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Office of the
Clerk-Treasurer
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BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MARCH 6, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 6, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/371-2414
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 6, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the February 20, 2013 Regular Meeting
2. BID/QUOTES OPENING/AWARDS
a Bid Opening for 106th and Illinois Water Main Extension; John Duffy, Director of
the Department of Utilities
b Bid Opening for Illinois Street Extension —Tree Clearing; Mike McBride, City
Engineer
c Bid Award for the 96th and Town Water Main Extension; TSW Utility Solutions;
(5306,358.00); this was the lowest most responsive hid; John Duffy, Director of the
Department of Utilities
d Bid Award for the Wastewater Treatment Plant Expansion; MK Betts;
(53,423,000; this was the lowest most responsive bid; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE BONDS
a Resolution No. BPW-02-20-13-01; Village Green Section Two; Erosion Control;
Dawn Barnett. Drees Home
b Resolution No. BPW-02-20-13-02; Lakeside Park Section Three; Interior
Sidewalks; Dawn Barnett. Drees Home
c Resolution No. BPW-02-20-13-05; Stanford Park Sections, 1,2, 2B; Builder Walks;
Tim Berry Platinum Properties
d Resolution No. BPW 03-06-13-02; Meadows Section 1 and Overlook Section 1;
Sanitary Sewer Main; Tim Walter, Platinum Properties
e Resolution No. BPW-03-06.13-01; Heather Knoll Section 3; Builder Concrete
Walks; Tim Berry, Platinum Properties
f Resolution No. BPW-03-06-13-04; One One Six at College Apartments; Right of
Way; Todd May, JC Hart
4. CONTRACTS
a Request for Purchase of Goods and Services; Additional Service#2; First Group
Engineering; ($22,000.00); Structure Replacement for William's Creek Crossing;
Design Services; Mike McBride, City Engineer
b Request for Purchase of Goods and Services; Additional Service Simon &
Company; ($11,000.00); Consulting Fees; Mayor's Office
c Request for Purchase of Goods and Services; Environmental Labs License
Agreement; John Duffy, Director of the Department of Utilities
d Request for Purchase of Goods and Services; Change Order#1; Final; E&B
Paving; (increase $137,142.81); Mike McBride, City Engineer
e Request for Purchase of Goods and Services; Final Inspection and
Recommendation for Acceptance; Cool Creek North Trail; Mike McBride, City
Engineer
f Request for Purchase of Goods and Services; Additional Service#2; Schneider
Corporation; ($18,955.00); 106th Street Path Illinois to Ditch; Mike McBride, City
Engineer
g Request for Purchase of Goods and Services; First Mile Technologies;
($16,200.00); Fiber Optic; John Duffy, Director of the Department of Utilities
h Request for Settlement Agreement; Mr./Mrs. Dean Mazdai; ($6,000.00); Doug
Haney, City Attorney
i Resolution No. BPW-03-06-13-03; A Resolution Acknowledging Receipt of
Contract; Master Service Agreement; City of Carmel and Indiana University
Health; ($458,550.00); City Employee Health Clinic
5. CITY FACILITIES/STREETS/USE
a Request for Use of City Streets; Race; Addendum for March 16, 2013; Shamrock
Shuffle; Tatum's Bags of Fun
b Request for Use of City Streets; Race; Saturday, April 27, 2013; 7:00 am to Noon;
Indiana Spine Group
c Request for Use of Japanese Garden; Ceremony; Thursday, March 21, 2013; 3:30
pm to 6:30 pm; Carmel Green Teen
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps,
Mayflower Business Park
c Request for Variance; Deck in Easement; 9719 Innisbrook; Shelborne Green;
Mr./Mrs. James Kaufman
d Request for Variance; Garage in Easement; 9921 Birchwood Court; Timber
Heights; Mr./Mrs. Williams Kennedy
e Request for Commercial Curb Cuts—The Bridges Commercial Project; (4) Four
Total; Andrew Taylor, American Structurepoint
f Request for Lane Restrictions & Pathway Closures; Various Locations; Brian
McNew, Duke Energy
g Request for Lane Closure and Pathway Closures; Pennsylvania Street; Joanie
Clark, Vectren Energy
h Request for Lane Restrictions and Open Pavement Cut; 111111 Street— Springmill to
Pennsylvania; Josh Loewen, Vectren Energy
i Temporary Construction Entrance; 1388 Queen Way; Hale Stuart, Dillon
Construction Group
j Temporary Construction Entrance; 12704 Norlfolk Lane; Lot 45; Claybridge
Springmill Subdivision; Adam Garvey, Gardens of Growth
k Request for Variance; Bickford of Carmel; Floodplain Management Variance;
Gregory Ilko, Crossroad Engineers
I Request for Variance of Carmel City Code; The Bridges Commercial Amenity
Phase 1; Andrew Taylor, American Structurepoint
m Request for Dedication of Right-of-Way; Carmel Hope Church; Carey Road; Eric
Carter
n Request for Dedication of Right of Way; College Avenue; One One Six College
Apartments; Todd May, JC Hart
o Request for Dedication of Right of Way; The Bridges; Steve Pittman, Pittman
Partners
p Request for Replat Approval; Cobblestone Commons; Gregory Ilko, Crossroad
Engineers
q Request for Performance Bond Reduction; One One Six Apartments; Todd May,
JC Hart
r Request for Stormwater Technical Variance; St. Vincent Carmel Women's Health
Center; Jon Sheidler, Woolpert
s Request for Stormwater Technical Manual Variance; The Bridges; Andrew Taylor,
American Structurepoint
t Acknowledge Uniform Conflict of Interest Statement; Nancy Heck
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
1 MINUTES
WEDNESDAY, MARCH 6,2013 —1.0:00 A.M.
