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HomeMy WebLinkAboutMinutes SS 01-02-13 • w .) City of Carmel 1 \,.., AIOIPNC`/ Carmel Plan Commission SPECIAL STUDIES COMMITTEE Wednesday, January 2, 2013 Meeting Minutes CAUCUS ROOMS, 2nd FLR CARMEL CITY HALL ONE CIVIC SQUARE CARMEL, IN 46032 6:00 p.m. The Special Studies Committee will meet to consider the following items: Committee Members Present: Steve Stromquist, Chairman, Kevin Rider, Steve Lawson, John Adams, Alan Potasnik Representing the Department: Rachel Boone II 1. Docket No. 12110011 ADLS Amend: Coots, Henke & Wheeler and Carmel Racquet Club. The applicant seeks site plan and design approval for a building addition to the law firm and for a parking expansion at the racquet club. The site is located at 225 & 255 E. Carmel Dr. The site is zoned B-8/Business and is partially within the Carmel Drive—Range Line Rd. Overlay Zone. Filed by Dave Coots of Coots, Henke & Wheeler. *Reason why we are here: property that the law firm owns falls within the overlay zone of Carmel Dr and Range line Rd. The racquetball property is on the outside of that. Law firm wants to expand with traditional office space which will require additional parking. Expansion to take place at rear of building, 2500 sq ft on main and upper floors and 1500 sq ft to basement totaling about 6500 sq ft. The additional parking will be on the West of the racquet facility. Outdoor tennis courts remain unchanged. Some rework of main entrance making a wider entrance coming into Carmel Dr. Law firm will purchase a portion of the racquetball property giving them additional parking. Four spaces will be added to the property right now. The racquetball property is looking to expanding parking spaces as well. We are here to discuss the site itself as related to ADLS. There are no signage changes. *Comments and Questions: Trying to promote connectivity with all sites. Currently 5/3 bank has a curb onto Carmel Drive. They want an access drive that will T into an East and West connector between the properties to provide better connectivity. *Concerns: We don't want everyone that is using the courts to be using the new road at the bank. Is the connectivity going to be serving its purpose? It is laying the groundwork if we lay a connector road. As long as it provided the easement, we are ok. *Additional: We are not intending to use permeable pavers. Dumpsters and enclosures need to have a 5ft setback from the property line and if needed, modify to meet the requirements. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317-571-2417 *Engineering Department and their Right of Way: Whatever additional right of ways that are needed along Carmel Drive, up to the back of the curb where their parking spaces lie so currently there may be existing 40 ft of right of way and we can provide additional 4 ft. This does not appear to be an issue. *There is no new roof top mechanical equipment but there is ground level because it is more of a residential style building with pitch roof. *Architectural question: West and North elevations in new building don't have windows? With the elevations, the addition we made there is no North facing facade to the addition. The elevations are existing. Same on West side too. There are full windows on the South and East-sides. *Questions about lighting: There is one existing quad light pole on Carmel property•and that serves the whole parking field. We are not proposing to add any parking lot lighting. The existing building has can lights and they are recessed under the ease of the actual building. Any additional lighting on the building addition itself would be emergency exit lighting. *The club is proposing parking lot lighting for the parking addition . *Impact of widening will have on existing landscaping and trees: The law site, we are widening the entrance drive. We will be removing some landscaping but will be replacing with a tree row. Whatever comes out will be replaced with new plantings. Rear of building, we will have building based landscaping and a planting bed around the 1-IVAC equipment too. This landscaping will spill over to the racquetball site. We will do additional trees around any added parking spaces and 2 landscape islands will be added as well. *Pedestrian connectivity: from rear area up to front, we are going to make a connection with the front sidewalk with Carmel Drive and share the handicap access aisle. There will be access two ways and fire exits. We propose sidewalks from the building out to the parking lot. We are still working on the driveway connection and the bike parking. We proposed sidewalk landscape area and three bike racks. We will be ADL compliant with sidewalk connectivity. *Recommendation: As long as all ok with everything, approve the item on condition of the Engineering Department final approval and final construction documents and that they continue to talk to us about the connection with 5/3 bank site and provide a shield to the rear parking lot light fixtures so they meet the .3 ft requirement. *The law firm is purchasing from the