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HomeMy WebLinkAboutPages 577-920Date 10 -20 -06 DOCKET NO. APPLICATION for ADLS ARCHITECTURAL DESIGN, LIGHTING, and SIGNAGE FEE: $802.00 (Plus $107.00 per acre when NOT accompanied by a Development Plan) Name of Project: Holiday Inn Address: Northwest comer of 131st Street and US 31 Type of Project: Construction of a new hotel Applicant: DeBoy Land Development Services, Inc. Phone No. 770 -1801 Contact Person: Michael L. DeBoy, Owner Agent Phone No. 770 -1801 Fax No. 770 -1821 Email: staceyf@deboyland.com Address: 501 S. 9th Street, Suite 100, Noblesville, Indiana 46060 Legal Description: To be typewritten on a separate sheet Area (in acres) 8.96 Zoning B-5 Owner of Real Estate: Sanjay Patel (Contract Purchaser of the Property) Carmel: X Clay Township: Annexation: Y or N Other Approvals Needed: Variance of Use has been filed 10/13/06 PARKING No. of Spaces Provided: 117 No. Spaces Required: DESIGN INFORMATION Type of Building: No. of Buildings: 1 Square Footage: 12,800 Height: 80 FT No. of Stories 6 Exterior Materials: brick/EFIS Colors: terra cotta Maximum No. of Tenants: Type of Uses: hotel & full service conf. area Water by: City of Carmel Sewer by: City of Carmel Z:sharedVorms\PC appficationladisapp.doc 1/4/2006 CARMEL 0000577 • . LIGHTING Type of Fixture: TBD Height of Fixture: TBD No. of Fixtures: TBD Additional Lighting: TBD * Plans to be submitted showing foot candle spread at property lines, per Ordinance. SIGNAGE No. of Signs: TBD Location(s): TBD Type of Signs: TBD Dimensions of each sign: TBD Square Footage of each sign: TBD Total Height of each sign: TBD LANDSCAPING * Plans to be submitted showing plant types, sizes, and locations **************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** I, the undersigned, to the best of my knowledge and belief, submit the above information as true and correct. / ti4k,AIOF Adillii� Signature of Applicant gam! Michael L. DeBov (Print) Owner Agent Title October 20, 2006 * * * * * * * * * * * * * * * * * * * *' * * * * * * * * * State of Indiana, 4• SS: County of Hamilton Before me the undersigned, a Notary P ■.0 • State of Indiana, personally appeared Michael L. DeBoy execution of the foregoing instrument this 20th day of October My Commis i+ Expires: February 28, 2010 Notary Publi Z:sharedlformslPC appkcationladlsapp.doc 1/4/2006 county, and acknowledged the , 20 06 . CARMEL 0000578 DATE: 2/16/07 • • DEVELOPMENT PLAN / DP Amendment APPLICATION Fee: $834.00 plus $111.00 per acre `� DOCKET NO. aid v V X DP Received Date Stamp: DP /Amend Checked By ADLS /ADLS AMEND Attached Name of Project: Motels of Carmel, LLP Project Address: 136th Street West & Pro -Med Lane ProjectParcellD #: 1 - _g - 2 _5 - _ -Q _a -_Q . _Q _ 1 Legal Description: (please use separate sheet and attach) Name of Applicant: DeBoy Land Development Serivices, Inc. for Midwest Hospitality Applicant Address: 501 South 9th Street, Suite 100, Noblesville, IN 46060 Contact Person: Colin Patterson, P.E. Telephone: 770 -1801 Fax No. 770 -1821 Email: staceyf©deboyland.com Name of Landowner: Justus Home Builders, Inc. Telephone: 317 -353 -8311 Landowner Address: 1398 Shadeland Avenue N., Indianapolis, IN 46219 Plot Size: 2.65 Zoning Classification: B -6 / V S 1 d Qom( Present Use of Property : vacant wooded lot Proposed Use of Property: contruction of a new full service Holiday Inn Note that required fees are due after the application has received a docket number, and not at the time of application submittal. Do NOT bring application fees at the time of submittal CARMEL 0000580 • • OWNERS AFFIDAVIT The undersigned, for itself and its successors and assigns in ownership, as well as for any party that holds an interest in the real estate covered by this application, agrees that the then current owner of the real estate, as well as the holder of any interest in the real estate at that time, will cause any construction, reconstruction, enlargement, relocation or alteration of structures, or any change in the use of land or structures requested by this application on the real estate to comply with and conform to all applicable laws of the State of Indiana and the zoning ordinance of Carmel, Indiana, adopted under the authority of Acts of 1979, Public Law 178, Sec. 1, et seq., General Assembly of the State of Indiana, and all Acts amendatory thereto. OWNER Justus Home Builders, Inc By: Walter E. Just Printed Signature its: President STATE OF INDIANA COUNTY OF SHELBY ) )SS: Before me the undersigned, a Notary Public in and for said County and State, personally appeared Walter E. Justus , who acknowledged the execution of the foregoing instrument for and on behalf of Justus Home Builders, Inc. Dated this 14th day of March , 2007. My Commission Expires: July 26, 2014 tary Public Signature Karen Saville (Printed or Typed) CARMEL 0000581 .COMMITMENTS CONCERNING THE:UgB :AND,;DBVELOPMENT OPREAIiESTATE; • ".The:' undersigned. (hereafter I:.. Owner.:) ,';being '.the;'::Ownerq of: the.,':` real-estate described ..in .Exhibits.A (Rea3.Estate.'2), Exhibit :A -1 (Real . Estate 3) , Exhibit 'A -2 ..(Rea3..Estate : 4) ; Exhibit A -3 (Real .Estate 5) and Exhibit A-4 (Real Estate 6) respectively. - (hereinafter .sometimes jointly referred to.as'.the "Real Estate ") hereby :unilaterally and voluntarily commits to the Carmel Plan Commission (hereafter the . "Commission ") as :follows: 1.' Description. of Real Estate - 'See :Exhibits.. through A -4 inclusive. z. Dodket.No. 40 -90 -Z 3. .$tatement of Commitments This instrument Recorded n 1990 Sharon K. Cherry, Reeoroer, Hi mitIon County. IN A: Owner commits that Real` Estate :2 and. Real' Estate 3 ':.shall be developed pursuant•to the Site Development,Plan attached hereto. as Exhibit.. B (Site Development Plan) :B..: owner commits that the Site:Developinent Plan as to Real.Estate 2 and Real Estate 3.shall.not be substantially .'altered'except.aa recommended by the Department+of' Community' Development,'.the•Carmel :Plan: Commissionor: the Carmel City COUndil:: C.•. .Owrter consents to-the annexation:'of to the City Of. Carmel,...Indiana..' D: Owner,': in conjunction with:Tri- County. Mental'- Health Center, Inc.; commits to cause the roadway ''improvements' described on:Exhibit C heretoto be constructed:' E: Ownercommits that the provisions of the B -6. Business District Classification notwithstanding, the permitted uses and special uses listed on'Exhibit D hereto shall. be prohibited on the Real Estate. • F. Owner. commits that notwithstanding theperntitted uses and:special'uses.provided for in the B- 6.Business District Classification,-the uses defined.aa "Rxckuderl Uses" under Section 23.01 -7 of'the Zoning Ordinance of.the City of Carmel, Indiana shall be prohibited the, Rea]. Estate. d: Owner commits :'.that developmen 't•, >of•Real.Estate.2.and Real Estate :3 -shall be.subject.toCarmel Plan: Commission review, and. approval: of; architectural design,., landscap.ing,: lighting and signage as :provided. :in.:Section 23.01': of. the Zoning Ordinance of the City of Carmel H.' Owner commits that no building ^ onstructed on Real 2 shall.exceed the,lesser.of'50 feet Or .4 stories in height. the.. Real-.. Estate. CARMEL 0000582 �; I Owner .commits that_the use of Real Estate.3 by.Owner:. shall�be,;iimited,to'signage:; 4 Binding on Successors and Assigns...,These commitments"', are binding on the Owner of.the Real Eatate,.each subsequent. Owner of:the RealrEstate and each other person acquiring an interest in the: Real. Estate, unless modifiod •or terminated by the .Conmission...These: Commitments .may :be modified or terminated only .by:a decision of the Commission made at a public hearing after notice as provided, by: the rules of the Commission. 5:: Effective Date. The commitments contained herein shall 'be .effective upon the adoption.of an.ordinance.by the Carmel City Council changing the zoning. :.classification of the Real Estate2. and. Real.Estate 3:1rom.R -2.to B�b. 6 Bucordinq.. The:undersigned hereby authorized the Director of Community: Development; or.the :Secretaryof the Carmel` ='.PlarCCommission,to record these commitments: in the Office_of the •f Recorder. :of: :Hanii.lton> County, Indiana uponthe.,granting:of the.. approvals:: referred. to. in; paragraph 5 above. 7 Enforcement. These' commitments may be' enforced. by the Carmel Plan Commission and "the City of Carmel, Indiana. • 8 Compst.nce Confirmation. The'Director of the. Department of :,Community Development ,.Carmelndiana,•shall, when requested by::the Owner, give written assurance, in letter form, that the Owner -has or has:not•complied with these commitments Executed .this A t day of cdcAmd' , 1990. PRO -MED LTD., an Indiana Limited Partnership BY Aller r;• =rt Hugghes� Man. general P ner. > . . > i7 0 2 .. rn r-4 F .-<; _. 9o.ogf - CARMEL 0000583 `,STATE OP INDIANA y ss =: . COUNTY OF HAMILTON . .j The undersigned, a- Notary Public in and for.:said County'and. State, acknowledged the .execution of the foregoing. by Robert Hughes, :•;anaging.General Partner of Pro= Med.Ltd., an Indiana. Limited Partnership. '•.WITNESSETH this. /.1h day of June, 1990. My Commission Expires :. Resi'di Printed Name. Prepared.byf James J. Nelson, NELSON & FRANKENBERGER, :3021 East 98th.Street, Suite 220, Indianapolis,'IN .46280. 06/14/90 CARMEL 0000584 • • ,:'.• • Part :Of 'the:Northeast Ouartor of tno Northvost Quartile of ;hction - - 15 NOrItt, Rango 3 East In Hamliten . teuniy,Hndlona, doscribod 4s tollow:-: . . , OlagtrinIng at o point. on:the at iinu 1 0. so.d Northwest Onarlor Section South 00 degreos:00 mlnutes.12'soconds East (ossumod boarIng) 777.00 foot from to Northoast cornor thereof; thonce Continuing along sold South lima fkiuth 00 dagroos,00 minutes 12 soconds East 19.60 font; thoncn South IO'clogroos 42 mInuteS 23 Soconds:Vost 92.32 foot ; 'Hm° South 39-dngreos 19-mlnuto, 01 socondslot 56.39.tolt; thonco,.Solith 06 dogrous.-09 minuins 02 seconds Wost - • 144:99 foots thence South'53.dogrnos 39 minutos 23 soconth. WnSt-150.43 *home South 10 dogroes:30 minutos 00 seconds wout 60:06 foot; .thonco :.outh 60 dogroas 29 minutoS 46 soconds Wost 250.70 foot to a point WI 1ho South tine of said Quarter Quart& Section 925,00 foot from tho Southwost cornor thereof; •thene“long:tho Southilne of said Ouartar Quarter Sectionj South.80 dogroos .44 Minutdi 03 seconds Wost 394.7! foot / thenconorth 35im1nutas 31 seconds 32 soconds East 512.22 Jul:rt.:to o point on flcurve to ihn right.,havIfiga radius of 300.00 toot, the radius Point of •sold curvid:Ooors'NorttiO:Aooroos-15 mlnutcis soconds East from said point; thence Ncirtho4sterly;a1On,2 sold curvo 1ie.;7 feot:to the:point of tangency Ihoroof, tho radius point. of said curim boars :.--tlerth 89 dogroes..51:minutos 48 soeonds East. (rein soidlooint; thonce 'dogroes'08 minister. 12,..seconds.yost:203.3Vfout thOpoint:of curvatureof a: . ,-ourVO,to radius Of 25.00.1eci,:thorad1us point of:said curvo hoarY:South 89'dogroos:51minutos.40*socOnds:Wost:from salt1paint; thendO NOrthorly and Wasiorly along.sdld'cur4o 39.01 foot to..thO point. of tarigoncy ihoroof, tho radius poInt*of so1d curve boars Southl: dogrops 21 - •mtnutos...55 seconds Enst-fromCsald.poInt;,thonce South,00.egroos30 .mrnutos 05 . :sotiOndsWost 130.6.1 foot tothefpoint ofcurvaturO of,:a.turve::to the-right • •having.,o'rdhlet of 30M0 foot, tho'redlus.Point of sOld.turvo benr'Nbrth 01 , dogrocts,21 minutes 55:Seconds Wost from sold point.; thonco Westerly •nd MorthwostorlY along said curvo 193.16 foot tO.tho point of tangency thoroot, tho.radlus polht of said curve boars North 35 dogroos 31 mlnutos 32 seconds East from said pOInt; thOnCO'North.54 dOgrOos 20 minutos 28 soconds West 98.93 • foot to tho Southorly lino of'Old U.S. Highway 31; thonco along saldSouthorly lino North 35 degrees 31 minutes 32 soconds Cast 03.63 foot to thn point of •curvaturo of a curvo to tho right having o radius of 2014.79 foot, tho radius point of sold curvo boars South 54 dogroos 23 mlnutos 20 seconds Cost from sold pOInt;-thenco Northoostarly along said curvo 210.41 foot to a point on ..qAPPATPer.Pforgrikilq".441,201M1gFrA, • :qui. :• , „•,,. „L apt • Y.' Ata-rd.t4•41fAt.4..:JVr147.41Z1 tthl,ZYLIVI•te4Prillt freMer r ' • 'ot • •!•,' •• t • , • A.'', 4' 204trketth. , 1 • 7 '3 .^. - - *tali CARMEL 0000585 .tho Southerly rtZht :of way Line of Smokoy.Row florid tt3rth Stro,,t) our Ko- ranty:: Deed to the State of Indianadated Cctobor•7,.1971, the ptanr.tt,r, said.roed as a part of the reiocatlon:of. t1:S..Nrghwuy. 311drsloatod ac•:rSNC Project • ST- F- 222(9), tho radius point boars South 50 dagrnas 1,1.minuto, 29 seconds East from .seld.point ;.sald point also bning on o non- tangant'curvo to the right having a .radius.of., 437.16..foot,tno:radtur, point :of.Seld curio. boars South.38•degroos: 17.minu'ros.l0.secondl East from 5ald,polnt; thonco t:osluriy. 'along said curve 202;49 toot:,.to a point that beers.florth01 dogreos 19 mt.nutos 16 :soconds':lfost..from sale..radtus.polnt thonco North 75�dcgroes•.12.m1nutos.25 3oconds .Ecst 96.34 >trot along sold r..lght of:way lino ;: thunco.pnrpondlcular:to the North'l.Ine of'sald Q.uartor,Quortor Soctlon Nor.th,:01.dogreos 21'.riinutos'55 seconds Nest:.20.00 1oot..to.o pot,nt:cn.:tho North Ilne of sald'Quarter Quartor.: :Section ;:thonco along.satd:North..tino North 88 dogjroos 3b minuto5 05 coconds East:165.99 :foot.to a potnt.221 :00._loot WOSt nf::,tho_tlorthoast'cornor` of said.. Quarter 0uertor•5octiont ; thence'parallor wlth the East -Ilno of said Quarter. Quartor.SoctlonSouth 00 degrees 08 mleutas,.12 seconds:East 217.00 feet; thenco poraliol utth the North.11no of said Quarter`Qudrtor;5octlon North 00 'dogroos 30 ninutos 05 seconds East 37.00 foot;.thonce parallel wlth:sald East line South OD.degrees08 minute5:12 seconds East 560.80'foot;.thoncO parallel wi.h .,ald.North !Ina North 08'dogroos 30 minutos 05 5:Tends East 184.00 toot to.tho place of be0Inntng, CGntelnlr +g 14.89 acre.,,raro Or less, and subject .-to. all 'legal oascrow•:5, rights of..way end easements. CARMEL 0000586 Part•cf tho flortriwost Quortor of Soct1015,.Townshlp 10 Hor1h, (tango 3 i;oa ih.HOmtiton County;,InJLana, dascrlhnd as fullowsi• CommOrlcing at tho tlor•thoast cornrrof said Quortor SnclIon; tyonci Olcng.t:.o t1orth.t'Ino thoroof South 88 dogrcrnr,.313 minute•. 0Sr :oconds oust lii:,,;r „nd boarIng).686..01 fact ,ta•tho'Southo4sturly ' fImihtd ncce:., right of vwy l'ne) •of' U S'.`:allghway.31 jrr.alars thVrooi; dosionatnd 1'1IC f'roj.,ct ST -F- 222(9).; 1hcjnco alony'sald•rlght: of .,way tino` Souih .rG d•.irlroo3 01 minutns;58.snc:nia.- I'q_t' 230 .56 ,foot. to oho +-.loo of.:Doglnnlrg,.sold point bolnq on:o .:non- thngtint..turvo .. t0 ;ttio` right• having a rgdlus 0'596,4.72 :foot, s.ild r1 polnt;also bnlny r Yho tiorthwo3tnriy r1gt,t.'11 way.1;ino Ot_ 01d U.S, Highway 3t- do;1gnoted"::.`4IC Projoct.`: 222...S00106 J) datvd.193.1.,..tho.radlus polnt_:of :_cold :CUrvu_boor .l:orth 30 • • dogroes:24 minutoh cconds.host; frisci.,sald :p0l,nt, tlinnco alon�j;,;;a1C. •curve.• •: an d:ilmltod.:acce;,s right, of'.: woy 'Ilna'SOUthwustr_r[y:.361_.31 foot'lo`i. point that - boor:'South :25. do;,rflus•.11 minutos..01•::oconds frcxn.solm- rodfus polnt; ihnnco • -along •sa1d:l.imltod aitdoss rlg!,t:of'.way. lino,; South,: 6..dogroa: 14 mtr.i;toa .t, saconds.Nost'117 3.fopt; thonco.uouth G1'.dogroos 00 01nutos 54 :socouds Cost 102.86 :foot::to thr :1 cnthwastoriy. rlyht of way l lno`of 01J..11.5;:Hlghway :31. thonto.along 5a1d krtnwostorly right of way.1lnn.aHorth•3. Icigros 3r ni;t..;t.rt, 32 15ocondsEdst• 2(12:33! foot to tho Int"of cu,vaturo of.o'curvOEto the right i,avinga.radlus of. 2914.79 -fact, thn radius polnt of.srild eurvu.brt:rs.i South 54 dogroos :28 :mtnutos 23`soConds.E05t fr:rci saki point,• thonc., Norihon;icrly.along . _ -said right of way lino and curvo 130.0$ foot•to thu piaC0 Of-bo2iunin, contalning 0.85 scros, more or loss, and subject to 011 Iogat.highways. rights of riay end oesomonts.. CARMEL 0000587 Part: of. the.Northoa•;t .Quarter of_ tho tlor•thWest Quarter of section 25, Town;hlp 10 North .Range 3east'th NacnlIfon County,::Indlana, do+ }crlbed os:fulleaxs.: E3eglnnhng: at;:tho:SouthxoSt. corner of.sa1d Qui+rtor gaoler' Soctlon, .t1oncc olong. the Nost`:l.ino thoroof Conan.assumcd boar.Ing . cit) North 00 doc'rous 06 •minutos:32.:socohds•Wost 276,12. foot to.tho:..contor of o tram .(tho":roxt :12 • : courses :are' along. said`stroamf; t•honco North 80 :dogrons 07 rnlnute;r..41•,ccords . Cast 54..25 feet ,thonco:.Southi:.73. "dcgroos 57 ..Mrhot$s:41 seconds Cost 45. :”. feet ;;thonce<South:02Aogroes 12minutos 46. soconds :[o.,t- 54;31.foot,t.honee: `' South:, 2:: degroes'` 50 :rInutos:38;;soconds. :Wost1_ 65'foot, thence South,' 35.dogroo, 04 minutes -05 saco1ds:West:.41 98 fcot.i thonca South00 degree:. 54 rilnutnr socondS'Eas.t120.26 Hteet;:thonco'.South 58'.dogroos 01'm1nutos 56' sucends:C..!:t: 51.32.. foot.• lhonco:SoutN67dogroos 51:minutes soconu5 lost; 115.13.foct., thonce:Uorth 74,`.dogroos :49:ninutos:,00 seconds L* '47,36 feet;. ".Inonco South 60 dogreos':.49:.m1nutos 49:soconds Last ".50;09 fbat; thanco:South 05..dooreos'38 ':nInutes 09 soconds,'East 81 .49:.faot ::i', :once South 59 degrees 09 minutos 49 soconds.East 115.06 foot thonc;o South 35 :deoroo,31 minutes..32 suconds Wocj 37.11 :)oot to the South lino of.sold Quarter Quarter Socl :on: thence alone said South Ilno'South 88 dogroos 44 minutos 03 secondsWost ;30.29 foot to the placo of boglnning, contalaing•t.90 :acros, moro or loss, and suejoct io all Iogal hlghrays,•rlg:rts of Nay and easemonts. CARMEL 0000588 • • • . • • , • • • . . .• -...-......:...,:.,::. .,.... Port Of :4.110 Northoast. Quartor•ond the •Northwet QuartOr of 1A,...tion 25 .. . ,_ ••• •,.... • • • .. -••••-•-, ----' ' - • ••••• - ,'• ' '''.• ..-%• '-''.'. .. • . •:low lii. I. 4. . 8-• •• N• ort. •• h• ,. R an- co- 3 I n IIr I 1to. n Coun' ty• , Ind fano, described at folowst ••, .. •• .• ••• ... • .•,,, • .• ,. . • , ••• • . • •-• .: . . •• , .. .•• . ., .. . . • •• . , • • - ''-:•-•.. •.;•,-- :. -;•..:i• •:•: ..::Elog I nnIng •••at ,a pot •on.• tho••Nost . lino: of • so 1 d• flOrthoast•Quari or. Soot ion South . • ',.,..-:`:',.:: :_•,': •,•,, • :.••• 00. dogroOS• 08 • ml noto5.•::12 . soConds...:East .fassUrnad bear I nul.., 797.40 fact, ,f ruit the • . . .:•,•••..,•:.•,•:,,,•,,,..,::,...i.:•... ••i ticor.thwest, cornor•.theriof ;•,:thoneo South' 89 dog'rooS .02 .minutos • 27. seconds East .: • ... : • .:.:'7,•,.•.-:': ••••,,,':- • :.•::.' 506.22., feet :along •tho South lino of -.F.reonta.h• IDOOd, ilocord • 1.94,;:,•, poge127 ) . to en • • • '•,-. .-.. .....,4:',.:,:?..,:.: a : ...• ceitant ton .of.:tho.liosterly: lino ' CA t. tho-liam 1 lion-Cetinty,-Peirk.•and•Recroat ion . -: '';-':•••2.7::;:.:••Y.,. •-: t :• ••:...13ciard:-•:111a0d,,ROcOrd-:307:- pigo 720); thence o I orig•••.S.iiii iectundl on -and Vlef,tor i y • ' • • • • • • • • • . . , . . . : : . . • • • • . I I no•icilith•••,14.i doorues• 46 minutes : 36 i, socondS .wcist-433.30fOot; ..;thenc.o..-Sooth 0 . • • :• ' • •••: '•• degraOs•13...tilnuto.s.• .24.. soconds East 347,00 :•foot to ''a••Po I ilt• 1051..90. font tiOrth .- • • • . of tho':t.00th ", I Ire. Of .• so I d -Northeast.•.QUarter. Sect lon':oS. moasured paea I 1.0 I ••with • . - the:, Et lino ot•tha' Nast Half Of said NorthOaSt.Quarter Soot ion ;• thence South . . .• . . . 88 ,Oogroos .42 mlhutos- 47 soconds . Nos t•'777.30-. foot: to.-a point 925.00 • f eet East . . • ' of. tho :West. I I no. of tho East Hal f of..sa Id Northwett Quarter and 765-.00 foot • • :' :•• South of tho North lino of' tho Southeast. Quarter of tho sa ld •Horthwen-L . • • • •. • - ... Quorfor ; ,thonco North • 00 dogroos .06 •mlnutos 32' seconds Host pare 1 I el w ith thr, .. West 11no of tho -East Hal f. of so 1 d Norihw..ost..Quartor. 265.00 foot to the North • • - . lino of-• tho.• Southoast Quartcr -of said Northwost Quartor ;. thence North C0 • . .: •• -degrees 29. mlnutos 46 soconds East 258.78 toot; Itioncb South •30 dogroos• 59 •• • • . . mIntitOs.,-.19 soconds East 66:30 foot; thonco 1 North :07 dogroos .30 minutes 11 .... - •.-":- --.seconds. tOst • 87.07.-foot;:thenco North 73 -dogroat: 52 minutos .14. seconds East • • -; :•: : • 1.22• -90 'foot ••••theriCo• Scitith :63 Aegroas•.,27'.:mlnutoS r27 r.soconds•Enst.. 76,40. feet; . • . : .•:.:, ••••• thence:North:..60 dogroes:19 inlhutos.-30..socon.ds••:Eost :00.46,,foot i.' thoncO 'North 03, • •.:•::.... i-':•••degeces,•••36-•::01.iiiitos;17'..sacorido Easti:•49.41-foOti.,thonte•.-..North39•-dogroos 19 .., .. •-i• • •.• minutqs,A31. SoCondt::Eattt.• 83.36' toot ; ,:thonCo..Notth 02 do grads 43 ' minutes .34. -. .:.. - . • • ' -:'•••• • - .• r .' .S.oconds•Wost :163.31 foot; .thoncd. North i 29 dOgrOos • 25 . mIliains•- 52 'seconds .East - : -.: •• 93•00 foot; thonco. North,. 74 dagraos • 35 Minutes 'On' seconds Wost S19.91- foul.; .. • • thOflCOSOUth 67 do root 07 :minutes 46 seconds-West 92.73 foot; • thenco North -51 degrees 55 minutes .:42 soconds Nast 104.58. foot; Jhoncotiorth 04 dogroos 01 minutos.. 20 soconds - Wost. 74.10 feet:. thonco -North 01 deuroos 41 minutes 23 soconds East 20.75 foot to .tho place of hogInning,. containing 7.62 aCros, more • or loss, and subject to &I logo! highways, .r !gilts of way and casements.. - 3 CARMEL 0000589 Part :ot.:aho..Npr # hon•,t Ouertor `ancl. tht., tIorthreSt Werior o(,:rrJCtton 25, • -TOrnsh ip 18..Nor.th, . Rango, 3: Ebit. In`l1jml l.ton 'Coun'ty, :Indiana, . doac. i bnd as fol lo;rsr' oencing•et'.tho :FJorthv5t; n Cornof s�Jid'Ni'riho;is mm t :punrior; thence along tho lot .,'l ino thoroof=;South' 00 4groos._0il minute i2"so,;onda East ,(ossulrnd boartng1:797.40 foot, thonco, South:.10..,dogrcos 42 :mtnutos,23 .oconds.Wost 20.76 :;feet.to;tho..polnt of.Beglnning;:ihonca continuing South.110 dorjrori5.42 minute, 23:'sOconds Wes*-71.56 foot,;: thonco Soutti.39.dogroos 19.niinutus 01 soconds East • .. 56.39:. foot; .the :ico South' 06 dagrer a 09 mI nutas.: 02 sriconds West ..144.9') feat; tlicnco South 53:dorlroos 39'mtnutos::3 seconds • Wrist 150.43 .feat; thonco South :.13 dogr•oos 38: minutos 00 soconds l:'ost 60.06'. toot; ,thonco South 30 dogrccs 19 minutes 19 soconds,.Eost 66.30 foot; thonco North..87.dogroos 30 minuto;, 11 seconds.East'67.07 foot; thonco :,ttorth,73:do9roos52 minutos 14 soconds.East 122.90. feefi;. thonco South 63..dogroo::-.27 minutos.27. :Soconds East 7640 foot; ::thonco`North60 dogroos,19 minutos'30 ::aconds.L'ast 00.46 foot; thence North 03 dogreos 36 minutos.17 seconds East:.4r1 ;41 :foot; thonco North 39 dogmas 19 . minutes 01: secondqEast 83.36 foot; thoni:o North 02:'dor;reo;; 43 minute. 34 soconds•WOst 163.31 _foot ;thence :North 29'.dogrooc,25 r nutcs..52 seconds East .98.00;, foet;,,thonco North 74 dogmas 35. minutos 08- second:, Wost 99.91 loot; thonco South'67dogroos;'07 minutes 46 seconds '•:Wost,92.73.foot;thonco North' 51 dogroes ,55: mtniitos 42,.aoconds Wost ,104,58 :foot ;" thonco North 04 dogrnos 01 Jninutos'20: 5oconds'1io`st74.10,foot to tho,.p'l )CO,of- tioglnning,,containln9 3.10, ucro „_Jnoro`or.Ioss,' ::end subJoct::to :att::logal highways; rlghts.of.way and oasoments. kAf:i t:.c: ;l�'� 154.7471.:Itrp4114111V777.r.H. ;4E1. i11"r1i -►Y µ'�•;tt1%'i.x .il ,414"li.4:;A{?ie:S7i`.E:�y�ji}- Lorittesik :mix it +L;r'ii�`? +ry+Kr *Yg i eiti} P4 : a�l:ii:- 'Tt 441 +#G!. h k �Y .•.,. -. .air':: sa: ,F -4 y 'f•::.t�i�,S1'• •il`�) J✓"':T•:.S' •�;�::::: J••�,1•: •�..:: •- CARMEL 0000590 - Auto parts;Nand. Lire center Automobile.. or mobile: home sales Automobile;'Rervice; station. Boat ; sales • Bowling .alley Comrnercie mparking lot .Farm impleent sales Furniture store Indoor theater Kennel, residential :'L icense; bureau 'Lumber or building:materials sales (enclosed) ''Motor bus .or railroad passenger station Power transmission line • Recreational - vehicle. sales Stadium or. coliseum Tavern or-night-club- . Tennis.`or.:racquet ball facility Veterinary..hospitai,:without kennel Automobile , or -truck.:repair (enclosed) Carnivals,'fairs, •circuses, etc'. rCemetery Commercial' greenhouse Commercial: recreational enterprise or :facility Country club. Drive.- in•.restaurant (curb`•or window service):; :Garden shop Coif.ciourse Grocer .store Meat,: market Mineral extraction,, borrow pit, top soil removal & tneir storage Mobile ;home <r temporaryuses (one . year maximum) Newspaper; publishing_ or, printing plant Plant..nursery Rental agency Roadside sales stand Skating rink. Supermarket ., Veterinary hospital, with kennel This Instrument Recorded 1990 Sharon K, Cherry, Recorder, Hamilton County, IN 9oao 9,I L CARMEL 0000593 DP Cram releeeeree to Comatbpatmnt eoueernlug am aad development of Real 1 tstate Reeosded August 23,1990, its the OfMe of tie Recorder of Hamilton Cornty , bodkin odor Instrument H 9020934. AFFIDAVIT oorrd in AMILTtNCOU COUNTY, INDIANA MARY AFFIDD#VIT 13.00 Robert E. Hughes, being first duly sworn. now deposes and soya that: 1. He is the Managing General Penner of Pro-Med, Ltd., and Indiana Limited Partnemhip, ("Pro-Med") 2 That Pro-Med on the 18th day of Amy, executed and delivered to the Carmel Plan Commission Comas Concerning The Use and Development of Real Estate owned by Pro -Med. ("Commitments') 3. That the Coaanilmenta were recorded on August 23,1990, in the Office of the Recorder of Hamilton Cotnnty, Indiana, as Monument Number 9020914. 4. That the Cannel Plan Commission an the 19th day of July,1994, approved Docket Nurnber57 -94CC, pennitting an amendment to the Commitments and further approved Docket Number 56- 94DP /ADLS, adopting a development plan for the real estate for the real estate described in the Commitments (" Real Estate"), a copy of which development plan is attached hereto and marked Exhibit A ("Development Plan") . 5. That the approved amendment to the Conanitments provided for the reduction in the number of-entrances to the Real Estate from Smokey Row Road as shown on the Site Deveopment Plan. 6.. The purpose of this affidavit is to place of public reconi the actions taken by the Carmel Plan Commission trader the Docket numbers refaced to in Paragraph 4 &mot Description: Hami.lton,IN Document - Year.DocID 2001.82972 Page: .1 of 3 Order: 285088 Comment: CARMEL 0000594 9024617 comirtmENTs.toatzwitua THE "HEX . MD DEVELOPMEEr`OF ADZ, ESTATE ) . the • . . ....... . OWner..Of..:,.the•••::161.1oWing.*idelaribed: Real:'•Estate legated'. in ...Hamilton .. iint:Aherealter',.theP:"iteal, • !state ), makes the • f al IOwiate COMMITMENTS;iconceiniiiiv thes7:usel. of the Real %Estate. to jointly .1Carine•Vj1Plan: COIWflJSOiO and tha city (hereafter • the asion" ) • *: . .7 .• • • • Deacription of Real EitatM.:4".• See-Exhibit.•A attached hereto • . :Eatate" ).. .• • - - • • : • • • ' • • • • *.RO..' .- 40-964. : • .:1•":. • • •: • • :• • • . • fir,Alismintmrnitnients: • ' • • • ••• . . , . :•. (a)• ProMed Commits -that • the reView process of the . • .. Commission as. • tc,' architectural • des ign*, • landscaping, • lighting • and .signage:, ("ADLS ) sha include a • public ,Aearing with notice. provided . pursuant. to the rules of : the .Commission. ...• Pro-Med "Commit's •:that the ADLS .applicatiOn will : • inclucle a definitjve tree preserVation,Plan"..•: . • , . (c): Pro-7E4d ,';•!.in _;ConjUnCtiOn.With.:-TriConnty:,tiental Beaith :;... Center; Inc and other ,.oWneri3:.•of .; real estate .::in the vicinity :..• Of the Reai.:. Estate, :•••CoMmits.., to contribute its ..-f air . „Share to the cost i:and,;preparation-‘ Of • a .;•traffic -study . by an : . • . • , . engineering firm selected :"by,;:the..gity of :Carmel the thir • share of Pro-Med': and •• Tri-County .:Mental Health '.:".• .; . Center ' in".,•theaggregate,-:.: shall ;:not.,.. exceed $ i•otie as - • • :•••• • . • . ,..• . . . . : 4 oti, zuccissoi end- As in igns corrinitment is • • . • binding::: on ..:the --Owner,: of -.the ... Real.: Estate each: subsequent, owner of the ..Real:Estinte:••airid '.4•ach Other?perSOn-acqUiring... an -interest -irk, ••';," ,.unledd'inbdi fled Or terminated byl the Conimiss ion .: • , .