COUNCIL CHAMBERS / CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the February 20, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
1 Bid Opening for 106`x' and Illinois Water Main Extension: Board Member Burke opened and read the
bids aloud,
Company Amount
Atlas Excavating 5168,488.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for Illinois Street Extension—Tree Clearing; Board Member Burke opened and read the
bids aloud:
Company Amount
Asplundh 5168,075.00
Monroe, LLC S 63,888.00
Yardberry Landscape S 87,225.30
Gradex, Inc. S142,403.00
Fitzgerald& Fitzgerald S199,000.00
Renascent S 74,906.49
The bids were given to Katie Neville, Engineering Department for review and recommendation.
I
Bid Award for the 96th and Town Water Main Extension; TSW Utility Solutions; (5306,358.00); this
1 was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Bid Award for the Wastewater Treatment Plant Expansion; MK Betts: (53423.000; this was the lowest
most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
PERFORMANCE RELEASES
Resolution No. BPW-02-20-13-01; Village Green Section Two; Erosion Control: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-02-20-13-02; Lakeside Park Section Three; Interior Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-02-20-13-0S; Stanford Park Sections, 1, 2, 2B; Builder Walks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-03-06-13-01; Heather Knoll Section 3; Builder Concrete Walks Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
eResolution No. BPW 03-06-13-02; Meadows Section 1 and Overlook Section 1; Sanitary Sewer Main;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-03-06-13-04; One One Six at College Apartments; Right of Way; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services: Additional Service #2; First Group Engineering;
(522,000.00); Structure Replacement for William's Creek Crossing, Design Services; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service Simon & Company; (S11,000.00);
Consulting Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Environmental Labs License Agreement; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #1; Final: E&B Paving; (increase
5137,142.81); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
I
Request for Purchase of Goods and Services; Final Inspection and Recommendation for Acceptance;
1 Cool Creek North Trail; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #2; Schneider Corporation;
(518,955.00); 106t Street Path Illinois to Ditch; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; First Mile Technologies; (S16.200.00); Fiber Optic;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Settlement Agreement; Mr./Mrs. Dean Ma_dai: (56.000.00); Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Resolution No. BPW-03-06-13-03; A Resolution Acknowledging Receipt of Contract: Master Service
Agreement; City of Carmel and Indiana University Health; (5458,550.00); City Employee Health
Clinic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
CITY FACILITIES/STREETS/USE
Request for Use of City Sheets; Race; Addendum for March 16, 2013; Shamrock Shuffle; Tatum's
1 Bags of Fun; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Use of City Sheets: Race; Saturday, April 27. 2013; 7:00 am to Noon; Indiana Spine
Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Use of Japanese Garden; Ceremony; Thursday, March 21, 2013; 3:30 pm to 6::30 pm;
Carmel Green Teen; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps, Mayflower Business
Park
Request for Variance; Deck in Easement: 9719 Innisbrook; Shelborne Green: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
leRequest for Variance: Garage in Easement; 9921 Birchwood Court; Timber Heights: Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
I
Request for Commercial Curb Cuts— The Bridges Commercial Project; (4) Four Total; Board
IIMember Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Lane Restrictions & Pathway Closures; Various Locations; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure and Pathway Closures; Pennsylvania Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions and Open Pavement Cut: Ill" Street—Springmill to Pennsylvania;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Temporary Construction Entrance; 1388 Oueen Way; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Temporary Construction Entrance; 12704 Norlfolk Lane: Lot 45; Claybridge Springmill Subdivision:
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Variance; Bickford of Carmel; Floodplain Management Variance; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance of Carmel City Code: The Bridges Commercial Amenity Phase 1: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Right-of Way; Carmel Hope Church; Carey Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Right of Way; College Avenue; One One Six College Apartments; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Right of Way; The Bridges: Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Replat Approval: Cobblestone Commons; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Performance Bond Reduction; One One Six Apartments; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Variance; St. Vincent Carmel Women's Health Center; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Stormwater Technical Manual Variance: The Bridges; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
1 Acknowledge Uniform Conflict of Interest Statement; Nancy Heck
iADJOURNMENT
Board Member Burke adjourned the meeting at 10:07 a.m.
i
/ I APO / a
Diana L. Cordray/JAMC
,Clerk-Treasurer ✓
Approved
/ ,-/....i...c.,
i fror James Brainard
ATTEST:
11 \ �j..I/J 1 —7--Diana L. Cordray, IAM
Clerk-Treasurer C