans, if not done so already. I can check on that. The secondary plat is not yet finalized/recorded, and we can verify the monon right of way shown on the plat, but I believe it is correct as submitted. The, petitioner is still working on revising: the plat to address all the TAC members' review comments. The petitioner submitted for TAC review about a month ago. Let me know if you need anything else! Angie Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. ,Carmel, IN 46032 O 317 -571 -2417 l F 317-571-2426 l E; aconn@carmei,in.gov W. www.carmel:In.goviservices/DOCS/DOCSDOPZ.htm Please consider the environment before printing this e-mail From: r172jfOsbcglobal. net fmailto:r172jfCahsbcalobal.nett Sent: Thursday; June 09, 2011 10:27 AM To: Conn, Angelina V Cc:. Jay Dorman; Grabow, Bradford S Hollibaugh, Mike P; Keeling, Adrienne M Subject: Re: Cobblestone. Commons PUD & City Council Commitments Angie, Judy Bowen'(JB.owman6 @indy.rr.com) may be contacting you about this PUD. I realize I totally missed this email on Cobblestone PUD thinkingthat something would be corning on paper to plan commission. Sorry. I'll pay more attention next time. .Thank you for sending. My concern is how close the houses or patios, etc. are to the Monon Greenway. I assume the PUD complies with the Motion Overlay but wanted to double check. How 1 far are they off the Monon and will somebody be double checking the _surveying so that we do not end up with the wrong start point, as we have on 136th and the Monon townhouses? Judy Bowen was at our committee meeting this week. I thought she was talking about the trees on the property we were discussing but when I went out to talk to her, I learned about this PUD. Her issue is that there are trees on her property line common to the PUD. Engineering i idicated:that a trench was going to be dug to provide drainage to the ditch along the Monon. The location for that ditch appears to be a few feet on the other side of her property line and she is concerned that the tree roots will be slowly impacted and eventually kill the trees which are a nice screen for her yard and her neighborhood. Can you check that out That is what she wants to know more about. Also, apparently neighbors to do not get a legal notice when there is an administrative change in a project. Is that correct? While she does not object to the decrease in units, the result is that she did not have a forum for on the record about her concern about the drainage trench: Woody is trying to help but 1 am not sure he quite understands her question. Anyway, I sent her to you Hope you can help. Would you let me know? Is this a secondary plat issue that can be fixed at this point? Thanks, Judy Originat Message ,..."`.'4�� �.'t' -T"nr From Connn Angehna-�V. To: Windham, Daren Cc: Duncan, Gary R ; Hollibaugh, Mike P Sent: Friday, May 06, 2011 1:54 PM Subject: Cobblestone Commons PUD & City Council. Commitments All — Thought you might like to have this. Includes tree preservation stuff, Monon & Parks Dept stuff, and Street stuff. Secondary Plat plans are currently being reviewed' by TAC members. Angie Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Fir. Carmel, IN 46032 0: 317 -571 -2417 1. F: 317 -571 -2426 1 E: aconn@carmel.in.gov W: www.carmel.in.gov /services /DOCS /DOCSDOPZ.htm Please consider the environment before printing this e-mail 2 Conn, An • elina V From: '.Sent: To:. Cc: Subject: Attachments: Justin, Mindham, Daren Friday, May 20, 2011 9 :18 AM 'justinmoffett @aol.com'; Conn, Angelina V gilko @crossroadengineerscom; .Cheryl @browerjacques.com Cobble-stone Commons landscape plan SAMPLE- Landscape Plan with tree preservation plan.pdf; Cobblestone Landscape Plans_ 3'- 4- 11.pdf; Cobblestone Commons #1'1653F.cwk ( SS).pdf; Cobblestone Unit 2011.cwk (SS).pdf; Treedetail-Carrnel.pdf; Evergreendetail - Carmel.pdf; Shrubdetail - Carmel.pdf What is needed for final approval is the .landscape plan with a completed plant schedule /list with a tree preservation plan with details (fencing ect.) Please use this attached sample as an example for the tree preservation plan and landscape plan.. I think all the information has basically been completed, I just need it in a useable completed format. Outline: 1- Page 1, Landscape ::plan — basically finalized 2- Page 2, Sheet with a plant schedule and planting details— schedule basically completed just need it in a different format plus add planting details. • 3- Page 3, Sheet with tree preservation noted and fencing details — this is self - explanatory, the important part is labeling the tree preservation areas and showing the fence location around the tree preservation areas and fencing details Let me know if you have any questions. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 =571 -2283 ***The true meaning of life is to plant trees, uode:r whose shade you do :not expect to Sit. - Nelson Henderson From: jusbnmoffett@ aoL:corn [ mailto :justinmoffettftaal.com] .Sent: Thursday, May 19., 2011 5:24 PM To: Conn, Angelina V Cc: gilkoftcrossroadendineers:com;. Mindham, Daren; ChervM@ browerjacaues:com Subject: Re: Cobblestone Commons landscape plan? So long as it is detailed and scaled I'm assuming what I had previously sent would be acceptable. Let me have Cheryl revise it since we've moved the walled in patios /courtyards to the outsides of the blocks. Will probably take her a few weeks to turn it around. Justin Justin Moffett The Old Town Design Group 317.966.2023 phone justinmoffett@aol.com 1 Original Message From: Conn, Angelina V <Aconn@carmel.in.gov> To: justinmoffett @aol.com Cc: Greg Ilko <giiko @crossroadengineers.com >: Mindham, Daren <dmindham @carmel.in.gov> Sent: Tue, May 17, 2011 4:00 pm Subject: Cobblestone Commons landscape plan? Justin — Daren and I still need the final proposed engineered landscaped plan. Is it ready yet? -Angie Conn, Planning Administrator From: Mindham, Daren Sent: Tuesday, May 17, 2011 3:43 PM To: Conn, Angelina V Subject: RE: Cobblestone Commons concerns I still need final landscape plans, any word on that? Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317- 571 -2283 * **The true meaning of life is to plant trees, under whose shade you do not expect to sit. Nelson Henderson Conn, .Angelina V From: Blanchard, _Jim E Sent: Wednesday, May 18, 2011 8:19 AM To: Blanchard, Jim E; .Conn, Angelina V; Mindham; Daren Cc: Hollibaugh, Mike'P; Mishler, Nicholas F Subject: RE: Cobblestone Commons concerns from neighbor to the south Angie, I, received -the Asbestos Report on the seven residential properties. No asbestos containing materials were identified from the 15 total suspect asbestos containing material samples and were submitted for polarized light microscopy analysis. From: Blanchard, Jim E Sent:. Tuesday, May 17, 2011 10 :47 AM To: Conn, Angelina V; Mindham, Daren Cc: Hollibaugh, Mike P; Mishler, Nicholas F Subject: RE: Cobblestone Commons concerns from neighbor, to the south Angie, no demolition permits have been issued or approved for any of: the six-properties. (1) We are waiting for a report by a licensed asbestos inspector. (2) The electric, gas and service lines have not been disconnected from three of the properties. Since residential structures are exempt from Federal and State regulations pertaining to removal, there are only guidelines to follow and -are not requirements. If you need anything else let me know. From: Conn, Angelina V Sent: Monday, May 16, 2011 4:11 PM To: Blanchard, Jim E; Mindham, Daren Cc: Hollibaugh, Mike. P; Mishler; Nicholas 'F - Subject: Cobblestone Commons concerns from neighbor to the south Gentlemen - The Mayor sent this letter to us. This lady lives just south of the Cobblestone Commons project which is about to be built, at Smokey Row & 1st Ave NW, just east of the Monon. We recently approved some house demo permits for this. site. She is concerned about the asbestos.and lead that will be disturbed with these house demos. Also she is concerned about tree preservation along here property. lie. Can you please help me address the questions and concerns about the tree preservation, lead & asbestos? The letter and photos are attached, If