•-;• This:.Commitment .ntabemodifled . or': terminated • only • by . a decision -;••:,' Of - the ' COMMiRS ionniade at a. public:: hearing after: notice as . • provided by the rules of the Commission .••• : : . • ' • • .. . , . • . • • . • . • . ... • . •••• • .. • • •-• • : •••• . -." 5.: Effective Date The- comirtitiatient-tontined herein- Shall • ••• be f fective .upon the , adoption :.of 'en ordinance-. by•the .Carmel City • Council changing : the . zoning • class if ication.: of the -Real. Estate • • from.: the R-2 . District' Massif iCation • to • the ;.D-6..District • . Classiflcatjon • , ;.., ..•,. . . , . . . 6 Reddrdietq•-••-. The undersigned hereby'. authorizes the . • .•;;Director of Community:Development :or the :Secretary of the Carmel . Plan'.Conunission.,:to record..:.thisConunitment • in. the .0£ f ice of the • • Recorder. of:,:Mainilton'• County', ..IndianM: upon 1 the granting of .• the ., • approvals: referred to ; in,. paragraph 5 above. -. '• :.• .• ' .. • • : 7 Enforceinerit • — This ;•Coninitinent, may be enforced by the Carmel Pian Comrnissibnc;anCthe:-..CityOf..CarMe.E.I.:. • . •• .• •• Executed this // day of July, 1990. PRO-MED, LTD. , gyp an /ndi a Limited Partners Thls Instrument necorded " 1290 Sharon K. Cherry, Recorder, Hamlitoo County, IN BY: ' • M • • . • . • . DOCO. "11,!"WANINIPPIWK CARMEL 0000597 STAT8 OF.YNDXANA CQDNTY 4F' ) SS s , HAMILTON ,) The.Onder`eigned, a Notary PublJc in and for said County Ad State, -acknowledged the .execution of the foregoing by Robert :Hughes, Managing General Partnrir of..Pro- Med-Ltd.,.an Indiana. Limited: Partnership, WITNESSETR:this \3 • day of July,.I990. PREPARED BY James J. Nelson, Attorney at Law xw: mrri CARMEL 0000598 , .Part:of.tho.Northoaruartor of.thb Northwest Quorfor of ' ctIon 2i, 7r,rnuhlp • 1041Orth,;:Rcngo :3•East In Hamllton.County,.indiana, d', crlbud as fuitua:s •:Bogl:nning. :ata"point on the`East tino,of; sold Northwrsst Quarter f ct;rn_:,routh 00 dogreos-08 minutes 12 `seconds :East:fossumod.boortng) •777.0' foot >frrn ttn UUorthoast corner 'thoroot; thonco Cont.Inulnq •l on9.4nluuth lino •5ruih 80. dogroo3'00 minutos;,12 soconds East .19.60 font; thence South;10: do;rr,n .: :.42.,. minutos ::23.soconds,l ost.92.32 feot;• thoncn:South:39 dngro, 10 tlnut,r, 01`. Seconds Eost56.39vtoIt ;.._ thonco ;South •06., dngrovs.. 09:-mInOta T.02 •�xand s•w,r,t 1 144.99 foot;:: :thonco: South..,53 dogroos ;39'minuta:: 2.3 soconds tfost.1 '0.43: (rout, :. ethonco South 18.dogroes:38 :minutes: 08.snconds.Wi:.t 68.06,:fs),f; thOnc's•,outh :48 ' dogroos 29`rnInuteS..4 soconds .Wo211i.70 , font. to a` po,,lnton`•1ho,Gouth ..t ino of • said::. Quarter;Quortor Soctlon:925;00.::foot.from:.the 5outhwor,t,corncr:thcroit; thence'eiong..tho' South lino, of sold ;Quartor.Quartori•Suction"SOuth 88 dojreos 44 rninutos:03"soconds Wost:::394.71 foot; thonco North 35 minutoc 31 Second, 32 ' `.soconds'East,512.22:foot:to •a point on •o curvo, to tho.rtght,havtng a radius of 300.00 foothe- radio;, point of saldn curvo •boar, North 67 .duyroo..15- minute.. 21:soconds.East• from sesd.,potnt, tboneo:hlortnwesterly.;along :;otd;curvu:lt...37 - foot;:to ,the; poi nt.. of . tongoncy ,thoroofthe tmd i u,..pOInl .of 'sold: curve boars . . North ;'89' dogroos 51 :minutos 48 soconds;'Ets,t frr-i sill :pu nt, ••;.ti:rjnan'N,rfl,'00• •.dogroo 08°.mtnutos; 1,2 s0conds Wost, 283.38 fcnt,:;10 the.wlnt. 'f cure t!.ris'of t; •curve..to' the:. laft.ihaving:a`radlus.of"25.00 foot, tnnradtus•polnt,01.sald curvo boas' South "89'.dogrons:- 51•minutos °d8 seconds -Wost f,•om.scidpofnt: • thonco Northerly :'and'. Uostoriy:along..old.cc-vo 39.01 -foot to tho'point.of: '.•tangoncy':thoraof,,tho radlus •point cf: sold' cur ••o:.boars :5ourh,l.uogroos:[1• minutes 55 seconds Enst from sald po1ht thonco.Sou1J 08.engrnes.38..inutas 05 •soconds•Wost 130.6.1 foot to.tho point: of"curvatnro'of ' o curvo :to thu•riglit hay l ng o rad l us of .;300.00 foot, :. tho ,rod lus -point o f .sold:: curve .. hr. +arr.. Corr h .•01 • - dogroas.21_ minutes, Wost.:irors•sald . pofnt;•:thoncn W,esturty and Northwostorly.alonn said curvo 193.16.foot to lho:pOtnt of.tenl)oncy tl.eroof, • tho.rodlus: point of:sald curvo bears.•Worth 35 dogroos. 31' minuto ::32..secords East from. said point;: thonco North 54 dogroos, 20 minutos 20 soconds Want -90.93 foot•to the Southurly.11no of •01d U.S. .11ighway,31; thoncu•along said•Snuthorly • ;line North -35 dogruoa31 minutos;.32.soconds East.• 03.63 foot. to 11.0 point•of curvaturo'of.a,curvo to•tho.right:h :tying o •radlus of 2014.79 foot, tho.rodlus polnt•cf...said curvo'. bears South •4• dogruos'20 mInuto 20:soconds Eo:t:troni- - sald .•point;;thenco- Northoastorly. along: :said :'curvo :210.41 fuot.,to a polnt.c.r, the :Southerly rl7ht of 'way, lino •of Sr okay ltuv. f o.,J I1.3r,th Stro,tl • 'pirr :Miirranty, Oeed.to.tho State, :of:IndIana, dated.Getnbae f ;":1971, the pIanfpr •sold recd .as a •part of oho rciocatlon of U.S. 111ghw_ 31:-dosit;natud. ;os .iSNC Project, ST- F7- 222(9),•tho radtus'polnt boars.Sosiy uth 50 dogroos 11 minlitos 29 scconds .Cast. from -sold point ;.said.potnt•alr,o being on a-non- tangont curve to tlul rlght•having a rad'ius..of'437.46 foot, too radlus.polnt of sald.curio.buarc ..South 38 dogroos 11 minuros -10 soconds East from•satd point,;•:; thonco Costurly • along sold Cur.vc 202.49 foot to..o point that bc'urs.North 01 dogroos 19 minu:ns • x16 .toconds Wost from• said radius point ;•thonco Herth..75 dogroes 12 olnutos 25 x; '.`- seconds East .. :96,34 foot along_sa1d r.lght of wny..lino; thonco porponuicular to tj r :ti . p .fhe- North.lino of'sald Quor.tor.Quartor.5oct.lun North 01. dogroos 21 minute:. 55 ;n r �p soconds.Wost 20.00 foot. to .a point cn'the'North linv of said Quarter Quartor .. f�l7 J '`5sctlon ;,thonco along Sald.North: lino North 88 dogroos`30 M1nnto5 05 :oconds a. V East165.99 foot to'n polnt.221.00 foot West of tho Hor•thoost corner of said Ouartor•Saction; thonce•paraltol with tho•.Eost o o 1lnf..�.al Quarter. d punrtcr Quorfor.:Soction•South 00. dogroos.. 08.minutis 12:soconds tast'217.00 toot; thonco porai lob irfth tho'::North `I tno :of :sold Quortur Quarter. Sdctlon.:NOrth 00 dogreas 30.:s,lnutos.05 soconds.East 37,00,foot;. thonco: peraifol:,.ith•.sald'East • (Ine.South'00 ilodroos�08 minutes -12 soconds,East;560.80•frot ;.a honCe`,parolfel • wlth<;said`.North' l ino,t.Orth 88 dogroos :.,li..minutos 05: Seconds Eust 104,00.-font •- ' 10` tho" ploco. 0f,• br6lnning ,.`contotnln9.14.09`.acru5, moro or" 1055and•subjoct` 10:a.l.l ieja!' �. wnt5. rlg1tn:of Way :nnd.ua�.omunt CARMEL 0000599 Part of tho Not tn was t Qubrtor of Socf tun 25; Tu•in;,hip 18 t;•,rih,: Ppryq t , 3 1;/i in:E1un11 ton °County, lnd!aro,: :doser land "is : toftc+rs:. ;,... :.,. -a :.' • f cirt�manctns3 of tho riorthbast • corner. or � ald:Quartcr $nr l lon thancv nl,Grg North I.no 'harea!'Souttr . t)8 do,aruns, 33 re Ir,•itn. (4 ancjnds, Ylrr.t:'(r,�,4rrrd.:..,:,,:'. bbaring) 606.01 (not :to t.liu S'ou$boat∎tug.I yl;lsnitirdnccea';rl ?bt_ of•.raj:':t :�nvv.rf,:,;,;'. U.S. HIghway 31-`por p'lansf:thurooI don!nnatrid.: I..i C Projoct oy h '277 {9);, `ihonco aitlng sold r..Ight of, tray lino'64ulh':« in 4lit rlconi; test:;.. °x`::. 230.56 °,;foot to ;:tho I'Iata:'of.:.Qoglnnir+g sold`-' 'poln,t` °;bclnr�;on;?'r;;rirrn. +tn;r�nt:4i,reits :: .to ths+:rlght having a; radius oft 3964 72 foot; salsrl po nt''o0;6.1;4.4'41 .:9fi <71:o• fiorthuu`stor)y right iif way 71 net:. of Oid U.S. ` Nlgnruy 3l..do,iRnnted 1�11fi Pro�ecr :. ::222 4ection. 0 °datod 1931,_:.tho:'radlu5•: polnt,:'of. snid'.curvu:;Loors :Norio, SO., . ,.. deg +oes.24.mtnutas ?5:soconds Nu t:from .atd::pnlitt;:tiinnco "oln., .a1il`curv� ..' end f 1mI?od `oecc.s;:rtr;ht of:, way 1,tnn ooulhwusturly .361.31 fau1: ".1cr .,;yuln1 that..: bents. South: 25'do07ou,: ?:17 ,minute 7;,acond5.,tram::.sold::iudlu joo'Iiit ;: >ttrnco: :of ong Laid :hint:tad•`accOs5'1_rlght,.of: w6y,,;lIno:::,South:6,dogroo 24 mIriutos,: G,:" ,..' seconds' Wosf." 117,23 Opt ).:thonCa'South'61 doijroos 00 rnlriulos'_`54, Locando Eaci..: ; ..: '102.86. foot tO1 :thot :orthwostor,ly r.Igtit'of'wiy lino ".01 OIci 11. ;.:i Ighway.31;';; .th.onco:`along sold •ti.'rtnitostor1 y ri;)ht of:. way :7 1n4);Ik)rth• 5, :dbnrii,j.:::3•. rri:!urtrrk 3e soconds• Eat t 2112.03...f not, • to: tho..FuInt of ..curvatura. f•`a c irvi; 'u tt,+c right • having a radius of, :2914.79 foot, Ilia 'radl,us;pofnt: of•;sr,lil •cui•ti.; Ge err r. ;out.h 54• dogroos -28 minutvn : <3. *,,CCOnds Etdit :.fr.m. sit Idpol wt. ; tiinnCUaUor.'.Yhuri,^,,t , eiv olonr� . said :right o.f ++ay.l Ino.and • curve 13O.f, foot .to:.tha placo.01 :bii�}inie[ny,' •containing 0.85 scros,:more: :or loss.:,andsubjoct::.to; ail iogai hIghway.,rlghts • . of way and' otisomunt, TbIs Instrument Reeorded "' 1990 Shiron K. Cherry, Recorder, HamiltonCourety.IN .. O ao 9 t .' :iUl;'1 G RECEIVED CARMEL 0000600 • 4ND feis,in14 . get', '04:cartriel,,!7,-; • tionmoa, Lai, -an ,Indi.i$41-1-0,7ilake,-.1h!..f.:9. :,,,,v;..,,,:•:::,-;:' :`:?::::.:- , , ,,,,,',-: ., , _ , '''.-1' htriiter, 'Pw.n hv .„ ",':"..' ':':.",. ,, : '";., . „.. ,,c• r'll, `, ' - : aohttlY. „,,, inmission/. ; •,. .•,-., . t::, ••• ,'_'.- -..i,,.-•::: • .. .-..,' : -,.......f::: r.:..' ,i.'i::P= ' • corPora ,,,;., thifeafterr:-,,.„..:,-..-.•",::'•,,,;;;;.4:': .4;.:• • .4,-•,:..-i::::•.",.'1:-•"-,=•.i. •-.,:c,•••;,"-;,,,.. •'•-•.;,...i ' 44. f..-7., Comai'tt!.77.,',,!;•:',..i .="".„..:Y-:_'‘...” 4,'....'-• : i 1:;tafer • .•` ''.:', ',....4:-, ... ....-,...-; : i.'•- • I3. 7721 inimienis ti at the in with the -.- - entofTrall!P9 Works and Safety tbitk?rtafwiortnio:fniiii.-,c;ii_rm! appiT7...,,,iesphcaipsirtotiet)yernpii-:.31!ts:19a;t1!:4;i::";:c......-;:,:,..., ..;,,. if-er the Carmel Bead 'of Public Works - 4i.d. of Public W6tIts :rov.enients. • the ma ("Roadway imp atop- - t commenced non rteceMbeT. • 4 to.ins all ..„2.01d for on file CO ninnin itY , retWest or the 31 1997, if the - flan approved d .(.11 S..31;persuant tO,th&Phins there • DevetoPnierit iinderDoCketNci.' :40- Catine1;13fiard Of I diaria'.. :'-Dep iiiiprOpioaidProjac S:".:31;Priir e !. • • • • iS prior ti December 31 thoicAtie ' the Ciiniel B9 The fottgoing the.deie-Pn' inatieDbn bTY:haf•bein eancethil:edt the 'e Plans for the aaway and %,,,ithstanding, it is tin e • led by Owner, no Iniprovemen consent4of 1NDOT. C. - Owner commits to insta adjacent' to :01d.Merldian and SmOkeY Row o Iinorovements, pursuant to plans Safety,up Safety that'the projett of IN d era and aekitowledged: a is if instal , requires the approval an .• „ . the right-of-way of and R ad in conjunction with the construction of the Roadway _ by ffice of the qty rigineersitid 1N130T. • • ' . ' ents aie •binding' oil the,, • • : , . • Banding Successors 'and:As Owner the Real Estate, tech subsequent Owner ...die.:Real;Estate;, and each other person atquiring.4nintercsisin the Real Estate,: unless modified or terminated by the COinrnissiOn:",•Theie. commitments may be modified or tartriiriated'Only.by a detiaion'ofthe Commission Made at public heanng oiler notice as provided: by.thexiiies of ihe:.,Conimissiori. •••• • • ; Effective 'Dale.", Thi.ctitilinititienta:`conittined: herein shall be effective upon the approval of the applications ; filed Witli.the:Coterniseide:uridei'DOeiCet:7■16:$6.94-bliiADts....-,-,.... • CARMEL 0000601 r ems. The undertigned'hereby aul izeklhe Sccretai .of.ihe �ammiaxia» record theae:coim itmentr in :the; Office, of:thb:,Recorder!'of.lMmliton County, lndiana, upon granting;. o!; the - approv altirefcsreirapb' Q f e h !!d v:z : TI1 coitririi"t»ien iel -,Irt Y` CitiiruriissFoi 'a »d ~tT e' s'• C nllarce'< 'on '�' Jtr►natlon.:'. ;The= Dtrecto "r�<<of.:'`tfio: ::lrndiaaa.: � ` artrileirto.f. Garmch .zhalt ,when regae .... c cp .;;...:'..::..,•a �? r... sled .'bY; "the'OwnCl'�gIYCl >1Y11'.t tat:the Owner haa;'or hu not complied "with these` ca ... ; Corrirninity% ,, en:aaaurance;:in ft1t11 t'? ted:th June ~ Js !da y,,o •.4'' - ... 1. :199 obert� X[tt¢ TJtle :` ISlanaEinb.'Cenerai Partn °r. ) SS -COUNf.Y OF HAMILTON' ) HBPOR.E ME, -a Notary Public 'a and for said County and State, personally appeared Robert`.; Hughes,•` • the,- Managing. General Partner of Pm Med Ltd., Who acknowledged the :.:' execution of the, foregoing Conunu:ments CARMEL 0000602 CARMEL 0000603 • ' • • , ••• •••••••- . ;• • • • , ;.;••• ,; •.":4s",•:.'.:: ..... . • .• .....,,:'.• . '.I..7„".7 ,•..• • '-,: :.. -.:',•i h, • . e' ti.• i •, . s,t-,". •,.7Quarter ,:.-,i ut •,••• , •:.. t.,,•,. • . • . .• .• c•. • .. •. • • , 7 .. .'•• :• .. . ,• ." ..:.:.• .:•:.•-.' : 7:• '•. •7• t • i'•.t . • : , ,• • • ••: h ,s,• ..: , ! . • .i, •.• 1• • • ." . .-„ ,•.. ..•• ..i. . -. . , "...,. • , '• , , • ::. ,, . 7.,. • i. • . T.:-i:„.. •..•.: :. :z .,..9. .. • . . :• • • • 6 . . .• ew • . n•. : • 4;•: . • 4.• 1.: • i . 8 iiton'c iad•Qua SeCt)•' , • .. ,.-h., , .• . e rsoutt14:ctg uie% 05 cconds Wcsi 130637 feet to the7°ithiest said Quaei:Q°/4Cr• . the west lie Quarter Quarter 3tiptTigrees,kifeet to . South 31:14e said poht also being thc point 0 tEeita thence 9` line 3 .• • ; . • dgrees 31 minutes 32 seconds EaSt.665,09tee; haoutatag oftn .aeetsra"u' thence 1 . 28 seconds ,et to 28 minutes the „t.arntr ea sad point; thence along thereofbearsNOrth , 31 said eurve and sad South tanency • continulng along said h line No 130.64 feet to iP°`P`of p.r! tnie:or4 6•04e having radius seconds Eut the-radt f . beer degre minutes secono,• • d.: - ; • • • s East tron34pOnt;; •66Etal.rty and 61ong ct7 io , point oftangency s.point.? f aid 9477 dgrces nasmestrypoint, said „ont JS iso in the West right of nu line of • •7 • . f street; :tiii d West righ „n degree! 08 r,n9tes • 12 seconds -t 28338 fe! point to tu-left hav■t a of 300.00 fact, oint.°Isa! bears r .nioutes degrees seconds East from .iouheast!iakng 37feet, t°aYoint bears 15:niriute21 seconds from thence scconds West ,l;deiteeS1'111 . , if6et ttthe _e ncxt 12 courses asP9iti4;4ream;. thcnce North 59 49 sccouds • \Vest 115.19 feet; thence North xs,d2gi n 09 49(tt; het degrees 49 49 0ndS 9;ft'1 deVces.719 nunutes 08 seconds h 6i 51. 11 ,14 West 15.13.tFt.-thehefNorth. North 7, degees0:tiente 11 seconds Non 33 degrees 04 East n.reetthet h 02 degre ,s50 mitt. 58 East feet; 21.65 the rth.82;dW ee3:iznuP econds st 54 kat,•thcn :13'desrminutes .41 ecoa4.46st feet; ds8est 54.2fcet to the Weat11inet alf1 said West line North :60 „d6gie.s06 minutes 32 sec? tos w6s lace of beginning, contarning 0 aP051.1T8tc or Icss, and .t to all of • . • • • • ...• ; 1 ••.• •• :: ; '•• ”. •• • • • -• • •• : - • :•.• 7 „, , - - • • • , • • ' '• • "- • • • .- -'•-•and easements. ; • ; ..;.' lCxhibit it ';• CARMEL 0000604 :PARCEL 2 , Paxt l"..i.'iihe' .N o• rif..- e 6s t Qua t t it'O rt e.•Northwest Quailcr . •o•-'. f Sec...tion .i 5 , o wns q 18, ....,....„. ..,,. ... •- ..,...:: North, Range 3.Etti1 lis Hamilton County. litchank..desenbed a* ...:,. ..,..,..„,........,,,.,,.:,. .... ..„,. , , .: ..: • ,...;?,;..,--.:..,4..,',:,,,,,:..Y.. -if .;•.:::..:':.'.;'•,:.,...4.-,t,::::;-‘,,: .•..,:..-,:::,i.K,.:.; -..-,:,.;;',;;;:..'..1;1'..-:-.,,.7..•,-; ,y,...::;:,•i:..i.:_.:..,:',.•::.:,,,.::,.:-.:),;,,...-,r.:...r!.,....,,i.:..,....„.'c,...,,,,:...,..,...,.,-. .,. -,. , ;::.,: .. Eieliiriitin g:it t'..,11i:41iiiiiii.thaiis'ilin'e."4eiiid14-... Ortlioie/1":.• ailarter,SeetiOnShentli:00de.rgreeS.y-i.,::::.:,::•:,,,?.:, • . ";011;'- ••• Uted:::12 aicatida•Eliat,.(iiiiiinet1:hearlO8)177..80 'feet from the.Irtort cat4 corr.!. :i...,.,..:::.,..;:..,,..., titerecifiheitee CainittningaltingiiddiSontlitiria•SOUtit'qqcieg,i.lit3Jniritit0:12;!ecort f::..:,•_,;_-,.:,.,...:......,.;.,,::..L.:.... E•ii-CiiiitY,.faiii..0iiiiii:SnOth-,..10.degrees :12:0110 tel,...2)..,..,i2eCondlWei: t:42732,...fe...et;thers...c..t.,....„:.:„,,,..,::::.A..,,:,..,,.::-.1...,.,,,.,:,.::.,..:, • -,.:::•::::-.,,..,.., tdtitli:19 7digiee519..iiiifiiitii.6i.:'iieciridi:tiik55,4%Oei.ix.:th 001Aputkc.:4re,..,9.,.::':;-;:,:.....,-,.,.,y.,...:-„-y,..:,,:.„. n../intteS. 6ti2-l.edi-'i.di.tW..ieitl44 ,99 -r':- e;i-t; 7h e',' ''.n'' ee' ,- SO U''.t.''h,.' .3. -...eg -.,'..i..i.'.i,,- s . .3 9.-,m ..... o0 t..-e.. ' s,. 21 e ,1.Fo.,. . i,r...s., .. ".4 mirtutcs ...i.,..:,.--.i.:.:: )! . South iiicQiarer•Quirtti Section 925,00:feettlen.the.Scottit.cornet-thercof, .:..,:...;' ...: . .:,...:i.,-, '..,.•.',: ,: :....-.:;..-.,.'r:-:..: .„ ...:':,::,.-,. .-,:,::::..::: ::::=..:. .. :. :' .... thence, along..,. . . .. .... , ...;..,(::.:„.....:,..,....:i. ..,•,..the:Stritih line :Of aid' dQiiarter:Cluart.- er,SeetiOn•SoUth:811'Clegrees.44:ninutelp3,ti:prids'..!;,:',..:.,,......... :. 'L. -:., . - . . • '''...Y;riit,394:11..feei;.thinee.NOtilt 35 degreci 31inintitel:32 secOnditist .512.2/ fret to a :'. • .. . . ',..• .: ... ••• : • .. " ,. . . . :,-..: .. p•ont:on..a. eorveto•the right havingkradiusiof.309.0p.fcet;. the radius paint ..of said curve.. ..•:. - -: .: : .- ,. I , ..• . .....„:„ - •, .. .,• , bilii.North':::67degie.ei15jrnittotea 21 seconds East frarit.anid point; tlic...,;Nor.th*Ocrly.:: ...--,'. - , . ..:ii::. ,• along.aaict.curve:118:37.feet to the point.'oftangeney.thcreot the radius point ot. sant: • • ' : .• :' • curve heint-North:84 degrees:51;Mintitel 48 seconds East frOM•Said,tiOint thence North •:;1...00:clege*ti...28 'iliiiitits-iii,i.2 seeondliWeit283:13Sfeetto'titetiointref.etirvittire::of ai.,"eurVe to ,..•:lhe'lettl,htiying:*;iiiiio:of.25..00:fet.t;.:the,iadius:iioint Of Said :euryt. hears South - iiiyidegrei.:.s...:.•,•• .. :.:.• . -:.:::•, :,:: : ..,.• .-...• ;-•5 , .m i... niie s 48... ise eO. ridi.N....e St fon... :s..a..id oint; thcnce .N.• .O rth.. er... ly a.n d W e ste rly along •sa•.,i tt curve 39.81 feet to the tOintioftingenCY,thereOf; the-riciui point . :• • • - : '. • ', . - • ' .. - , • , ..' :. • :-Of Said.curiie bearl7 ‘....: : - • ' .::- --:-:',. - SOtit it .1:degieel 21 minutes .55;SecondS:Eait.froinlaic1 point; thence Soutli•88.id cgreel 38 -:'- ...,.:: .....:•:...::,..-...-.',,t,:::=. • minutes 05'SeeOridlWele.130,64 feet to the curve 6)i:the:tight •:,.,-:,., • -.- ,:,....,.;': .- ,....,•:....4•.--....--,. ... • having a radius of 3130.00feet;.thireditts:potnt.of said'eutypheareNorth...ql, degroes21 :•.: -::::. :••:riiiiiittei.gieO6zidi West frein said POint;1.theitee.WesterliandNertlitVesteriy, along sniti.-,1:•:, '.•• .. :.•''',.eut..-Ve:193:16feet tOihelnOint'of.tatigeneYtherer4the radius point of iiid-Teurye.":bears :::•Nnetit•35,.degree011.iiiiiiiies32 iiedndiE:aSt-.6.6M said point; 54...-cleil,reti 2, '.: . .,. .,,,'',','-• .••:••,:'...,- :,.... :- ,,,.•::-. iliititite's:28seablidiWest..98.91.feettotheSOUtherliline:•ofOld',1:1:S:HighWay•3 I :, t belie e.,.... . ,-,...:. • ...: ,';;::,..! • • - , ..:":".430g*aia sotitherlYlineNOith:35 degrees '31 ininUtel32 SeieriaS:WeSt:83:63 : feet to the t.i.oint:or.:euryitUre.of"neuiveta:theright:hityingn •tudius,•Of 281434feet; thc radius point' • ,,,::,. :•:•• -;':•••.,: . cif. ioid.'•Ciiivebeai*Stititti"0",riegreis,2.8•,*ntit4 2 k seconds Eft4,frOtiiiald'Oint; thence : • ,.....:-. .:.....: .', NOrtheniterliileng sidd...eitiVel210:41 'feet to It.•liOirtt.on.theSaiitisOiightbf %■;:ay line of •'...:...:,..:,- . • *S*61c0:Ro, Road (13.6tk.Street)43er*arrinty..Deedtdr,the'tiati:of Iridiii*:clated,...::•••:',.., ' •:---. • ..,..papb:!,•7:14.71;:thii-pliiii.rot-i-aid road as irriart Of theicineatiOndfU,S:i.iiighiNiy.1 j.,.;.-.d esignated is ISHC•Projeet ST,F..222(9), hitidini:Oni it bears South degrees-11.-:. • -minutes224seCOnds.Enit:frein Said!;5Oirit;SaklVOint also bcifig'Oiia.non-tangetit curve to'. • :.... tti‘tiglit.liani.a.'.•iiidi401437.:40 feet, the radius point of lairt.eurVebeitiSinith' 38 -.••. ,.. ::. ..:,,,....:!.. ,..': .. , :.-..'doicei:19iriit14(eS:10..sednds.Eiit: frotrisaicEpoint; thenee•Easterly- along said 'cinVe. -.: '• , ..., :.• '••:. -.',:; .. 282...19::ifeit;te.i:it...poitif that ,beirS.NOith,01:degreeS19.:mintites16.secondlWeSt Roth said ..•:...:'.'::.. .. radiuS Point;:theneeNorth 15 degrees .1 littintitel 25. seconds Eat .26.34 feet alontl' said ,. .. .•::.- .: . Exhibit "A-1" - • . - • • Act CARMEL 0000605 • Section North 0 • . • , • • egreEs 21 mJnute3 ‘ SS ,seco es-, 2 .0 feet to a, point on ;h.p..North- line 'ofsaod • East 184 00 reet to the pace ofbeglnning, containrng NV 60; • • •••••.' 4 . 89 ficieif,16601 or k ss, and subject to aU irtaiements;': !s.:, • gh f Wajt and ,...„ • ••.•&:', • /- • -':••• u • K !•71!'"'_"13., • • '•'• • • . . CARMEL 0000606 00 200300025 HAMILTON Decord IMOLANH JENNIFER J HAYDEN 03 -13 -2003 08'88 am. EASEMENTS 20.00 EASEMENT AGREEMENT APPROVED, AS J0 FORM SY:, _ KNOW ALL MEN BY THESE PRESENTS that the undersigned, PRO -MED, LTD., as the fee simple owners of certain real estate, (hereinafter referred to as "Grantor"), for and in consideration of the sum of SEVENTY THREE HUNDRED DOLLARS ($7300.00) in hand paid, the receipt and sufficiency of which is hereby acknowledged and confessed, does hereby GRANT, BARGAIN, SELL AND CONVEY UNTO The City of Carmel, Indiana, an Indiana municipal corporation, its successors and assigns (hereinafter referred to as "GRANTEE "), an exclusive and perpetual easement upon, over, under and across the real estate located in Hamilton County, Indiana, and described in Exhibit "A" attached hereto and hereby made a part hereof, for the purpose of laying, installing, constructing, maintaining, operating, inspecting, altering, replacing and removing utility lints and equipment. Grantee shall have the right of ingress and egress over, under, upon and across any land, driveways and roadways located on the surface of the lands owned by Grantor, its successors and assigns, upon and within the boundaries of the easement area, for purposes of access to the easement area. Grantor, its successors or assigns, shall not erect or maintain any permanent structures, obstructions, or other improvements under and/or upon the surface of or over the easement area or perform any act which would impair or interfere with Grantees use and enjoyment of the easement herein granted, If the surface of the easement area is disturbed by Grantee at any time, and/or from time to time, by the installation, repair, maintenance, removal, replacement or other work in connection with utility lines or equipment, Grantee, at its sole cost and expense, shall repair and restore the surface of the easement area and/or nearby property of the Grantor to substantially the same condition which existed immediately prior to any such disturbance, except to the extent that Grantee was exercising its right to remove items which, in Grantees sole opinion, is or would interfere with the rights granted herein. In no event shall Grantee have a duty to restore an area of the easement area or nearby property that was disturbed by nearby property owners, their grantees, successors, agents employees, or by other persons in connecting the premises of the nearby property owners by service pipes to the lines and /or equipment installed in the easement area or otherwise, and Grantee shall not be liable for any damages caused to Grantors property as a result of such work. Any work performed or caused to be performed upon, under and/or over or within the easement area at any time, and from time to time, shall be done at such a time and in such a manner as will cause a minimum of interference with the business being conducted by Grantor (or her successors and assigns) upon the land surrounding and adjoining the easement area, but nothing herein contained shall prevent or prohibit Grantee from performing any of its Description: Hamilton,IN Document - Year.DocID 2003.25259 Page: 1 of 6 Order: 285088 Comment: CARMEL 0000607 work during normal and customary daylight business hours. TO HAVE AND TO HOLD unto Grantee, its successors and assigns, so long as the rights and easements herein granted shall be used by Grantee upon the terms and conditions specified herein, with ingress to and egress from the easement area, for the purposes of constructing, installing, repairing, maintaining, replacing and removing the facilities of Grantee herein described, but subject to all liens, encumbrances, restrictions and prior easements of record. It is agreed that this grant covers all the agreements between the parties and that no representations or statements, verbal or written, have been made modifying, adding to or changing the terms of this agreement. The Grantor represents and certifies that they are the fee simple owner of the easement/ area and real estate surrounding the easement area; that Grantor guarantees the quiet possession df the easement area to the Grantee; that the easement area is free of any hens or encumbrances, except the lien of current taxes and any other lien or encumbrance that, as of the date of execution hereof, appears of public record; and that, subject to the foregoing, Grantor will warrant and defend Grantees title to the easement granted hereby against all claims thereon. The person executing this instrument on behalf of Grantor hereby represents that they have the authority to bind Grantor to the terms and conditions set forth herein. This instrument may be executed by Grantor in separate counterparts, each of which shall constitute a duplicate original. IN TESTIMONY WHEREOF, Grantor herein has executed this conveyance this, the _,____day of 2 0 o 3 3 This Instrument prepared by Doug Haney, Attorney at Law, One Civic Square, Carmel, Indiana, 46032 -� STATE OF �t UI�G�I,[f : ) ) SS: COUNTY OF ) Before me, a Notary Public in and for said County and State personally appeared (fir (ilea, LTD )t/ e yk known to me to be the individual(s) whose name is subscribed to the foregoing instrument an consideration therein expressed, and in the capacity therein stated. Given under my hand and seal of office, this 2 C1 day of 30.1) , 20 a3. [Seal) Commission Expiration: ZIG /0t4 LILc UC�cuk4}7 Notary Public �)1i1�I 0a10,367') Printed Signature Description: Hamilton,IN Document - Year.pocID 2003.25259 Page : '2 of 6 Order: 285088 Comment: CARMEL 0000608 I. County of Residence: Description: Hamilton,IN Document - Year.DOCID 2003.25259 Page: 3 of 6 Order: 285088 Comment: CARMEL 0000609 Approved and Adopted this i 1 day of I�Lttbt [ � , 20QL CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety BY: James Brainard, Mayor Date: Mary Date: Bue, 5ybe ©3 Lo ' Wat hemqer Da x /�j/D -� ATTEST: ti �1! g►adra M. Jahnsue, ?Indy Clerk for ana Cordray, Clerk- ensurer Date: a?//9/a3. Description: Hamilton,IN Document - Year.DocID 2003.25259 Page: 4 of 6 Order: 285088 Comment: CARMEL 0000610 STATE OF INDIANA ) ) SS: COUNTY OF 11/644 . 