HomeMy WebLinkAbout03-04-2013Office of the
Clerk- Treasurer
City of Carmel
COMMON COUNCIL
MEETING AGENDA
MONDAY, MARCH 4, 2013 - 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. February 18, 2013 Executive Session
b. February 18, 2013 Regular Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK - TREASURER COMMENTS /OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll
b. General Claims
c. Retirement
9. COMMITTEE REPORTS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Council Appointee to the Redevelopment Commission
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
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10. OLD BUSINESS
a. Second Reading of Ordinance D- 2124 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana; Approving and Adopting an Interlocal Agreement Between the
City of Carmel and the Indiana Department of Transportation (Transfer Portions of Old
U.S. 31 in Hamilton County — EDS # A249 -13- 320471); Sponsor: Councilor Finkam.
Sent to the Utilities, Transportation and Public Safety Committee (3/11/13).
b. Second Reading of Ordinance D- 2125 -13; An Ordinance of the Common Council of the
City of Cannel, Indiana, Approving and Adopting an Interlocal Agreement Between the
City of Cannel and the Indiana Department of Transportation (Landscape Maintenance
Agreement 011 US 31 Corridor in Hamilton County from 96i" Street to 146th Street — EDS #
A249 -12- 320594); Sponsor: Councilor Finkam. Sent to the Utilities, Transportation and
Public Safety Committee (3/11/13).
c. Second Reading of Ordinance D- 2126 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Approving and Adopting an Interlocal Agreement Between the
City of Carmel and the Indiana Department of Transportation (Transfer Portions of Old
U.S. 31 /11 Hamilton County — EDA # A249 -12- 320502); Sponsor: Councilor Finkam.
Sent to the Utilities, Transportation and Public Safety Committee (3/11/13).
d. Resolution CC- 09- 17- 12 -01; A Resolution of the Common Council of the City of
Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan 2009"
Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use,
Annexation and Economic Development Committee.
e. Resolution CC- O1- 24 -13 -03 (Formerly CC- O1- 07- 13 -01); A Resolution of the City of
Cannel, Indiana, Approving and Adopting Interlocal Agreement between the Hamilton
County Drainage Board and the City of Carmel Regarding Construction of Drainage
Improvements within and Serving Bridlebourne Subdivision; Sponsor: Councilor Schleif.
Remains in the Utilities, Transportation and Public Safety Committee (3/11/13).
f. Fifth Reading of Ordinance Z- 570 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Changing the Zoning Classification of 4.59 Acres +/- of Land
Located on the Southeast Corner of 146th Street and Gray Road from the S -1 /Residence
District classification to the B -1 /Business District Classification (Ricker's of Carmel /Fuel,
Gas Station, Convenience Store); Sponsor(s): Councilor(s) Finkam and Rider.
g.
Second Reading of Ordinance Z- 571 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Rezoning District Classification, (Rezoning 6 Properties
northwest of Cannel Drive and Range Line Road from the B -3 /Business and I -1 /Industrial
District Classifications within the Carmel Drive /Range Line Road Overlay to the C -1 /City
Center District Classification); Sponsor: Councilor Rider.
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12. NEW BUSINESS
a. First Reading of Ordinance D- 2127 -13; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Cannel City Code Chapter 2, Article 5, Section 2 -184
(City Code of Ethics); Sponsor: Councilor Snyder.
13. OTHER BUSINESS
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENT
16. ADJOURNMENT
N/04113 CC Meeting Agenda
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COMMON COUNCIL
MEETING MINUTES
MONDAY, MARCH 4, 2013 - 6:00 P.M.
COUNCIL CHAMBERS /CITY HALL /ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Council President Richard L. Sharp, Council Members Carol Schleif, W. Eric
Seidensticker, Sue Finkam, Luci Snyder, Kevin D. Rider, Clerk- Treasurer Diana L. Cordray and
Deputy Clerk Treasurer Lois Fine.
Councilor Carter was not in attendance.
Mayor Brainard called the meeting to order at 6:00 p.m.
Pastor Zack Darning, Jesus Lord Christian Fellowship, Indianapolis, pronounced the Invocation.
Mayor Brainard led the Pledge of Allegiance.
Mayor Brainard informed the Council that NextGear Capital, an automotive finance services provider
would be moving their headquarters to Carmel. Mayor Brainard also informed the Council that
Baldwin & Lyons, a property and casualty insurance company would be moving their corporate
headquarters to Carmel.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Seidensticker made a motion to approve minutes from the February 18, 2013 Executive
Session. Councilor Schleif seconded. There was no Council discussion. Council President Sharp
called for the vote. Minutes were approved 6 -0.