racquetball club a parcel of ground behind them. We are not approving anything for the club. Not from this committee, it only requires TAC review and administrator approval the racquet club site. *Question about the retention pond. We are proposing a dried retention facility combined with an infiltration pump. On the club site where we need to displace the increased storm water and reduce it at a less of a rate than we discharge it. The design will be retention facility with plantings. The only time there will be water in pond would be during periods of substantial rains. Kevin Rider made a motion to approve Alan Potasnik seconded the motion Approved: 5-0 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317-571-2417 2. Docket No. 12100019 DP: The Bridges PUD— Commercial Amenity Use Block, Phase 1. *Tabled 3. Docket No. 12100020 ADLS: CVS Pharmacy. We had a public hearing in front of Plan Commission last month and at that time we relayed our belief that what we have proposed and what is comprehensibly detailed in the informational brochures is in full compliance with all applicable requirements. At conclusion of that hearing we were referred to the Special Studies Committee. 4. Docket No. 12100021 ADLS: Commercial Building. The applicant seeks site plan and design approval for 2 free-standing commercial buildings that fronton 116th St. The site is located at 11405 Springmill Rd. and is zoned PUD/Planned Unit Development. Filed by Charlie Frankenberger of Nelson & Frankenberger LP, for G.B. Developers II, LLC. *Item D: question regarding light fixtures on all sides of the building. Yes those lighting standards are included in your packet and are consistent with the architectural design. *Item E: in combination with item G, needs more buffering in parking areas from the main streets. The landscaping plan has been approved by the urban forester, the shrub count is well above amount ordinance requires. No additional plantings needed. *Item F: request made for nicer parking pole lighting. The pole lighting design that is part of package is consistent with the pole lighting across the development. The style of fixtures are identified for pole lights in parking fields. The height will be 25 ft not at pedestrian level. *Item 1: request for better screened dumpsters. From the building elevation the style and design of the accessory dumpster enclosure is per the requirements of the ordinance that is integrated into the style and design of the building. Per received comments, we have blended it into the building elevation and design rather than make it free standing within the parking field. The design if fully in compliant with the PUD. *PUD concerns: I. With regards to need of 3 lane drive thru. The third lane is just a bypass for someone who may be waiting but then wants to leave. We are going to take plan and eliminate that 3"' lane and widen the landscape island and at that location plant four additional evergreens. From South there will be additional screening. Continue row of evergreens along perimeter so dumpster enclosures and drive thru area further obscured from Spring Mill Road. These is also a proposal to extend the wall out to the end of the path and the other one about the width of a gate width out. Material: stone, brick height 6ft and gate is painted material. *Review of building design: Canopy over drive thru. Signage: the sign that faces South and West will be removed. Height of canopy design will reduced to above brick by I ft. I *Outstanding Review item 2: Stone material turns back into the building. We will add the return on the back side so it extends out. *Item 4: West side elevation of the building, as proposed the bulb will have a refractor and will ONE.CIVIC SQUARE CARAIEL, INDIANA 46032 317-571-2417 provide a soft glow. *Item 6: Dumpster location. We do not refer to the Carmel Zoning Ordinance for setbacks for accessory structures, we refer to the PUD which specifies standards for the specific location and doesn't default back to ordinance. *Item 7: Regarding windows in entire building. There are areas of windows that are crossed hatched. This will be identical to building on Medical Drive and Range Line. Behind real window sits a photograph and in front of photograph there is another pane what we call a tear drop. We want it to look like real window from street not blacked out window. *Item 8: Street lighting? The PUD provides standards in•regards to street lighting and it does not mandate street lighting. City engineer indicated no need for.street lighting at:this.location. - •••• *Item 9: Maximum pole lighting height. We will correct identification, it is a maximum of 25 ft. *Item 10: City engineer did not request or feel need for a traffic circle interior to the site. *Item 11: Sections 13.10 & 7.7 of PUD regarding mechanical equipment. Mechanical units will be placed 20 feet away from the wall. The roof will slope from front to back. Mechanical units will be screened. Refer to tab 6 page 1. *Item 12: Engineering issue. We are ready to submit responses to City Engineer's comments and