you want to can her directly to answer her questions, you can do that tool Thanks! Angie Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Flr. Carmel, IN'46032, 0: 317 - 571 -2417 I F: 317 -571 -2426 I E: aconn @carmel.in.gov W: www.carmel.in.gov /services /DOCS /DOCSDOPZ .htm Please consider the environment before; printingthis e -mail 1 Conn, Angelina V From: Ron Farrand [RFarrand @ccs.k12.in.us] Sent: Tuesday, May 10, 2011 8:44 AM To: gilko @crossroadengineers.com Cc: Conn, Angelina V Subject: Cobblestone Commons Mr. Ilko: I have reviewed the plans for the above referenced project, As the only street is a dead end we will not allow a school bus to enter the subdivision Appropriate sidewalks should be provided so any school age children can access. bus stops. We prefer our buses'stop at least 40 feet from an intersection so other drivers are not confused about when it is safe to proceed near a stopped bus. Adequate standing areas should be provided for students to gather at a stop. On 136th /Smoky Row one of the bump outs interspersed with the curb side parking seems a logical bus stop location. Elementary students will attend Carmel Elementary and bus service will either be eastbound curb side pickup on Smoky Row or either side of 1st Ave, NW; Students will not be allowed to cross Smoky Row due to curb side parking. Ron Farrand, Jr. Director,, Facilities and Transportation Carmel Clay Schools rfarrandOccs k12.in.us 317 -815 -3962 Confidentiality Notice: This e -mail message, including,any attachments; is for the sole use of the intended recipient (s) and may contain confidential and privileged information. Any unauthorized review, use disclosure or distribution is'prohibited. If you are not the intended recipient, please contact the senderby reply e -mail and destroy all copies of the original message. 1 core -ris Conn, Angelina V From: Conn, Angelina. V Sent: Monday; May'02, 2011 1:0:0a AM • To - 'justinrnoffett, @aol . com` • Cc: 'Greg FW: Carmel Clay Historical Society & Cobblestone Commons Importance: High Justin, FYI, the letter of grant for the e - Final DP for Cobblestone Commons is-coming your way this week. Then, you will ,need to submit adlsamendment applications for each building elevation, as a group or individually, where we will • review it adrr inistratively. I will also add your secondary plat application item to the next TAC agenda. Stay tuned. Maybe the May 18 TAC meeting agenda, if you can get all the plans out to each TAC member by today or Wednesday. (city offices are closed tomorrow for election day. ) - Angie Conn, Planning. Administrator From: Hollibaugh, Mike P` Sent: Monday, May 02, -'2011 10 :02 AM To: Conn, Angelina V Cc: Keeling, Adrienne M Subject: RE: Carmel Clay Historical Society & Cobblestone Commons See below From: Conn, Angelina V Sent: Monday, May 02, 2011 9:45 AM To: Hollibaugh, Mike P Cc: Keeling, Adrienne M Subject: RE: Carmel Clay Historical Society & Cobblestone Commons Mike - That's good news. I think if you are granting, approval of the final DP, then we can go ahead and have Justin file ADLS Amendment applications for each lot /building elevation as administrative reviews /approvals, per the PUD requirements. Does that sound good? YEP! Also, I can write up the Letter of Grant for the Final DP for you to sign this week... Even better, thanks! -Angie Conn, Planning Administrator From: Hollibaugh, Mike P Sent: Thursday, April 28, 201 1 6 :25 'PM To: Conn, Angelina V; Keeling, Adrienne M Subject:' RE: Carmel Clay Historical Society Angie, I'm ready to sign off on the new plan for this, unless he is already tee'd up for committee adis amend? 1 Conn, Angelina V From: Conn, Angelina. V Sent: 'Monday, 'May 02, 2011 9:45 AM To: - Hollibaugh, .,Mike P Cc: Keeling, Adrienne M: Subject: RE: Carmel Clay Historical Society, &Cobblestone Commons Mike - That's good news. I think if you are granting approval of the final DP, then`we can go ahead and have Justin file ADLS Amendment applications for each lot /building elevation as administrative reviews /approvals, per the PUD requirements. Does -that sound,good? • Also, I- can write-up the Letter of Grant for the Final DP for you to sign this week:.. -Angie Conn, ,Planning Administrator .From:. Hollibaugh, Mike P Sent; Thursday, April 28, 2011 6 :25 PM To: Conn, Angelina V; Keeling, Adrienne M Subject: RE: Carmel Clay Historical Society Angie, I'm ready to sign off on the new plan for this, unless he is already tee'd up for committee adls amend? From: justinmoffett(aaol.com f mailto :iustinmoffett@aol.coml Sent: Thursday, April 28;'2011 10 :54 AM To: Conn, Angelina V; Hollibaugh, Mike P; Keeling, Adrienne M Subject: Fwd: Carmel Clay Historical Society See below. Had a great meeting with the new director of the historical society. They rejected our offer of a free house and $5000. Justin Justin Moffett The Old Town Design Group 317.966.2023 phone justinmoffett @aol.com Original Message From: Cc. Hs <carmelclavhistory @yahoo.c_ om> To: justinmoffett @aolcorn Sent: Tue, Apr 26 :2011 1: :03 pm Subject: Re: Carmel ClayHistorical Society Justin, Thank you for extending, the offer in your zoning requirement to take possession of the home at 750 1st Ave. NW The CCHS is not interested in owning or moving this property. Thank you for keeping us updated on your plans. Cheers, 1 Conn, Angelina V From justinrnoffett @aol.com: Sent: Monday, May 02, 2011 '.9 :06 AM To: Conn, Angelina V Subject: A few items Angie, 'Hope you had a nice weekend. Just wanted to touch base with you about a few things. 1) Crossroads dropped off the first draft of the Cobblestone Final Plat for your review last Friday. We had a meeting with all engineering reviewers that morning and resolved the engineering concerns. After the eng. staff has a had a chance to do a full review they will get back to us with final changes to the construction plans. Well look forward to any comments you might have on the plat. 2) Could you give me an update on the SDR permit for Lot 25? Wanting to move forward with that one. Thanks, Justin Justin Moffett The Old Town Design Group 317.966.2023 phone justinmoffett@aol.com 1 Conn; Angelina V From: justinmoffett; @aol,com Sent Thursday, April 28, 2011 l0:54 AM. To :. Conn, Angelina V; Hollibaugh, Mike P; Keeling, Adrienne M Subject: Fwd: Carmel Clay'Historical Society See below. Had'a great meeting with the new director of the historical society. They rejected our offer of a free house and $5000.... Justin Moffett The OId'Town Design Group 317:966.2023 phone justinmoffett@aol.com Original Message From: Cc Hs <carmelclayhistory @yahoocom> To: justinmoffett@aol.com Sent: Tue, Apr 26, 2011 1:03 pm Subject: ;Re: Carmel Clay Historical Society. Justin, Thank you for extending the offer in your zoning requirement to take possession of'the home at 750 1st Ave. NW . The CCHS is not interested in owning or moving this property. Thank you for keeping us updated on your plans. Cheers, Katherine Dill, Executive Director Carmel `Clay Historical Society 211 First St. SW Carmel, IN 46032 carmelclayhistory@vahoo.com 317-846-7117 From: '" justinmoffett@ aol .com "' <justinmoffett@aol.com> To: carmelclayhistory.. @yahoo.com Sent: Thu, April 21, 2011 3:43:30 PM Subject: Re: Carmel Clay Historical Society Katherine, Thank you so much for allowing me to drop in on you yesterday to share what my company is planning in old town Carmel. I have attached the actual language from our zoning commitment to offer you the house. Were planning demolition work for mid -May., so if there is an outside chance you want the structure :we'd need to talk soon. However, based on the condition 'of 'the structure and your response to our offer I would guess you'll be passing. If so, we would really app reciate an email stating that we have made the offer required in our zoning commitment and that you have declined. I will touch base the first week of'May to make arrangements for you to see the houses. Finally, I have attached a copy of the site plan for the lot split we are doing at my parents property at 610 1st Ave NW. If you should have any questions about this or other issues please let me know. 1 