Councilor Seidensticker made a motion to approve minutes from the February 18, 2013 Regular
Meeting. Councilor Schleif seconded. There was no Council discussion. Council President Sharp
called for the vote. Minutes were approved.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
Joe Griffiths, Council appointee to the Carmel Cable & Telecommunication Commission, presented an
update on the AT & T contract and also addressed the audio problems in the Council Chamber. Mayor
Brainard addressed the Council.
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COUNCIL, MAYORAL AND CLERK - TREASURER COMMENTS /OBSERVATIONS:
Clerk- Treasurer Diana L. Cordray addressed the Council regarding the lack of communication between
her office and the Carmel Redevelopment Commission. Mayor Brainard addressed the Council.
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
Councilor Finkam addressed the Council regarding transportation in our community. Thursday, March
7, 2013 from 6:30 p.m. to 8:00 p.m. at the Carmel High School Freshman Cafe, a public meeting will
be held, hosted by Indy Connect, regarding a routing vehicle station location feature for the Redline
which is a bus rapid transit proposal from Cannel to the downtown Indianapolis IUPUI Campus area.
There also will be an open house on Tuesday, March 12, 2013 from 5:00 to 8:00 p.m. at the Westfield
Middle School hosted by the U.S. 31 /Hamilton County INDOT Association. Proposed discussion will
be 146th Street, ramps to 151st Street and the split diameter at 146th street.
Councilor Sharp informed the Council that he would be leaving at 6:30 p.m. for a previously scheduled
appointment.
ACTION ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Seidensticker made a motion to approve claims in the amount of $1,855,224.58. Councilor
Schleif seconded. There was brief Council discussion. Council President Sharp called for the vote.
Claims were approved 6 -0.
COMMITTEE REPORTS:
Councilor Snyder reported that the Finance, Administration and Rules Committee had not met. The
next meeting will be held on Thursday, March 21, 2013 at 5:30 p.m.
Councilor Seidensticker reported that the Land Use, Annexation and Economic Development
Committee had met and discussed Ordinance Z- 570 -13 and Ordinance Z- 571 -13. The committee
report will be given when the items appear on the agenda.
Council President Sharp reported that the Parks, Recreation and Arts Committee had not met.
Councilor Finkam reported that the Utilities, Transportation and Public Safety Committee had not met.
The next meeting will be held on Monday, March 11, 3013 at 6:00 p.m.
Dave Bowers, Council representative on the Carmel Redevelopment Commission, was available for
questions of the Council regarding the financial activities of the Carmel Redevelopment Commission.
There was brief Council discussion.
Council President Sharp passed the gavel to Councilor Seidensticker and left the Council Chamber at
6:35 p.m. for a previously scheduled appointment.
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OLD BUSINESS
Councilor Seidensticker announced the Second Reading of Ordinance D- 2124 -13; An Ordinance of
the Common Council of the City of Carmel, Indiana; Approving and Adopting an Interlocal
Agreement Between the City of Carmel and the Indiana Department of Transportation (Transfer
Portions of Old U.S. 31 in Hamilton County — EDS # A249- 13- 320471); Sponsor: Councilor Finkam.
Remains in the Utilities, Transportation and Public Safety Committee (3/11/13). This item was not
discussed.
Councilor Seidensticker announced the Second Reading of Ordinance D- 2125 -13; An Ordinance of
the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal
Agreement Between the City of Carmel and the Indiana Department of Transportation (Landscape
Maintenance Agreement on U.S. 31 Corridor in Hamilton County from 96th Street to 146`x' Street —
EDS # A249 -12- 320594); Sponsor: Councilor Finkam. Remains in the Utilities, Transportation and
Public Safety Committee (3/11/13). This item was not discussed.
Councilor Seidensticker announced the Second Reading of Ordinance D- 2126 -13; An Ordinance of
the Common Council of the City of Carmel, Indiana, Approving and Adopting an Interlocal
Agreement Between the City of Carmel and the Indiana Department of Transportation (Transfer
Portions of Old U.S. 31 in Hamilton County — EDA # A249 -12- 320502); Sponsor: Councilor Finkam.
Remains in the Utilities, Transportation and Public Safety Committee (3/11/13). This item was not
discussed.