116,v- Before me, a Notary Public in and for said County and State, personally appeared James Brainard, Mary Ann Burke, and Lori Watson, by me know to be the Members of A 7o l J�oM, b Pcny r . the City of Carmel Board of Public Works and Safety, and Diana L. Cordray, Clerk - Treasure of the City of Carmel who acknowledged the execution of the foregoing "Easement Agreement" on behalf of the City of Carmel, Indiana. Witness my hand and Notarial Seal this V1 day of 445 . My Commission Expires: Wifior NOTARY PUBLIC � iNAA) ,,iS;: C Printed Name My County of Residence: th9/77i•LT7A Date: Description: Hami1ton,YN Document - Year.DocW 2003.25259 Page: 5 of 6 Order: 285088 Comment: CARMEL 0000611 Exc--/V cord in .JENNIFER COUNTY._ 03-13 -2003 O812B as. EASEMENTS 20.00 EASEMENT AGREEMENT APPROVED, AS T FORM KNOW ALL MEN BY THESE PRESENTS that the undersigned, PRO -MED, LTD., as the fee simple owners of certain real estate, (hereinafter referred to as "Grantor "), for and in consideration of the sum of SEVENTY SEVEN HUNDRED DOLLARS ($7700,00) in hand paid, the receipt and sufficiency of which is hereby acknowledged and confessed, does hereby GRANT, BARGAIN, SELL AND CONVEY UNTO The City of Cannel, Indiana, an Indiana municipal corporation, its successors and assigns (hereinafter referred to as "GRANTEE'), an exclusive and perpetual easement upon, over, under and across the real estate located in Hamilton County, Indiana, and described in Exhibit "A" attached hereto and hereby made a part hereof, for the purpose of laying, installing, constructing, maintaining, operating, inspecting, altering, replacing and removing utility lines and equipment. Grantee shall have the right of ingress and egress over, under, upon and across any land, driveways and roadways located on the surface of the lands owned by Grantor, its successors and assigns, upon and within the boundaries of the easement area, for purposes of access to the easement area. Grantor, its successors or assigns, shall not erect or maintain any permanent structures, obstructions, or other improvements under and/or upon the surface of or over the easement area or perform any act which would impair or interfere with Grantees use and enjoyment of the easement herein granted. If the surface of the easement area is disturbed by Grantee at any time, and/or from time to time, by the installation, repair, maintenance, removal, replacement or other work in connection with utility lines or equipment, Grantee, at its sole cost and expense, shall repair and restore the surface of the easement area and/or nearby property of the Grantor to substantially the same condition which existed immediately prior to any such disturbance, except to the extent that Grantee was exercising its right to remove items which, in Grantees sole opinion, is or would interfere with the rights granted herein. In no event shall Grantee have a duty to restore an area of the easement area or nearby property that was disturbed by nearby property owners, their grantees, successors, agents employees, or by other persons in connecting the premises of the nearby property owners by service pipes to the lines and/or equipment installed in the easement area or otherwise, and Grantee shall not be liable for any damages caused to Grantors property as a result of such work. Any work performed or caused to be performed upon, under and/or over or within the easement area at any tinge, and from time to time, shall be done at such a time and in such a manner as will cause a minimum of interference with the business being conducted by Grantor (or her successors and assigns) upon the land surrounding and adjoining the easement area, but nothing herein contained shall prevent or prohibit Grantee from performing any of its Description: Hamilton,XN Document - Year.DocID 2003.25260 Page: Y of 6 Order: 285088 Comment: CARMEL 0000613 work during normal and customary daylight business hours. TO HAVE AND TO HOLD unto Grantee, its successors and assigns, so long as the rights and easements herein granted shall be used by Grantee upon the terms and conditions specified herein, with ingress to and egress from the easement area, for the purposes of constructing, installing, repairing, maintaining, replacing and removing the facilities of Grantee herein described, but subject to all liens, encumbrances, restrictions and prior easements of record. It is agreed that this grant covers all the agreements between the parties and that no representations or statements, verbal or written, have been made modifying, adding to or changing the terms of this agreement. The Grantor represents and certifies that they are the fee simple owner of the easement area and real estate surrounding the easement area; that Grantor guarantees the quiet possession of the easement area to the Grantee; that the easement area is free of any liens or encumbrances, except the lien of current taxes and any other lien or encumbrance that, as of the date of execution hereof, appears of public record; and that, subject to the foregoing, Grantor will warrant and defend Grantees title to the easement granted hereby against all claims thereon. The person executing this instrument on behalf of Grantor hereby represents that they have the authority to bind Grantor to the terms and conditions set forth herein. This instrument may be executed by Grantor in separate counterparts, each of which shall constitute a duplicate original. IN TESTIMONY WHEREOF, Grantor herein has executed this conveyance this, the a 9 day of Al. ,20d. �� MED, LTD. This Instrument prepared by Doug Haney, Attorney at Law, One Civic Square, Cannel, Indiana, 46032 STATE OF 6,.) /0rad° ) SS: COUNTY OF fru.Ja ) Before me, a Notary Publie in and for said County and State personally appeared (IU Oleao / Thy Quart known to me to be the individual(s) whose name is subscribed to the foregoing instrument and donsideration therein expressed, and in the capacity therein stated. Given under my hand and seal of office, this day of 3.L.1% _ , 20 0.5. [Seal} Commission Expiration: 1 241U, 101-1 / /I/Y? z 1) -1 ? Notary Public Printed Signature Description: Hamilton,IN Document - Year.DocrD 2003.25260 Page: 2 of 6 Order: 285088 Comment: CARMEL 0000614 County of Residence: Iles p► Co 14#10 Description: Hamilton,IN Document - Year.DocW 2003.25260 page: 3 of 6 Order: 285088 Comment: CARMEL 0000615 Exhibit A A part of deed Record No 351 page 913 to Pro—Med LTD., an Indiana Limited Partnership recorded in the Office of the Recorder of Hamilton County Indiana, easement is more particularly described os follows: Easement Deecrfptlon An utility easement 15 feet in uniform width lying contiguous to and south of the north property line containing .09 acres more or Jess. Existing Easement td 41 nAWW 247.6' E 284.6' W 15' Utility Easement J7' E $cu/* r —iao' Description: Hamilton,IN Document - Year.DOCiD 2003.25260 Page: 4 of 6 Order: 285088 Comment: CARMEL 0000616 Approved and Adopted this if day o CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety BY: James Brainard, Mayor Date: Mary Date; urke, Member -01 9-- ©3 ATTEST: ,4/4114.A., ana Cordray, Clerk -Tr Date: 02 9/0 ra M. Johnson, Deputy Clerk for 2 Description: Hamilton,IN Document - Year.DocID 2003.25260 Page: 5 of 6 Order; 285088 Comment: CARMEL 0000617 STATE OF INDIANA COUNTY OF fl{Ai . )4e,. SS: Before me, a Notary Public in and for said County and State, personally appeared James Brainard, Mary Ann Burke, and Lori Watson, by me know to be the Members of ,>4,J( it 'otRJSOw,li l u-ytoR the City of Carmel Board of Public Works and Safety, and Diana L. Cordrav, Clerk- Treasure of the City of Cannel who acknowledged the execution of the foregoing "Easement Agreement" on behalf of the City of Carmel, Indiana. Witness my hand and Notarial Seal this 19 day of • (fie J My Commission Expires: `///4/6 r NOTARY PUBLIC 4A/41 Oh v45 Printed Name My County of Residence: H4/4/A7p t) Date: 0210R %,3 Description: Hamilton,IN Document - Year.DocID 2003.25260 Page: 6 of 6 Order: 285088 Comment: CARMEL 0000618 DOCKET NO. TAC DATE RECEIVED: For Department Use Only Department of Community Services TECHNICAL ADVISORY COMMITTEE APPLICATION & PROCEDURES Fee: $270.00 Property information Parcel ID *: 16- 09- 25- 00 -00- 005.001 Area (acres): 2.65 Property Address: 136th Street West & Pro -Med Lane Zoning District: B -6 Overlay District (If applicable): US 31 Legal Description: To be typewritten separately. * Please attach a separate fist for projects with multiple parcels. Attorney Information Name: N/A Address: Phone: Fax: Email Address: Engineer information Name: DeBoy Land Development Services, Inc. Address: 501 S. 9th Street. Suite 100, Noblesville, Indiana 46060 Phone: 317- 770 -1801 Fax: 317 - 770 -1821 Email Address: staceyf@debovland.com Owner Information Name: Justus Home Builders, Inc. Address: 1398 Shadeland Avenue North, Indianapolis, IN 46219 Phone Day: 317 - 353 -8311 Email Address: Project Description Evening: Please include a brief summary/history of the project: The construction of a new full service Holiday Inn. Will be designed to meet the US 31 overlay zone requirements. I, hereby swear that I am the owner /contract purchaser of property involved in this application and that the foregoing signatures, statements and answers herein contained and the information herewith submitted are in all respects true and correct to the best of my knowledge and belief. I, the undersigned, authorize the applicant to act on my behalf with regard to this application and subsequent hearings and testimony. A Signature of Owner: \WCOCT- (Printed Name) Walter E. Justus Date: March 14, 2007 / 1of2 S:\FORMSIPC Applications - current\2007 pc applications\TAC only 2007.doc revised: 12/29/2006 CARMEL 0000619 e Conn, Angelina V Page 1 of 2 From: Holmes, Christine B Sent: Friday, March 30, 2007 11:57 AM To: Blanchard, Jim E; Brennan, Kevin S (kbrennan @carmel.in.gov); Brewer, Scott I; Conn, Angelina V; DeVore, Laura B; Dolan, Veronica A; Griffin, Matt L; Hancock, Ramona B; Hohlt, William G; Hollibaugh, Mike P; Holmes, Christine B; Keeling, Adrienne M; Lillard, Sarah N; Littlejohn, David W; Mast, Darren (dmast @carmel.in.gov); Mindham, Daren; Miser, Craig; Ochs, James A; Ryg, Karyn; Schriner, Adam J; Stewart, Lisa M; Tingley, Connie S; Weddington, Trudy A. Cc: 'staceyf @deboyland.com' Subject: Docket No. Assignment: (DP) Pro -Med Holiday Inn ( #07030035 DP) have notified the petitioner, updated the file, and issued the necessary docket number for (DP) Pro -Med Lane Holiday Inn. It is the following: Docket No. 07030035 DP: Pro -Med Lane Holiday Inn DP Application Fee: $834.00 Plus $111 /acre x 2.65 ac: $294.15 Total Fee: $1128.15 Docket No. 07030035 DP: Pro -Med Lane Holiday Inn The applicant seeks site plan approval for a proposed full - service hotel. Elevations and an ADLS /DP Amend application will be submitted at a later date. The site is located at 136th Street and Pro -Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. Petitioner, please note the following: 1. This item will be on the April 18, 2007, agenda of the Technical Advisory Committee (TAC). Please deliver plans to all TAC members by April 2, 2007, in order to be heard at the April TAC meeting. 2. Mailed and Published Public Notice needs to occur no later than Friday, April 20, 2007. Published notice is required within the Indianapolis Star. 3. The Filing Fee and Fifteen (15) Informational Packets must be delivered to Plan Commission Secretary Ramona Hancock no later than NOON, Friday, May 4, 2007. 4. Proof of Notice will need to be received by this Department no later than Noon, Friday, April 27, 2007. Failure to submit Proof of Notice by this time will result in the tabling of the petition. 5. These items will appear on the May 15, 2007, agenda of the Plan Commission (under "Public Hearings "). 6. These items will appear on the Tuesday, June 5, 2007, agenda of the Plan Commission Subdivision Committee. 7. Petitioner, please note: An ADLS application will need to be filed, either concurrently with this petition, or at a later date with a DP Amend petition. Architectural, landscaping, lighting, and signage approval is not implied by the approval of a DP petition, and will require a separate application. Please submit this application at your earliest convenience. PETITIONER: refer to your instruction sheet for more detail. Stacey can be contacted at 317 - 770.1801 (phone), (fax) 317.770.1821. Christine Barton - Holmes Planning Administrator 4/25/2007 CARMEL 0000620 • • Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 317.571.2425 317.571.2426 fax 4/25/2007 Page 2 of 2 CARMEL 0000621 Off" �oOFa/ A `- es frNar i t % / I/! 11 I I I 1 1 1 April 3, 2007 City of Carmel Mr. Michael DeBoy DeBoy Land Development Services 501 S 9th St, ste 100 Noblesville, IN 46060 RE: Holiday Inn Dear Mr. DeBoy: ov44 G The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the drawings submitted for the April 19, 2007 Technical Advisory Committee meeting and offer the following comments: ALTERNATIVE TRANSPORTATION REVIEW COMMENTS 1) The Alternative Transportation Plan requires the construction of a 10' asphalt path along Smokey Row Rd and a 5' sidewalk along Pro Med Dr. Please revise the plans to include and label this path. We request that all responses to our comments be provided in writing. Failure to provide written responses may result in delay of the review process. It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, Special Studies or other committee meetings. The Department of Community Services reserves the right to provide additional comments based on subsequent reviews. If you have questions, please contact me at 571 -2306. Sincerely, David Littlejohn Transportation Systems Coordinator Department of Community Services cc: Matt Griffm, Department of Community Services Engineering Department Review Project File ONE CIVIC SQUARE Page 1 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000622 04/12/2007 08:03 3177769628 HAMILTON CO SURVEYOR PAGE 01/01 fe) ii April 12, 2007 :Kenton C. 'Ward, CEM Surtxyor of ,Hamilton County 'clone ('y7) 77 6-S4 5)5 (Tax (317) .77'6-46'28 DeBoy Land Development Services, Inc. ATTN: Mike DeBoy 501 South 961 Street, Suite 100 Noblesville, IN 46060 VIA FACSIMILE: 770 -1821 RE: Holiday Ian - Carmel Dear Mr. DeBoy: Onc .Hamilton County Square NoGlcsvi((c, Indiana ¢bO(k' 2230 We have reviewed the construction plans submitted to the Hamilton County Surveyor's Office on April 2, 2007, for this project and have the following comments: 1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of Carmel 2. The proposed project DOES NOT fall in. a Carmel Wellhead Protection Zone. 3. The proposed project does not fall in a Hamilton County Regulated Drain Watershed. 4. Please direct all storm drainage questions to the City of Carmel Engineering Department. 5. Please note that further comments may be necessary at a later date. Should you have any questions, I can be reached at 317 -776 -8495. Sincerely, Greg Ho , AC, CFM Plan Reviewer CC: Matt Griffin — Carmel DOCD Amanda Foley — Carmel Engineering Dick Hill — Carmel Engineering Greg fiko — Crossroad Engineers Midwest Hospitality Group — 786 -8886 CARMEL 0000623 Page 1 of 1 Conn, Angelina V From: Brewer, Scott I Sent: Tuesday, April 17, 2007 4:52 PM To: Michael L. DeBoy; 'Ken Remenschneider' Cc: Conn, Angelina V; Holmes, Christine B; Littlejohn, David W; Duncan, Gary R; Foley, Amanda J; Redden, Nick Subject: Holiday Inn - Pro -Med Lane Dear Mr. DeBoy: During my initial review of the site plans for this submittal, I noticed a few problems. 1. No where can I find on the existing conditions site plan, the landscape plan, or the site plan any visible indication of where the right -of -way lines are. They must be shown. 2. Even on the utility plan there is no indication of drainage or utility easements. These easements and the right -of- way must be included on the plans so that I can be made aware of potential conflicts. 3. In the US 31 overlay zone there are requirements for tree preservation. There are no indications of any tree preservation at all. There are also many trees in the right -of -way, they must also be preserved. These need to be shown on the existing conditions plan. Grade changes need to be taken into consideration as well. 4. This site is covered by the US 31 overlay and Section 26.04 bufferyard requirements. A chart should be prepared and submitted on the landscape plans, which shows the amount of plant material that is required, and the amount that is proposed. 5. There is no landscape buffer on the east side of the building. Unless a buffer is proposed to be provided and committed to remain on the adjacent property, that does not meet the ordinance. I will have further comments once receive this information. You may contact me by email if you have any questions or wish to set a meeting to discuss these issues. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 3/5/2009 CARMEL 0000624 CARMEL TEANICAIL ADVISORY COMlVYI4E MINUTES Date: April 18, 2007 Place: Department of Community Services Conference Room 3rd Floor - Carmel City Hall Time: 9:00 ANI 9:00 a.m. 9:15 a.m. Docket No. 07030034 SP: Carlson Corners Secondary Plat The applicant seeks approval to plat 4 lots on 10.6 acres: The site is located at 2345 West 141st Street and is zoned S1/Residential. Filed by Reed Carlson. Reed Carlson gave a brief overview of the project. This project has come before the TAC Committee previously. It had presented by Chris Badger and Mr. Carlson's brother. There are 3 lots that left to develop. Mr. Carlson indicated he has made some changes to the plans and is nowvhoping to move this project along to completion. David Littlejohn ROCS: has not received any plans to date. He indicated that from previous correspondence there was a need tot a 10 ft. pathway clearly shown on the plans. Greg Hoyes - Hamilton County Surveyor's Office. Did you receive any plans either. However, going back a letter was sent February 2005, Greg will send previous correspondence to Mr. Carlson'this afternoon. Shirley Hunter - Duke Energy, gave her.eard to Mr. Carlson. She has not received any plans. Requested a copy of the plans belemailed to her Chuck Shupperd - Vectren Energy has not received any plans. Chuck gave a new contact name to Mr. Carlson. This will mos;h t:kely be a service request. Just send a site plan. Gary Hoyt - Carmel FirerDepartment, no comment at this time Nick Redden- Engineering , a comment letter was sent, previously. Mr. Carlson has given plans to Fred Glaser in Engineering — Nick will check with Fred. Ryan Hartmanw CTRWD, has not received plans. Please resubmit. He distributed an application to Mr. Carlson. k?} Scott Brewer — DOCS, does not have a new set of plans. Please submit. J4. Christine Barton - Holmes -DOCS — Christine did review plans and there are several outstanding issues. A comment letter will be sent. This project will be forwarded to a future TAC meeting for final resolution. Docket:,, o .07030035 DP Pro Med Lane Holiday Inn . . The applicant seeks site plan approval for a proposed full service hotel. Elevations and an ADLS/DP Amend application will be submitted at a later date. The site is located at 136th Street and Pro -Med Lane, and is zoned B6, within the US 31/Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. CARMEL 0000625 • • Colin Patterson of DeBoy Land Development Services spoke for the petitioner. He was accompanied by: Sharon Oldham, Jon Herron and Dave Sanders of Kensington Hall Homeowners Association and Stacy Fouts of DeBoy Land Development Services. This property will be 103 room, 6 floor hotel. Not proposing any retention for this site. It has been incorporated into the Marriot development. David Littlejohn -DOCS indicated that the alternative transportation ordinance requires a 10 ft. path. This will need to be included in the plans along Smokey Row. When plans are resubmitted this will be included. Greg Hoyes - Hamilton County Surveyor's Office, Out of his service area. Shirley Hunter - Duke Energy, reviewed the transformer location and indicated it may be a difficult transformer set up. She has not visited the site yet. She indicated that a service request will need to be made quickly, there is a 90 -120 day turn- around time for transformers. She also requested a CAD drawing of site plan. Chuck Shupperd - Vectren Energy, we have a gas facility there on 136th street and also on Pro Med Lane. So all that is needed is a Customer Data sheet . Gary Hoyt - Carmel Fire Department, distributed a letter with comments. He would like to set up a meeting to discuss some of the following: the location of the fire department connection, it is a high -rise building it will be sprinkled, we all request an exterior entrance to the sprinkler riser room, discuss private fire hydrants on site strategically located. Would like to discuss the possibility of some type of fire department access lane either brick pavers or grass pavers that would wrap around the building , so that aerial rescues could be conducted on the east side of the building. Also requesting a Knox Box for emergency access and also Knox Caps it is a lockable cap that fits on Siamese connection so that the connection is kept pristine.Would also like to see a remote enunciator panel located at the front entrance. We need at least one elevator that is capable of an ambulance cot. Call the office to set up a meeting to discuss. Nick Redden- Engineering We are still reviewing the plans and we will get our comments to you as soon as we are able. Ryan Hartman – CTRWD, Outside of our jurisdiction. Scott Brewer – DOCS, sent email to Mike, Christine Barton - Holmes -DOCS, requested the elevations as soon as possible. She will have further comments at that time. Angie Conn – DOCS – no comments at this time. 9:30 a.m. Docket No. 07030037 DP /ADLS: Midland`Atlantic— Market Place at West Carmel The applicant seeks site ,plan and design approval for a proposed one - story, 21,600- square foot retail building on 2.73 acres. The site is located at the no`rtheast'corner of 98th Street and Michigan Road, and is zoned S1/Residential, pending reclassification to B3 /Office- Retail, and is within the US 421 Overlay. Filed by Paul Reis of 'Bose McKinney & Evans, LLP for Midland Atlantic Properties. CARMEL 0000626 9:15 a.m. Docket No. 07030035 DP: Pro -Med Lane Holiday Inn The applicant seeks site plan approval for a proposed full- service hotel. Elevations and an ADLS /DP Amend application will be submitted at a later date. The site is located at 136th Street and Pro -Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. Colin Patterson of DeBoy Land Development Services spoke for the petitioner. He was accompanied by: Sharon Oldham, Jon Herron and Dave Sanders of Kensington Hall Homeowners Association and Stacy Fouts of DeBoy Land Development Services. This property will be 103 room, 6 floor hotel. Not proposing any retention for this site. It has been incorporated into the Marriot development. David Littlejohn -DOCS indicated that the alternative transportation ordinance requires a 10 ft. path. This will need to be included in the plans along Smokey Row. When plans are resubmitted this will be included. Greg Hoyes - Hamilton County Surveyor's Office, Out of his service area. Shirley Hunter - Duke Energy, reviewed the transformer location and indicated it may be a difficult transformer set up. She has not visited the site yet. She indicated that a service request will need to be made quickly, there is a 90 -120 day turn - around time for transformers. She also requested a CAD drawing of site plan. Chuck Shupperd - Vectren Energy, we have a gas facility there on 136`h street and also on Pro Med Lane. So all that is needed is a Customer Data sheet . Gary Hoyt - Carmel Fire Department, distributed a letter with comments. He would like to set up a meeting to discuss some of the following: the location of the fire department connection, it is a high -rise building it will be sprinkled, we all request an exterior entrance to the sprinkler riser room, discuss private fire hydrants on site strategically located. Would like to discuss the possibility of some type of fire department access lane either brick pavers or grass pavers that would wrap around the building , so that aerial rescues could be conducted on the east side of the building. Also requesting a Knox Box for emergency access and also Knox Caps it is a lockable cap that fits on Siamese connection so that the connection is kept pristine.Would also like to see a remote enunciator panel located at the front entrance. We need at least one elevator that is capable of an ambulance cot. Call the office to set up a meeting to discuss. Nick Redden- Engineering We are still reviewing the plans and we will get our comments to you as soon as we are able. Ryan Hartman — CTRWD, Outside of our jurisdiction. Scott Brewer — DOCS, sent email to Mike, Christine Barton - Holmes -DOCS, requested the elevations as soon as possible. She will have further comments at that time. Angie Conn — DOCS — no comments at this time. CARMEL 0000627 Page 1 of 2 Conn, Angelina V From: Foley, Amanda J Sent: Friday, April 20, 2007 8:15 AM To: Brewer, Scott I; Brent A. White (baw @deboyland.com) Cc: Conn, Angelina V; Holmes, Christine B; Duncan, Gary R; Redden, Nick Subject: RE: Holiday Inn - Pro -Med Lane Brent, In an attempt to conduct a review of the stormwater pollution prevention plan for this project, it was quickly evident that plans for this project will need to be resubmitted before I can conduct a thorough review. Some initial problems found . were: o The vicinity map and location map are incorrect. • The contours cannot be depicted on C1.0 o The soils map does not identify any roads nor does it identify the project site location. o Parts of the SWPPP are not for this project or have not been adequately addressed. Part C is referencing a linear project for a legal drain relocation; and therefore, no post construction stormwater quality plan has been identified. In consideration of these preliminary findings, please resubmit a complete set of plans for this project. If you have any questions, please contact me. Thanks, Amanda Foley Storm Water Administrator City of Carmel Department of Engineering One Civic Square Carmel, IN 46032 (317) 571 -2314 (317) 571 -2439 (fax) afoley @carmel.in.gov From: Brewer, Scott I Sent: Tuesday, April 17, 2007 4:52 PM To: Michael L. DeBoy; 'Ken Remenschneider' Cc: Conn, Angelina V; Holmes, Christine B; Littlejohn, David W; Duncan, Gary R; Foley, Amanda J; Redden, Nick Subject: Holiday Inn - Pro -Med Lane Dear Mr. DeBoy: During my initial review of the site plans for this submittal, I noticed a few problems. 1. No where can I find on the existing conditions site plan, the landscape plan, or the site plan any visible indication of where the right -of -way lines are. They must be shown. 2. Even on the utility plan there is no indication of drainage or utility easements. These easements and the right -of -way must be included on the plans so that I can be made aware of potential conflicts. 3. In the US 31 overlay zone there are requirements for tree preservation. There are no indications of any 3/5/2009 CARMEL 0000628 Page 2 of 2 tree preservation at all. There are also many trees in the right -of -way, they must also be preserved. These need to be shown on the existing conditions plan. Grade changes need to be taken into consideration as well. 4. This site is covered by the US 31 overlay and Section 26.04 bufferyard requirements. A chart should be prepared and submitted on the landscape plans, which shows the amount of plant material that is required, and the amount that is proposed. 5. There is no landscape buffer on the east side of the building. Unless a buffer is proposed to be provided and committed to remain on the adjacent property, that does not meet the ordinance. will have further comments once receive this information. You may contact me by email if you have any questions or wish to set a meeting -to discuss these issues. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 3/5/2009 CARMEL 0000629 HAMILTON COUNTY NOTIFICATION LIST PREPARED BY THE HAMILTON COUNTY AUDITORS OFFICE, DIVISION OF TAX MAPPING PLEASE NOTIFY THE FOLLOWING PERSONS 16 -09- 25 -00 -00 -005.001 Subject Justus Home Builders Inc 1398 Shadeland Ave N INDIANAPOLIS IN 46219 16 -09- 25 -00 -00 -005.001 Subject Justus Home Builders Inc 1398 Shadeland Ave N INDIANAPOLIS IN 46219 16 -09- 25 -00 -00 -003.000 Neighbor Justus Home Builders Inc 1398 Shadeland Ave N INDIANAPOLIS IN 46219 16 -09- 25 -00 -00 -005.101 Behaviorcorp Inc 697 Pro Med Inc CARMEL IN Neighbor 46032 16 -09 -25 -00-00 -005.201 Neighbor Woo, Joseph T & Terri Lee Davenport 40 Apple Ridge Rd Danbury CT Tuesday, February 20, 2007 Page 1 of 6 CARMEL 0000635 16 -09- 25 -00 -01 -001.000 Neighbor Financial Strategies Mortgage Inc 695 Pro Med Ln CARMEL IN 46032 16 -09- 25 -00 -01 -004.000 Neighbor Foundation Investments LLC 706 Pro Med Ln Ste 210 CARMEL IN 46032 16 -09- 25 -00 -01 -005.000 Neighbor Rhino Holdings LLC 695 Pro Med Ln CARMEL IN 46032 16 -09- 25 -01-04 -010.000 Kensington Partnership P 0 Box 606 Carmel IN 46082 Neighbor 16 -09- 25 -01-04 -011.000 Sharon L Oldham 13534 Kensington PI Carmel IN Neighbor 46032 16 -09- 25 -01-04 -012.000 Neighbor Frederick W & Jeanie C Dickens 13536 Kensington PI Carmel IN 46032 Tuesday, February 20, 2007 Page 2 of 6 CARMEL 0000636 �16 -09- 25 -01-04 -013.001 'Kensington Partners 13595 Kensington PI Carmel Neighbor IN 46032 16 -09 -25 -01-04 -014.001 Neighbor Kensington Partners 13595 Kensington PI Carmel IN 46032 16 -09 -25 -01-04 -015.001 Neighbor Jon L & Beverly K Herron 13544 Kensington P1 Carmel IN 46032 16-09 -25 -01-04 -016.000 Neighbor Pirkle, Philip F & Janna H 13550 Kensington PI CARMEL IN 46032 16 -09 -25 -01-04 -017.000 Neighbor Thompson, Martin L Declaration of Trust 13554 Kensington PI CARMEL IN 46032 16 -09 -25 -01-04 -018.001 Whitman, Kelcy M 13562 Kensington PI CARMEL IN Neighbor 46032 Tuesday, February 20, 2007 Page 3 of 6 CARMEL 0000637 16 -09 -25 -01-04 -019.000 Ranck, Mary Jane 13568 Kensington PI CARMEL IN Neighbor 46032 16 -09 -25 -01-04 -020.000 Neighbor Frances E Bowman 13572 Kensington PI CARMEL IN 46032 16 -09 -25 -01-04 -021.001 Neighbor Kensington Partners 13595 Kensington PI Carmel IN 46032 16 -09 -25 -01-04 -022.001 Neighbor Kensington Partners 13595 Kensington PI Carmel IN 46032 16 -09 -25 -01-04 -023.001 Neighbor Kensington Partners 13595 Kensington PI Carmel IN 46032 17 -09- 24 -00 -00 -034.000 Neighbor Gauntt, Stuart L & Sheila D 822 Rohrer Rd CARMEL IN 46032 Tuesday, February 20, 2007 Page 4 of 6 CARMEL 0000638 17 -09- 24-00 -00 -038.000 Neighbor Miles, W James III & Athena C 528 Smokey Row Rd CARMEL IN 46032 17 -09- 24 -00 -00 -039.000 Neighbor Walden, Tom W & Christina L 530 Smokey Rd W CARMEL IN 46032 17- 09- 24 -00 -00- 040.000 Butts, Jennifer S 540 Smokey Row Rd W CARMEL IN Neighbor 46032 17 -09 -24 -00 -00-041.000 Neighbor Walden, Tom W & Christina L 530 Smokey Rd W CARMEL IN 46032 17 -09- 24-00- 00-042.000 Neighbor Miles, W James III & Athena C 528 Smokey Row Rd CARMEL IN 46032 17- 09 -24 -00 -00-042.001 Neighbor Walden, Tom W & Christina L 530 Smokey Rd W CARMEL IN 46032 Tuesday, February 20, 2007 Page 5 of 6 CARMEL 0000639 17 -09- 24 -00 -00- 043.000 Neighbor Gauntt, Stuart L & Sheila D 822 Rohrer Rd CARMEL IN 46032 17 -09 -24 -00 -00-043.001 Neighbor Miles, W James III & Athena C 528 Smokey Row Rd CARMEL IN 46032 17 -09 -24 -00- 00-044.004 Neighbor Centro Heritage SPE 5 LLC 580 Germantown Pike W S PLYMOUTH ME PA 19462 17 -09- 24 -00 -00- 044.101 Neighbor Centro Heritage SPE 5 LLC 580 Germantown Pike W S PLYMOUTH ME PA 19462 17 -09- 25 -00 -00 -001.002 Neighbor St Vincent Carmel Hospital Inc 13500 Meridian St N CARMEL IN 46032 Tuesday, February 20, 2007 Page 6 of 6 CARMEL 0000640 • • HAMILTON COUNTY NOTIFICATION LIST PREPARED BY THE HAMILTON COUNTY AUDITORS OFFICE, DIVISION OF TAX MAPPING PLEASE NOTIFY THE FOLL O WING PERSONS 16 -09- 26 -00 -00 -001.002 Subject CMC Office Center - Carmel LLC 10925 Reed Hartman Hwy St CINCINNATI OH 45242 16 -09- 26 -00 -00 -001.000 Neighbor DePauw University Und 80 %int & Earlham College Und 20% Univ Admin Bldg Greencastle IN 46135 16 -09- 26 -00 -00 -001.001 Neighbor City Of Carmel Carmel Civic Square IN 46032 16 -09- 26 -00 -00 -002.001 Parks at Spring Mill Homeowners Assn P 0 Box 843 CARMEL IN 46082 Neighbor 16 -09- 26 -00 -00 -002.101 Neighbor Abacus Preschool LIc 6726 Pointe Inverness WAY Ft Wayne IN 46804 Wednesday, September 13, 2006 Page 1 of 4 CARMEL 0000643 • • 16 -09- 26 -00 -00 -002.311 Neighbor Meridian Comers Dental Building LLC 13331 Meridian Comers Blvd Carmel IN 46032 16 -09- 26 -00 -00 -002.321 Neighbor Thornberry Investments LLC 207 Amhurst Cir NOBLESVILLE IN 46060 16- 09- 26 -00 -00 -016.000 Neighbor Opus North Corporation 9700 Higgins Rd Ste 900 Rosemont IL 60018 16 -09- 26 -00 -00 -016.001 Neighbor Duke Realty Ltd Ptn 7225 Woodland Dr Indianapolis IN 46278 16 -09- 26 -00 -00 -016.003 Neighbor Meridian Hotel Partners LLC 9904 North by Northeast BIv FISHERS IN 46038 16-09-26-00-00-016.211 Hamilton Crossing Owners Association Inc 600 96th St E Ste 100 INDIANAPOLIS IN Neighbor 46240 Wednesday, September 13, 2006 Page 2 of 4 CARMEL 0000644 • • 16 -09- 26 -00 -00 -017.006 Neighbor Duke Realty Ltd Ptn 7225 Woodland Dr Indianapolis IN 46278 16 -09- 26 -00 -00 -017.008 Neighbor Hamilton Crossing Owners Association Inc 600 96th St E Ste 100 INDIANAPOLIS IN 46240 16 -09- 26 -00 -00 -017.106 Hamilton Crossing Owners Association Inc 600 96th St E Ste 100 INDIANAPOLIS IN Neighbor 46240 16 -09 -26 -00-04- 042.000 Neighbor John L & Elizabeth F Zajac 321 Pokagon DR Carmel IN 46032 16 -09 -26 -00-04 -057.000 Parks at Spring Mill Homeowners Association P 0 Box 843 CARMEL IN 46082 Neighbor 16 -09 -26 -00-04 -059.000 Parks at Spring Mill Homeowners Association P 0 Box 843 CARMEL IN 46082 Neighbor Wednesday, September 13, 2006 Page 3 of 4 CARMEL 0000645 • • 16- 09- 26 -00 -12 -001.000 Neighbor Bethlehem Lutheran Church of Carmel, IN LTD 13225 Meridian Comer Blvd CARMEL IN 46032 16 -09- 26-00 -12 -002.000 Neighbor Bethlehem Lutheran Church of Carmel, IN LTD 13225 Meridian Comer Blvd CARMEL IN 46032 16-09- 26 -00 -12 -003.000 Neighbor Bethlehem Lutheran Church of Carmel, IN LTD 13225 Meridian Comer Blvd CARMEL IN 46032 17- 09- 26 -00 -00 -004.000 Neighbor St Chris Prtst Episc Church Rector Warden & Vestrymen 1440 Main St W Carmel IN 46032 Wednesday, September 13, 2006 Page 4 of 4 CARMEL 0000646 Page I of 2 Conn, Angelina V From: Brewer, Scott I Sent: Monday, May 07, 2007 2:34 PM To: Conn, Angelina V; Littlejohn, David W; Holmes, Christine B; Duncan, Gary R Cc: Hollibaugh, Mike P Subject: RE: Holiday inn development plan - docket no. 07030035 DP Angie: This is a DeBoy Engineering design and I voiced several problems with the plans and design, and have asked for updated plans in TAC. They have not responded at all. This is their typical way to do things, and it seems to be a major problem. They, it seems to me, propose a design that has significant problems, and ask that we just approve it and they'll fix the problems when they have to (before the approval), and then blame their client for wanting something that does not work, or for not providing the information. The same thing happened on Pinnacle Point and the Fineberg Building, and probably several more that I could name. It appears to be a pattern with the DeBoy firm. I would guess that Engineering has problems with the design that have not been resolved. I have not even gotten plans that show the right -of -way lines, and there are significant trees both in the right -of -way and in their set backs that they are required to preserve in the 31 Overlay.. These were the TAC Comments I sent to Mr. DeBoy last month, and I have heard nothing. During my initial review of the site plans for this submittal, I noticed a few problems. 1. No where can 1 find on the existing conditions site plan, the landscape plan, or the site plan any.visible indication of where the right -of -way lines are. They must be shown. 2. Even on the utility plan there is no indication of drainage or utility easements. These easements and the right -of -way must be included on the plans so that 1 can be made aware.of potential conflicts. 3. In the US 31 overlay zone there are requirements for tree preservation. There are no indications of any tree preservation at all. There are also many trees in the right -of -way, they must also be preserved. These need to be shown on the existing conditions plan. Grade changes need to be taken into consideration as well. 4. This site is covered by the US 31 overlay and Section 26.04 bufferyard requirements. A chart should be prepared and submitted on the landscape plans, which shows the amount of plant material that is required, and the amount that is proposed. 5. There is no landscape buffer on the east side of the building. Unless a buffer is proposed to be provided and committed to remain on the adjacent property, that does not meet the ordinance. Scott Brewer, City Forester . Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317 -571 -2478 FAX: 317 -571 -2426 From: Conn, Angelina V Sent: Monday, May 07, 2007 10:46 AM To: Littlejohn, David W; Holmes, Christine 6; Brewer, Scott I; Duncan, Gary R Cc: Hollibaugh, Mike P Subject: Holiday inn development plan - docket no. 07030035 DP Hello all — are there any major issues with this project at pro med lane & smokey row? If not, I am going to recommend the plan commission suspend its rules and approve the development plan that same night, instead of sending it to committee. 3/5/2009 CARMEL 0000667 (This item will come back at a later date for ADLS and perhaps a DP Amend. ) Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square. 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317 -571 -2426 aconn @carmel.in.gov 3/5/2009 Page 2 of 2 CARMEL 0000668 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Thursday, May 10, 2007 6:01 PM To: 'staceyf @deboyland.com' Cc: 'miked @deboyland.com' Subject: Holiday Inn review letter Stacey — This letter is in response to your DP Application for Holiday Inn at Pro Med Lane. Manyapologies in getting this letter to you so late. Please complete the following items: Development Plan 1. The minimum tract size for a development plan is 5 acres, per the US 31 Overlay ordinance. Please revise your site plan or include the parcel to the east and bring through the Plan Commission at the same time. (Please let the Plan Commission know that the Justus Office Building will be going in just east of this site, and show how your site relates to that one.) 2. Please add the docket number to the site plan, 07030035 DP. 3. Please provide a copy of the commitments for this site, from the initial rezone. 4. Bring material /color samples to the Plan Commission meeting. 5. Please provide preliminary building elevations. 6. Please provide a black line site plan overlaid upon an aerial photo, if possible. 7. Show /label the proposed road rights of way on the site plan, in addition to the existing road rights of way. Contact the Engineering Dept for these measurements. 8. Please provide drainage calculations. 9. Please show /label the correct building setback line of 60 -feet. Refer to chapter 17.04.02. 10. The maximum parcel coverage (buildings an pavement) is 65 %. Please provide your lot coverage. 11. Please provide the Floor Area Ratio, per Chapter 23B.08.06. 12. Required parking is 1 space per room, which means you must provide 103 parking spaces. Variance approval will be needed to reduce the number of required parking spaces (8S). Or, you can provide documentation that allows for shared parking with the adjacent site to the cast. Sec Zoning Ordinance Chapter 27.02.01. 13. Trec preservation/protection is required per Chapter 2313.10.04. Please work with Scott Brewer, Urban Forester; on this. 14. Please provide an electronic copy of the site plan via email or burned CD. if you have any questions or if I may be of assistance, please feel free to call or email me at aconn@carmel.in.gov. carmel.in.gov. I will be out of the office on Friday. Angie Conn, Planning Administrator Dept. of Community Services - Planning 6 Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317 -571 -2426 aconn@carmel.in.gov 5/10/2007 CARMEL 0000669 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Monday, May 14, 2007 12:25 PM To: 'vkerr @talktotucker.com' Cc: Hollibaugh, Mike P; Duncan, Gary R; Redden, Nick Subject: holiday inn & Justus office building - Pro Med Lane Ms. Kerr: Regarding your question about the two separate tax id parcels: The pro med land holiday inn parcel was split a few years ago for tax purposes: this is what the online maproom says about the parcel for holiday inn "Legal Description: 1/15/74 ANNEXED MISC 139 -451 6/30/93 SPLT TO TRI- COUNTRY CENTER INC 2/21/95 SPLT TO WOO ETAL 9/12/95 R/W SPLIT 9551428 10/6/95 SPLIT TO CARMEL CLAY BOARD OF PARKS 9555187 6/17/97 B &P /LEGAL 9723704 9/2/97 SPLT TO DAUBY & OCONNOR 9736384 3/30/99 B &P R/W ALREADY TAKEN 9919037 7/12/00 2000 -33892 SPLIT TO DAUBY & OCONNOR 005.501" The project for Jackson square PUD, docket no 05020038 Z, showed two separate tax id parcels for the 7 acres. However a 1990 document of commitments shows a site plan for the site as one whole parcel and no split of the to tax id parcels. The split of land for tax purposes occurred between 1990 and 2005, as a best guess. Go to http: / /www.co.hamilton .in.us /gis /framecounty.html . You can zoom in and right click on a selected parcel for info. -- The initial rezone of the parcel also shows the initial development plan for this overall area. It was well over 5 acres. After the initial rezone, the land can be divided up and sold as smaller parcels. Fell free to contact Mike Hollibaugh, DOCS director, for additional clarification at 571 -2417. See below. Regarding your question about requiring a minimum tract size of 5 acres in the us 31 overlay — read the following zoning ordinance excerpt: 23B.07 Minimum Tract Size: A. Except as provided in Paragraph C, below, the minimum area covered by a DP within the U.S. Highway 31 Overlay Zone must be 217,800 square feet (5 acres). B. If a Parent Tract (Tract) is located both inside and outside of the U.S. Highway 31 Overlay Zone, a DP shall be submitted to the Commission for the entire tract. Wherever there exists a conflict between the requirements of the underlying zoning and those of the U.S. 31 Overlay Zone, the requirements for the U.S. 31 Overlay Zone shall prevail. C. If a parcel of land or subdivision lot was recorded prior to April 21, 1980 (the "Effective Date"), and said parcel or lot does not contain the minimum area required by this Paragraph, said parcel or lot ( "Undersized Lot ") may be used for any use permitted in the U.S. 31 Overlay Zone provided that: (1) At the time of recordation of the Undersized Lot or on the Effective Date, the Undersized Lot met the requirements for minimum lot size then in effect for a lot in the underlying primary zoning district(s); (2) The owner of the Undersized Lot must include any adjoining vacant land (not separated by a street or public way) owned or owned by an affiliate on or before the Effective Date or at the time of application which, if combined with the Undersized Lot would create a parcel which conforms, or more closely conforms, to the requirements of this Paragraph: and, (3) All other requirements applicable to the U.S. 31 Overlay Zone can be met. D. Section 238.07 does not preclude the sale or other transfer of any parcel of land within a Parent Tract after the approval of a Development Plan (DP) for the entire tract. However, the development of the parcel must still conform to the DP for the Parent Tract as approved or amended by the Commission, and all other applicable requirements contained in the Zoning Ordinance. Regarding your question on lot coverage percent and green area: 23B.08.06 Maximum Parcel Coverage and Density_ A. Maximum Parcel Coverage shall be sixty-five percent (65 %) of any parcel covered by a DP. B. Maximum Floor Area Ratio (F.A.R.) shall be 0.70, with the F.A.R. being calculated by dividing the total gross floor area of a building or buildings on any parcel by the area of such parcel. 5/14/2007 CARMEL 0000670 Page 2 of 2 Also, in the recorded commitments of 1990 for these parcels, it does give a maximum Height of 60 -ft or 4 stories whichever is less. I will bring this up at the Plan commission meeting tomorrow. Traffic: the engineering dept is still reviewing this item. I will make sure they know your comments. You can contact the City Engineer, Mike McBride, at 571 -2441. A traffic impact analysis was done in January of 1990, as part of the rezone, docket no. 40 -90 Z. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 P. 317 -571 -2417 f. 317 -571 -2426 aconn @carmel.in.gov 5/14/2007 CARMEL 0000671 Page 1 of 1 Conn, Angelina V From: Stacey A. Fouts [saf @deboyland.com] Sent: Tuesday, May 15, 2007 4:25 PM To: Conn, Angelina V Subject: Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn Angie, Please accept this email as our request for Docket No. 07030035 DP: Pro -Med Lane — Holiday Inn to be tabled until the June 19, 2007 Plan Commission Hearing. If you have any questions, please contact our office. Thank You, �y fd1O Lehr. Ph1EM _ Do l7nars- Enyfrrioaasi Survoyo.s Stacey Fouts Client Relations / Permit Processing 501 S. 9th Street, Suite 100, Noblesville, IN 46060 Office: (317) 770 -1801 Toll Free: (888) 801 -8555 Fax: (317) 770-1821 wwx.deboyland.com This e-mail message is for the sole use of the intended recipient(s) and may contain information that is confidential. Any unauthorized review, use, diiscbsure or distnbution is prohibited. 0 you are not the intended recipient(s), please contact the sender by reply e-mail and destroy the original message and any copies of the message as well as any attachments. 5/15/2007 CARMEL 0000672 City of Carmel CARMEL PLAN COMMISSION MEETING AGENDA MAY 15, 2007 6:00 p.m. City Hall, 2nd Floor One Civic Square Carmel, IN 46032 Agenda Items A. Call Meeting to Order B. Pledge of Allegiance C. Roll Call D. Declaration of Quorum E. Approval of Minutes F. Communications, Bills, Expenditures, & Legal Counsel Report G. Reports, Announcements, & Department Concerns H. Public Hearings: t$:�Doc ei;No 07.030035fDP,:�P,ro-MedtLane= Holidaylnn�� The applicant seeks site plan approval for a proposed fiillervicehotel. Elevations and an ADLS/DP Amend application will be submitted at a tater date. The site is located at 136" Street and Pro -Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. 2H. TABLED: Docket No. 07030037 DP /ADLS: Midland Atlantic— Market Place at West Carmel foot retail building on 2.73 acres. 1. Old Business: 11. Docket No. 07020014 Z: Westmont PUD. The applicant seeks to rezone property from S I /Residence to PUD for the purpose of creating a single family detached residential subdivision. The site is located at 2000 West 136" Street and is zoned S L Filed by Charlie Frankenberger of Nelson and Frankenberger for Platinum Properties LLC and Pittman Partners Inc. ONE CIVIC SQUARE Page I CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000673 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, May 22, 2007 1:54 PM To: 'Jim Shinaver' Subject: FW: Holiday Inn review letter Jim - Here is the review letter for the Pro Med Lane Holiday Inn. The 5 acre min. parcel concern has been resolved and is not an issue. - Angie From: Conn, Angelina V sent: Thursday, May 10, 2007 6:01 PM To: 'staceyf @deboyland.com' Cc: 'miked @deboyland.com' Subject: Holiday Inn review letter Stacey — This letter is in response to your DP Application for Holiday Inn at Pro Med Lane. Many apologies in getting this letter to you so late. Please complete the following items: Development Plan I. The minimum tract size for a development plan is 5 acres, per the US 31 Overlay ordinance. Please revise your site plan or include the parcel to the east and bring through the Plan Commission at the same time. (Please let the Plan Commission know that the Justus Office Building will be going in just cast of this site, and show how your site relates to that one.) 2. Please add the docket number to the site plan, 07030035 DP. 3. Please provide a copy of the commitments for this site, from the initial rezone. 4. Bring material /color samples to the Plan Commission meeting. 5. Please provide preliminary building elevations. 6. Please provide a black line site plan overlaid upon an aerial photo, if possible. 7. Show /label the proposed road rights of way on the site plan, in addition to the existing road rights of way. Contact the Engineering Dept for these measurements. 8. Please provide drainage calculations. 9. Please show /label the correct building setback line of 60 -feet. Refer to chapter 17.04.02. 10. The maximum parcel coverage (buildings an pavement) is 65%. Please provide your lot coverage. 11. Please provide the Floor Area Ratio, per Chapter 23B.08.06. 12. Required parking is P space per room, which means you must provide 103 parking spaces. Variance approval will be needed to reduce the number of required parking spaces (88). Or, you can provide documentation that allows for shared parking with the adjacent site to the east. See Zoning Ordinance Chapter 27.02.01. 13. Tree preservation/protection is required per Chapter 236.10.04. Please work with Scott Brewer, Urban Forester, on this. 14. Please provide an electronic copy of the site plan via email or burned CD. If you have any questions or if I may he of assistance, please feel free to call or email me at aconn @carmel.in.gov. 1 will be out of the office on Friday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 . p. 317 -571 -2417 f. 317 -571 -2426 aconn @carmel.in.gov 3/5/2009 CARMEL 0000674 Page I of 1 Conn, Angelina V From: Stacey A. Fouts (saf @deboyland.com] Sent: Monday, June 04, 2007 10:41 AM To: Conn, Angelina V Cc: Michael L. DeBoy; Colin R. Patterson; Brent A. White Subject: RE: Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn Attachments: image001.jpg Angie, We are planning on attending the June 19 Plan Commission Meeting. I have your email from May 10, 2007 that we will get addressed. Do you need these items addressed before the meeting? If so, when? Also, please call me when you receive this email. Thanks, �E O�Y !CM CEVELOPX6Ar VEEN Stacey Fouts Client Relations! Permit Processing 501 S. 9u' Street, Suite 100, Noblesville, IN 46060 Office: (317) 770-1801 Toll Free: (888) 801 -8555 Fax: (317) 770 -1821 www.deboyland.com This e-mail message Is for the sole use of the Intended reciplent(s) and may contain Information that is confidential. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient(s). please contact the sender by reply e-mail and destroy the Original message and any 00705 of the message as well as any attachments. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, June 04, 2007 9:24 AM To: Stacey A. Fouts Cc: Michael L. DeBoy Subject: Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn Hi, Stacey — Do you wish to table this item (Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn) again, until the July 17 Plan Commission meeting? Or will your firm be presenting at the June 19 Plan Commission meeting? Please let me know in a few days. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317 -571 -2426 aconn ®carmel.in.gov 3/5/2009 CARMEL 0000675 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Monday, June 04, 2007 10:46 AM To: 'Stacey A. Fouts' Cc: Michael L. DeBoy; Colin R. Patterson; Brent A. White Subject: RE: Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn Attachments: image001.jpg Hi, Stacey — Preferably, we would like most, if not all, items addressed by the meeting. However, we do understand that that may not be achievable, but will be okay, since the project will be sent for further review to the June 28 special studies committee meeting, anyway. FYI- The info packets are due this Friday, June 8, at Noon; many plan commission members complained of not being able to read the very small site plans and text. -- Please email me a pdf of the info packet, and I can email it out to all of the Plan commission members, in addition to your info packets. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Stacey A. Fouts [mailto:saf @deboyland.com] Sent: Monday, June 04, 2007 10:41 AM To: Conn, Angelina V Cc: Michael L. DeBoy; Colin R. Patterson; Brent A. White Subject: RE: Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn Angie, We are planning on attending the June 19 Plan Commission Meeting. I have your email from May 10, 2007 that we will get addressed. Do you need these items addressed before the meeting? If so, when? Also, please call me when you receive this email. Thanks, Stacey Fouts Client Relations / Permit Processing 501 S. 9th Street, Suite 100, Noblesville, IN 46060 - Office: (317) 770 -1801 Toll Free: (888) 801 -8555 Fax: (317) 770 -1821 www.deboyland.com This'e -mail message is tor the sole use of the intended recipient(s) and may contain information that is confidential. Any unauthorized review, use, disclosure or distribution is prohibited, If you are not the intended recipient(s), please contact the sender by reply e -mail and destroy the original message and any copies of the message as well as any attachments. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, June 04, 2007 9:24 AM To: Stacey A. Fouts Cc: Michael L. DeBoy • Subject: Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn Hi, Stacey — Do you wish to table this item (Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn) again, until the July 17 Plan Commission meeting? Or will your firm be presenting at the June 19 Plan Commission meeting? Please let me know in a 3/5/2009 CARMEL 0000676 few days. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov 3/5/2009 Page 2 of 2 CARMEL 0000677 Page 1 of 2 Conn, Angelina V From: Brewer, Scott I Sent: Tuesday, June 12, 2007 9:26 PM To: Conn, Angelina V Subject: RE: comments for June 13 dept report 1 have attached comments in blue below each. I will be back on Thursday. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 From: Conn, Angelina V Sent: Tuesday, June 12, 2007 2:00 PM To: Brewer, Scott I; Duncan, Gary R Cc: McBride, Mike T; Hollibaugh, Mike P Subject: RE: comments for June 13 dept report Just a friendly reminder that I need your comments by Wednesday afternoon for the dept report. Thanks! Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Conn, Angelina V Sent: Saturday, June 09, 2007 4:14 PM To: Brewer, Scott I; Duncan, Gary R Cc: McBride, Mike T Subject: comments for June 13 dept report Hi, Scott & Gary — please provide me with your Landscape Plan and Engineering comments /concerns my noon on Wednesday June 13. I have to send out the Plan Commission Dept reports a day early, since I will be at a conference all day Thursday. Below are the items on the June 19 Plan commission agenda. Most, if not all, will be sent to a committee for further review. Thanks! - Angie 1 H. TABLED to JULY 17 Meeting: Docket No. 07030037 DP /ADLS: Midland Atlantic — Market Place at West Carmel The applicant seeks site plan and design approval for a proposed one - story, 21,600- square foot retail building on 2.73 acres. The site is located at the northeast corner of 98th Street and Michigan Road, and is zoned B3 /Business, and is within the US 421 Overlay. Filed by Paul Reis of Bose McKinney & Evans, LLP for Midland Atlantic Properties I have not seen revised plans since my TAC comments. I will email them again on Thursday (Ornamental trees are all crabapples, the planting detail needs a revision). 2H. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn The applicant seeks site plan approval for a proposed full- service hotel. Elevations and an ADLS /DP Amend application will be submitted at a later date. The site is located at 136th Street and Pro -Med Lane, and is zoned B -6 /Business within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. I have not been provided with revised plans or requested changes after comments from before TAC after repeated emails to Deboy Engineering. 