Much Appreciation, Justin Moffett The Old Town Design Group 317.966.2023 phone justinmoffett@aol.com Original Message From: Cc Hs <carmelclayhistory @yahoo.com> To: justinmoffett @aol.com Sent: Thu, Apr 21, 2011 11:34 am Subject: Carmel Clay Historical Society Dear Justin, Thanks for stopping by earlier this week to update me on your plans for developing the land in Old Town. I appreciate you keeping us in the loop. Thank you for your invitation to view the interior of the homes before they are demolished. Let's do that in May. Cheers, Katherine Dill, Executive Director Carmel Clay Historical Society 211 First St. SW Carmel, IN 46032 carmelclavhistorv@vahoo.com 317 - 846 -7117 2 Conn, Angelina'V From: Conn, Angelina V' Sent Wednesday, April 20, 20112:47 PM To: 'justinmoffett @aolcom' Cc. Keeling, Adrienne M Hollibaugh;'_Mike P. "Subject: RE: Cobblestone Commons Thanks, Justin. Andy in response toyour question: "Are you, authorizing us to send ,out t`o TAC members at this point per the revisedsite plan and primary plat ?" You should probably hold off.on "this TAC submittal until we get the okay'from Mike :H about the new site plan.... hopefullya determination will be made soon. Thanks) Angie Conn, Ptanning'Administrator From: justinmoffett@ aol. com[ mailto :justinmoffett_Calaol.coml Sent: Tuesday, April 19, 2011 3:13 .PM To: Conn, Angelina V; Hollibaugh, Mike P Cc: Keeling, Adrienne M Subject: Re: Cobblestone Commons See response to comments below. Will send for'nal letter if needed. The plat drawings will be finalized this week and submitted to department, of engineering and well forward a copy to you. Thanks, Justin Moffett The Old Town Design Group 317..966.2023 phone justinmoffett@aol.com From:. Conn, Angelina V Sent: Tuesday, February 08, 2011 12 :12 PM To 'iustinmoffettOaol.com' Cc: Hollibaugh, Mike P; Keeling,, Adrienne M Subject: RE: Cobblestone Commons Good afternoon, Justin — I have an update for you. We are awaiting feedback of your proposed site plan from the Mayor. Most likely, you will not . need to seek commitment arnendment approval from -the City Council for the site plan change. And, most likely Mike H would approve the Final Development Plan administratively. We will let you know, soon. 0, in the meantime, please address these'issues /review comments: 1. Please contact the Carmel Clay - Historical Society and get a written letter from them addressing the home & financial contribution referred, to in the commitments you made to Council (item 13). I will attempt to meet with the new Historical. Society director. However.;;. an offer was made several years ago per the commitment and there was no response to our .request.. Please provide us-with copies of the preliminary architectural building elevations. Most likely, we will have you submit an ADLS Amendment application, and our dept. will review and approve it administratively. We will submit elevations as they become available. Almost done,with:our first plan.. 1. 3 (Somewhat Addressed) Plc-asc provide details on the wall you propose to enclose each home's courtyards. Then, we can make a better determination about its height and how it relates to section 8.0 of the PUD, which discusses-picket fences, and if a BZA variance would be required. 4. (Addressed) Section 11 of the PUD discuses parking requirements, and the approved site plan shows on street parking along 136' St. AND 14 Ave. You will need to showthis,on your new ,proposed site plan. 5. Regarding TAC re- review, we will most likely just have you submit plans to the pertinent departments, such as Fire, Police, Engineering, Forestry, etc. It may end up being that you will need to email and /or email plans to all TAC members, and work with each department individually to, get their approvals. You would not need to attend an actual TAC meeting, unless you really want to. The TAC members, list .is online at: http: / /www.ci.carmel.in.us /services /DOCS /DOCSTAC2004.htm Are you authorizing us to send out to TAG members at this point per the revised site plan and primary plat? 6. Please work with the Fire Dept. about emergency access and if sprinkling of the buildings will be required. (I think this came up with either the city council or plan commission when the project was going through.) There are no residential single family structures that require sprinkling in the'state of Indiana. This was brought up at the council meetings but was approved without the requirement because it would have been a requirement that is not even forced upon attached townhome units. We will meet with Chris Ellison at the Fire Department to confirm that our access is ok. 7. . After all is figured out, you will need to finalize the secondary plat application that was submitted in 2007,,docket no. 07070013 SP. Sincerely, Angie Conn, Planning Administrator From: justinmoffett@aol.com [ rnailto:justinmoffett(aaol.com] Sent: Tuesday, February 01, 2011 3 :32 PM To: Hollibaugh, Mike P; Conn, Angelina V; Keeling, Adrienne M Subject: Cobblestone Commons We had our site construction design meeting with Gary Duncan and John Thomas yesterday to talk through the plans for Cobblestone Commons. Gary has confirmed that he would accept our proposed storm water plans so we hope to hear from the planning staff soon to let us know that our plans are acceptable prior to us investing in final' engineered plans for the department of engineering to review. Thank you for taking the time to consider our proposed plans. Justin Moffett 317:966.2023 phone justinmoffett@aol.com 2 co 144aNS, Conn, Angelina V From: Conn, Angelina V Sent: Monday, April 18', 2011 1 :20'PM To: Hollibaugh, Mike P; 'justinmoffett@aol.com' Cc: Keeling, Adrienne M Subject: FW: Cobblestone Commons All: Here is the last major email about the project from Feb.8, the next steps that need to be taken, while we wait for the Determination from Mike H. or the Mayor or Ron Carter about whether or not Justin needs to seek commitment amendment approval from the City Council for the site plan change. Still waiting for Justin to officially address the last of these issues /review comments below...._ Thanks, -Angie Conn, Planning Administrator From: Conn, Angelina V Sent: Tuesday, February 08, 2011 12:12 PM To: 'justinmoffett ©aol.com' Cc: Hollibaugh, Mike P; Keeling, Adrienne M Subject: RE: Cobblestone Commons Good afternoon, Justin — I have an update for you. We are awaiting feedback of your proposed site plan from the Mayor. Most likely, you will not need to seek commitment amendment approval from the City Council for the site plan change. And, most likely Mike H would approve the Final Development Plan administratively. We will let you know, soon. In the meantime, please address these issues /review comments: 1. Please contact the Carmel Ciay.Historical'Society and get a written letter from them addressing the home & financial contribution referred to in the commitments you made to Council (item 13). 2. Please provide us with copies of the preliminary architectural building elevations. Most likely, we will have you submit an ADLS Amendment application, and our dept., will review and approve it administratively. 