Councilor Seidensticker announced Resolution CC- 09- 17- 12 -01; A Resolution of the Common
Council of the City of Carmel, Indiana, Amending the Carmel Clay Comprehensive Plan "C3 Plan
2009" Regarding the Transportation Plan; Sponsor: Councilor Rider. Remains in the Land Use,
Annexation and Economic Development Committee. This item was not discussed.
Councilor Seidensticker announced Resolution CC- 01- 24 -13 -03 (Formerly CC- O1- 07- 13 -01); A
Resolution of the City of Carmel, Indiana, Approving and Adopting Interlocal Agreement between the
Hamilton County Drainage Board and the City of Carmel Regarding Construction of Drainage
Improvements within and Serving Bridlebounne Subdivision; Sponsor: Councilor Schleif. Remains in
the Utilities, Transportation and Public Safety Committee (3/11/13). This item was not discussed.
Councilor Seidensticker announced the Fifth Reading of Ordinance Z- 570 -13; An Ordinance of the
Common Council of the City of Carmel, Indiana, Changing the Zoning Classification of 4.59 Acres +/-
of Land Located on the Southeast Conner of 14611' Street and Gray Road from the S- 1/Residence
District classification to the B -1 /Business District Classification (Ricker's of Carmel /Fuel, Gas Station,
Convenience Store). Councilor Seidensticker read into the record a letter that was sent to Council
President Sharp requesting that this item be withdrawn per instructions from the petitioner. Mayor
Brainard addressed the Council. There was brief Council discussion. Without objections from the
Council, this item was Withdrawn by Councilor Seidensticker.
Councilor Seidensticker announced the Second Reading of Ordinance Z- 571 -13; An Ordinance of
the Common Council of the City of Carmel, Indiana, Rezoning District Classification, (Rezoning 6
Properties northwest of Carmel Drive and Range Line Road from the B -3 /Business and I -1 /Industrial
District Classifications within the Carmel Drive /Range Line Road Overlay to the C -1 /City Center
District Classification). Councilor Snyder presented the Land Use, Annexation and Economic
Development Committee report to the Council and presented Ordinance Z- 571 -13, As Amended,
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VERSION A — 2/28/13 to the Council for review and discussion. There was no Council discussion.
Councilor Snyder made a motion to amend Ordinance Z- 571 -13. Councilor Rider seconded.
Councilor Schleif made a motion to amend the amendment by adding verbiage at the end of line 33;
before any work 011 the property is initiated or any permits are issued. Councilor Snyder seconded.
Mayor Brainard addressed the Council. There was brief Council discussion. Councilor Schleif
withdrew her motion to amend the amendment. Councilor Snyder withdrew her second. Councilor
Rider made a motion to amend the amendment by adding verbiage at the end of line 33: prior to any
new building permits being issued. Councilor Snyder seconded. There was no Council discussion.
Councilor Seidensticker called for the vote. The motion to amend the amendment was approved 5 -0.
Councilor Rider made a motion to amend Ordinance Z- 571 -13. Councilor Schleif seconded. There
was no Council discussion. Councilor Seidensticker called for the vote. The motion to amend
Ordinance Z- 571 -13 was approved 5 -0. Councilor Rider made a motion to approve Ordinance
Z- 571 -13, As Amended VERSION A — 2/28/13. Councilor Schleif seconded. There was no Council
discussion. Councilor Seidensticker called for the vote. Ordinance Z- 571 -13, As Amended was
adopted 5 -0.
PUBLIC HEARINGS
There were none.
NEW BUSINESS
Councilor Seidensticker announced the First Reading of Ordinance D- 2127 -13; An Ordinance of the
Common Council of the City of Cannel, Indiana, Amending Carmel City Code Chapter 2, Article 5,
Section 2 -184 (City Code of Ethics). Councilor Snyder made a motion to move this item into business.
Councilor Rider seconded. Councilor Snyder presented this item to the Council. There was no
Council discussion. Councilor Seidensticker referred Ordinance D- 2127 -13 to the Finance,
Administration and Rules Committee for further review and consideration.
OTHER BUSINESS
There was none.
ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENT
ADJOURNMENT
Mayor Brainard adjourned the meeting at 7:03 p.m.
