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HomeMy WebLinkAbout218061 03/13/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK AMOUNT: $7,332.01 '+ rod ao,r CARMEL IN 46032 CHECK NUMBER: 218061 CHECK DATE: 3/13/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 2-13 351 . 01 OTHER EXPENSES 1081 4340000 2-13 299 . 00 LEGAL FEES 1091 4340000 2-13 3 , 393 . 00 LEGAL FEES 1125 R4340000 29283 2-13 3 , 289 . 00 LEGAL FEES MAR 0 5 2013 Professional Services Invoice ��: FOR SERVICES RENDERED Date: 3/6/13 FROM 2/1/13 THROUGH 2/28/13 `t33a.D I Provider: Debra M. Grisham, Attorney at Law F'ur„h^�sa Lega� � D;_�s cription Address: 922 East Greyhound Pass o ✓ PorF Carmel, Indiana 46032 #-- X Ll 1'ud"C et Li .e Descr Telephone : 317-690-1597 F'ur-teaser Date Email: dgrishamlaw @gmail.com Approval-244 Date 316113 G:/ P"2YZ. Project Name: General Park Legal and Business Services . 101 ad 10011! 3,3"�3,ao Invoice No: 2-13 SM 3�4 . I0`= 351,01 1245'- ta,t! Stia01 1081: 299.00 121x'y3T: 3TO-ft Hourly Hours Amount Service Description of Service Rate Worked Due Date $130 2-1-13 Received, reviewed and distributed to 2.0 $ 260.00 l0°ll appropriate Park Officials, the tort claim demand and basis for MCC:KJEUY,1610. Multiple communications with CCPR staff E Mehl and M Compton, and Travelers Adjuster Regarding the same. Updated file. Worked on board packet file organization. .3 $ 39.00 l a 1 Reviewed applicable statutory and case law 1.5 $ 195.00 lo(, regarding public works bid process issues. 12rS-y�r fzrs-YdR 2-4-13 Communications with M Krosschell and .5 $ 65.00 10C, completed research on public works process issues. ILA 5- 10(L Prepared for and attended Agenda and Project 1.8 $ 234.00 1 a I Status Meeting with Senior Management in preparation for 2-12-13 Regular Park Board Meeting. Reviewed questions frorn and responded to .4 $ 52.00 t a t R Leirer and R Taylor regarding the City of Carmel Statements of Economic Interests (the "SEI"). Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Communications with CCPR Staff regarding .3 $ 39.00 109 MCC:KJEUY1610. 2-5-13 Updated SEI file. .3 $ 39.00 Io l Communications with M Westermeier and .7 $ 91.00 I05 ` M Lady regarding the Brookshire Pool Property. Updated files for each of the public works .6 $ 78.00 1, 4 projects: the Rebid Central Park Drainage and Overflow Parking Project, (the "DOPP") the I Founders Park Sports Field Improvements 12-1 V--%5Q, Project (the "SFIP") and the Water Park Cabana Project (the "WCP"). 2-6-13 Reviewed project manuals for SFIP and WCP for .4 $ 52.00 !a4 custom changes from DOPP Project Manual %1 template. IZi `14 Communications with M Westermeier and M lady .3 $ 39.00 Regarding the Brookshire Pool Property value. Started work on Purchasing Manual update. 2.3 $ 299.00 I o t Pulled together files on prior work and current Purchasing rules and handbook. Started review of the current purchasing statute. 2-7-13 Received and reviewed email communications 2.5 $325.00 Ic9 From contractor regarding misrepresentation from marketing vendor and discussed the same with M. Westermeier. Researched applicable laws, talked to the Indiana Attorney General's office, Contractor and contractor's staff, advised regarding course of action, drafted cease and desist letter and distributed for review. Created a file. 2-8-13 Communications with M Westermeier, 1.0 $130.00 to[ Contractor, J Engledow and M Klitzing regarding cease and desist Letter and sent it to the marketing vendor. Updated the file. Met Matthew Snyder of the Clay Township .7 $91.00 12-1 5;- VeA- Board, spoke with him about the conflict of Interest law regarding his company's potential Contractual arrangement with the Park Board 