3/5/2009 CARMEL 0000682 3H. Docket No. 07040022 PP: Justus Business Park, lots 1 -2 The applicant seeks primary plat approval for 2 Lots on 7.298 acres. The site is located at the southeast corner of 136th St. and Pro Med Ln. and is zoned B- the US 31 Overlay. Filed by Paul Reis of Bose McKinney & Evans for Justus Home Builders. Page 2 of 2 6/Business within 4H. Docket No. 07040023 DP Amend/ADLS Amend: Justus Business Park, lot 2 — Justus Office Building The applicant seeks site plan & design approval for an office building. The site is located southeast of 136th St. and Pro Med Ln. and is zoned B -6 /Business within the US 31 Overlay. Filed by Paul Reis of Bose McKinney & Evans for Justus Home Builders. I and Amanda Foley met with Rich Kelly (Engineer), he was going to get back to me with some minor revisions that had to do with the retaining wall and the vegetated drainage swales. Have not seen revised plans yet. 5H. Docket No. 07030037 DP /ADLS: West Carmel Marketplace - Burger King The applicant seeks site plan and design approval for a proposed restaurant is located at 9853 N Michigan Rd, and is zoned B -3 /Business within the US 421 Overlay. Burger King Corp. Have been corresponding with Mike Dauss about changes in species I want to see. He says changes I have asked for. building. The site Filed by Richard Sampson of Duke is resisting the 611. Docket No. 07040021 DP /ADLS: Irwin Union Bank, Carmel Science & Tech Park, Block 11, Lot 3 The applicant seeks site plan and design approval for a bank building. The site is located at the 700 block of West Carmel Dr. and is zoned M- 3/Manufacturing. Filed by Jim Shinaver of Nelson & Frankenberger for Irwin Union Realty Corp. The landscape plan currently does not meet ordinance for plant numbers. I emailed Brandon Burke on June 5. and have not gotten a reply yet. 7H. Docket No. 07040024 DP: 1328 -1440 W. Main Street The applicant seeks development plan approval for five buildings. The site is located at the NE corner of US 31 (Meridian) and W. Main Street and is zoned Old Meridian Special Use (OMSU), S2, and is within the US 31 Overlay, pending a B-6/Business Rezone. Filed by Jamie Browning of Browning Real Estate Partners. The submittal does not meet ordinance requirements: I have not gotten a landscape plan, or an existing conditions plan (demolition plan), just a site plan of the DP. I met Jamie Browning on site last week to discuss the plan and discussed the design and it's shortcomings (large amount of paved surfaces, removing existing trees that are required by ordinance to remain. Etc.). I suggested more environmental design features, plus ways to preserve trees that are ordinance requirements, but I have seen no revised plans to this point. 8H. Docket No. 07020020 OA: US 31 & 421 Overlay Architectural Design Amendment The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone and Chapter 23C: US Highway 421 — Michigan Road Corridor Overlay Zone, in order to amend the Architectural Design Requirements. Filed by the Carmel Department of Community Services. 9H. Docket No. 07050023 OA: Monon Trail Overlay Zone The applicant seeks to adopt Chapter 23H: Monon Trail Overlay Zone into the Carmel Ordinance. Filed by the Carmel Department of Community Services. I. Old Business Zoning 11. Docket No. 07020014 Z: Westmont PUD The applicant seeks to rezone property from Sl/Residence to PUD/Planned Unit Development for the purpose of creating a single family detached residential subdivision. The site is located at 2000 West 136th St. Filed by Charlie Frankenberger of Nelson and Frankenberger for Platinum Properties LLC and Pittman Partners Inc. My issues are resolved on this submittal. ^nnQ CARMEL 0000683 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Tuesday, June 19, 2007 12:44 PM To: Hollibaugh, Mike P Cc: John Molitor Subject: tonight's meeting - pro med land holiday inn Hi Mike — there has been some concern about the deficient submittal of the pro med land holiday inn and a suggestion to table the item to the July 17 meeting. Would staff recommend that to the commission to vote on at the beginning of the meeting? Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000684 1 Sr City of Carmel CARMEL PLAN COMMISSION MEETING AGENDA JUNE 19, 2007 6:00 p.m. City Hall, 2nd Floor One Civic Square Carmel, IN 46032 Agenda Items A. Call Meeting to Order B. Pledge of Allegiance C. Roll Call D. Declaration of Quorum E. Approval of Minutes F. Communications, Bills, Expenditures, & Legal Counsel Report G. Reports, Announcements, & Department Concerns H. Public Hearings 1H. TABLED to JULY 17 Meeting: Docket No. 07030037 DP /ADLS: Midland Atlantic— Market Place at West Carmel .. foot retail building on 2.73 acres. The site is located at the northeast corner of 98th Street and Michigan Road, and is zoned 2H. tom ,Docket �Nb07030035`DP Po Med LaneHolidayInn — , ,�-.. -aThe applicant seeks site plan approval for a proposed full- service hotel. Elevations and an ADLS/DP Amend application will be submitted at a later date. The site is located at 136t Street and Pro -Med Lane, and is zoned B-6/Business within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. 3H. Docket No. 07040022 PP: Justus Business Park, lots 1 -2 The applicant seeks primary plat approval for 2 lots on 7.298 acres. The site is located at the southeast corner of 136th St. and Pro Med Ln. and is zoned B- 6Business within the US 31 Overlay. Filed by Paul Reis of Bose McKinney & Evans for Justus Home Builders. ONE CIVIC SQUARE Page 1 of 2 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000685 June 19, 2007 Carmel Plan Commission Agenda 4H. Docket No. 07040023 DP Amend/ADLS Amend: Justus Business Park, lot 2 — Justus Office Building The applicant seeks site plan & design approval for an office building. The site is located southeast of 1361h St. and Pro Med Ln. and is zoned B-6/Business within the US 31 Overlay. Filed by Paul Reis of Bose McKinney & Evans for Justus Home Builders. 5H. Docket No. 07030037 DP /ADLS: West Carmel Marketplace - Burger King The applicant seeks site plan and design approval for a proposed restaurant building. The site is located at 9853 N Michigan Rd, and is zoned B-3/Business within the US 421 Overlay. Filed by Richard Sampson of Burger King Corp. 6H. Docket No. 07040021 DP /ADLS: Irwin Union Bank, Carmel Science & Tech Park, Block 11, Lot 3 The applicant seeks site plan and design approval for a bank building. The site is located at the 700 block of West Carmel Dr. and is zoned M- 3/Manufacturing. Filed by Jim Shinaver of Nelson & Frankenberger for Irwin Union Realty Corp. 7H. Docket No. 07040024 DP: 1328 -1440 W. Main Street The applicant seeks development plan approval for five buildings. The site is located at the NE corner of US 31 (Meridian) and W. Main Street and is zoned Old Meridian Special Use (OMSU), S2, and is within the US 31 Overlay, pending a B-6/Business Rezone. Filed by Jamie Browning of Browning Real Estate Partners. 8H. Docket No. 07020020 OA: US 31 & 421 Overlay Architectural Design Amendment The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone and Chapter 23C: US Highway 421 — Michigan Road Corridor Overlay Zone, in order to amend the Architectural Design Requirements. Filed by the Carmel Department of Community Services. 9H. Docket No. 07050023 OA: Monon Trail Overlay Zone The applicant seeks to adopt Chapter 23H: Monon Trail Overlay Zone into the Carmel Zoning Ordinance. Filed by the Carmel Department of Community Services. I. Old Business 1I. Docket No. 07020014 Z: Westmont PUD The applicant seeks to rezone property from S 1 /Residence to PUD/Planned Unit Development for the purpose of creating a single family detached residential subdivision. The site is located at 2000 West 136th St. Filed by Charlie Frankenberger of Nelson and Frankenberger for Platinum Properties LLC and Pittman Partners Inc. J. Adjournment ONE CIVIC SQUARE File: PC- 2007- 0619.doc Page 2 of 2 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000686 CARMEL PLAN COMMISSION DEPARTMENT REPORT June 19, 2007 2H. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn The applicant seeks site plan approval for a proposed full- service hotel. The site is located at 136th Street and Pro -Med Lane, and is zoned B6, within the US 31/Meridian Street Overlay. Filed by Stacey Fouts of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. The applicant seeks approval for the development plan (only) of this site; the building elevations and an ADLS/DP Amend application will be submitted at a later date for Plan Commission review /approval. Please see the petitioner's information packet for full details. The following are the department's current issues and concerns: 1. Per the Alternative Transportation Plan, a l0 -ft multi -use path is required along Smokey Row. 2. Engineering Dept: The documents submitted were not complete and the plan did not appear adequate. Revised plans will be required. 3. Urban Forestry Dept: Scott Brewer, City Forester, needs updated landscape plans with more detail. Scott has not been provided revised plans or requested changes after comments from before the TAC meeting after repeated emails to DeBoy Land Development Services. 4. Commitments, recorded with the property during the initial rezone to B -6, limit the building height to 50 -ft or 4 stories, whichever is less. This means that a 6 -story hotel cannot be approved. (A commitment amendment approval from the Plan Commission would have to occur, first.) 5. If this hotel has a banquet hall or conference room, then additional parking spaces will be required, in addition to the parking spaced allotted for the hotel rooms. The Department of Community Services recommends the Plan Commission forward this item to the August 7th Special Studies Committee meeting for further review. CARMEL 0000687 Page 1 of 1 Conn, Angelina V From: Duncan, Gary R Sent: Wednesday, June 20, 2007 1:45 PM To: Conn, Angelina V; McBride, Mike T Cc: Hollibaugh, Mike P Subject: RE: traffic study required? holiday inn & justus office The City will not be performing a traffic study in this area. Due to the fact that the planned use for each of these parcels was not likely what was anticipated when Pro -Med Lane was initially approved and developed, I feel that a traffic study is warranted to identify if improvements are necessary on Smokey Row Road (a dedicated left [not likely] or making the existing auxiliary lanes longer) or out at the intersection of Old Meridian and Smokey Row. As to the "when ", a traffic study is required for all DP's per 24.02 (B) (3) (a) as I read it. Gary Gary R Duncan Jr., P.E. Assistant City. Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571 -2441 (317) 571 -2439 (fax) gduncan@carmel.in.gov Original Message From: Conn, Angelina V Sent: Wednesday, June 20, 2007 13:22 To: Duncan, Gary R; McBride, Mike T Cc: Hollibaugh, Mike P Subject: traffic study required? Hello — the question was brought up last night: when is a traffic study required? It is in reference to the 2 projects at Pro Med Lane — the Holiday Inn and Justus Office building. Will the city be performing a traffic study at this intersection near Smokey row, pro med, Guilford, and old meridian? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov 3/5/2009 CARMEL 0000688 • • ADLS /ADLS AMENDMENT APPLICATION Architectural Design, Lighting, Landscaping and Signage ADLS Fees: $834.00 plus $111.00 per acre ADLS AMEND Fees: Sign only: $277.50, plus $55.50 /sign Building/Site: $556.00, plus $55.50 /acre DATE: June 22, 2007 DOCKET NO. 01 U 1 000 Cj XX ADLS ADLS /Amend /-0 �S Received Date Stamp: Checked By DP Attached Previous DP? Yes No Name of Project: Motels of Carmel, LLP Type of Project: Holiday Inn hotel Project 136th Street West and Pro-Med Lane Address: 1 6 0 9 2 5 0 0 0 0 0 0 5 0 0 1 Project Parcel lD #:__ -__- Legal Description: (please use separate sheet and attach) See attached. Name of Applicant: Midwest Hospitality Group, Inc. Applicant Address: 1220 Brookville Way, Indianapolis, IN 46239 Contact Person: E. Davis Coots Telephone: (317) 844 -4693 Fax No. (317) 573 -5385 Email: dcoots @chwlaw.com Name of Justus Horne Builders, Inc. (317) 353 -8311 Landowner: Telephone: Landowner Address: 1398 Shadeland Avenue North, Indianapolis, IN 46219 Plot Size: 2.65 acres Revised: 12/29/2006 Zoning Classification: B6 /vi S 31 O\NA S: \FORMS \PC Applications - current \2007 pc applications \AOLSAMEN.APP 2007.doc 1 CARMEL 0000689 • • Present Use of Property : Vacant wooded lot Proposed Use Construction of new four story full service Holiday Inn of Property: New Construction? Yes xx No New/Revised Sign? Yes xx No Remodeled Construction: Yes No xX New Parking? Yes XX No New Landscaping? Yes xx No Note that required fees are due after the application has received a docket number, and not at the time of application submittal. Do NOT bring application fees at the time of submittal Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 2 CARMEL 0000690 • • No. of Spaces Provided: 111 Type of Building: hotel Square Footage: 75,000 Height: Parking Design Information No. Spaces Required: 103 No of Buildings: one 50 feet N 0 of Stories four Exterior Materials: Brick, glass Colors: Beige -brown with red /rose accent of Gig.St"5 Maximum No. off: 103 Type of Uses: hotel Water by: Carmel Sewer by: Carmel LIGHTING Type of Fixture: Height of Fixture: No. of Fixtures: Additional Lighting: * Plans to be submitted showing Foot - candle spreads at property lines, per the ordinance. SIGNAGE No. of Signs: Type of Signs: Location(s): Dimensions of each sign: Square Footage of each sign: Total Height of each sign: LANDSCAPING * Plans to be submitted showing plant types, sizes, and locations * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I the undersigned, to the best of my knowledge and belief, submit the above information as true and correct. Signature of Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 3 CARMEL 0000691 1 • r�- �°� Title: jib A Date: L'2-- 2 -_0- -1 (Print) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * : * * * * *** State of Indiana, County of +42i I L (blU Before me the undersigned, a Notary Public for L v C uun y, - State of Indiana, personally appearedi-AIT1 Gal Ain S� bj4 o ge e execution of the foregoing instrument this 2' day of, t, & a , 20 ill Ma �_ Commission Expires: ( ( ~29( '(Y-i SS: No Public icon( r.) • C uLcr l CITY OF CARMEL AND CLAY TOWNSHIP DEPARTMENT OF COMMUNITY SERVICES (DOCS) 1 Civic Square, Carmel, IN 46032 (3rd floor) 571 -2417 ARCHITECTURAL DESIGN, LIGHTING SIGNAGE REVIEW (REVIEW /APPROVAL) Procedure for Plan Commission For Business Zones, U.S. 31 Meridian Street Corridor, U.S. 431 Keystone Avenue Corridor and the U.S.421 Michigan Road Corridor 1. Allow plenty of time for review and approval process (approximately .two (2) months). 2. Discuss proposed project with DOCS staff (please call for an appointment to discuss review procedure and appropriate dates) first week of the month, works the best to begin a project. 3. INFORMATION NEEDED for formal DOCS staff and Plan Commission review: a. Two copies of formal application with required information b. Two copies of legal description c. Two location maps showing location of subject site, zoning and existing land uses of all adjacent properties. d. Two copies of a detailed site development plan showing: 1) Detailed drainage plan with drainage calculations. If project is in Clay Township, take to Kent Ward, County Surveyor (776 -9626) and John South, U.S. Soil Conservation Service (773 - 1406). If project is in City of Cannel, discuss with Kate Boyle, City Engineer at 571- 2441.. 2) Lighting plan - footcandle limits Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 4 CARMEL 0000692 • • - type of fixture - size or fixture 3) Landscaping plan - location of plantings - type and sizes of plantings - Planting legend - Planting details - Mounding locations and details 4) Signage plan and details - Size and location - Materials and colors 5) Parking plan: show handicapped spaces /total spaces needed per zone /spaces proposed 6) Site plan with: - side, rear and front yard setbacks - Perimeter drainage and utility easements - Sewer and water line locations - Special setbacks or greenbelts - Building square footage - Dimensions of building - Location of mechanical equipment and trash receptacle with screening and details - Pavement and curbing details - Proposed road improvements - Sidewalks - Loading and dock areas - Fire hydrant and siamese locations 7) Building Elevations: (all sides) - Dimensions - Materials and colors - Bring Samples of materials to the Plan Commission meeting - Signage location 8) Soils map and floodplain information 9) Technical Advisory Committee correspondence 10) If public hearing required, list of adjacent property owners two properties deep or 660 feet, whichever is less (obtain from Hamilton County Auditor's office, Noblesville, Indiana) 4. Once all information is presented to DOCS and a review completed for compliance, a Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 5 CARMEL 0000693 • 1 docket number will be released when the filing fee is submitted. 5. Petitioner or representative must appear at the Carmel/Clay Plan Commission (public hearing) and give a presentation. The presentation should include information relative to the project and should be presented on a poster board so that it can be seen from 20 feet. In addition, reduced packets (8 -1/2" x 11 ") packets of the poster board project information should be handed out for each Plan Commission member. 6. Petitioner or representative must attend the Technical Advisory Committee (TAC) meeting on Wednesday following the Plan Commission Meeting. 7. Petitioner or representative must attend the Industrial and Commercial Subcommittee to review all pertinent information. 8. Petitioner or representative must attend the second Plan Commission meeting for final vote (questions may need to be answered). 9. Once Plan Commission has voted on the project, it is up to the petitioner to work with the staff to obtain proper building permits. Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 6 CARMEL 0000694 a • • ADLS /ADLS AMENDMENT APPLICATION Architectural Design, Lighting, Landscaping and Signage ADLS Fees: $834.00 plus $111.00 per acre ADLS AMEND Fees: Sign only: $277.50, plus $55.50 /sign Building/Site: $556.00, plus $55.50 /acre DATE: June 22, 2007 DOCKET NO. XX ADLS ADLS /Amend DP Attached Name of Project: Motels of Carmel, T.r,P Type of Project: Holiday Inn hotel Received Date Stamp: Checked By Previous DP? Yes No Project 136th Street West and Pro-Med Lane Address: 1 6 0 9 2 5 0 0 0 0 0 0 5 0 0 1 Project Parcel ID Legal Description: (please use separate sheet and attach) See attached. Name of Applicant: Midwest Hospitality Group, Inc. Applicant Address: 1220 Brookville Way, Indianapolis, IN 46239 Contact Person: E. Davis Coots Telephone: (317) 844 -4693 Fax No. (317) 573 -5385 Email: dcoots @chwlaw.can Name of Landowner: Justus Bane Builders, Inc. Telephone: (317) 353 -8311 Landowner Address: 1398 Shadeland Avenue North, Indianapolis, IN 46219 Plot Size: 2.65 acres Zoning Classification: B6 Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 1 CARMEL 0000695 • • Present Use of Property : Vacant wooded lot Proposed Use Construction of new four story full service Holiday Inn of Property: New Construction? Yes xx No New/Revised Sign? Yes xx No Remodeled Construction: Yes No XX New Parking? Yes XX No New Landscaping? Yes XX No Note that required fees are due after the application has received a docket number, and not at the time of application submittal. Do NOT bring application fees at the time of submittal Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 2 CARMEL 0000696 1 • • No. of Spaces Provided: 111 Type of Building: hOte1 Paring No. Spaces Required: 103 Design Information No. of Buildings: one C00 Square Footage: 75'°°° JV pct t_ No. of Stories 1"� Exterior Materials: Brick, glass Colors: Beige -brown with red /rose accent of Guests Maximum No. off: 103 Type of Uses: hotel Water by: Carmel Sewer by: Carmel LIGHTING Type of Fixture: Height of Fixture: No. of Fixtures: Additional Lighting: * Plans to be submitted showing Foot - candle spreads at property lines, per the ordinance. SIGNAGE No. of Signs: Type of Signs: Location(s): Dimensions of each sign: Square Footage of each sign: Total Height of each sign: LANDSCAPING * Plans to be submitted showing plant types, sizes, and locations * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I the undersigned, to the best of my knowledge and belief, submit the above information as true and correct. Signature of Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 20O7.doc 3 CARMEL 0000697 • C (.� Date: Le • (Print) * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * State of Indiana, County of 4 M -i i— bl ) SS: Before me the undersigned, a Notary Public forldnakabjv State of Indiana, personally appeared) 1(Yl (14c 2L al O` execution of the foregoing instrument this 2 day of, Expires: 1 1-2-5-31—D9 Public yAg61: ere ,20l 1 Commission --� No CITY OF CARMEL AND CLAY TOWNSHIP DEPARTMENT OF COMMUNITY SERVICES (DOCS) 1 Civic Square, Carmel, IN 46032 (3rd floor) 571-2417 ARCHITECTURAL DESIGN, LIGHTING SIGNAGE REVIEW (REVIEW /APPROVAL) Procedure for Plan Commission For Business Zones, U.S. 31 Meridian Street Corridor, U.S. 431 Keystone Avenue Corridor and the U.S.421 Michigan Road Corridor 1. Allow plenty of time for review and approval process (approximately .two (2) months). 2. Discuss proposed project with DOCS staff (please call for an appointment to discuss review procedure and appropriate dates) first week of the month, works the best to begin a project. 3. INFORMATION NEEDED for formal DOCS staff and Plan Commission review: a. Two copies of formal application with required information b. Two copies of legal description c. Two location maps showing location of subject site, zoning and existing land uses of all adjacent properties. d. Two copies of a detailed site development plan showing: 1) Detailed drainage plan with drainage calculations. If project is in Clay Township, take to Kent Ward, County Surveyor (776 -9626) and John South, U.S. Soil Conservation Service (773 - 1406). If project is in City of Carmel, discuss with Kate Boyle, City Engineer at 571- 2441.. 2) Lighting plan - footcandle limits Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 4 CARMEL 0000698 • - type of fixture - size or fixture 3) Landscaping plan - location of plantings - type and sizes of plantings - Planting legend - Planting details - Mounding locations and details 4) Signage plan and details - Size and location - Materials and colors 5) Parking plan: show handicapped spaces /total spaces needed per zone /spaces proposed 6) Site plan with: - side, rear and front yard setbacks - Perimeter drainage and utility easements - Sewer and water line locations - Special setbacks or greenbelts - Building square footage - Dimensions of building - Location of mechanical equipment and trash receptacle with screening and details - Pavement and curbing details - Proposed road improvements - Sidewalks - Loading and dock areas - Fire hydrant and siamese locations 7) Building Elevations: (all sides) - Dimensions - Materials and colors - Bring Samples of materials to the Plan Commission meeting - Signage location 8) Soils map and floodplain information 9) Technical Advisory Committee correspondence 10) If public hearing required, list of adjacent property owners two properties deep or 660 feet, whichever is less (obtain from Hamilton County Auditor's office, Noblesville, Indiana) 4. Once all information is presented to DOCS and a review completed for compliance, a Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 5 CARMEL 0000699 1 • • docket number will be released when the filing fee is submitted. 5. Petitioner or representative must appear at the Carmel/Clay Plan Commission (public hearing) and give a presentation. The presentation should include information relative to the project and should be presented on a poster board so that it can be seen from 20 feet. In addition, reduced packets (8 -1/2" x 11") packets of the poster board project information should be handed out for each Plan Commission member. 6. Petitioner or representative must attend the Technical Advisory Committee (TAC) meeting on Wednesday following the Plan Commission Meeting. 7. Petitioner or representative must attend the Industrial and Commercial Subcommittee to review all pertinent information. 8. Petitioner or representative must attend the second Plan Commission meeting for fmal vote (questions may need to be answered). 9. Once Plan Commission has voted on the project, it is up to the petitioner to work with the staff to obtain proper building permits. Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 6 CARMEL 0000700 • • ADLS /ADLS AMENDMENT APPLICATION Architectural Design, Lighting, Landscaping and Signage ADLS Fees: $834.00 plus $111.00 per acre ADLS AMEND Fees: Sign only: $277.50, plus $55.50 /sign Building/Site: $556.00, plus $55.50 /acre DATE: June 22, 2007 DOCKET NO. XX ADLS Received Date Stamp: ADLS /Amend Checked By DP Attached Previous DP? Yes No Name of Project: Motels of Carmel, LT P Type of Project: Holiday Inn hotel Project 136th Street West and Pro -Died Lane Address: 1 6 0 9 2 5 0 0 0 0 0 0 5 0 0 1 Project Parcel ID #: Legal Description: (please use separate sheet and attach) See attached. Name of Applicant: Midwest Hospitality Group, Inc. Applicant Address: 1220 Brookville Way, Indianapolis, IN 46239 Contact Person: E. Davis Coots Telephone: (317) 844 -4693 Fax No. (317) 573 -5385 Email: dcoots @chwlaw.com Name of Landowner: Justus Home Builders, Inc. Telephone: (317) 353 -8311 Landowner Address: 1398 Shadeland Avenue North, Indianapolis, IN 46219 Plot Size: 2.65 acres Zoning Classification: B6 Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 1 CARMEL 0000701 • • Present Use of Property : Vacant wooded lot Proposed Use Construction of new four story full service Holiday Inn of Property: New Construction? Yes xx No New/Revised Sign? Yes xx No Remodeled Construction: Yes No XX New Parking? Yes XX No New Landscaping? Yes xx No Note that required fees are due after the application has received a docket number, and not at the time of application submittal. Do NOT bring application fees at the time of submittal Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 2 CARMEL 0000702 • • No. of Spaces Provided: 111 Type of Building: hotel Parking Design Information No. of Buildings: No. Spaces Required: 103 one Square Footage: 75,000 Height: 50 1 ee ` No. of Stories four Exterior Materials: Brick, glass Colors: Beige -brown with red /rose accent of G.uest.5 Maximum No. off: 103 Type of Uses: hotel Water by: Carmel Sewer by: Carmel LIGHTING Type of Fixture: Height of Fixture: No. of Fixtures: Additional Lighting: * Plans to be submitted showing Foot - candle spreads at property lines, per the ordinance. SIGNAGE No. of Signs: Type of Signs: Location(s): Dimensions of each sign: Square Footage of each sign: Total Height of each sign: LANDSCAPING * Plans to be submitted showing plant types, sizes, and locations * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * I the undersigned, to the best of my knowledge and belief, submit the above information as true and correct. Signature of Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 3 CARMEL 0000703 Applicant: • �` -- c Title: • ll0� C_ r.� Date: �'�2 -� 1Y1 (Print) ************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** State of Indiana, County of +11A, blU SS: Before me the undersigned, a Notary Public forlaffiQbv State of Indiana, personally appeared.J-AM .1016)---waikka execution of the foregoing instrument this 2 day of Commission Expires: I ('-2 -51 Public CSI i vcgStti ow e the L� n - , 20 t)-1 Mv t4 CITY OF CARMEL AND CLAY TOWNSHIP DEPARTMENT OF COMMUNITY SERVICES (DOCS) 1 Civic Square, Carmel, IN 46032 (3rd floor) 571 -2417 ARCHITECTURAL DESIGN, LIGHTING SIGNAGE REVIEW (REVIEW /APPROVAL) Procedure for Plan Commission For Business Zones, U.S. 31 Meridian Street Corridor, U.S. 431 Keystone Avenue Corridor and the U.S.421 Michigan Road Corridor 1. Allow plenty of time for review and approval process (approximately .two (2) months). 2. Discuss proposed project with DOCS staff (please call for an appointment to discuss review procedure and appropriate dates) first week of the month, works the best to begin a project. 3. INFORMATION NEEDED for formal DOCS staff and Plan Commission review: a. Two copies of formal application with required information b. Two copies of legal description c. Two location maps showing location of subject site, zoning and existing land uses of all adjacent properties. d. Two copies of a detailed site development plan showing: 1) Detailed drainage plan with drainage calculations. If project is in Clay Township, take to Kent Ward, County Surveyor (776 -9626) and John South, U.S. Soil Conservation Service (773 - 1406). If project is in City of Carmel, discuss with Kate Boyle, City Engineer at 571- 2441.. 