Respectfully submitted,
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Clerk- Treasurer Diana L. Cordray, IAMC
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ATTEST:
CS04... ., 1,s1 �I
Diana L. Cordray, IAMC, Clerk- Treasurer
03/04/13 CC Meeting Minutes
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Approved,
les Brainard, Mayor
CARMEL REDEVELOPMENT COMMISSION
March 4, 2013
CITY COUNCIL REPORT
(Prepared for David Bowers and Brad Meyer 2/21/13)
CRC Meetings
• Upcoming Meetings:
o Saturday, March 9, 2013 at 9:00 a.m. — Joint Workshop with City Council, CRC and 4CDC
o Wednesday, March 20, 2013 at 6:30 p.m. — Regular Meeting
Financial Matters:
• The end of month January CRC Non Operating and Operating balance is $1,526,278
CRC Public/Private Partnerships:
1. City Center (Parcel #2)
a. Pedcor Development is preparing design concepts for a project that will be located on
the west side of 3rd Ave, directly across from the Anderson /Birkla project. The project
will be a multi- family concept, referred to as the "Kent" building. The architectural
concepts will be submitted to the City and the CRC in early 2013.
City Center — CRC/Pedcor LLC (Parcel #5)
a. Signature Construction, Pedcor Design Group, Cannel Engineering and Cannel Utilities
all met and reviewed the drawings and agreed that everything is in order for bidding.
The garage will be publically advertised in February 21st and 28th for a bid opening at
the March 20, 2013 CRC Public meeting.
b. Parcel #5 stair project #2 — Precast arrived on site November 28, 2012 and erection is
complete. The awning, caulking and handrails will be completed as weather permits.
c. The Stair Project #2 — is being finalized. Lighting, sealants and life safety features
(rails, reflectors) are being installed. When the weather gets a warmer, we will produce
a walkway and either seed or sod the rest of the area.
3. The Palladium (Parcel #7 -A)
a. The landscape drawings for the Palladium Landscape bid package have been revised by
the Construction Manager to reflect scope changes. Direction from the CRC and the
City Council will determine the path forward. The limestone is being stored at the
warehouse located at 457 3rd Avenue SW, a building owned by the CRC.
4. Parcel #7 -C
a. The CRC authorized the Project Agreement and related documents with regard to the
conveyance and development of the Mezz on the Monon and The Mezz on Third with
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Anderson Birkla. The developer is working on the final stages prior to closing. Closing
should occur in the next couple of weeks.
b. CRC staff is working with the City Engineer on the storm water revision running east
and west along the south property line. Utilities will be updated and buried
underground at the same time. Developing a plan to reroute the monon trail during
construction of the Anderson Birkla project to provide construction easements and
safety for the trail. Reviewing with the City and Parks Dept.
5. Arts District Lofts & Shoppes — CRC /Keystone Development (Parcel #47)
a. Work on the first phase of the west side of the Monon Trail between Main Street and
1st St NW is complete. The second phase has been bid out and two bids were received.
The low bid was $85,000. The Carmel Clay Parks Department will contribute $50,000
towards the project. CRC staff met with Mark Westermeier of the Parks Department to
determine if he could fund the balance of the job and he informed us that he did not
have the capability at this time. Currently the work is on hold until the CRC identifies
where the balance of the costs are to be funded.
b. The CRC staff is working with the Plan Review Panel sub - committee to come up with a
final design of the courtyard, based on Rundell & Ernstberger's design concepts.
Keystone Construction, developer of the project, has been involved in the process.
c. Bike Parking is being reviewed and discussed by the CRC Staff, Department of
Community Services and the Sophia Square developer. David LittleJohn and the
Department of Community Services worked in conjunction with the CRC to put
together a plan. DOCS is going to implement a bike parking plan in the corning
months.
d. Keystone Construction has requested loading dock modifications with time frames for
move in /out of apartments as well as pickup and delivery of food, trash, materials, etc.
To define the area will require the removal of two on street, parallel parking spaces.
The CRC staff has directed Keystone to take this request to the City of Carmel's Board
of Public Works, as this is public right of way. City Legal and Engineering are working
to finalize an ordinance package that will come before the City Council for their review
and input. There is no specific timeline at this point.
e. The City and Developer are finalizing a Parking Management Agreement that will
outline the sharing of costs.
6. PNC Bank Site (Parcel #51)
a. The Mayor has met with PNC's President for Indiana to discuss the bank's long range
plans for their Main Street property. PNC has yet to answer the Carmel City Legal staff
on the known site contamination issues on the south side of the property.
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7. Miscellaneous Projects
a. The Grain Tower — August Mack has completed the majority of their work plan to
collect and remove all of the water and the balance of the "smaller" debris that is on
site. Once the weather warms, they will be able to encapsulate the areas required and a
no action letter will be received from IDEM.
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