3. (Somewhat Addressed) Pleasc'provide details on the wall you propose to enclose each home's courtyards. Then, we can make a better determination about its height and how it relates to section 8.0 of the PUD, which 4. (Addressed) Section 11 of the PUD discusses parking requirements, and the approved site plan shows on street parking along 136th St: AND 14 Ave. You Will need to show this on your new proposed site plan. 5 Regarding TAC re- review; we will most likely just have you submit plans to the pertinent departments, such as Fire, Police, Engineering Forestry, etc. It may end up being that you will need`to ernail and /or email plans to all TAC members; and work with each department individually to get their approvals. You would not need to attend an actual TAC meeting, unless you really want to. The TAC members list is online at: http://www.ci:carrngin.us/services/DOCS/DOCSTAC2004.htm 6 Please work with the Fire Dept.;about emergency access and if sprinkling of the buildings will be required. ( I think this came up with eitherthe city council or plan commission when the project; was going through. ) 7. After all is figured;out; you will need to finalize the secondary plat application that was, submitted in 2007, docket na. 07070013 SP. Sincerely, Angie Conn, Planning Administrator. City of Carmel Planning' & Zoning Division Conn, An.elina V From: Sent: To: Ct: Subject:: Attachments: Mindham, Darren Friday, April 1!5, 2011 8:08 AM Conn, Angelina V; Hollibaugh, Mike P Keeling, Adrienne M RE Cobblestone Commons proposed landscape plan changes Cobblestone `Landscape Flans_3- 4- 11.pdf Justin and the architect met with !me and said that after your comments on some other issues (fencing and such) he would supply a revised landscape plan. It should be a final draft, -1 can't see them missing any of my comments after having a meeting. As for your review, the landscape plan 'attached is basically final, my comments address tree preservation details, planting details, and a better plant schedule and some,minor comments. If I am correct, Scott approved the landscape plan essentially. Daren Mindham Urban Forester City of Carmel Department of Community Services One Civic Square Carmel, Indiana 46032. Office: 317- 571 -2283 *The true meaning of life is to plant trees, under whose shade you do not expect to sit. 'Nelson Henderson From: Conn, Angelina V Sent: Thursday, April 14, 2011 4 :07 PM To: Hollibaugh, Mike P Cc: Keeling, Adrienne M; Mindham, Daren Subject: FW: Cobblestone Commons proposed landscape plan changes Mike - this,is the plan Justin was talking, about today. (You received it via email on March 4. ) Daren has met with him and the landscape architect, too. His email is attached too. Also, on Monday, I can pull together all the revised plans and compare them to the PUD, to get it all organized. -Angie Conn, Planning Administrator From: justinmoffett @aol com [ rnailto:justinrnoffett @aol.com] Sent: Friday, March 04, 2011 2 :35 PM To: Conn, Angelina V Cc :- Hollibaugh, Mike P; Keeling, Adrienne M Subject: Re Cobblestone Commons proposed landscape plan changes The new landscape plans for Cobblestone Commons are attached. Note that once the unit landscape detail is added onto the site plan that nearly every space on the site is covered in lush landscaping. We're pretty °excited about the courtyard concept. This will certainly have strong market appeal. We had instructed the landscaper to transfer the tree count from the other plan and I think we ended up•with more on this plan because of the larger common areas. Also you will note that the alley ends are yew hedge rows that will grow together to form a 5' tall screen. The entire site is designed for drought tolerance so we don't think that irrigation will be needed for`the project. Please let,rne know what questions /comments you have for us. 1 Justin Justin Moffett 317.966.2023 phone justinmoffett @aol.com Original Message From: Conn, Angelina V <Aconn @carmel.in.gov> To: justinmoffett @aol.com Cc: Hollibaugh, Mike. P <MHollibaugh @carmel.in.gov >; Keeling, Adrienne M <AKeeling @care el.in.gov> Sent: Fri, Mar 4, 2011 12:34 pm Subject: RE: Cobblestone Commons Hi Justin — just following up. Do: you, by chance, have a landscape plan yet? Have a nice weekend, -Angie Conn, Planning Administrator From: iustinmoffett@aol.com [mailto :justinmoffettCa aof.com] Sent: Thursday, February 17, 2011 2:28 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; Keeling, Adrienne M Subject: Re: Cobblestone Commons Just wanted to let you know that my landscaper is finalizing a much more detailed site plan for your review. I'm sure that several city council members that have been involved in the project will want to have a look, too. Thought a more detailed plan might help everyone understand the concept better. Should have something the first week of March. Justin Justin Moffett 317.966.2023 phone justinmoffett@aol.com Original Message From: Conn, Angelina V <Aconn @carmel.in.gov> To: justinmoffett @aol.com Cc: Hollibaugh, Mike P <MHollibaugh @carmel.in:gov >; Keeling, Adrienne M <AKeeling @carmel.in.gov> Sent: Tue, Feb 8, 2011 3:39 pm Subject: RE: Cobblestone Commons About comment 4 — it was because the latest site plan you submitted does not show the parking, painted spaces, along 1St street ( in the same way it does for smokey row/136th st). See attached. -Angie Conn, Planning Administrator From: iustinmoffett aol.com [mailto:justinmoffettOaol.com] Sent: Tuesday, February 08, 2011 3:31 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; Keeling, Adrienne M Subject: Re: Cobblestone Commons 2 Conn,. Angelina V' From: Mindham, Daren Sent: Monday, March 28,, 201' 1 8 :32 AM To: Conn, Angelina. V ;:Holfibaugh,'Mike P; Keeling, Adrienne M Subject: RE: Cobblestone Commons landscape plan - proposed changes Attachments: Cobblestone Landscape Plans_ 3- 4- 11.pdf; Cobblestone Commons #11653F.cwk ( SS).pdf; Cobblestone Unit 201.1.cwk (SS).pdf; Treedetail- Carmel.pdf; Evergreendetail- Carmel.pdf;' Shrubdetail- Carmel.pdf Follow' Up ;Flag_ : Follow up Due By: Thursday, April 14, 20:11 11:30 AM Flag; Status: Flagged 1 am meeting with them here Tuesday, April 12 at 3pm. To go over my comments. Daren, Mindham Urban Forester City of Carmel Departrnent of Community Services One:Civic'Square Carmel, Indiana 46032 Office: 317- 571 -2283 ** *The true meaning of life is to plant trees, under whose shade you do not expect to sit. - Nelson Henderson From: Mindham, Daren. Sent: Friday, March 18, 2011 3:18 PM To: 'Cheryl'; iustinmoffett@aol.com Cc: Conn, Angelina V - Subject: RE: Cobblestone Commons landscape plan - proposed changes Cheryl, Attached is what I have as the latest plans'for this project. I have past notes in my file that show that tree preservation plans and details have not besubmitted. Maybe you know more about that history than I do. The nursery list will not suffice for a plant schedule and plant detail specs.. What I need a landscape plan (the one attached should suffice) and a second document that has planting details and a plant schedule. I am not certain what plan you are referring lo about 'prior planting details from our last.submission' but I will need the final plan without older landscape plan versions on it. The nursery list does not have planting details and labels for the landscape plan (example: CB 10); maybe these could be added to the nursery list? If I have the wrong landscape plan ,attached please let me know. I have also attached' bur city of Carmel planting details which we recommend for all projects. 1 have past landscape plans that had all of this information, so I assume this should not be a concern. Please let me know what questions you might have so we can finalize these plans. Daren Mindham Urban Forester City of Carmel 1 Department of Community Services One Civic Square Carmel, Indiana 46032 Office: 317 -571 -2283 ** *The true meaning of life is to plant trees, under whose shade you do not expect to sit. Nelson Henderson From: Cheryl fmailto :Cheryl @browerjacques.coml Sent: Thursday, March 17, 2011 3:19 PM To: justinmoffett@aol.com Cc: Conn, Angelina V; Mindham, Daren Subject: Re: Cobblestone Commons landscape plan - proposed changes Greetings to all, Inclosed is the planting list and quantities for the total plant material used in n- Cobblestone Conimons. I hope the prior planting details from our last submission will suffice. Please advise. Have a great day. Sincerely, Cheryl Jacques Brower. Jacques Design, Inc. 2 Conn, AT. elina V From: Sent: To: Cc: Subject Attachments:: justinmoffett@ aol.com Friday, March 04, 2011. 