HomeMy WebLinkAboutCCPR-03-26-13 Carmel/Clay Board of Parks and Recreation
6:30 p.m.
Tuesday, March 26, 2013
• Monon Community Center East
1235 Central Park Drive East
Carmel, IN 46032
The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well
maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy
governing board,fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay
Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and
mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it.
Tentative Agenda
I. Roll Call
II. Call to Order& Pledge of Allegiance
III. Public Comments
IV. Action Items
A. Minutes— Richard Leirer
1. March 12, 2013 Park Board Meeting
B. Claims—Richard F.Taylor Ill
• 1. Claim Sheet March 26, 2013; and
2. Clay Township Claim Sheet March 26, 2013.
V. Discussion Items/Board Comments
VI. Adjournment
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• CARMEL/CLAY BOARD OF PARKS AND RECREATION
Park Board Meeting
Tuesday, March 26, 2013,6:30 p.m.
Monon Community Center
Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh,
Jenn Kristunas, Richard Leirer, Rich Taylor
Members Absent: Kathie Freed, Linus Rude
Others Present: Mark Westermeier, Director; Michael Klitzing, Assistant Director;
Audrey Kostrzewa, Business Services Manager,Debra Grisham, Park Board Attorney
Roll Call ,t,f -
Board President Engledow asked Mr. Leirer to call the roll.
Call to Order& Pledge of Allegiance \'
Board President Engledow called the meeting to order al-6:43 pf m and led the Pledge of Allegiance.
Board President Engledow reminded the Members that fo I wing the Park Board Meeting on April 23,
2013, there would be a Master Plan Visioning Workshop with Leon Younger of PROS Consulting. This
Workshop will last approximately two hours) so please plan accordingly.
Public Comments
The following individual,a'ddressed'the:Park Board with concerns regarding the KidZone policies.
• Christopher Moore4527 Orchard:.Park North Drive, Indianapolis, Indiana 46280
Action Items
Minutes March 12, 2013 Park Board:Meeting
Mr. Leirer,niade a motion to approve the minutes as presented, seconded by Mr. Kirsh, and
unanimously:,passed 7—0.
Claim Sheet March26,2013
Mr.Taylor made a motion to approve the Claim Sheet as presented, seconded by Ms. Franklin, and
unanimously passed 7`'0..' , ,
Clay Township Claim Sheet March 26,2013
Mr. Taylor made a motion to approve the Clay Township Claim Sheet as presented, seconded by
Ms. Kristunas, and unanimously passed 7—0.
Consideration of entering into a Professional Services Agreement with DB Engineering for the
Founders Park Sports Field Improvements Project—Mark Westermeier
Director Westermeier advised the Board that the Department is working with Matt Snyder of DB
• Engineering to develop the criteria for the Professional Services Agreement(PSA). The outcomes of this
PSA are to establish DB Engineering as the owner's representative to document and oversee the daily
Carmel/Clay Board of Parks and Recreation
Tuesday, March 26, 2013
Monon Community Center
construction work for the Founders Park Sports Field Improvement Project. As the construction is
weather dependent, the cost of the PSA could fluctuate. If weather does not delay the deadline,the
cost should be about$50,000; however, if inclement weather delays the construction, it is projected
that the cost could be higher, but will not exceed $75,000.
Ms. Cihak Hansen made a motion to authorize the President or Vice President to sign a Professional
Services Agreement with DB engineering in an amount not to exceed $75,000 to serve as owner's
representative for the Founders Park Sports Field Improvements Pr/oject. Mr. Kirsh seconded the
motion. Discussion followed. Afterwards, the motion was unanirnously passed 7—0.
Discussion Items/Board Comments
Mr. Kirsh addressed Director Westermeier with questions about co netivity for the PUD/Planned Unit
Development on Westfield Boulevard offered by Steve:Pittman and often`yreferred to as 'the lodge.'
Director Westermeier stated that he has heard about this but defers to the City's traffic engineers to
make the right decision, whether it be a roundabout, pedestrian oasis, piano striping, etc.
Ms. Franklin said she recently visited Tampa and returnedwith information relative\to`how public art is
used in their park system.
Adjournment
There being no further business, Mr. Kirsh ilia-qe a rnotion.,to adjourn, seconded by Mr.Taylor with no
objections. The meeting was adjourned at 705±p.m.
Approved,
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`A.
Signature,:.' Date
Si nature `
g Date
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