2) Lighting plan - footcandle limits Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.AFp 2007.doc 4 CARMEL 0000704 • • - type of fixture - size or fixture 3) Landscaping plan - location of plantings - type and sizes of plantings - Planting legend - Planting details - Mounding locations and details 4) Signage plan and details - Size and location - Materials and colors 5) Parking plan: show handicapped spaces /total spaces needed per zone /spaces proposed 6) Site plan with: - side, rear and front yard setbacks - Perimeter drainage and utility easements - Sewer and water line locations - Special setbacks or greenbelts - Building square footage - Dimensions of building - Location of mechanical equipment and trash receptacle with screening and details - Pavement and curbing details - Proposed road improvements - Sidewalks - Loading and dock areas - Fire hydrant and siamese locations 7) Building Elevations: (all sides) - Dimensions - Materials and colors -Bring Samples of materials to the Plan Commission meeting - Signage location 8) Soils map and floodplain information 9) Technical Advisory Committee correspondence 10) If public hearing required, list of adjacent property owners two properties deep or 660 feet, whichever is less (obtain from Hamilton County Auditor's office, Noblesville, Indiana) 4. Once all information is presented to DOCS and a review completed for compliance, a Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSANEN.APP 2007.doc 5 CARMEL 0000705 • • docket number will be released when the filing fee is submitted. 5. Petitioner or representative must appear at the Carmel/Clay Plan Commission (public hearing) and give a presentation. The presentation should include information relative to the project and should be presented on a poster board so that it can be seen from 20 feet. In addition, reduced packets (8 -1/2" x 11 ") packets of the poster board project information should be handed out for each Plan Commission member. 6. Petitioner or representative must attend the Technical Advisory Committee (TAC) meeting on Wednesday following the Plan Commission Meeting. 7. Petitioner or representative must attend the Industrial and Commercial Subcommittee to review all pertinent information. 8. Petitioner or representative must attend the second Plan Commission meeting for final vote (questions may need to be answered). 9. Once Plan Commission has voted on the project, it is up to the petitioner to work with the staff to obtain proper building permits. Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 6 CARMEL 0000706 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, June 27, 2007 10:33 AM To: Hollibaugh, Mike P Subject: RE: tonight's meeting - pro med land holiday inn Hi, Mike: To show how incomplete or outdated their application is — I did not even know that dave coots was representing holiday inn! Yes, let's talk about this more when you get back. I had to make a judgment call the evening of the meeting, from all the comments I got from some PC members, the engineering dept, and Scott brewer. Now I know to let the petitioner know beforehand. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Hollibaugh, Mike P Sent: Friday, June 22, 2007 6:02 PM To: Conn, Angelina V Subject: RE: tonight's meeting - pro med land holiday inn Angie — I'm sorry to leave you hanging on this one...when we do this in the future, Table on day of meeting, we need to make sure to communicate to the petitioner and /or their representative... Dave Coots gave me a pretty hard time because he was at the meeting, with his client...only to find out at the instant the request was made by DOCS... This is not an easy issue...sorta like the packet completeness issue...lets talk some more about, ok? Mike From: Conn, Angelina V Sent: Tuesday, June 19, 2007 12:44 PM To: Hollibaugh, Mike P Cc: John Molitor Subject: tonight's meeting - pro med land holiday inn Hi Mike — there has been some concern about the deficient submittal of the pro med land holiday inn and a suggestion to table the item to the July 17 meeting. Would staff recommend that to the commission to vote on at the beginning of the meeting? Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000707 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Monday, July 02, 2007 10:44 AM To: 'Dave Coots' Cc: Hollibaugh, Mike P Subject: FW: Holiday Inn review letter Good Morning, Mr. Coots — Below is the review letter for the Pro Med Lane Holiday Inn that was emailed to Stacey at DeBoy on May 10. The Dept has not yet received a reply. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Conn, Angelina V Sent: Thursday, May 10, 2007 6:01 PM To: 'staceyf @deboyland.com' Cc: 'miked @deboyland.com' Subject: Holiday Inn review letter Stacey — This letter is in response to your DP Application for Holiday Inn at Pro Med Lane. Many apologies in getting this letter to you so late. Please complete the following items: Development Plan 1. The minimum tract size for a development plan is 5 acres, per the US 31 Overlay ordinance. Please revise your site plan or include the parcel to the east and bring through the Plan Commission at the same time. (Please let the Plan Commission know that the Justus Office Building will be going in just east of this site, and show how your site relates to that one.) 2. Please add the docket number to the site plan, 07030035 DP. 3. Please provide a copy of the commitments for this site, from the initial rezone. 4. Bring material/color samples to the Plan Commission meeting. 5. Please provide preliminary building elevations. 6. Please provide a black line site plan overlaid upon an aerial photo, if possible. 7. Show /label the proposed road rights of way on the site plan, in addition to the existing road rights of way. Contact the Engineering Dept for these measurements. 8. Please provide drainage calculations. 9. Please show /label the correct building setback line of 60 -feet. Refer to chapter 17.04.02. 10. The maximum parcel coverage (buildings an pavement) is 65%. Please provide your lot coverage. 11. Please provide the Floor Area Ratio, per Chapter 23B.08.06. 12. Required parking is ,1 space per room, which means you must provide 103 parking spaces. Variance approval will be needed to reduce the number of required parking spaces (88). Or, you can provide documentation that allows for shared parking with the adjacent site to the east. See Zoning Ordinance Chapter 27.02.01. 13. Tree preservation/protection is required per Chapter 23B.10.04. Please work with Scott Brewer, Urban Forester, on this. 14. Please provide an electronic copy of the site plan via email or burned CD. If you have any questions or if I may be of assistance, please feel free to call or email me at aconn @carmel.in.gov. I will be out of the office on Friday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 3/5/2009 CARMEL 0000708 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Monday, July 02, 2007 2:40 PM To: 'Dave Coots' Cc: Hollibaugh, Mike P Subject: ADLS Application for Holiday Inn at Pro Med Lane Mr. Coots: Please note that the ADLS application for the Holiday Inn at Pro Med Lane is incomplete. Building Elevations and a landscape plan must be filed with this application in order for it to receive a docket no. Also, if you wish for this item to be on the July 18 agenda of the Technical Advisory Committee (TAC), you must submit plans and review materials to all TAC members directly by July 3. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the September 18 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS!TAC2007/ TAC% 20members %20revised %2011.29.06.pdf ) Thank you, and have a great holiday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000709 Page 1 of 1 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Monday, July 02, 2007 3:42 PM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks Angie, I was out of town last week and got a packet today of drawings. I will go over them and file with you and TAC for the July meeting. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, July 02, 2007 2:40 PM To: Dave Coots Cc: Hollibaugh, Mike P Subject: ADLS Application for Holiday Inn at Pro Med Lane Mr. Coots: Please note that the ADLS application for the Holiday Inn at Pro Med Lane is incomplete. Building Elevations and a landscape plan must be filed with this application in order for it to receive a docket no. Also, if you wish for this item to be on the July 18 agenda of the Technical Advisory Committee (TAC), you must submit plans and review materials to all TAC members directly by July 3. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the September 18 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS/TAC2007/ TAC% 20members %20revised %2011.29.06.pdf ) Thank you, and have a great holiday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 -571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 3/5/2009 CARMEL 0000710 Conn, Angelina V Page 1 of 1 From: Conn, Angelina V Sent: Thursday, July 05, 2007 11:04 AM To: Stewart, Lisa M Cc: Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; 'jmolitor @prodigy.net'; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R; Donahue -Wold, Alexia K; 'Dave Coots'; 'staceyf @deboyland.com'; miked @deboyland.com Subject: Docket No. Assignment (ADLS): Holiday Inn at Pro Med Ln ( #07070009 ADLS) I have issued the necessary Docket Number for (ADLS) Holiday Inn at Pro Med Ln. It is the following: Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln ADLS Application Fee: $ 834.00 Total Fee: $834.00 Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln The applicant seeks design approval for a proposed full - service hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. Petitioner, please note the following: 1. This item will be on the July 18 agenda of the Technical Advisory Committee (TAC). The petitioner must submit plans and review materials to all TAC members directly by July 5. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the August 21 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS/TAC2007/ TAC% 20members %2Orevised %2011.29.06.pdf ) 2. Mailed and Published Public Notice does not need to occur. 3. The Filing Fee and Fifteen (15) Informational Packets must be delivered to Plan Commission Secretary Ramona Hancock no later than NOON, Friday, July 6. 4. Proof of Notice is not required. 5. These items will appear on the July 17 agenda of the Plan Commission (under "New Business "). 6. These items will also appear on the August 7 agenda of the Plan Commission Special Studies Committee. Mr. Coots can be contacted at 317 - 844 -4693. PETITIONER: please refer to your instruction sheet for more detail. Petitioner — in order for the Dept to conduct a proper review of the application, please provide: building elevations, a landscape plan, proposed lighting fixtures, photometric plan. proposed signage and details. etc. - Please Note — a review letter will be forthcoming one the requested documents are provided. Angie Conn, Planning Administrator Department of Community Services City of Carmel One Civic Square Carmel, Indiana 46032 317.571.2417 phone 317.571.2426 fax 7/5/2007 CARMEL 0000711 Page 1 of 2 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Thursday, July 05, 2007 2:12 PM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks, I am hampered somewhat by an architect not familiar with Carmel(he is from Goshen, I think) and the midweek holiday has interrupted people getting things done timely. I'm told by DeBoy's office that they and Gary Duncan are working out the engineering concerns and that all other TAC comments have been responded to by Mike. I got the lighting plan this afternoon and will forward it and the landscape plan to all TAC members that have any contact with either. I will copy and forward building elevations as well. Thanks for the favor. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Thursday, July 05, 2007 10:53 AM To: Dave Coots Cc: miked @deboyland.com; staceyf @deboyland.com Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Hi Dave — I am kind of doing you a favor by assigning a docket no. so quickly for the adls application for holiday inn, so that the adls and the dp can both appear at the July 17 plan commission meeting. However, the adls still need to go to tac, and that would be the July 18 tac meeting. Building elevations, landscape plans, site plan, lighting plan, etc. need to be sent out to all tac members today or very early Friday morning. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Thursday, July 05, 2007 10:12 AM To: Conn, Angelina V Cc: miked @deboyland.com Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thank you, I'm told that Gary Duncan and Mike DeBoy's office are working out the engineering details. I will see that TAC members get DeBoys drawings in order to be on the July 18 agenda. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Thursday, July 05, 2007 9:48 AM To: Dave Coots Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane think just the two of us and that is it. ...But, duke energy and vectren gas may require them, also, to make sure the plantings do not conflict with their lines. The surveyor's office may also require it. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] 3/5/2009 CARMEL 0000712 Page 2 of 2 Sent: Tuesday, July 03, 2007 8:33 AM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Angie, who needs the landscape plan besides Scott Brewer and your office? From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, July 02, 2007 3:43 PM To: Dave Coots Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Monday, July 02, 2007 3:42 PM To: Conn, Angelina V Subject: RE: ADLS Application for Holiday Inn at Pro Med Lane Thanks Angie, I was out of town last week and got a packet today of drawings. I will go over them and file with you and TAC for the July meeting. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, July 02, 2007 2:40 PM To: Dave Coots Cc: Hollibaugh, Mike P Subject: ADLS Application for Holiday Inn at Pro Med Lane Mr. Coots: Please note that the ADLS application for the Holiday Inn at Pro Med Lane is incomplete. Building Elevations and a landscape plan must be filed with this application in order for it to receive a docket no. Also, if you wish for this item to be on the July 18 agenda of the Technical Advisory Committee (TAC), you must submit plans and review materials to all TAC members directly by July 3. (Failure to submit plans and review materials to TAC members by this time will result in the tabling of this petition to the August 15 TAC meeting, and subsequently the September 18 Plan Commission meeting. For a list of current TAC members go to: http: / /www.ci.carmel.in.us/ services /DOCS/TAC2007/ TAC% 20members %20revised %2011.29.06.pdf ) Thank you, and have a great holiday. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov CARMEL 0000713 Page 1 of 1 Conn, Angelina V From: Wood, Mark A. [Mark.Wood @SUG.com] Sent: Friday, July 06, 2007 1:45 PM To: Conn, Angelina V Subject: RE: July 18 TAC agenda Panhandle Eastern Pipe Line Company has no conflicts with the items listed on this agenda. Thanks Original Message From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Friday, July 06, 2007 1:11 PM To: Akers, William P; Blanchard, Jim E; Boone, Rachel M.; Brewer, Scott I; Brook Gajownik; Carter, Ronald E; Chuck Shupperd; Dale Sparks; David Lucas; Malone, David G.; DeVore, Laura B; Donahue -Wold, Alexia K; Duffy, John M; Duncan, Gary R; Fogarty, Michael D; Foley, Amanda J; Foster, Jim P; Greg Noyes; Greg Ilko; Hancock, Ramona B; Hill, Dick B; Hohlt, William G; Hollibaugh, Mike P; Holmes, Christine B; Hoyt, Gary A; Jason Kirkman; Jason LeMaster; Jennifer Bruner; Jennifer Marlett; Joel Thurman; Keeling, Adrienne M; Klingensmith, David W; Krueskamp, Theresa A; Larry Castetter; Lillard, Sarah N; Littlejohn, David W; Marilyn Anderson; Wood, Mark A.; McBride, Mike T; Pace, Paul V; Redden, Nick; Richard Heck; Ron Farrand; Ron Morris; Ryan Hartman; Schmiesing, Rebecca; Shirley Hunter; Snyder, M Todd; Stewart, Lisa M; Tingley, Connie S; Westermeier, Mark Cc: Charlie Frankenberger; Kelli Lawrence; jthomas @hearthview.com; Reis, Paul; John Turek; dpellom @civil- designs.com; dolmstead @stoeppelwerth.com; Dave Coots; Sawbuilder @aol.com; justinmoffett@aol.com Subject: July 18 TAC agenda Good morning, Please see attached agenda for the July 18 Technical Advisory Committee meeting. Let me know if you did not receive plans for an item. (Petitioners, please distribute necessary plans to all TAC members (list attached) if you have not already done so.) If you have any questions, please don't hesitate to email me. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov Private and confidential as detailed here. If you cannot access hyperlink, please e -mail sender. 7/6/2007 CARMEL 0000714 * * * * * * * * * * * ** PARCEL ID PROJECT RECEIPT # RECEIPT DATE RECEIVED BY : REC'D. FROM : TEST106.1 UDF 106.2 NOTES : FEE ID • CITY OF CARMEL ZONING/ DEVELOPMENTS RECEIPT ************************************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** : 1609250000005001 : 0,7.0;7,0:0 0 9 : 25685 : 07/09/2007 lstewart SIVA, INC. UNIT QUANTITY ADDRESS PRINT DATE : PRINT TIME : OPERATOR . COPY # CASH DRAWER: AMOUNT SMOKEY RO 07/09/200 16:51:30 lstewart 1 PZ PD -TO -DT THIS REC NEW BAL P -ADLS ACREAGE TOTAL PROJECT : METHOD OF PAYMENT CHECK TOTAL RECEIPT : 0.00 AMOUNT 834.00 834.00 834.00 0.00 834.00 0.00 834.00 NUMBER 0.00 8201 834.00 0.00 CARMEL 0000715 07/10/2007 09:34 3177769628 HAMILTON CO SURVEYOR PAGE 01/01 July 10, 2007 .Kenton C. Ward, C :NI Surveyor of .tfa►nifton Couriry Vinno (317) 776,54P5 `In,Y (377) 776- 5162c5 Coots Henke & Wheeler ATTN: Dave Coots 255 East Carmel Drive Carmel, IN 46032 -2689 VIA FACSIMILE: 573 -5385 RE: Holiday Inn — Midwest Hospitality Group Dear Mr. Coots: Suite r��8 One ,Namilton ( :oun►y .Scinarc ✓Ynblesville, Indiana 46o60.22.90 We have reviewed the submittal to the Hamilton County Surveyor's Office on July 9, 2007, for this project and have the following comments: 1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of Carmel 2. The proposed project DOES NOT fall in a Carmel Wellhead Protection Zone. 3. The proposed project does not fall in a Hamilton County Regulated Drain Watershed. 4. Please direct all storm drainage questions to the City of Carmel Engineering Department. 5. Please note that further comments may be necessary at a later date. Should you have any questions, I can be reached at 317 -776 -8495. Sincerely, tie Greg H. es, AC, CFM Plan Reviewer CC: Christine Barton - Holmes — Carmel DOCD Amanda Foley — Carmel Engineering Dick Hill — Carmel Engineering Greg Ilko — Crossroad Engineers Midwest Hospitality Group — 786 -8886 CARMEL 0000716 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Tuesday, July 10, 2007 9:31 AM To: Conn, Angelina V Cc: miked @deboyland.com Subject: RE: docket no 07070009 adls - holiday inn Page 1 of 1 Angie, I am sorry about the state of this application and agree with you 100% that it should be tabled. I do not have drawings from the client's architect to make packets, I do not have signage information to submit, nor do I have lighting information other than the photometric print submitted. As opposed to a negative report, I would ask that both the DP and ADLS be tabled for 1 month in the hope the client gets this material together. Thanks. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Tuesday, July 10, 2007 8:38 AM To: Dave Coots Cc: Hollibaugh, Mike P Subject: docket no 07070009 adls - holiday inn Dave — I am concerned about the incomplete adls application you submitted. It is very bare bones with very little or no exhibits showing lighting, landscaping, detailed architecture, etc, and we cannot write a review letter, and will probably write a negative dept report. The info packets were not even submitted last Friday for the July 17 plan commission meeting. This item may have to be tabled to the August 21 plan commission meeting. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 7/10/2007 CARMEL 0000717 July 11, 2007 Mr. Davis Coots Coots Henke & Weeler 255 E Carmel Dr Carmel, IN 46032 RE: Holiday Inn Dear Mr. Coots: City of Carmel The following letter represents comments for this project specifically addressing the area of alternative transportation. I have reviewed the drawings submitted for the July 18, 2007 Technical Advisory Committee meeting and offer the following comments: ALTERNATIVE TRANSPORTATION REVIEW COMMENTS In correlation with this development's Development Plan the comments from the alternative transportation review have been satisfactorily addressed. We request that all responses to our comments be provided in writing. Failure to provide written responses may result in delay of the review process. It is critical that this office be made aware of all modification made on the plans being re- submitted, particularly if any such changes are considered "new" or fall outside of our previous reviews. Please provide revised plans indicating all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission, Special Studies or other committee meetings. The Depaitinent of Community Services reserves the right to provide additional comments based on subsequent reviews. If you have questions, please contact me at 571 -2417. Sincerely, David Littlejohn Alternative Transportation Coordinator Depaitinent of Community Services cc: Angie Conn, Depaitinent of Community Services Engineering Depai talent Review Project File ONE CIVIC SQUARE Page 1 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000718 C&rmel Carne rend eparimenL 6.46O32 July 13, 2007 E. Davis Coots Coots, Henke & Wheeler 255 E. Carmel Drive Carmel, IN 46032 -2689 RE: Midwest Hospitality Group, Inc. oV Citok i I. A File No. 17814 Dear Mr. Coots: Your above - mentioned project has been received and reviewed. At the present time, I see nothing in the plans that would hamper law enforcement efforts. If we can be of any further assistance to you, please contact us. Sincerely, ORM.1409-el Michael D. Fogarty Chief of Police MDF:vb cc: Dept. of Community Services (317) 577E -2500 A Nationally Accredited taw.,8riforcement Agency F. (317) 571 -2512 CARMEL 0000719 Conn, Angelina V From: Duncan, Gary R Sent: Monday, July 16, 2007 1:06 PM To: Conn, Angelina V Subject: RE: Justus Business Park - Engineering Review Letter Yes. And I have requested one from them. Gary Original Message From: "Conn, Angelina V" <Aconn @carmel.in.gov> To: "Duncan, Gary R" <gduncan @carmel.in.gov> Sent: 16- Jul -07 12:43 Subject: RE: Justus Business Park - Engineering Review Letter Hi Gary - does this still mean that a traffic study will be required for the Holiday Inn? Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Duncan, Gary R Sent: Monday, July 16, 2007 11:35 AM To: 'Kelly, Rich' Cc: Reynolds, Rick; Reis, Paul; Conn, Angelina V; Chris Miller; McBride, Mike T Subject: RE: Justus Business Park - Engineering Review Letter Rich, What you have outlined below accurately reflects our conversation and is representative of the Departments opinion related to the traffic generated by the proposed Justus Office Building. The Department retracts comment #41g of the review letter dated July 5, 2007 for the reasons outlined in your email below. Thanks so much, 1 CARMEL 0000720 Gary Gary R Duncan Jr., P.E. Assistant City Engineer City of Carmel Department of Engineering One Civic Square Carmel, Indiana 46032 (317) 571 -2441 (317) 571 -2439 (fax) gduncan@carmel.in.gov Original Message From: Kelly, Rich [mailto:RKelly@emht.com] Sent: Friday, July 06, 2007 07:42 To: Duncan, Gary R Cc: Reynolds, Rick; Reis, Paul; Conn, Angelina V; Chris Miller Subject: Justus Business Park - Engineering Review Letter «Justus Business Park_20070705113217.pdf» Gary, Confirming our conversation yesterday afternoon: Regarding item ##41,g. of your review letter dated July 5, 2007, requesting that a traffic study be conducted for the Justus Business Park /Office development, you stated that you intend to retract this requirement from the letter for the following reasons: 1. The Justus proposal currently before the Plan Commission is a DP Amendment with the same office component as previously approved by the Plan Commission in 2005 formerly know as Jackson Square. A traffic study was not required as a part of that approval. 2. The office use is consistent with the surrounding uses and overall contemplated uses for Pro -Med Park. Thus, it is not expected that this use will generate traffic in excess of what was contemplated when Pro -Med Park was approved in the mid 1990's. 3. If a traffic study is required, it is more appropriately related to the proposed hotel project adjacent to the Justus Office parcel since the hotel use may or may not have been a contemplated use when Pro -Med Park was originally approved and may generate different traffic patterns than a general office use. I appreciate you taking the time to call me yesterday afternoon on your way out of town. Please feel free to edit the content above as you see fit, but I hope I have conveyed accurately our discussion that a traffic study will not be required for the Justus Business Park Plat, nor the Justus Office Building project. Thank you, Rich Richard J. Kelly, PE Manager Indianapolis Office Evans, Mechwart, Hambleton, & Tilton, Inc. (EMH &T) Engineers, Surveyors, Planners, Scientists 7400 North Shadeland Avenue, Suite 150 Indianapolis, Indiana 46250 317.913.6930 2 CARMEL 0000721 CARMEL PLAN COMMISSION DEPARTMENT REPORT July 17, 2007 1J. Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln. The applicant seeks architecture /design approval for a proposed full- service hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31/Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. The applicant seeks architecture /design approval for a proposed full- service hotel on 2.65 acres. The Development Plan application has been filed separately. There will be some pervious pavement and brick pavers. Please refer to the info packet for further detail. DOCS concerns /comments: 1. The City Forester, Scott Brewer, still needs updated plans to review. 2. Engineering Dept: The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Departments comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic study is prepared and evaluated and all outstanding issues are resolved. 3. The petitioner should provide the commitments approved with the initial rezone to the commission members. 4. The petitioner has not yet responded to DOCS' review letter /email. Outstanding comments are below: a. Building materials on the building elevation must be labeled. b. Provide a parking chart with the breakdown of all the land uses and parking required, include the meeting rooms. Also, based on the number of hotel rooms & their floor plans, an average of 144 guests could stay at one time. c. Please show a chart showing the ratio of conference room space to guest rooms (square footage); the ordinance requires 40 s.f. of conference room per guest room. d. Please provide the trash dumpster elevations /materials /colors. e. Please provide the mechanical equipment location /screening. f. A variance request from BZA for sign facing east, not toward a public road, will be required. g. Provide the FAR —floor area ratio. h. The Landscape plan does not show any plantings along the east property line. Please show. i. Please show bike parking; See chapter 27.06 of the ordinance. j. Please provide a tree preservation plan, k. Regarding the internally illuminated wall signs — it is recommended to have them show green during the day and shine white at night (day /nite plex). 1. Provide a 24 x 36 inch size of the photometric plan; it is illegible at 11 x 17. m. Tab 2 of the info packet — the wrong parcel is highlighted on the location map. Please change. n. The lot cover percentage must be equal or be less than 65 %, with pavement and building footprint included. Please provide your percentage. o. The current development plan shows a wooded area east of the site, but that is now the Justus Office Building site. Please update your site plan. The Department of Community Services recommends the Plan Commission send this item to the Sept. 4 Special Studies Committee meeting for further review. CARMEL 0000722 CARMEL PLAN COMMISSION DEPARTMENT REPORT July 17, 2007 1H. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn The applicant seeks site plan approval for a proposed full- service hotel. ADLS is under another docket no. below. The site is located at 136th Street and Pro -Med Lane, and is zoned B -6 /Business within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. This item has been tabled to the August 21 Plan Commission Meeting. CARMEL 0000723 CARMEL PLAN COMMISSION JULY 17, 2007 Minutes The Carmel Plan Commission met at 6:00 PM in the Council Chambers of City Hall, One Civic Square, Carmel, Indiana. The meeting opened with the Pledge of Allegiance. Commission members present: Leo Dierckman, Kevin Heber, Rick Ripma, Sally Shapiro, Steve Stromquist, Madeleine Torres, Sue Westermeier, thereby establishing a quorum. DOCS Staff present: Mike Hollibaugh, Director; Angie Conn, Planning Administrator. John Molitor, Legal Counsel was also present. The minutes from the June 19, 2007 meeting were approved as submitted. John Molitor, Legal Counsel indicated that it had been intended to have a meeting of the Executive Committee to discuss possible initiation of litigation and then to discuss proposed rules of procedure in a regular meeting of the Executive Committee. Because of some confusion regarding the notice, neither of those meetings occurred. Therefore, we can discuss at a later time when those meetings will be rescheduled, perhaps in conjunction with our regular committee meetings the first week in August. Department Announcement, Angie Conn: Request to place Docket No. 07020020 OA: US 31 & 421 Overlay Architectural Design Amendment, on the August 7, 2007 Subdivision Committee agenda, rather than the August 7 Special Studies agenda, due to agenda length. This will take just a simple vote of the commission. Also, both Holiday Inn items have been tabled per the petitioner's request— Dockets Number 07030035 DP and 070070009 ADLS. There has also been a request from two Plan Commission members —not present at this time —that the Irwin Bank agenda item be moved to the end of the meeting to allow for arrival and vote on that item. The last item on the Agenda will be presented by Adrienne Keeling, DOCS staff. Adrienne Keeling, DOCS asked that the Commission refer to the materials distributed this evening. Adrienne indicated last month that the City Council passed a resolution directing the Plan Commission to prepare and evaluate a proposal to amend the zoning ordinance. Their request is for the Plan Commission to consider eliminating the provisions which exempt lots in qualifying subdivisions which are ROSO lots, exempting them from the minimum lot area and set -back standards. The Council's request is for the S:/PlanCommission /Minutes /2007/PCjuly17 1 CARMEL 0000724 Angie Conn: The Department hopes that the petitioner will take our suggestions; however, they do meet the Ordinance. Leo Dierckman indicated that this meets all the requirements of the ordinance and the petitioner is working within the ordinance. If we do not like the ordinance, we need to change it —this proposal is within the rules Sally Shapiro reviewed her comments of last month and said that this proposal is piece- meal and the ADLS is to follow. At the end of the day, if we approve this, the petitioner can return and say, "Well, I have had 5 buildings on there all the time." I don't like the piece -meal of this project. Madeleine said that this has been done other times and the final product has been ok. Leo wanted to see further improvements made by the Petitioner regarding additional green space as requested. Sue Westermeier made formal motion to approve Docket No. 07040024 DP: 1328 -1440 West Main Street, seconded by Stromquist, Approved 6 -0. J. New Business TABLED:___ ,.- 1J Docket No 07a070009AHoliday Inn at Pro.Med Ln The applicant seks a chitectu� /design a p val`forr a p posed full se ce. hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. There was no further business to come before the Commission and the meeting adjourned at 8:10 PM. Lisa Stewart, Secretary pro tem File: PC-2007- 0717.doc S :/PlanCommis sion/Minute s/2007/P Cjulyl 7 Leo Dierckman, President 13 CARMEL 0000725 HAMIL,TO COUNTY HIGHW9 YDEPARTMEIYT CARMEL T.A.C. AGENDA Date: July 18, 2007 From: David Lucas - HCHD 9:00 a.m. Docket No. 07050017 Z: 96th Street Crossing PUD. Tabled. 9:15 a.m. Docket No. 07070003 Z: 146th & Gray Rezone. This department has no objections to the requested rezone. Docket No. 07070004 PP: 146th Street Office Complex. See attached comments letter. 9:25 a.m. Docket No. 07070005 DP /ADLS: Old Meridian Professional Village. This project is located outside HCHD jurisdiction. 9:35 a.m. Docket No. 07070006 DP /ADLS: Weston Park, Block A (L A Fitness) See attached comments letter dated 07/10/07. 9:45 a.m. Docket No. 07070007 DP Amend /ADLS: Weston Pointe — Outlot 3. Does not appear to affect the RNV of Hamilton County. 9:55 a.m. Docket No. 07070010 PP: Trillium. This project is located outside HCHD jurisdiction. 10:05 a.m. Docket No. 07070013 SP: Cobblestone Commons Plat. This project is located outside HCHD Jurisdiction. 10:15 a.m. Docket No. 07070011 TAC: Wilson Office Plaza Building. This project is located outside HCHD jurisdiction. 10:25 a.m. Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln. This project is located outside HCHD jurisdiction. 10:35 a.m. Docket No. 07070012 SU: Lubavitch of Indiana. See attached comments letter dated 07/09/07. G\USERS \del \TAC\Carmel TAC\JuIy 2007 1700 South 10th Street Office (317) 773 -7770 Noblesville, In. 46060 www.co.hamilton.in.us Fax (317) 776 -9814 CARMEL 0000726 CARMEL TECHNICAL ADVISORY COMMITTEE AGENDA REVISED Date: July 18, 2007 Place: Department of Community Services Conference Room 3rd Floor - Carmel City Hall Time: 9:00 AM 9:00 a.m. TABLED: Docket No. 07050017 Z: 96th Street Crossing PUD The applicant seeks approval to rezone 16.99 acres from S 2 /Residence to PUD/Planncd northwest corner of 96th St. and Spring Mill Rd. Realty Limited Partnership. 9:15 a.m. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) The applicant seeks approval to rezone 11.6 acres from S -1 /Residence to B -1 /Business for an office development. The site is located at the southeast corner of 146th St. and Gray Rd. Filed by Kelli Lawrence of Hearthview Residential, LLC. - Not within the District's sewer service area. Docket No. 07070004 PP: 146th St Office Complex The applicant seeks primary plat approval for 5 lots on 11.6 acres. The site is located at the southeast corner of 146th St. and Gray Rd. and is zoned S- 1 /Residence, pending a B -1 /Business rezone. Filed by Kelli Lawrence of Hearthview Residential, LLC. -Not within the District's sewer service area. 9:25 a.m. Docket No. 07070005 DP /ADLS: Old Meridian Professional Village The applicant seeks site plan and design approval for 7 buildings on 6.25 acres. The site is located at 12346 Old Meridian St. and is zoned OM /O — Old Meridian District, Office. Filed by Paul Reis of Bose McKinney & Evans for ALTA Business Communities, LLC. - Not within the District's sewer service area. 9:35 a.m. Docket No. 07070006 DP /ADLS: Weston Park, Block A (L A Fitness) The applicant seeks site plan and design approval for 3 buildings on 10.14 acres. The site is located southwest of 106th St. and Michigan Rd. and is zoned I -1 /Industrial within the US 421 Overlay. Filed by John Turek of L A Fitness International, LLC. - Currently under review, please provide sewer application to finish review. Applications can be found at www.ctrwd.org. 9:45 a.m. Docket No. 07070007 DP Amend/ADLS: Weston Pointe - Outlot 3 The applicant seeks site plan and design approval for a multi - tenant retail building. The site is located at 11145 N Michigan Rd. and is zoned B -2 /Business within the US 421 Overlay. Filed by Darci Pellom of Civil Designs, LLP. - Currently under review, please provide sewer application to finish review. Applications can be found at www.ctrwd.org. Page 1 of 2 CARMEL 0000727 9:55 a.m. Docket No. 07070010 PP: Trillium The applicant seeks primary plat approval for 57 residential lots on 32.447 acres. The site is located at 2555 W 131St St. and is zoned S -2 /Residence. Filed by Dennis Olmstead of Stoeppelwerth & Assoc, Inc. - Currently the District is working on the rerouting of LS #23. Until the reroute is finished and tested the District will not issue a will serve letter or be able to service this subdivision. 10:05 a.m. Docket No. 07070013 SP: Cobblestone Commons Plat The applicant seeks approval to plat 17 lots on 2.56 acres. The site is located at the southwest corner of Smokey Row Rd. and 1st Ave SW and is zoned PUD/Planned Unit Development. Filed by Justin Moffett of Uptown Partners, LLC. - Not within the District's sewer service area. 10:15 a.m. Docket No. 07070011 TAC: Wilson Office Plaza Building The applicant seeks TAC approval for a previously approved building at the northwest corner of the site. The site is located north at 937 Keystone Way and is zoned B- 8 /Business within the US 431 Overlay. Filed Steve Wilson of W & W Properties, LLC. - Not within the District's sewer service area. 10:25 a.m. Docket No. 07070009 ADLS: Holiday Inn at Pro Med Ln The applicant seeks design approval for a proposed full- service hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31/Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. - Not within the District's sewer service area. 10:35 a.m. Lubavitch of Indiana The applicant seeks the following special use approval: Docket No. 07070012 SU Chapter 5.02 Religious Uses in a Residential District The site is located at 2640 West 96th Street and is zoned S1/Residential. Filed by E. Davis Coots of Coots Henke & Wheeler, PC for Lubavitch of Indiana - Have no issue with the special use approval but will require for review a Sewer Application and plans showing the sewer location with updated detail drawings and notes all of which can be found at www.ctrwd.org. 10:45 801 Congressional Boulevard — Midwest Academy The applicant seeks the following use variance: Docket No. 07070018 UV Appendix a — Use Table Secondary School uses in the M3 District The site is located at 801 Congressional Boulevard within the Carmel Science and Technology Park and is zoned M3 /Industrial and Office Park. Filed by Matt Skelton of Baker and Daniels, LLP for Technology Center Associates and Midwest Academy. - The District may request that per our current FOG Ordinance that a min. 1,000 gal exterior grease trap be installed to accommodate a kitchen facility that may be necessary for school lunches. CONTACT INFORMATION: Ryan C. Hartman District Engineer Clay Township Regional Waste District 10701 N. College Ave., Suite A Indianapolis, IN 46280 -1098 Direct: 317-844-9200 Fax: 317- 844 -9203 ryan.hartman @ctrwd.orq Page 2 of 2 CARMEL 0000728 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, July 25, 2007 11:10 AM To: Brewer, Scott 1 Cc: Duncan, Gary R; Foley, Amanda J Subject: RE: Holiday Inn Pro - MedLane DeBoy Engineering They are actually under parked and will need a variance for parking. Or they could provide a parking structure to save some of the green space. They have not provided parking for the conference/ meeting rooms. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317 -571 -2426 aconn@carmel.in.gov From: Brewer, Scott I Sent: Wednesday, July 25, 2007 10:39 AM To: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J Subject: Holiday Inn Pro - MedLane DeBoy Engineering Dear Gary, Amanda, and Angie: This morning at 9 am I met Mike DeBoy and Stacey Fouts of DeBoy Engineering on site on Pro -Med Lane where the Holiday Inn Express is proposed to be constructed. We talked about several features of the plan, but mostly about the existing features and trying to preserve trees during the construction of the hotel. The most important features to preserve were to preserve the topography in the two areas of large trees: one, near the north east corner of Pro -Med Lane and Smokey Row near the entrance, and two, near the south east corner of the plat that the hotel is going on. Mr. DeBoy expressed that: 1. they were over parked and could lose some parking 2. they could build some retaining walls to maintain the grade 3. agreed that the hotel and it's owners would benefit from the preserved green space and trees 4. thought the drainage could be maintained closer to grade (less expensive) and possibly bored or "snaked" 3/5/2009 CARMEL 0000729 Page 2 of 2 though any trees that might be in the way. 5. would call and set a meeting with Gary and Amanda at a latter date next week 1 agreed and reminded Mr. DeBoy that the whole thought behind the Pro -Med development was working with this area of trees and to develop with them not just clear them. DeBoy Engineering will provide me with revisions after they have met with the others in the City with issues and received their comments. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 Vi5i7nnq CARMEL 0000730 Page 1 of 2 Conn, Angelina V From: Brewer, Scott I Sent: Thursday, July 26, 2007 1:56 PM To: Conn, Angelina V Subject: FW: Holiday Inn - 136th Street and Pro -Med Lane Attachments: image001.jpg; image003.jpg Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 From: Michael L. DeBoy [mailto:mld @deboyland.com] Sent: Thursday, July 26, 2007 1:39 PM To: Brewer, Scott I; Ellison, Christopher M; Duncan, Gary R Cc: SPatel @MidwestHospitality.com; Dave Coots; Stacey A. Fouts; Brent A. White; Colin R. Patterson; Terry L. Kriebel Subject: Holiday Inn - 136th Street and Pro -Med Lane To all, Here is a brief summary the meeting we have had with Mr. Ellison and Mr. Brewer: • We met with Mr. Ellison on Tuesday, July 24, 2007 at the Carmel Fire Department Headquarters. The following comments and / or requests were presented: • Addition Fire Hydrants be positioned at the NW and SW landscape areas / islands adjoining the proposed building. The NW fire hydrant will require a connection to an existing fire line located along Smokey Row Road. We will need to locate said water line. • An easement for fire access across the West side of the adjoining property has been requested from Justus Builders and they contacted us today so that said fire service access easement could be shown on the proposed secondary plat for their development. • A nox box to placed at the sprinkler room entrance at the South face of the building • A remote enunciator to be placed at the South entrance and the front (West) entrance to the building. • The South curb lane and the curb line at the aforesaid proposed Northwest fire hydrant to be marked and designated a fire lane. • Per the information furnished at the aforesaid meeting, verify and check fire apparatus maneuverability throughout the site. • A restaurant fire suppression plan is required for this project. Once these changes are made, a revised plan is to be forwarded to Mr. Ellison. • We met with Mr. Brewer on Wednesday, July 25, 2007 at the site. The following comments and / or request were presented. • Attempt to work with Carmel Engineering Department to leave the East side of the site intact (if possible) and use the existing drainage patterns to collect drainage as well act as a hybrid water quality in that as few changes as possible would be made to this area. • Remove parking at the extreme Southeast corner to save some specimen type trees in this area. • Remove parking at the Northwest corner (SE corner of Promed and 136th Street) to save a specimen type tree. • Add retaining walls along the parking perimeter to minimize disturbing the existing perimeter landscaping. Once these changes are made, a revised plan is to be forwarded to Mr. Brewer. 3/5/2009 CARMEL 0000731 Page 2 of 2 Please feel free to contact us at your convenience with any questions or comments. Thank you for the opportunity to attempt to resolve these issues. Yours in Service, DosT'j 140or8 This e -mail message is for the sole use of the intended recipient(s) and may contain information that is confidential. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient(s), please contact the sender by reply e -mail and destroy the original message and any copies of the message as well as any attachments. Michael L. DeBoy, LS 501 S. 9t' Street, Suite 100, Noblesville, IN 46060 Office: (317) 770 -1801 Toll Free: (888) 801 -8555 Fax: (317) 770 -1821 www.deboyland.com 3/5/2009 CARMEL 0000732 MEMORANDUM To: Plan Commission Secretary From: E. Davis Coots /jc Date: August 10, 2007 Subject: Midwest Hospitality Group, Inc. - Plan Commission Packets Enclosed are the Plan Commission Packets with regard to Docket Number 07070009 ADLS. Thank you. Coots Henke & Wheeler, P.C. 255 E. Carmel Drive Carmel, IN 46032 (317) 844 -4693 M: \EDC \Midwest Hospitality Group.17814\memo to PC.wpd\ CARMEL 0000733 Conn, Angelina V From: Conn, Angelina V Sent: Friday, August 10, 2007 1:59 PM To: 'Dave Coots' Subject: RE: August 15 TAC Agenda Dave: Thanks for getting the info packets to our Department on time. Page 1 of 4 was able to review today's additional submittals, and so I will attach the Department comments below as the official 'review letter'. Some of these may be a repeat from the previous email: 1. Building materials on the building elevation must be labeled. 2. Provide a parking chart with the breakdown of all the land uses and parking required, include the meeting rooms. Also, based on the number of hotel rooms & their floor plans, an average of 144 guests could stay at one time. 3. Please show a chart showing the ratio of conference room space to guest rooms (square footage); the ordinance requires 40 s.f. of conference room per guest room. 4. Please provide the Dumpster elevations /materials /colors. 5. Show the Justus office building site plan to the east, not open space /woods. 6. Please provide the Mechanical equipment location /screening. 7. Please change the front building setback line to 60 -ft. The building will have to be shifted or modified in shape, or a variance for encroaching into the BSL will be required. 8. A variance request from BZA for sign facing east, not toward a public road, will be required. 9. The petitioner has not provided on the site plan the percent of lot cover, which includes pavement and building footprint. The maximum is 65 %. 10. Provide the FAR —floor area ratio. 11. The Landscape plan does not show any plantings along the east property line. Please work with the City Forester for plan approval. 12. Bike parking is required. Please show. See chapter 27.06 of the ordinance. 13. Please provide a Tree preservation plan. 14. Regarding the Internally illuminated wall signs — it is recommended to have them show green during the day and shine white at night (day /nite plex). 15. Provide a 24 x 36 inch size of the photometric plan; it is illegible at 11 x 17. 16. Tab 2 of the info packet — the wrong parcel is highlighted on the location map. Please change. Please follow up as soon as possible. The Department report will be release August 16 for the August 21 plan commission meeting. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 - 571 -2426 aconn@carmel.in.gov Original Message From: Dave Coots [mailto:DCoots@chwlaw.com] Sent: Friday, August 10, 2007 11:13 AM To: Conn, Angelina V Subject: RE: August 15 TAC Agenda Thanks, I got your note and shared it with the client who is having some purchase agreement issues if he doesn't proceed with PC. I am submitting our booklets along with full size color drawings that show the dimensions on A2.1 and A2.2. I'll admit that it is not the most 8/10/2007 CARMEL 0000734 efficient(common) way for the architect to show the height, etc., but that is how it was tendered to me. If the full size drawings are too bulky to deliver to PC members, duplicates are in the booklets, but the numbers hard to read. Original Message From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Friday, August 10, 2007 11:07 AM To: Dave Coots Subject: RE: August 15 TAC Agenda 15. Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 - 571 -2426 aconn @carmel.in.gov Original Message From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Friday, August 10, 2007 10:54 AM To: Conn, Angelina V Subject: RE: August 15 TAC Agenda Angie, how many copies of booklets do you need for ADLS? Original Message From: Conn, Angelina V Sent: Thursday, August To: Dave Coots Subject: RE: August 15 Sounds good. [mailto:Aconn @carmel.in.gov] 09, 2007 11:11 AM TAC Agenda Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 -571 -2426 aconn @carmel.in.gov Original Message From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Thursday, August 09, 2007 10:59 AM To: Conn, Angelina V Subject: RE: August 15 TAC Agenda Thanks, I'll do that since I am out of town that day. Original Message From: Conn, Angelina V Sent: Thursday, August To: Dave Coots Subject: RE: August 15 [mailto:Aconn @carmel.in.gov] 09, 2007 9:01 AM TAC Agenda Technically you still have to show up, since it is a rezone. Or, if you prefer, you can provide me with a short typed paragraph that I can read aloud at the tac meeting and distribute to the tac members that will 8/10/2007 Page 2 of 4 CARMEL 0000735 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Friday, August 10, 2007 9:38 AM To: 'Dave Coots' Cc: 'miked @deboyland.com ;'staceyf @deboyland.com'; Hollibaugh, Mike P; Duncan, Gary R; Brewer, Scott Subject: RE: Holiday Inn Importance: High Hi, Dave — Regarding the development plan (DP) application, the petitioner has not yet responded to the review letter /email. -The June 8 site plan's building is still is labeled as a 6 -story building, which the commitments do not allow. -There is still an issue with the building setback; it must be 60 -ft from the road rights of way, per the B -6 district requirements. -Also, the current site plan shows a wooded area east of the site, but that is now the Justus office building site. - The petitioner has not provided on the site plan the percent of lot cover, which includes pavement and building footprint. - There is a deficit in the number of parking spaces provided; parking must be provided for the meeting hall use & restaurant in addition to the hotel rooms. -A tree preservation plan is required. - Most likely a traffic study will be required; check with Gary Duncan on this. Regarding the ADLS application, the submittals are very minimal. - Building materials on the building elevation must be labeled. - Include a scale on the elevations for measurement. - Provide a parking char with the breakdown of all the land uses and parking required. - I cannot review the rest, because there is nothing submitted to review. - Provide lighting details and lighting photometric plan. -refer to the ADLS submittal checklist for a complete list of items that should be submitted. I highly recommend you table the items another month, to the Sept. 18 plan commission meeting. Sincerely, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov From: Dave Coots [mailto:DCoots @chwlaw.com] Sent: Thursday, August 09, 2007 3:29 PM To: Conn, Angelina V Subject: Holiday Inn Angie, are there any outstanding issues with engineering ?TAC that Mike DeBoy has not addressed. I do not want to have a negative comment from your office about things promised and not delivered re this project. Thanks. 07 CARMEL 0000736 Conn, Angelina V From: Sent: To: Cc: Subject: Duncan, Gary R Friday, August 10, 2007 10:46 AM Conn, Angelina V; Dave Coots miked @deboyland.com; staceyf @deboyland.com; Hollibaugh, Mike P; Duncan, Gary R; Brewer, Scott I RE: Holiday Inn A traffic study was requested in the engineering department review letter. Original Message From: "Conn, Angelina V" <Aconn @carmel.in.gov> To: "Dave Coots" <DCoots @chwlaw.com> Cc: "miked @deboyland.com" <miked @deboyland.com >; "staceyf @deboyland.com" <staceyf @deboyland.com >; "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov >; "Duncan, Gary R" <gduncan @carmel.ingov >; "Brewer, Scott 1" <SBrewer @carmel.in.gov> Sent: 10- Aug -07 09:38 Subject: RE: Holiday Inn Hi, Dave — Regarding the development plan (DP) application, the petitioner has not yet responded to the review letter /email: -The June 8 site plan's building is still is labeled as a 6 -story building, which the commitments do not allow. -There is still an issue with the building setback; it must be 60 -ft from the road rights of way, per the B -6 district requirements. -Also, the current site plan shows a wooded area east of the site, but that is now the Justus office building site. -The petitioner has not provided on the site plan the percent of lot cover, which includes pavement and building footprint. -There is a deficit in the number of parking spaces provided; parking must be provided for the meeting hall use & restaurant in addition to the hotel rooms. -A tree preservation plan is required. -Most likely a traffic study will be required; check with Gary Duncan on this. Regarding the ADLS application, the submittals are very minimal. - Building materials on the building elevation must be labeled. - Include a scale on the elevations for measurement. - Provide a parking char with the breakdown of all the land uses and parking required. - I cannot review the rest, because there is nothing submitted to review. - Provide lighting details and lighting photometric plan. -refer to the ADLS submittal checklist for a complete list of items that should be submitted. 1 CARMEL 0000737 Conn, Angelina V From: Duncan, Gary R Sent: Tuesday, August 14, 2007 3:19 PM To: Conn, Angelina V Cc: Foley, Amanda J; Hill, Dick B; McBride, Mike T; Redden, Nick Subject: Plan Commission Staff Reports Angie, Staff Report input as follows. Thanks for meeting with me this morning. 3H. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn 1J. Docket No. 07070009. ADLS: Holiday Inn at Pro Med Ln The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Departments comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic study is prepared and evaluated and all outstanding issues are resolved. 4H. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) 5H. Docket No. 07070004 PP: 146th St Office Complex The Department has no issues with the property being re -zoned or being moved to committee. The Department is still reviewing the items submitted for the TAC meeting. The review will focus on the adequacy of the storm water quality system and the land plan accommodating such a system, Gray Road access and auxiliary lanes, Gray Road right -of -way, sight distance at the 146th Street entrance, drainage and the Mitchner Ditch receiving system, possible reconstruction of existing culvert under Gray Road, and thoroughfare plan improvements required for the Gray Road frontage. 6H. Docket No. 07070005 DP /ADLS: Old Meridian Professional Village The Department has no issues with the property being moved to committee. The Department has met with the petitioner's consultant prior to the TAC submittal and reviewed the major issues at that time. The Department is still reviewing the items submitted for the TAC meeting. The review will focus on right -of -way dedication, drainage and the Fertig Drain receiving system, the adequacy of the storm water quality system and the land plan accommodating such a system, thoroughfare plan improvements required for the Pennsylvania Street and Old Meridian Street frontages. The petitioner's consultant has indicated that the petitioner is not seeking approval for on street parking along the Old Meridian Street frontage. The Department does not expect the City's long -term plan to include on- street parking on Old Meridian Street south of Carmel Drive. 