2 :35 PM Conn, Angelina V • Hollibaugh, Mike P; Keeling, Adrienne M Re: Cobblestone Commons proposed landscape.pian changes Cobblestone Landscape Plans_3- 4- 11.pdf The .new-landscape plans for Cobblestone Commons are attached. Note that once the unit landscape detail is added onto the site plan that nearly every space on the site is covered in lush landscaping. We're pretty excited about the courtyard concept. This will certainly have strong market appeal. We had instructed the landscaper to transfer the tree count from the other plan and I think we ended up with more on this plan because of the larger common areas. Also, you will note that the alley ends are yew hedge rows that will grow together to form a 5' tall screen. The entire site is designed for drought tolerance so we don't think that irrigation will be needed for the project. Please let me know what questions /comments you have for us. Justin Justin Moffett 317.966.2023 phone justinmoffett@aol.com Original Message From: Conn, Angelina V <Aconn @carmel.in.gov> To: justinmoffett @aol.com Cc: Hollibaugh, Mike P <MHollibaughccarmel.in.gov >; Keeling, Adrienne M <AKeeling @carmel.in.gov> Sent: Fri, Mar 4, 2011 12 :34 pm Subject: RE: Cobblestone.Commons Hi. Justin — just following up. Do you, by chance, have a landscape plan yet? Have a nice weekend, -Angie Conn, Planning Administrator From: fustinmoffettPaol.com [mailto:fustinmoffett@aol.com] Sent: Thursday, February 17, 2011 2 :28 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; Keeling, Adrienne M Subject: Re: .Cobblestone Commons Just wanted to let you .know that my landscaper is finalizing a much more detailed site plan for your review. I'm sure that several city councii'mernbers that have been involved in the project will want to have a look, too. Thought a more detailed plan might help everyone understand the concept better. Should have something the first week of March. Justin Justin Moffett 317.966.2023 phone justinmoffett@aol.com 1 Conn, Angelina'. V From: justinmdffett@aol.com Sent: Tuesday, February 08, 2011 3:31 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; 'Keeling, Adrienne M Subject: Re: Cobblestone Commons. Thank you for taking the time to review this request. I believe your assessment is fair and hope the Mayor can see the positivechangeswe've made to the site plan. We will work on compiling the requested information and get back to you soon. The only question we have for now is regarding comment #4 in your email addressing on-street parking. The discussion . that we've had with the department of engineering in the past was that on- street,parking already exists along lst Ave NW and the.current street width was adequate., Creating an inset parking lane wouldn't be necessary and would require moving city infrastructure including storm water inlets and street lights. Commitment number two of our PUD states that we are required to have a total of 17 on- street spaces but doesn't define how they must be constructed. We would have 17 spaces combined between Smokey Row Road and 1st Ave NW. Can you provide some additional feedback about this issue? Thanks, Justin Justin Moffett 317.966.2023 phone justinmoffett@ aol :com -----Original Message From: Conn, Angelina V <Aconn @carmel.in.gov> To: .justinmoffett@aol.com Cc: Hollibaugh, Mike P <MHollibaugh @carmel in.gov >; Keeling, Adrienne M <AKeeling @carmel.in.gov> :Sent Tue,.Feb 8, 2011 12:12 pm Subject: RE: Cobblestone Commons Good afternoon, Justin — I have an update for you. We are awaiting feedback of your proposed site plan from the Mayor. Most likely, you will not need to seek commitment amendment approval from the City Council for thesite plan change. And, most likely Mike H would approve the Final Development Plan administratively. We will let you know, soon. In the meantime, please address these issues/review comments: 1. Please contact the Carmel. Clay Historical Society and get a written letter from them addressing the home & financial contribution referred to ;in the commitments you made to Council (item 13). 2 Please provide us with copies of the preliminary architectural building elevations. Most likely, we will have you submit an ADLS Amendment application, and.our dept. will review and approve it administratively. 3. Please; provide details:,ontthe wall youpropose,to enclose each home's courtyards. Then, we can make a better determination about its height and how it relates to section 8.0 of the PUD, which discusses picket fences, and if a BZA variance would: be required. 4. Section 11 of the PUD :. discusses ;parking .requirements, and the approved site plan shows on-street parking along 136th St. AND ft Ave. You will need to show this ,onyour new proposed site plan. 5. Regarding TAC re :review,` we will most likely just have you submit plans to the pertinent departments, such as Fire, Police, Engineering, Forestry, etc. It may end up being that you will need-to email°and /or email plans to all TAC rnembers, and work with each department individually to get their approvals. You would not need to attend an actual TAG meeting, unless you really want to. The TAC members list is online at: http : / /www.ci.carmel.in.us /services /DOCS /DOCSTAC2004.htm 1 CoeaesTviu Gv MoIS Conn, Angelina V From: Conn, Angelina V Sent: Tuesday; February 08, 2011 . 12:12 PM To 'justinmoffett @aol.com' Cc :; Hollibaugh; Mike P; Keeling, Adrienne M Subject: RE: Cobblestone Commons Good afternoon, Justin — 1 have an update for you. We are awaiting feedback of your proposed site In from the Mayor. Most likely, you will not need to seek commitment amendment approval from the City Council for the site plan change. And, most likely Mike H would approve the Final Development Plan administratively. We will let you know, soon. In the meantime, please address these issues /review comments: 1. Please contact the Carmel Clay Historical Society and get a written letter from them addressing the home & financial contribution referred to in the commitments you made to Council (item 13). 2. Please provide us with copies of the preliminary architectural building elevations. Most likely, we will have you submit an ADLS Amendment application, and our dept. will review and approve it administratively. 3. Please provide details on the wall you propose to enclose each home's courtyards. Then, we can make a better determination about its height and how it relates to section 8.0 of the PUD, which discusses picket fences, and if a BZA variance would be required. 4. Section 11 of the PUD discusses parking requirements, and the approved site plan shows on- street parking along 136th St. AND 1st Ave. You will need: to show this on your new proposed site plan. 5. Regarding TAC re- review, we will most likely just have you submit plans: to the pertinent departments, such as Fire, Police, Engineering, Forestry, etc. It may end up being that you will need to email and /or email plans to all TAC members, and work with each department individually to get their approvals. You would not need to attend an actual TAC meeting, unless you really want to. The TAC members list is online at: http://www.ci.carmel.in.us/services/DOCS/DOCSTAC2004.htnn 6. Please work with the Fire Dept: about emergency access and if sprinkling of the buildings will be required. ( I think this came up with either the city council or plan commission when the project was going through. ) 7. After all is figured out you will need to finalize the secondary plat application that was submitted in 2007, docket no. 07070013 SP. Sincerely, Angie Conn, Planning Administrator City of Carmel Planning & Zoning Division Dept. of Community Services 1 Civic Square, 3rd Fir. Carmel, IN 46032 0: 317- 571 -2417 '1 F: 317-571-2426 '1 E: aconn@carmel.in.gov W: www.carmel.in.gov /services %DOGS'' /DOCSDOPZ.htrn Please consider the environment before printing this,e -mail From:, iustinmoffettOaof.com fmailto justinmoffettCthaol.coml Sent: Tuesday, February 01, 2011 3 :32 PM To Hollibaugh, Mike P; Conn, Angelina V; Keeling, Adrienne M Subject: Cobblestone Commons We had our site construction design meeting with Gary Duncan and John Thomas yesterday to talk through the plans for Cobblestone Commons. Gary has confirmed that he would accept our proposed storm water plans so we hope to hear Cobblestone Commons -. Explanation of City Council Commitments as they Telate.to the revised 16 lot site plan shown to the planning staff on 1 /19 /11, 1. That the maximum number of Residential Units to be constructed upon the Real Estate shall be seventeen (17); ® Good here with only 16 units proposed. 