2 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due and suggested that he discuss the same with the Clay Township Trustee and the Township attorney. Communications with M Snyder, the Clay Township Trustee and the Township Attorney regarding such advice and provided the Current state form of the Conflict of Interest Disclosure Statement. Created file. Worked on MCC:KJEUY1610 tort claim file .7 $ 91.00 10` 1 Which included communications with CCPR staff M Compton and Travelers Adjuster and updated the file. Communications with A Kostrzewa regarding .2 $ 26.00 i o i Common Construction wage scale files and provided prior year determinations to her. Worked on purchasing manual update. .3 $ 39.00 to 2-11-13 Worked on purchasing manual update with 2.0 $260.00 id i continued review of Title 5 of the Indiana Code. Reviewed bid notice publication language .5 $ 65.00 Ioc, regarding the DOPP, SFIP and the WCP. t iI�-4 1 zl r-Yt3�L 2-12-13 Updated the DOPP, SFIP and WCP files. 1.4 $182.00 ►°V t2 s-LIV- Worked on the Attorney report for the Park Board .4 $ 52.00 1211--401: Meeting. 101 Continued work on Purchasing law review. 1.8 $234.00 1,0 1 Received and forwarded to appropriate officials, .3 $ 39.00 Iv I marketing vendor response to cease and desist notice. Prepared for and attended Park Board Meeting. 2.5 $325.00 to I 2-13-13 Updated file on marketing vendor .3 $ 39.00 1,01 misrepresentation matter. Communications to Park Board members .2 $ 26.00 10, Regarding City of Carmel SEI filing deadline. Updated Brookshire Pool Property file. .2 $ 26.00 loci i Reviewed and updated Project list. .4 $ 52.00 lot 3 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Continued work on purchasing law review. 2.3 $ 299.00 to t 2-14-13 Worked on MCC:KJEUY1610 tort claim file and .5 $ 65.00 lo�t Communications with Travelers Adjuster regarding the same. Communications with M Krosschell regarding .2 $ 26.00 1z Igri DOPP, SFIP &WCP prebid meeting minutes. Iu5. 431: Communications with City of Carmel clerk .2 $ 26.00 treasurer's office regarding the Brookshire Pool d� , Property Resolution of Interest. Started worked on suggested purchasing rules .9 $ 117.00 (d ( revisions. Multiple communications with Park Board 1.0 $ 130.00 to members regarding SEI filings. 2-15-13 Multiple communications with Park Board .5 $ 65.00 I o members regarding SEI filings. Worked on MCC:KJEUY1610 tort claim file and .4 $ 52.00 t ail communications with Travelers Adjuster and park officials regarding the same. 2-18-13 Reviewed pre bid meeting minutes and Addenda 1.0 $ 130.00 for each of the three public works projects, the (vS-Lf f)-r DOPP, the SPIP and the WCP and updated the files on each. tuS�Y64. Discussed with M Westermeier, the batherload 2.8 $ 364.00 o c i` calculation for the Brookshire Pool Property and how the WCP may impact the MCC waterpark batherload calculation resulting from the WCP. Started research on batherload calculation for both as well as the requirements applicable to post acquisition operations of the Brookshire Pool. Reviewed and responded to S Young regarding .2 $ 26.00 10 2-26-13 Agenda. 2-19-13 Received original Common Council Resolution .2 $ 26.00 o t regarding the Brookshire Pool Property and updated the file. 4 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Addressed agenda and wage scale question and .5 $ 65.00 contacted the Indiana Department of Labor I21S' 110 Z: regarding the same. 12.15% vatz Updated attorney report and project list. .4 $ 52.00 Jo I 2-20-13 Reviewed for completeness, updated and closed 3 $ 39.00 out file on, MCC:KJEUY1610 tort claim. Continued work on the review of the Indiana 2.8 $ 364.00 lo-� i Swimming Pool Code as well as the Sanitary Engineering Code and started draft of memorandum. Met with M Westermeier regarding park board .8 $ 104.00 1 governance matters, Brookshire Pool matters 10L and public works matters. Reviewed and updated project list. .4 $ 52.00 lot 2-21-13 Continued work on review of the Indiana 1.0 $ 130.00 1aS� Swimming Pool Code as well as the Sanitary Engineering Code and other pertinent sections of the Indiana administrative code regarding pool requirements. 