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Home My WebLink AboutBPW 022013 1 lilil ii sitcy of Oqq ' _ t:".::::® 7.' City of Carmel ON O,nd Office of the Clerk-Treasurer MEETING TILE BOARD OF' PUBLIC WORKS AND SAFETY WEDNESDAY, FEBRUARY 20, 2013 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, FEBRUARY 20, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CI'T'Y BUSINESS ONE CIVIC SQUARE CARMEL.INDIANA 46032 317/571-2414 e o CAR o, W ® � City of Carmel foN oo. Office of the Clerk-Treasurer Board of Public Works and Safety Meeting AGENDA Wednesday, February 20, 2013 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the February 6, 2013 Regular Meeting 2. BID/QUOTES OPENING/AWARDS a. Bid Opening for 961h and Towne Water Main Extension; John Duffy, Director of the Department of Utilities 3. CONTRACTS a. Resolution Number; BPW-02-20-13-03; A Resolution of the City of Camel Board of Public Works and Safety Acknowledging Receipt of Contract; Veridical; ($30,000.00); Feasibility Study for Convention Center; Mayor Brainard b. Resolution Number; BPW-02-20-13-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; Gibson Teldata; ($8,146.67/Month); Amendment; Terry Crockett, Director of the Information System Department c. Resolution Number; BPW-02-20-13-06; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Malinowski Consulting; ($3,975.00); Consultant Determining Whether City Should Charge Utilities Department an Administrative Fee; John Duffy, Director of the Department of Utilities d. Resolution Number; BPW-02-20-13-07; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; L.S. Olds Consulting; ($61,440.00); Management of Carmel Redevelopment Commission; Steve Engelking, Department of Administration e. Resolution Number; BPW-02-20-13-08; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Great America Financial Services; Amendment; Terry Crockett, Director of the Information System Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 f Request for Purchase of Goods and Services; Irwin Computer Services; Additional Service Agreement; ($60,000.00); Web site Maintenance; Nancy Heck, Director of Community Relations g. Request for Purchase of Goods and Services; Xerox; Additional Service Agreement; Copier Maintenance; Douglas Haney, City Attorney h. Request for Purchase of Goods and Services; Cripe Architects and Engineers; ($10,890.00); River Road Culvert Replacement Design; Mike McBride, City Engineer i. Request for Purchase of Goods and Services; CL Coonrod and Company; Additional Service Agreement; ($125,000.00); Professional Service; Mayor James Brainard j. Request for Purchase of Goods and Services; Meg& Associates; Additional Service Agreement; ($13,000.00); Event Planning—Holocaust, Memorial Day, Veterans Day, Holiday on Square; Nancy Heck, Director of Community Relations k. Request for Purchase of Goods and Services; A&F Engineering; ($24,196.00); Traffic Signal Records and Maintenance; Mike McBride, City Engineer 4. CITY FACILITIES/STREETS/USE a. Request for Use of Council Chambers and Caucus Rooms; Holocaust Remembrance; April 12, 2013; 9:00 a.m. to 2:00 p.m.; Meg Osborne b. Request for Use of Caucus Room; Veteran Day Judging; November 1, 2013; Noon —2:00 pm; Meg Osborne c. Request for Use of Gazebo and Common Grounds; Holiday on the Square; November 23, 2013; 8:00 am to 9:00 pm; Meg Osborne d. Request for Use of City Streets; Marathon; Weekend of April 19, 2014; Todd Oliver, Carmel Road Racing Group e. Request for Use of Reflecting Pond; R/C Submarine Convention; August 2, 3, 4, 2013; Chris Campbell; Indianapolis Admirals f. Request to Use of City Streets; Race; April 13, 2013; 8:30 am to 10:30 am; Michael Duey,Northview Church g. Request to Use Veteran's Memorial Plaza; Ceremony; May 24,2013; 9:00 am to 2:00 pm; Meg Osborne h. Request to Use City Streets; Race; March 23, 2013; 9:00 am to Noon; Terry Townsend, Indy Runners 5. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps, Mayflower Business Park c. Uniform Conflict of Interest; Scott Osborne d. Resolution BPW-02-20-13-09; A Resolution of the City of Carmel Board of Public Works and Safety; Approving the Sale of Certain Obsolete and Unused City Fire Department Turnout Gear to the Rotary Club of Carmel, Indiana; Douglas Haney, City Attorney 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 20,2013—10:00 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard; Board Member; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 6, 2013 Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for 96"' and Towne Water Main Extension: Mayor Brainard opened and read the bids aloud; Company Amount Spectra $307,215.50 TSW Utility $306,358.00 Culy Contracting $362,581.00 Atlas Excavating $356,550.00 Midwest Mole $570,725.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Resolution Number; BPW-02-20-13-03: A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract: Veridical: (S30.000.00): Feasibility Study for Convention Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW 02-20-13-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract: Gibson Teldata; (58,146.67/Month): Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-06: A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Malinowski Consulting; ($3,975.00); Consultant Determining Whether City Should Charge Utilities Department an Administrative Fee: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-07; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; L.S. Olds Consulting; ($61,440.00); Management of Carmel Redevelopment Commission; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-08: A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Great America Financial Services; Amendment: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Irwin Computer Services; Additional Service Agreement; ($60,000.00); Web site Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Xerox; Additional Service Agreement; Copier Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Cripe Architects and Engineers: ($10,890.00); River Road Culvert Replacement Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: CL Coonrod and Company; Additional Service Agreement; ($125,000.00); Professional Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Meg &Associates; Additional Service Agreement; (513,000.00): Event Planning—Holocaust, Memorial Day, Veterans Day, Holiday on Square: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; A&F Engineering; ($24,196.00); Traffic Signal Records and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request for Use of Council Chambers and Caucus Rooms: Holocaust Remembrance: April 12, 2013: 9:00 a.m. to 2:00 p.m.; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Caucus Room; Veteran Day.Judging: November 1, 2013; Noon—2:00 pm; Meg Osborne: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Gazebo and Common Grounds; Holiday on the Square; November 23, 2013; 8:00 am to 9:00 pm; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of City Streets; Marathon; Weekend of April 19, 2014; Todd Oliver, Carmel Road Racing Group: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Reflecting Pond; R/C Submarine Convention; August 2, 3, 4, 2013; Chris Campbell; Indianapolis Admirals; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use of City Streets; Race; April 13, 2013; 8:30 am to 10:30 am: Michael Ducy, Northview Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Veteran's Memorial Plaza; Ceremony: May 24, 2013; 9:00 am to 2:00 pm; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Race; March 23, 2013; 9:00 am to Noon; Terry Townsend. Indy Runners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon TABLED: Request,for Dedication of Street: Mayflower Park; Charles Phipps, Mayflower Business Park Uniform Conflict of Interest; Scott Osborne Resolution BPW-02-20-13-09; A Resolution of the City of Carmel Board of Public Works and Safety; Approving the Sale of Certain Obsolete and Unused City Fire Department Turnout Gear to the Rotary Club of Carmel, Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:07 a.m. Diana L. Cordray, 'AMC Clerk-Treasurer Approved Mayor James Brainard ATTEST: Diana L. Cordray, 'AMC Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING 1 MINUTES WEDNESDAY, FEBRUARY 20,2013 —10:00 A.M. COUNCIL CHAMBERS I CITY HALL!ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brabzard; Board Member: Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 6, 2013 Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Il Bid Opening for 96'r' and Towne Water Main Extension: Mayor Brainard opened and read the bids aloud; Company Amount Spectra 5307,215.50 TSW Utility 5306,358.00 Culy Contracting 5362.581.00 Atlas Excavating 5356,550.00 Midwest Mole 5570,725.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Resolution Number; BPW 02-20-13-03: A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract: Veridical: (530,000.00); Feasibility Study for Convention Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract: Gibson Teldata; (58,146.67/Month): Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-06; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services: Malinowski 1 Consulting; (S3,975.00); Consultant Determining Whether City Should Charge Utilities Department an Administrative Fee; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Resolution Number; BPW-02-20-13-07;A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; L.S. Olds Consulting; ($61,440.00); Management of Carmel Redevelopment Commission; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-201 3-08; A Resolution of the City of Carmel Board of Public Works and Safely Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Great America Financial Services; Amendment; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Irwin Computer Services; Additional Service Agreement; ($60,000.00); Web site Maintenance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Xerox; Additional Service Agreement; Copier Maintenance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0, 1 Request for Purchase of Goods and Services; Gripe Architects and Engineers; (S10,890.00); River Road Culvert Replacement Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CL Coonrod and Company; Additional Service Agreement; (S125,000.00): Professional Service; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Meg &Associates;Additional Service Agreement; (513,000.00); Event Planning—Holocaust, Memorial Day, Veterans Day, Holiday on Square; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; A&F Engineering; (S24,19600); Traffic Signal Records and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request for Use of Council Chambers and Caucus Rooms: Holocaust Remembrance; April 12. 2013; 9:00 a.m. to 2:00 p.m.; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I Request for Use of Caucus Room; Veteran Day Judging; November 1, 2013: Noon—2:00 pm; Meg Osborne,- Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Gazebo and Common Grounds: Holiday on the Square; November 23, 2013: 8:00 am to 9.00 pm; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of City Streets; Marathon; Weekend of April 19, 2014: Todd Oliver, Carmel Road Racing Group; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Use of Reflecting Pond; R/C Submarine Convention: August 2, 3, 4, 2013; Chris Campbell; Indianapolis Admirals; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use of City Streets; Race; April 13, 2013; 8:30 am to 10.•30 am; Michael Duty, Northview Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Veteran's Memorial Plaza; Ceremony; May 24, 2013: 9:00 am to 2:00 pm: Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CRequest to Use City Streets; Race; March 23, 2013; 9:00 am to Noon; Terri; Townsend, Indy Runners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets: Traditions on the Monon TABLED: Request fhr Dedication of Street: Mayflower Park; Charles Phipps, Mayflower Business Park Uniform Conflict of Interest; Scott Osborne Resolution BPW-02-20-13-09; A Resolution of the City of Carmel Board of Public Works and Safety; Approving the Sale of Certain Obsolete and Unused City Fire Department Turnout Gear to the Rotary Club of Carmel, Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. I ADJOURNMENT 1 Mayor Brainard adjourned the meeting at 10:07 a.rn. Diana L. Cordray, AMC Cler Treasur r V Approved r cryor James Brainard ATTEST: Diana L. Cordray, IA MC Clerk-Treasurer v I I