2. That each Residential Unit shall have a driveway that can accommodate parking and there shall also be a total.of-.seventeen (17) parking spaces combined along Smokey Row -- -,Road and, ls` Avenue_NW „as is depicted, the attached Site Plan. The Developer shall include in the Covenants. Conditions and op_ shall govern the development a provision that .prohibits parking in the, private lanes that are depicted on the attached Site Plan; ® Each home has a driveway and there will 1be on street parking for 17 cars along 136t1? Street and 1 sr Ave NW. 3. That the minimum lot width for any Residential Unit shall be forty -two (42) feet; ® Each lot will be approximately 50' wide which is the maxirnrrrn in the ordinance. 4. That the minimum distance between Residential Units, measured from the exterior face of the foundation and excluding the patio areas, shall be. ten (10) feet; a There will be a rnit innan of 10' between each unit per our 16 lot site plan showing four rows of four. 5. That the Monon Trail access point that was depicted on a previous site drawing shall be eliminated, as depicted on the attached Site Plan and that the Developer shall construct a trail plajutstaging area near the northwestern portion of the site and said area shall include a minimum of two (2) benches and a minimum of four (4) bicycle parking spaces, as is depicted on the attached Site Plan; o This will be constructed and connected to the 10' path we would build adjacent to 136th Street. 6. That the 'minimum width of the private lanes internal to the site shall be twenty (20) feet, as is depicted on the attached Site Plan; • 16 lot site plan: will include 20' lames. 7. That three (3) car garages shall be prohibited on the Real Estate; e No three car garages will be built in the 16 lot configuration. 8. That the Developer shall provide on the Real Estate a change in material at the location where the central north/south sidewalk will cross the newly constructed 7'h Street; ® The location of 711) Street will be altered but this commitment to have a change in the material where the sidewalk crosses the street will be honored. 9. That the multi- purpose concrete path that is located adjacent to Smokey Row Road and which is depicted on the .att ached Site Plan shall be increased from eight (8) feet in width to ten (10) feet in width; ® We will install a 10' path. However; because the path will in the right-of- way the department of engineering will dictate the material used for the path. 10. That the Developer agrees and commits to include in the Covenants, Conditions and Restrictions that shall govern the development a provision that owners of Residential Units may not rent said Residential Units, to renters for an initial period of three (3) years after the original construction of the Residential Unit; O This will be included in our covenants, conditions, and restrictions: hat the Developer shall include on the Site Plan the dimensions of the "Monon Right -of- Way" and the Developer agrees and commits that no construction and /or development work shall occur in the "Monon. Right -of- -Way" area and that the area shall be properly marked and fenced throughout the development and construction phase of the development. Except, however, that the Developer shall be-permitted to construct in the "Moron Right -of -Way" area the trail plaza/staging area described in commitment numbered five (5) above; ® This commitment will be fore 12 That the Site Plan, Building Elevations, and Landscape Plan, that are attached hereto an incorporated herein respectively as exhibits "B ", "C ", and "D", shall replace and supersede prior versions of these plaits and drawings and shall be considered the approved Development Plan and printery plat for the Real Estate, as well as the approved ;architecture, design and landscaping for the Real Estate, as is required and defined in the Cobblestone Comtcnons PUD Ordinance No. Z- 503 -07; and, o The Site Plan, Building Elevations, and Landscape Plans - express what the council has approved as the minimu111 standard of design. However, the PUD ordinance allows for reasonable variations to accommodate improved designs. Further, the PUD explains that if the alteration t ofthe plans is deemed "S ubstantial " fiir•thet:review shall be done by the PC, or a committee thereof but will riot have to be revietived by the council.. ® Ultimately; we believe that the site plan. alterations could be viewed as minor since the changes only affect the entry road position,_ and the • overall benefits of the changes are positive. The surface area of pavement is being reduced; the amount of green space is increasing; the density is reduced. at the Developer agrees to donate the home that is located at 750 N. Avenue N.W., Carmel, Indiana 46032 (the "Home ") to the Carmen =Clay Historical "Society and to make a financial contribution to the. Carmel -Clay Historical Society in the sum of Five - Thousand Dollars ($5,000.00). The Cannel -Clay Historical 'Society shall have the obligation of moving. the Home at its sole cost and expense. from the Real Estate to a new location. The Developer makes no representations regarding the condition and/or structural integrity of the Home and whether or not it can survive any relocation. Further, the Carmel -Clay Historical Society is obligated to relocate the Horne prior to the Developer' commencing development on the Real Estate, and if the Carmel -Clay Historical: Society does not relocate the Home prior 'to the Developer commencing 4c- development on the Real Estate, the Developer is permitted to dispose of the Home in any mariner that the Developer deems appropriate, in the Developer's sole and exclusive discretion, and under such a scenario, the Developer shall not be required to make the Five - Thousand Dollar ($5,000) donation to the Carmel -Clay Historical Society. 4 This offer still stands if the Historical. Society should choose to move the home. However, is my opinion that the Society had no interest in the structures and has zero knowledge abourtheir structural integrity: The house at 750 131 Ave NW would likely crumble into a million pieces if lifted off its foundation. 14. That, in the event the City of Carmel Common Council enacts a city wide ordinance by no later than Novermber 1.5, 2007, that requires all new single family residential home construction to install residential fire sprinklers, the Developer agrees to abide and comply with said ardinimce and shall install into all the Residential Units a residential fire sprinkler system. N/A since the date has passed. 15. That prior to the City of Cannel Department of Community Services approving and authorizing the secondary plat/final development plan for Cobblestone Commons, the Director of the Carmel Parks Department (the "Director of Parks ") shall send a written - letter' to the City of Carmel. Department of Cornrnunity Services .indicating that the Director. of Parks has reviewed and approved of the proposed trail plaza/staging area that is depicted on the Site Plan and that the ,same meets the applicable specifications and regttiresnents for construction. ® Will meet this reguireinent prior to bringing the secondary plat forward for approval. 16. That the Developer shall install signs, in appropriate locations along any private lanes, indicating that there is no parking on the private lanes. ® Will install signs during site construction phase. 17. The Developer shall preserve existing established trees that are located within any "Tree ..Preservation-.Area'.. —( the ``TTPA'L').,that..is._ identified _on. the ..Landscape..Plan, pravi4ed,- however, that said trees may be removed under any of the following circumstances: ® As is necessary to clear dead trees; o As.is necessary for the installation of access easements, rights -of- -way, streets, paths, sidewalks, utilities and drainage improvements, infrastructure and as determined in cooperation with the City of Cannel's' Urban Forester; and As is necessary for public health and safety as determined in cooperation with the City of Carnel's Urban Forester. • As is defined in the attached "Exhibit E ", the Treatment of Tree Preservation Areas, which contains specific instructions from the Developer's meeting at the Real Estate with the City of Carmel's Urban . Forester, Scott Brewer, on May 25, 2007. o We will work with the Urban. Forester to protect the TPA and save et buffer to the south and along the Motion .Trail, As you can see from the bullet points. .above,. we were pretty liberal -in, our description of the rights we have to access the south property line to install infrastructure. 