would look to provide Planning Commission with a response prior to final action at full Plan Commission meeting. *item 13: Regarding CVS Pharmacy signage and items A & B... A there is a change we need to make to an exhibit. Item C is regarding wall signs of CVS building. Its entirety is crucial for the preservation of the style. If we start interrupting elements then we are going to create a series of interruptions of our ideas. Instead of stopping it at certain points with alignment to the store front we will continue the band all the way across. We want to see continuation rather than cut off. This will create a horizontal look up the brick so either leave as is or extend it. *Item 14: Too much EFIS on building? We meet the requirements of the PUD. Our ordinance requires that we have hard materials South of 6 ft and above the 6 ft we are permitted to have EFIS. We believe it is better to have a variety of material for creating more visual appeal. Item C we are ok with, correcting an overall exhibit requiring us to update pedestrian activity plan and the plans to identify in a color fashion the location of a particular side walk. *Item 15: Signage narrative. Department requested to utilize the newly adopted Carmel sign ordinance standard for sign size. Our PUD ordinance specifies the sign standards prior to the adoption to the extent that it includes the table that specifies the allowed signage area. To change standard and utilize the new ordinance we would be required to submit a text amendment to the planning commission and go through public hearing and council and have council make decision. We are satisfied with the provisions and the existing sign ordinance. *Item B: Returns not matching color of the building EFIS, we are fine with making that change. We would not restrict the color of their returns on the signs. That's not a part of the PUD. *Conclusion: Signs: The PUD does not specify height and width. It says to go by the sign chart but it doesn't have the width and height specified. We would provide that information. *They said they would make a change to the corner spine—good ONE CIVIC SQUARE CARMEL, INDIANA 46032 317-571-2417 I *Reducing by 12 inches—good *West elevation lighting, soft glow is fine— leaving it as is— preferred *Brick detailing the West elevation, Make sure it looks like line details that are around the brick coming across to top of stone and all the way around. *Extending the walls out for dumpsters, good to eliminate the third aisle from drive thru and expanding the parking island and adding the trees —good *Dempster, in the PUD it states being integrated into the building and the design is preferred. We don't need to look into the ordinance. It does integrate into the building well. *CVS window.signs preference'may be white to not take away from the black and white photos, but red is biariding and branding is more important. *#9 correcting height is fine *#10 tine *#1 1 fine *#12 fine *# 13 adding dimension on drawing and removing other sign is perfect. *As far as the EFTS and design we are good. The tenant signs have been changed — some of the scoring designs — good. * The sidewalk on the pedestrian drawing will be corrected —good *We talked about the height percentage in #15 and in letter D it's a preference of the company for what they want to do. We found when there is different color returns next to the face it just stands out so much more. Leaving that out is fine. I *Once we get all last 5 minute things turned in for final plan commission approval then we can move forward. *One question: West side elevation as seen from Spring Mill, since you dropped one lane out of drive thru, any possibility you might consider relocating the dumpster over to the island? We added additional screening and buffering and integrated it into the building. It needs to be in right location for the business and easily accessible by employees. *Kevin Rider made a motion to send this back to plan commission with a positive recommendation with all commitments that were made here today. * Steve Lawson seconded the motion Chairperson Stromquist indicated acceptance of the motions, however, he had a question regarding landscaping: *Addressing the landscaping from 116th and Spring Mill Road. What was presented to you was to give you idea of the building not the landscaping requirements. The plan that you have seen in your packet was prepared by the architect and was done to show the building and not to do an actual representation of the landscape plan. I ONE CIVIC SQUARE CARMEL, INDIANA 46032 317-571-2417 *The Committee recommended that when the Petitioner presents this plan to the Plan 111 Commission they provide an updated elevation type drawing of what the landscaping will look like in regard to the street side and around the building. • The Petitioner will comply. The Chairperson continued with the motions indicated earlier The motions were approved 5-0 Steven tr o q ist airperson Tra / ribed b ' Joslyn Kass File:55-2013-0102.doe 1 1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317-371-2417