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Home My WebLink About218140 03/13/2013 CITY OF CARMEL, INDIANA VENDOR: 354575 Page 1 of 1 ONE CIVIC SQUARE LS/OLDS CONSULTING LLC CARMEL, INDIANA 46032 10907 FOREST LAKE COURT CHECK AMOUNT: $11,970.00 INDIANAPOLIS IN 46278 CHECK NUMBER: 218140 CHECK DATE: 3/13/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1801 4341999 22813 11, 970 . 00 OTHER PROFESSIONAL FE MOLDS CONSULTING, LLC Invoice City of Carmel Carmel Redevelopment Department 30 West Main Street, Suite 220 Carmel, N 46032 Regarding—redevelopment consultation and department oversight for the City of Carmel Redevelopment Department, based on a consulting contract approved by the City of Carmel Board of Public Works. For the period January 28, 2013 thru February 28, 2013 Date Description Hours 01/28/13 a Meeting with Mayor, Ersal Ozmir and CRD staff on site 8.00 at Main Street and Old Meridian for a mixed use project on three acres of land • Meeting with Mike Anderson of Sheil Sexton on SS&E litigation for Palladium dome repair— purpose is to finalize all the expenses for repair to be submitted to local counsel for mediation • Review of CRD office space requirements for space planner that is planning for the incorporation of the Carmel City Utilities Department into shared office space • Prepare documents and agenda for Mayor's Tuesday meeting of CRD staff and City Department directors to review various active and planned projects 10902 Forest Lake Court Indianapolis, IN 46278 T: 317.496.0379 E: Isolds @aol.com Date Description Fours 01/29/13 a Weekly Mayor meeting with CRD staff, attorneys and 6.50 department directors to review CRC operations including projects planned and under construction * Meeting with Steve Engleking and Diane Cordrey to review transfer of files from CRC to Clerk-Treasurers office per City Council requirements e Revise CRC 2013 design and construction priority list of projects based on review by Mayor and Commission e Notify all CRC consultants and attorneys on the need for updated engagement letters for both the CRC and City Redevelopment Department 01/30/13 a Construction and design meeting with Signature 7.00 Construction, PEDC®R Design and CRD staff on Parcel #5 City Center projects ® Meeting with Steve Engleking to review theater expenses for 2012 and 2013 and how they will appear to CPAF and resident companies e Review of Anderson/Birkla parking requirements in Parcel 7-c garage and the need for reserved parking spots to support the attached multi-family projects ® Contacting 4CDC commissioners on 2012 theater operating expenses and the need for the 4CDC to cover balance of Tarkington and studio 2012 expenses from available funds ® Email responses and administration 01/31/13 a Review new city ordinance for parking in CRC areas and 6.00 garages to advise city street department on signage date and location • Work with attorneys to make sure various management agreements are in the proper form before transmittal to city agencies • Approve storm water design modifications for Sophia Square courtyard submitted by Keystone Construction—work to be carried out when weather permits 02/11/13 •CRD staff meeting to review document preparation for 8.00 CRC Commission packet prior to CRC monthly meeting on Feb. 13, 2013 • Review of space plan for Lurie Building to incorporate City Utilities Department relocation from PEDC®R Square by June 30, 2013 • Meeting with REI Construction on cost estimates for new construction and remodeling of second floor office space in Lurie Building • Review of CRC payables and contracts to various vendors and consultants for approval of payment by Clerk-Treasurer or CRC Commissioners • Email responses and administration 02/12/13 ® Attend 4CDC monthly meeting and report on construction, 7.00 design and cost issues affecting various projects • PEDC®R/CRD team meeting to review various projects in design and construction for schedule, costs, details and special projects needs and concerns • Regular weekly meeting with Mayor and city staff to review various CRC projects for design and construction e Review of Palladium lawsuit issues on dome repair with Rob Schien, attorney, representing CRC on court filings ® Review of financial files for transfer to the Clerk-Treasurer offices per city council direction 02/13/13 ® Construction meeting with Signature Construction, 8.00 Stucturepoint Engineers and CRD staff on Parcel #5 construction project • Job site visit to review progress of limestone stair and retaining wall construction adjacent Palladium along City Center Drive • Meeting with Evan Lurie on lease renewal for second floor of 30 West Main Street to provide office space for City Utilities Department and Carmel Redevelopment Dept. ® Review of final financial details for the Anderson/Birkla development on Parcel 7-c ® Meeting with all city department directors and Barb Iamb on the future program of employee yearly evaluations based on performance 02/14/13 ® Response to hick Sharp on the status of the lawsuits for 7.00 Palladium construction and the impact on Hagerman Construction retainage 9 Meeting with Matt Hughey, John Bodner and D®CS planning staff on proposed redevelopment on property north of City Center Drive and on Monon Trail o Request from Steve Engleking on CRC files regarding Brookshire Golf Course purchase by CRC and transfer of ownership to city of Carmel o Review of city utilities/CRD space plan and costs affecting rent rate for Lurie Building and cost savings over a five year lease e Email responses and administration 02/18/13 ® Review with Steve Engleking the need for a designated 8.00 operating engineer to run and maintain energy center and all buildings tied into system —there may be a need for additional