1/31/11- Meeting Notes w /Carmel Department of Engineering Subject: Cobblestone Commons at 136th Street and 1st. Ave NW in Carmel Meeting Attendees :'Gary Duncan, Greg Ilko,;John Edwards, Justin Moffett, John Thomas General Discussion: Project development. team explained new plan for the approximately 2.6 acre site at 136th Street and 1st Ave' NW in Carmel to be developed by The Old Town Design Group. Team proposed 16 lot site plan with new street (7th Street NW) entering site off of 1st Ave NW and ending in a "T" with a common area at the end. Four alleys would provide rear- loaded access to the home driveways and garages. This site plan would be developed in compliance with the approved PUD for the parcels. Storm Water Storage Plan: The four alleys would be paved with pervious asphalt and the substrate would be sized to act as the storm water detention facility for the site. Commonly accepted practice is to assume that the voids in the stone equal 40% of the total volume of the stone bed. Greg Ilko of CrossRoads Engineering will be designing a storm water detention system using the 40 %voids as the needed volume for the storm water and will size the road substrate accordingly. A portion of the detention facility will outlet at the southwest corner of the site, in the swale along the Monon Trail following the natural course that it presently follows, and the other portion of the detention facility will outlet into the city storm water lines running along 15t Ave NW. Gary Duncan, City of Carmel, agreed that this plan would be acceptable once accurate calculations are provided. Mr. Duncan indicated that the on -site detention system proposed within the new plan relieves staff's original concerns of spillway flows from the site to an off -site detention facility. Easement issues resulted from that concern, and those are no longer an obstacle. Mr. Duncan pointed out that the curve number from the saturation rate of rain fall into pervious pavement could lower the amount of gravel needed in our substrate. Mr. Duncan said that based on the size of the site and the storage methods being used the storm water plan could be designed using the previously accepted "flat release rates" of to two and one hundred to ten. Mr. Duncan requested the drainage calculations include computations showing that the pervious material can take in the 100 yr storm Mr. Edwards stated that we would be checking soils to determine if credit could be granted for increased saturation through sandy soils. Mr. Duncan agreed that this is possible provided that accurate geo -tech reports are provided. All agreed that a zero discharge storm water plan would not make sense for this particular site. Mr. Duncan suggested that prior to planning to use existing soils as the release point for storm water we should confirm that the site isn't in a well -head protection area. Mr. Duncan reminded the group that storm water detention was not allowed within a lot so the platted lot lines must end short of the gravel detention areas along the alleys. Additionally, a discussion about the treatment ofthe rear yard courtyards lead to an agreement that if the area was to be used as a part of the detention facility then any use by the adjacent residence would be defined in the home owner's association CCR's as an allowed encroachment into common area. Further, the City of Carmel or the home owner's association has the right to impact the area in order to make repairs or improvements. Any damage to landscaping, fencing or other improvements will be at the risk of the homeowner and the city will not be held liable for the cost of repairs. Mr. Moffett asked Mr. Duncan regarding the ordinance rules pertaining to living area setbacks from the "normal pool" of a pond. Mr. Duncan stated that the ordinance was silent regarding underground detention without a normal pool and that it would be up to the developer to choose whether or not to place structures, including possible basements, adjacent to the gravel detention area. It was discussed that there would be a substantial undisturbed soil area between the gravel areas and possible living space so any water seepage would be minimal. Storm Water BMP's: Mr. Thomas joined the conversation once we began discussing the BMP's for treating the storm water on the site. It was agreed by all that the storm water traveling through the porous pavement would act as the first BMP. The required second BMP was discussed at length and the possible solutions included installing sump structures connected to the curb inlets that drain into the gravel base of the detention facility. Also, rain gardens were discussed but it was uncertain that all storm water could pass through this system prior to entering the gravel storage areas. It was agreed that the development team would do some preliminary design work and then get back with Mr. Thomas with some ideas for the second BMP. During the discussion the potential need for a filter strip along the south property line was brought up by Mr. Thomas. Mr. Thomas suggested the Downstream Defender as a possible type of mechanical treatment as an additional BMP if needed. Right -of -Way Improvements: The concept drawing detailing the on- street parking available along 136th Street and 1st Ave NW was deemed acceptable to Mr. Duncan, and it was agreed that Justin Moffett needs to have a discussion with David Littlejohn on the Carmel Planning staff to determine how to treat the sidewalk /path along 136th Street. Even though the streets and lanes interior to the site will be built to the city specifications it was assumed that they would remain private, which has since been confirmed by a review of the PUD document. Conclusion: It was agreed that the development team would proceed with creating site construction plans based on the comments from Mr. Duncan and. Mr. Thomas. Notes taken by Justin W. Moffett, The Old Town Design Group, LLC Cohn, Angelina V From Sent: To Subject: Attachments: justinmoffett@ aol.com Tuesday„ February 01, 2011 3:32 PM Hollibaugh, Mike P; Conn, Angelina V; Keeling, Adrienne M Cobblestone Commons Cobblestone _Cornmons_Site_PIan.JPG; Cobblestone _Cornmons_Floor_PIan.JPG • We.had our site construction design meeting with Gary Duncan and John Thomas yesterday to talk through the plans for Cobblestone Commons. Gary has confirmed that he would accept our proposed storm water plans so we hope to hear from the planning staff soon to let us know that our plans are acceptable prior to us investing in final engineered plans for the department of engineering to review. Thank you for taking the time to consider our proposed plans. Justin Justin Moffett 317.966.2023 phone • justinmoffett @aol.com Conn, Angelina V From: justinmoffett @aol.com Sent: Tuesday, February 08, 2011 1:30 PM To: Duncan, Gary R; Thomas, John G Cc: Jedwards @Langstondev.com; gilko @crossroadengineers.com Subject: Cobblestone Commons- Engineering Meeting Notes Attachments: 1- 31- 11_Cobblestone Commons_Meeting Notes_Carmel Engineering.docx Gary and John, Thank you for taking the time to meet with our team last week to discuss engineering plans for Cobblestone Commons. I have made some notes of our meeting to make sure we captured everyone's comments accurately as we move forward with creating final plans. Please let me know if you have any questions, comments, or corrections about the notes that were taken from the meeting. Much Appreciation, Justin Justin Moffett The Old Town Design Group 317.966.2023 phone iustinmoffett@aol.com 1 Cary .? _ e C a ,,:. , � Parks &Recreation Adrninistratve Offices • 1411 E 116th Street • Carmel, IN 46032 P 317.848.7275 • F 317.571.4136 • www.carmelclayparks.co , n August 13, 2007 Justin Moffett Uptown Partners, LLC 135 8th Street NW Carmel, IN 46032 RE: Cobblestone Commons Secondary Plat Application requirements Dear Mr. Moffett, RECEIVED DOCS As the Director of the Cannel /Clay Parks and Recreation Department ( "CCPR ") , I have reviewed the Secondary Plat Application for Cobblestone Commoris presented at the July 18d' TAC meeting and respectfully request the following. 