2-22-13 Continued work on review of pool requirements 3.3 $ 429.00 and memorandum and discussed potential requirements with M Westermeier. Discussed real estate acquisition processes with .6 $ 78.00 {a t M Westermeier. Discussed purchasing requirements with M .4 $ 52.00 Westermeier and M Klitzing. Addressed inquiry from M Lady regarding .2 $ 26.00 {apt engagement letter for appraisal services for the Brookshire Pool Property. Received M Snyder's Conflict of Interest .2 $ 26.00 JZfS- YgR Disclosure Statement ("COIDS") for park Board consideration. 2-25-13 Continued work on pool requirements and 2.4 $ 312.00 14.1 memorandum. Met with M Westermeier regarding park board .4 $ 52.00 1,q 5 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due governance matters. Reviewed, filed and processed tort claim .5 $ 65.00 l a$1 ESENK:EWG4178. Received The Schneider Corporation bid award .3 $ 39.00 1A. recommendation and updated files for DOPP, 11-15-4(31- SFIP and the WCP. 1Lts-Id4- Prepared coversheet for Park Board .4 $ 52.00 consideration of M Snyder COIDS. 2-26-13 Communications with CCPR ESE staff and 1.5 $ 195.00 lot — Travelers Adjuster regarding-tort claim - -- - ESEKN:EWG4178 and updated file. Continued work on pool requirements and 2.4 $ 312.00 lay i memorandum. Prepared for and attended Park Board Meeting 1.5 $ 195.00 1 o t 2-27-13 Arranged for filing of M Snyder COIDS. .2 $ 26.00 1Z5'- Kos(. Met with M Westermeier regarding Brookshire .5 $ 65.00 Pool property acquisition process. Addressed park board governance matters with .3 $ 39.00 Idl M Westermeier. Continued work pool requirements and 3.0 $ 390.00 1 ,"�I memorandum. 2-28-13 Reviewed and communications with M Krosschell 1.2 $ 156.00 !°4 regarding, the contracts for each of the public 124 S'_11(� works projects: DOPP, SPIP and WCP. I _1�,� q. Continued work on pool requirements and .5 $ 65.00 memorandum and discussed with M Westermeier ld5l information that would be helpful with closing preparation. Communications with CCPR staff regarding tort .3 $ 39.00 claim ESENK:EWG4178, updated and closed file. 6 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS BILLED: 63.3 TOTAL DUE: $ 8 '00 'PAY ©nay -7,33a,oi Signature: `p �Y10►a.Y�d�.r � log. t�_)Q,.�,(� ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 316113 2-13 Legal services Feb'13 $ 3,289.00 3/6/13 2-13 Legal services Feb'13 $ 351.01 316143-x -2-13--_=---- Legal-services,Feb'13 $ 299.00- _ 3/6113 2-13 Legal services Feb'13 _ $ 3,393.00 **do riot mail Total $ 7,332.01 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20_ Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 7,332.01 ON ACCOUNT OF APPROPRIATION FOR 101-General/108ESE/109MCC/106 Park Impact PO#or INVOICE NO. kCCT#/TITLI AMOUNT Board Members Dept# 29283 2-13 4340000 $ 3,289.00 ! hereby certify that the attached invoice(s), or 106 2-13 5023990 $ 351.01 bills) is(are)true and correct and that the 1081-99 2-13 4340000 $ 299.00 materials or services itemized thereon for 1091 2-13 4340000 $ 3,393.00 which charge is made were ordered and received except 7-Mar 2013 &Aftly Signature $ 7,332.01 Accounts Payable Coordinator -r Cost distribution ledger classification if Title claim paid motor vehicle highway fund