software to support the control system to be provided by the 4CDC • Meeting with David Anderson and 'Pony Birkla on Parcel 7-c tri-party agreement that includes how bank loan funds will be dispensed for initial project expenses and construction expenses • Preparation of material for Mayors regular 'Tuesday meeting with City Department directors and legal counsel • Joint conference call with Mayor, Kreig Devalt, Walter P. Moore and CRD staff on status of lawsuit against SSE Steel Fabricator for Palladium dome 02/19/13 a PEDC®R team meeting with developer, contractor, 8.50 architects, attorneys and CRD staff to review various City Center projects for design and construction e Mayor meeting with attorney, City Department directors and CRD staff to review various CRC and CRD projects for budgets and schedules e Meeting with City Department heads to review the CRC's Anderson/Birkla project on Parcel 7-c and its impact on the Monon 'Trail due to construction limits e Work with CRD staff on transfer of financial files to the Clerk-Treasurer office e Email responses and administration 02/20/13 o Construction meeting with Signature Construction, 11.00 PEDCOR Design and CRD staff to review various CRC projects in design and construction on City Center land a Job site review of the two City Center stair projects under construction to be able to report on at commission meeting ® Review of updated project priority list with change directed by Mayor to reflect available funds for 2013 and 2014 o Meeting with contractor/construction manager on update of budget and design/construction documents for adding brick facing on east wall of Parcel #5 City Center garage entry points e Prepare for CRC February public meeting and executive session e Attend CRC executive session to review legal and personnel issues ® Attend CRC February public meeting at City Hal 02/21/13 ® Review of CRC February 20, 2012 meeting to develop 5.00 responses to Commissioners questions and follow thru with commission director on various CRC/CRD issues e Meeting with John Duffy, City Utilities on the new proposed office layout in the Lurie Building allowing City Utilities to share office space with CRD in 2013 a Provide city legal garage parking management agreements for both City Center and Design Center garages approved by the BPW for shared expenses a Email responses and administration 02/25/13 o Review of consultant and vendors invoices for submittal to 7.00 Clerk-Treasures office for Feb. 2013 expenses o Discussion with Rob Schien CRC attorney for Palladium construction claim on comments from plaintiffs structural consultant regarding W.P.Moore report e Meeting with City Councilman Carol Schief on CRC projects listed on the master list of parcels to match projects with the master plan for City Center and Old Town Arts District e Prepare documents and designs for Mayors Tuesday meeting with City Department beads, attorneys and CRD staff to review schedules and budgets e Email responses and administration 02/26/13 o PEDC®R team meeting with contractors, design team, 9.00 legal and accounting and CRD staff to discuss and review City Center projects for schedules and budgets o Mayor weekly meeting with CRC staff, attorneys and ` department directors to discuss and review the various CRC and 4CDC projects in design and construction o Review with Ben Roeger 4CDC bank accounts and the planned closures of all accounts once the funds have been transferred to the city thru the CRC o Review with Signature Construction the public bid documents to cover the east wall of the City Center garage with brick and other masonry details to compete City Center Phase I o Attend City Center land use committee meeting to present concepts for "Partytime" site to support C-1 rezoning by Plan Commission for submittal to City Council for approval 02/27/13 a Construction coordination meeting with PEDC®R Design, 7.00 Signature Construction, and CRD staff to review various City Center projects o Meeting with Stucturepoint and CRD staff to review construction documents for phasing site work on the Anderson/Birkla project o Review of Duke Energy engineering drawings for utility work on Parcel 7-c and along Third Avenue to include cost estimates for burying lines in new walkway/road construction • Review construction documents for masonry facing of City garage to determine bid packages tied to budget constraints • Email responses and administration 02/28/13 a Discussion with CRC attorney Rob Schien on Palladium 5.50 dome settlement and SSE desire to set a mediation date in March 2013 to hopefully settle claim • Review of HCCVIB lease with CRC on first floor retail space in Old Town Shops second phase building on Main St. • Meeting with Evan Lurie on Arts District to discuss concept for mini park on Main Street with space for kiosks and bandstand for events to support merchants and galleries • Email responses and administration T®TAI.. FOURS 118.50 118.5 Hours x $100.00 Hourly bate = $11850.00 Additional Cell Phone Allowance = $120.00 T®TAI.. DUE _ $11970.00 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Forth No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee L S /D Ij S ( on S,///'�9 , L L Purchase Order No. /0902 hrc5fi �6 L 4)ur Terms n I S 62 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 2-4-13 2ZY ( 11i t e r up Total I 70. I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. / ALLOWED 20 L�I/1��S ( 0 -5 Jhl �L C IN SUM OF $ 16 22 Fprol k e (04t� $ ON ACCOUNT OF APPROPRIATION FOR Z"t 3�1�� Board Members DEPT a 'INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), fo/ 2Z��3 3�� t �7�,00 or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 �Si ati Title Cost distribution ledger classification if claim paid motor vehicle highway fund