1. Please identify and label the Monon Greenway Boundary clearly on the plat. 2. Please convey to the City of Carmel any and all legal rights, title and interest you may have acquired in and to the Monon Greenway . 3. Please identify and record a Non Access Easement (on a form acceptable to the City of Carmel) along the platted lots fronting the Monon Greenway to prevent future owners from establishing individual access to the Greenway. 4. Please clarify that trees along the Monon Greenway Boundary will be protected during construction with temporary fencing as directed by the City Forester. 5. Please confirm that the sidewalk serving the lots fronting the Monon Greenway is behind the 15' setback. 6. Please provide construction details for the trailhead including design dimensions and flare at the point where the trailhead meets the Monon trail surface; construction materials; a location for a trash receptacle to be provided by CCPR; the method by which 2 benches are to be fastened to the trailhead surface; and where the Monon Greenway gate will be relocated following trailhead construction. 7. Please install 2 benches (instead of 1 bench and 4 bike racks) at the trailhead to match the existing Monon Greenway furnishings for which CCPR will provide the specifications. Please confine in writing your receipt and agreement to comply with the above comments. If you have questions or concerns, please feel free to contact me at 571 -2485. It is my goal to assist you with your project for the benefit of the entire Carmel Clay community. Once the plans are approved, please notify me at the above number or at mwestermeier(a,carmel.in.gov 48 hours prior to the .ail of any construction activity that impacts the Monon Greenway so that trail safety can be maintained for users. IF Very ,truly yours, ark Westermeier, Director of Carmel Clay Parks and Recreation cc: Judy Hagan, CCPR TAC Representative Mike McBride, City Engineer Mike Hollibaugh, DOCS Director Scott Brewster, City Forester VDavid Littlejohn, Alternative Transportation Coordinator, DOCS July 11, 2007 Justin Moffett Uptown Partners, LLC 135th St NW Carmel, IN 46032 City of arme RE: Cobblestone Commons — Secondary Plat Dear Mr. Moffett: The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the drawings submitted on June 18`h, 2007, and offer the following comments: ALTERNATIVE TRANSPORTATION REVIEW COMMENTS lAzt sure- M��rK � firm` -TarKS ON -rr4.1 h It is highly recommended that there be a sidewalk on each side of the 7th St. NW entrance to the subdivision, and that the sidewalk on the south side of 7`h St. NW be continued to lot 17. bil° r� s06 We request that all responses to our comments be provided in writing. Failure to provide written responses may result LJ in delay of the review process. It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, Special Studies or other committee meetings. The Department of Community Services reserves the right to provide additional comments based on subsequent reviews. If you have questions, please contact me at 571 -2417. Sincerely, David Littlejohn Alternative Transportation Coordinator Department of Community Services cc: Angie Conn, Depailment of Community Services Engineering Department Review Project File ONE CIVIC SQUARE Page 1 CARMEL, INDIANA 46032 317/571 -2417 aty of CarmeR VIA email: justinmoffett@aol.com Original by mail July 6, 2007 Justin Moffett Uptown Partners, LLC 135 8th Street NW Carmel, IN 46032 RE: Cobblestone Commons ( #07070013 SP) — Secondary Plat Application Dear Mr. Moffett: This letter is in response to your Secondary Plat Application for Cobblestone Commons. It is anticipated that you will be heard at the July 18 TAC meeting, where additional comments may be voiced. Please complete the following: 1. Please add docket no. 07070013 SP on plat. 2. Please place the zoning on the plat — PUD /Planned Unit Development; Ordinance No. Z- 503 -07. 3. Please add an area location map to the plat. 4. Remove the Commission Certificate on sheet 2 of 2. 5. Add the name, address, and phone numbers of the owner, subdivider, and surveyor. 6. Place the flood statement on the plat. 7. Show pins at the corners of each lot. 8. Fill in all source of title and instrument nos. referred to on the plat. 9. Provide a filled out subdivider agreement form (see the Subdivision Control Ordinance, Chapter 9.06 for reference.) 10. Show /label the 25 -ft '/Z R/W of lst Ave NW; verify this dimension with the Engineering Dept. Please submit a revised Secondary Plat after the TAC meeting with the above - mentioned changes, and changes suggested by other TAC members. Once these changes have been made and comments addressed, please produce a Mylar copy for signature by this Depaitnient. Two paper copies of the plat must be filed with the Mylar prior to recording, and two paper copies and a Mylar of the recorded plat must be submitted following recording. Our approval of the secondary plat (signature) will be forthcoming upon revision of the plans according to the items listed above. Also, the staff has been advised that we cannot present a Secondary Plat to the Director for signature from this point forward until Terry Krueskamp (tkrueskamp@carmel.in.gov) in Information Systems has received an e -mail with an electronic file attached (MicroStation .dgn is preferred, or AutoCad .dwg of the subdivision) and it (the e -mail) has been copied to myself (aconn @carmel.in.gov). Also, the Dept would also like a .pdf file of the plat, as we move toward a paperless office. If you have any questions or if I may be of assistance, please feel free to call or email me. Sincerely, Angelina Conn Planning Administrator File: 07070013SP CobblestoneC.ommons.doc ONE CIVIC SQUARE Page 1 CARMEL, INDIANA 46032 317/571 -2417 (Al Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Friday, July 06, 2007 9:39 AM To: Westermeier, Mark Cc: Hollibaugh, Mike P Subject: Cobblestone Commons secondary plat Hi, Mark — I was reading the commitments approved with the rezone for this project, and it states that our Dept, DOCS, needs a letter from you indicating that you have reviewed the proposed trail /staging area that is depicted on the site plan and the same meets the applicable specifications and requirements for construction. With the secondary plat being on the July 18 TAC meeting agenda, we anticipate final approval of the plat around the first or second week of August. Please know that before our Director can approve the plan, we will need that letter from you. Thank you! Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov 7/6/2007 WEI[HE ENGINEERS INC. CIVIL - ENGINEERS LAND SURVEYORS LANDSCAPE ARCHITECTS LETTER OF TRANSMITTAL - To: Dept. of Community Services Project: Cobblestone Commons One Civic Square, 3rd Fir Job #: W060569 Carmel, IN 46032 Phone: (317) 571 -2417 Attn: Angie Conn Fax: (317) 571 -2426 Date: 6 -26 -07 Re: Secondary Plat and Construction Plan Submittal We are sending you ® Attached ❑ Shop Drawings ❑ Product Data ❑ Samples n Under separate cover via ® n Specifications Fl Change Order(s) n Sketches/Drawings the following items: ❑ Copy of Letter ❑ Meeting Minutes ❑ Inspection Report ❑ Application(s) for Payment N Sets ❑ Copies Document Date Document Number Description 11 6 -26 -07 Secondary Plat 6 -26 -07 Construction Plans These are transmitted as indicated below: ❑ Approved Ft Approved as Noted n Not Approved, Revise and Resubmit n Action Not Required n Action Indicated on Item Transmitted Fl For Signature. Return Copies to Us ❑ For Your Review or Use Fl For Your Review & Comment ❑ As Requested n For Your Records n For Your Approval Remarks: Please call with any questions. By: Eric Carter, RLA cc: kLLAN H. AA%EIRE, 11.111 .., 1...S 10505 NORTH COLLEGE AVENUE 1.ND[ANAI = ■21.10 1\ 61 6.6;= 16.661 1 ` 00 45 4115