9H. Docket No. 07070010 PP: Trillium The Department has no issues with the property being moved to committee. The Department met with the petitioner prior to the TAC meeting and reviewed some issues at that time. The Department is still reviewing the items submitted for the TAC meeting. The review will likely focus on right -of -way dedication, drainage, the adequacy of the storm water quality system and the land plan accommodating such a system, thoroughfare plan improvements required for the 126th Street and 136th Street frontages and auxiliary lanes for the public road approaches and consistency of the cross sections of the roadways connecting with existing and planned roadways within the Village of West Clay. 1I. Docket No. 07050012 DP /ADLS: House Investments Office The Department supports the approval of this project by the Plan Commission provided that the petitioner understands that any outstanding Department of Engineering issues must be addressed in the final construction plans prior to approval by this Department. 3I. Docket No. 06050020 PP: Clay Creek 1 CARMEL 0000738 Page 1 of 1 Conn, Angelina V From: Reis, Paul [preis @boselaw.com] Sent: Thursday, August 16, 2007 9:02 AM To: Conn, Angelina V Cc: Chris Miller; RKelly @emht.com; miked©deboyland.com Subject: Justus Business Park Building Setback Line Angie This is to confirm our understanding concerning the building setback line along Smokey Row Road in the Justus Business Park. Under the U.S. 31 Overlay Zone Zoning Ordinance, building setback lines are established for certain streets within the zone. Smokey Row Road is not mentioned in the Ordinance. In 2005 when we were proposing a PUD for the development of the site, we discussed the development standards with Jon Dobosiewicz and it was agreed that a 40 foot building setback line was appropriate. This would allow the buildings to be brought closer to the street to improve visibility from U.S. 31. The development plan approved by the Plan Commission in 2005 and again in 2007 provided for a 40 foot bsl. Accordingly, the plat approved by the Plan Commission and the Board of Public Works shows this standard. Based upon our conversation, this is acceptable to the Department. Our thanks to you for your assistance in this project. Best Regards, Paul Paul G. Reis, Esq. Attorney for Justus Home Builders, Inc. Bose McKinney & Evans LLP North Office 301 Pennsylvania Parkway Suite 300 Indianapolis, Indiana 46280 PReis @boselaw.com (317) 684 -5369 (direct) (317) 223 -0369 (fax) (317) 684 -5300 (firm) www.boselaw.com This message is from the law firm Bose McKinney & Evans LLP. This message and any attachments may contain legally privileged or confidential information, and are intended only for the individual or entity identified above as the addressee. If you are not the addressee, or if this message has been addressed to you in error, you are not authorized to read, copy, or distribute this message and any attachments, and we ask that you please delete this message and attachments (including all copies) and notify the sender by return e -mail or by phone at 317 - 684 -5000. Delivery of this message and any attachments to any person other than the intended recipient(s) is not intended in any way to waive confidentiality or a privilege. All personal messages express views only of the sender, which are not to be attributed to Bose McKinney & Evans LLP, and may not be copied or distributed without this statement. 8/16/2007 CARMEL 0000739 Conn, Angelina V From: Virginia Kerr [vkerr @talktotucker.com] Sent: Monday, August 20, 2007 11:14 AM To: Conn, Angelina V Subject: Re: holiday in at pro med lane Angie, Thanks for your e -mail. Questions for you: When the rezone took place and put in the buffer zone and specific limitations, do the records show that it was to be an office park? Can those records be pulled? If so, please call me so I can go over them. What about the rule for no more than 65% development of the specific parcel? What was the response from the applicant (Holilday Inn) for the specific information you had requested earlier and to which they had not previously replied, which nonreponse caused the tabling? Traffic is already a serious concern. Just like there is an interim census being taken, shouldn't there be a new traffic study before allowing such a use at such a potentially dangerous intersection? Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] Date: 08/20/2007 09:42 AM To: "Virginia Kerr" <vkerr @talktotucker.com> CC: "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov> Subject: Re: holiday in at pro med lane Hi, Virginia:As far as I know, the project will bepresented at the plan commission meeting tomorrow. Then, after all publiccomment is taken, it will be sent to the special studies committee for further review.That meeting will be on Sept. 4 at 6 pm. I strongly recommend you bring yourcomments and concerns to the meeting. Also, it would not hurt if you had manyof your neighbors attend. I just wanted to remind you that a fullservice hotel use is permitted within the us 31 overlay, as well as the b- 6business district. But, of course, concerns voiced will be traffic, parking,signage at night, etc. Thanks, Angie Conn, Planning AdministratorDept. of Community Services- Planning & Zoningl Civic Square, 3rd FloorCity of Carmel, IN 46032p. 317 - 571 -2417 f. 317 - 571- 2426aconn @carmel.in.gov 1 CARMEL 0000740 Conn, Angelina V From: Conn, Angelina V Sent: Monday, August 20, 2007 11:33 AM To: 'Virginia Kerr' Cc: Hollibaugh, Mike P Subject: RE: holiday in at pro med lane Hi, Virginia I am pretty sure the engineering dept is requiring a traffic study for the hotel use. The percentage of lot coverage question has been brought up in the department report and will be addressed one way or another in the meeting or subcommittee meeting. I will pull the files and I will research the initial Pro Med rezone, again. I can email you with the results. There is now an ADLS application to go along with this development plan, as far as building elevations, landscaping, signage, lighting, etc, and so the project will be heard tomorrow night and will most likely be sent to a subcommittee for further review and tweaking. Again, let me stress how important is it that neighbors come and speak for /against a project at a public hearing. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov Original Message From: Virginia Kerr [mailto:vkerr @talktotucker.com] Sent: Monday, August 20, 2007 11:14 AM To: Conn, Angelina V Subject: Re: holiday in at pro med lane Angie, Thanks for your e -mail. Questions for you: When the rezone took place and put in the buffer zone and specific limitations, do the records show that it was to be an office park? Can those records be pulled? If so, please call me so I can go over them. What about the rule for no more than 65% development of the specific parcel? What was the response from the applicant (Holilday Inn) for the specific information you had requested earlier and to which they had not previously replied, which nonreponse caused the tabling? Traffic is already a serious concern. Just like there is an interim census being taken, shouldn't there be a new traffic study before allowing such a use at such a potentially dangerous intersection? Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] 1 CARMEL 0000741 Date: 08/20/2007 09:42 AM To: "Virginia Kerr" <vkerr @talktotucker.com> CC: "Hollibaugh, Mike P" <MHollibaugh @carmel.in.gov> Subject: Re: holiday in at pro med lane Hi, Virginia:As far as I know, the project will bepresented at the plan commission meeting tomorrow. Then, after all publiccomment is taken, it will be sent to the special studies committee for further review.That meeting will be on Sept. 4 at 6 pm. I strongly recommend you bring yourcomments and concerns to the meeting. Also, it would not hurt if you had manyof your neighbors attend. I just wanted to remind you that a fullservice hotel use is permitted within the us 31 overlay, as well as the b- 6business district. But, of course, concerns voiced will be traffic, parking,signage at night, etc. Thanks, Angie Conn, Planning AdministratorDept. of Community Services- Planning & Zoningl Civic Square, 3rd FloorCity of Carmel, IN 46032p. 317 - 571 -2417 f. 317 - 571- 2426aconn @carmel.in.gov 2 CARMEL 0000742 west Hospitality Group CARMEL 0000743 CARMEL 0000744 CARMEL 0000745 ADLS /ADLS AMENDMENT APPLICATION Architectural Design, Lighting, Landscaping and Signage ADLS Fees: $834.00 plus $111.00 per acre ADLS AMEND Fees: Sign only: $277.50, plus $55.50 /sign Building/Site: $556.00, plus $55.50 /acre DATE: June 22, 2007 DOCKET NO. xx ADLS Received Date Stamp: ADLS /Amend Checked By DP Attached Previous DP? Yes Name of Project: Motels of Carmel, TLP Type of Project: Holiday Inn hotel Project 136th Street West and Pro-Med Lane Address: 1 6 0 9 2 5 0 0 0 0 0 0 5 0 0 1 Project Parcel ID #:__ -__ - .___ Legal Description: (please use separate sheet and attach) See attached. Name of Applicant: Midwest Hospitality Group, Inc. Applicant Address: 1220 Brookville Way, Indianapolis, IN 46239 Contact Person: E. Davis Coots Telephone: (317) 844 -4693 Fax No. (317) 573 -5385 Email: dcoots @chwlaw.can Name of Justus Bane Builders, Inc. (317) 353 -8311 Landowner: Telephone: Landowner Address: 1398 Shadeland Avenue North, Indianapolis, IN 46219 Plot Size: 2.65 acres Zoning Classification: B6 Revised: 12/29/2006 S: \FORMS \PC - Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 1 CARMEL 0000746 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Present Use of Property : Vacant wooded lot Proposed Use Construction of new four story full service Holiday Inn of Property: New Construction? Yes xx No New/Revised Sign? Yes xx No Remodeled Construction: Yes No XX New Parking? Yes XX No New Landscaping? Yes xX No Note that required fees are due after the application has received a docket number, and not at the time of application submittal. Do NOT bring application fees at the time of submittal Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 2 CARMEL 0000747 No. of Spaces Provided: 111 Type of Building: hotel Parking No. Spaces Required: 103 Design Information No. of Buildings: one Square Footage: �� ►CCC Height: 5C feet No. of Stories four Exterior Materials: Brick, glass Colors: Beige -brown with red /rose accent of GUet5 Maximum No. off: 103 Type of Uses: hotel Water by: Carmel Sewer by: Carmel LIGHTING Type of Fixture: Height of Fixture: No. of Fixtures: Additional Lighting: * Plans to be submitted showing Foot - candle spreads at property lines, per the ordinance. SIGNAGE No of Signs: Type of Signs: Location(s): Dimensions of each sign: Square Footage of each sign: Total Height of each sign: LANDSCAPING * Plans to be submitted showing plant types, sizes, and locations ************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** I the undersigned, to the best of my knowledge and belief, submit the above information as true and correct. Signature of Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 3 CARMEL 0000748 Applicant: �/ Cer-‘-,— Title: A/ C✓ Date: L'2-2= (Print) ************ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** State of Indiana, County of +44AM-, L biU SS: Before me the undersigned, a Notary Public for L v State of Indiana, personally appeared_Afn a2j Aa') execution of the foregoing instrument this 2 day of, Commission Expires: ( ( -Z-°( P1)9 * Coun :?/ _S 4, 2 l the i.� rL � , 20 ) 7 No Public CITY OF CARMEL AND CLAY TOWNSHIP DEPARTMENT OF COMMUNITY SERVICES (DOCS) 1 Civic Square, Carmel, IN 46032 (3rd floor) 571 -2417 ARCHITECTURAL DESIGN, LIGHTING SIGNAGE REVIEW (REVIEW /APPROVAL) Procedure for Plan Commission For Business Zones, U.S. 31 Meridian Street Corridor, U.S. 431 Keystone Avenue Corridor and the U.S.421 Michigan Road Corridor 1. Allow plenty of time for review and approval process (approximately .two (2) months). 2. Discuss proposed project with DOCS staff (please call for an appointment to discuss review procedure and appropriate dates) first week of the month, works the best to begin a project. 3. INFORMATION NEEDED for formal DOCS staff and Plan Commission review: a. Two copies of formal application with required information b. Two copies of legal description c. Two location maps showing location of subject site, zoning and existing land uses of all adjacent properties. d. Two copies of a detailed site development plan showing: 1) Detailed drainage plan with drainage calculations. If project is in Clay Township, take to Kent Ward, County Surveyor (776 -9626) and John South, U.S. Soil Conservation Service (773 - 1406). If project is in City of Carmel, discuss with Kate Boyle, City Engineer at 571 - 2441.. 2) Lighting plan - footcandle limits Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 4 CARMEL 0000749 11 - type of fixture - size or fixture 3) Landscaping plan - location of plantings - type and sizes of plantings 1 - Planting legend - Planting details - Mounding locations and details ' 4) Signage plan and details - Size and location - Materials and colors 5) Parking plan: show handicapped spaces /total spaces needed per zone /spaces proposed 6) Site plan with: - side, rear and front yard setbacks 1 - Perimeter drainage and utility easements - Sewer and water line locations ' - Special setbacks or greenbelts - Building square footage - Dimensions of building ' - Location of mechanical equipment and trash receptacle with screening and details - Pavement and curbing details 1 - Proposed road improvements - Sidewalks - Loading and dock areas 1 - Fire hydrant and siamese locations 7) Building Elevations: (all sides) 1 - Dimensions - Materials and colors 1 -Bring Samples of materials to the Plan Commission meeting - Signage location 8) Soils map and floodplain information ' 9) Technical Advisory Committee correspondence 10) If public hearing required, list of adjacent property owners two properties deep or 660 feet, whichever is less (obtain from Hamilton County Auditor's office, Noblesville, Indiana) 1 4. Once all information is presented to DOCS and a review completed for compliance, a Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 5 CARMEL 0000750 docket number will be released when the filing fee is submitted. 5. Petitioner or representative must appear at the Carmel/Clay Plan Commission (public hearing) and give a presentation. The presentation should include information relative to the project and should be presented on a poster board so that it can be seen from 20 feet. In addition, reduced packets (8 -1/2" x 11 ") packets of the poster board project information should be handed out for each Plan Commission member. 6. Petitioner or representative must attend the Technical Advisory Committee (TAC) meeting on Wednesday following the Plan Commission Meeting. 7. Petitioner or representative must attend the Industrial and Commercial Subcommittee to review all pertinent information. 8. Petitioner or representative must attend the second Plan Commission meeting for final vote (questions may need to be answered). 9. Once Plan Commission has voted on the project, it is up to the petitioner to work with the staff to obtain proper building permits. Revised: 12/29/2006 S: \FORMS \PC Applications - current \2007 pc applications \ADLSAMEN.APP 2007.doc 6 CARMEL 0000751 SIGNAGE THERE WILL BE TWO WALL MOUNTED "HOLIDAY INN" SIGNS EACH 1 6 1 /2' BY 41 8" - TOTALING 76.89 SQUARE FEET. EACH WILL BE INDIVIDUALLY ILLUMINATED LETTERS IN GREEN. THE SIGNS WILL BE MOUNTED ON THE UPPER FLOOR OF THE BUILDING. CARMEL 0000778 CARMEL PLAN COMMISSION DEPARTMENT REPORT August 21, 2007 3H. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn The applicant seeks site plan approval for a proposed full- service hotel. ADLS is under another docket no. below. The site is located at 136th Street and Pro -Med Lane, and is zoned B -6 /Business within the US 31/Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. The applicant seeks approval for the development plan of this site for a full- service hotel; the building elevations and an ADLS application have been submitted for Plan Commission review /approval under a separate docket no. The site is 2.65 acres. Please see the petitioner's information packet for full details. The following are the Department's current issues and concerns: 1. On the Site Plan sheet, please show the 10 -ft multi -use asphalt path along Smokey Row Rd & 5 -ft sidewalk along Pro Med Ln. 2. Engineering Dept comments: The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Department's comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic study is prepared and evaluated and all outstanding issues are resolved. 3. Urban Forestry Dept: Scott Brewer, City Forester, needs updated landscape plans with more detail. Tree preservation plan and tree protection plan are also required. 4. The development plan still shows the building as being 6 -story in height. Commitments, recorded with the property during the initial rezone to B -6, limit the building height to 50 -ft or 4 stories, whichever is less. This means that a 6 -story hotel cannot be approved. (A commitment amendment approval from the Plan Commission would have to occur, first.) 5. If this hotel has a banquet hall or conference meetings space, additional parking spaces will be required, in addition to the parking spaced allotted for the hotel rooms. 6. The petitioner has not yet responded to DOCS' review letter /email. 7. The lot cover percentage must be equal or be less than 65 %, with pavement and building footprint included. Please provide your percentage. 8. The current development plan shows a wooded area east of the site, but that is now the Justus Office Building site. Please update your site plan. The Department of Community Services recommends the Plan Commission forward this item to the Sept. 4 Special Studies Committee meeting for further review. CARMEL 0000779 „AAA IMOfi Vitr City of Carmel CANNEL PLAN COMMISSION August 21, 2007 Minutes The regularly scheduled meeting of the Carmel Plan Commission met at 6:15 PM in the Council Chambers of City Hall, Carmel, Indiana on Tuesday, August 21, 2007. Members present: Leo Dierckman, Jay Dorman, Wayne Haney, Kevin Heber, Rick Ripma, Eric Seidensticker, Carol Schleif, Sally Shapiro, Madeleine Torres, and Susan Westermeier, thereby establishing a quorum. DOCS Staff Present: Mike Hollibaugh, Director; Angie Conn, Adrienne Keeling. Also present: John Molitor, Legal Counsel. Eric Seidensticker was sworn in as the City Council Appointment to the Plan Commission, thereby fulfilling the vacancy created by Brian Mayo's departure. Minutes of the July 17, 2007 meeting were approved as submitted. John Molitor, Legal Counsel reported the results of the Executive Committee Meeting on August 7, 2007 regarding the enactment of additional Rules in Procedure regarding the Commission's responsibilities under the Open Door Law. A new statute enacted applies to the "serial meetings” problem and this will be discussed in depth at the end of the meeting. The proposed additional Rules would essentially implement those new statutes for the Plan Commission. The Executive Committee has recommended that the proposed additions to the Rules of Procedure would be adopted by the Plan Commission. This will be discussed later at the end of the evening. Angie Conn reported that Items 4H and 5H, the petitions for Rezone and Primary Plat for 146th & Gray Road Office Complex have been Tabled to September 18, 2007 due to inadequate public notice. Also, the Department is requesting that the Commission re -order the Agenda to hear items 3H and 1J. concurrently. (Pro Med Lane Holiday Inn) H. Public Hearings 1H. Docket No. 07070024 Z: SW Old Town C -2 Rezoning The applicant seeks approval to rezone 57 parcels from R- 2/Residence, B- 1/Business, B- 2 /Business, B -3 /Business and I -1 /Industrial to C -2 /Old Town. The sites are located in Old Town and along Third Avenue SW. Filed by the Department of Community Services. S:/ P1anCommission /Minutes/PC /2007aug21 1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000780 Currently, these lots are only subject to the requirement that the distance between dwellings would be six feet. The amendment would effectively eliminate the flexibility that the ROSO lots have and they would need to meet the S -1 through R -4 lot area and set -back requirements. The amendment would require all lots— whether the subdivision has open space set aside or not —to meet these standards. Members of the public were invited to speak in favor of, or opposition to the petition. No one appeared and the public hearing was closed. Department Comments, Angie Conn: The Department is recommending that this item be sent to the September 4th Subdivision Committee meeting. Leo Dierckamn asked if the proposal would have any effect on existing, approved subdivisions or anything in the process of approval. Angie Conn responded in the negative —the approval of the amendment would not affect prior approved subdivision or anything in the process of approval. John Molitor pointed out that the amendments would not apply to any subdivisions that might be proposed in the future as PUD's. It only applies to those that are in these districts and remain in those districts. Carol Schleif commented that the proposal allows the zoning to be utilized and requirements stay as requirements. It is already on the books. Jay Dorman made formal motion to suspend the Rules of Procedure, seconded by Sally Shapiro, Approved 10 -0. Carol Schleif made formal motion to forward Docket No. 07070023 OA: Qualifying Subdivision Exemptions Amendment to the City Council with a positive recommendation, seconded by Jay Dorman, Approved 10 -0. 3gI. kof appNo' 0 s0 3003`5 D Pros -Med Lane I�ohda Ini ks site-plan approval fora proposed full - service ho ADLS is under another docket no. below. The site is located at 136th Street and Pro -Med Lane, and is zoned B -6 /Business within the US 31/Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. NOTE: Items 3H and 1J were heard together. Dave Coots, attorney, Coots, Henke & Wheeler, 255 East Carmel Drive, appeared before the Commission representing Mid -West Hospitality. Also in attendance: Sanjay Patel, Mid -West Hospitality; Stacey Fouts and Collin Patterson, DeBoy Land Development. The proposal is for a Development Plan for the property located at 136th Street (Smokey Row) and Pro -Med Lane, and Old Meridian Street. Immediately to the east of the site is the Justus Office Development that was heard by the Commission previously. Tri- County Mental Health is to the south of the site; to the north and S:/ PlanCommission /Minutes/PC /2007aug21 6 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000781 west of the site is US 31. Farther to the east of the site, beyond the Justus parcel is a condominium, single family development. The property is encumbered by a series of covenants that were adopted in the early 1990's when this real estate was originally presented to the Plan Commission for the development of Tri- County. Those covenants affect the development standards, uses, building height, elimination of an entrance from Smokey Row Road, a tree preservation plan, requirement of a traffic study, requirement for certain road improvements to be performed and sidewalk installation on Smokey Row Road during the development of this particular piece of property— actually this property and the Justus property. The property is also encumbered by a variety of utility easements that were granted by the owner at that time to the City of Carmel for road improvements and sanitary & storm water drainage as well as utilities. The Development Plan being submitted is for the purpose of constructing a four -story, 106 -room Holiday Inn on the parcel that enters off of Pro -Med Lane —it does not have an entrance off of Smokey Row Road or Old Meridian. The parcel does have an entrance on the southwest portion as well as at the cul -de -sac that serves the Justus parcel and goes on to service the development to the south of this site. The comments from the DOCS Staff address an issue that the petitioner is still in the process of working out and that is the parking requirement for a development of this type. A hotel is a permitted use in the Overlay Zone, assuming that it has a conference facility and a full - service restaurant capability. The two latter requirements add to the parking requirement that boost the total requirement for this site to 154 parking spaces —the site plan provides for 111. The petitioner will work with the adjacent owner and/or the Plan Commission for parking requirements. The petitioner is still in the process of ironing out this major issue. The building is oriented to the east and west, the signage would be on the east and west. The sign on the east does not face a public street and may need to be moved to the north; however, its orientation to US 31 might dictate putting the sign on the east. Nonetheless, the signage size conforms to the Ordinance and is shown in the informational booklet as 16 1/2 feet by 4 feet, 8 inches, total square footage is 76 square feet. The signage will be green during the day, white at night. The materials range from a terra cotta color brick or masonry unit and terra cotta and white EFIS material, and the translucent white window paneling. The lighting is per the photo - metrics included in the informational booklet. The lighting fixtures in the parking area are down directional lighting; those that are on the ground that wash the elevation of the building are also shown in the booklets and are designed to provide night lighting /accent lighting, as well as security lighting. Included in the Development Plan, per the Department's request, is a 10 -foot multi - purpose path along Smokey Row Road, even though at present there is no access from the site to the roadway. Those matters are being addressed by the Consulting Engineer and the report is in process. Public Remonstrance /Favorable: None Public Remonstrance /Organized, Unfavorable Norman John Kerr, 13595 Kensington Place, Managing Partner of Kensington Partners (Townhomes.) Mr. Kerr expressed concern with economics that could affect the property values of existing homes and also negatively affect the sale of the three remaining lots in Kensington Place. Another concern is signage that would reflect on Kensington Place and concerns with a full service restaurant that could have the 24/7 S: /PlanCommission /Minutes/PC /2007aug21 7 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000782 atmosphere of the smells from a restaurant wafting over to Kensington Place. Obviously, at certain times of the day at Guilford, Smokey Row Road, Old Meridian, it is almost impossible to gain access to the site. The best use for this site would be office space; the site is not adaptable for a Holiday Inn Express. Kensington Place is partially within the 31 Overlay Zone and complies with the Overlay requirements. Mr. Kerr recommended that any building built on this parcel of land would be required to comply with the Overlay Zone as well. Sharon Oldham, 13534 Kensington Place, HOA president. One concern is access —the only way to get into Pro -Med Lane is one entrance at Smokey Row Road. Smokey Row is the main road that all of the west side school students use to get to and from the High School. The area residents are concerned with the traffic and the additional traffic a hotel will bring to the area. At the last meeting, we asked if a traffic study had been done and to date, we have no knowledge if one was done and if so, what were the results? The residents are also concerned about the lack of parking spaces —there are 40 fewer spaces than required, and that does not even provide for parking for the workers for the Holiday Inn. There needs to be adequate parking for office workers, construction workers, conference room users, and for the restaurant users and workers. There is no place to park on Smokey Row Road or adjacent communities. General Public/Unfavorable: Virginia Kerr, 13595 Kensington Place, (former Plan Commission member) asked that a wise choice would be made by the Commission regarding this petition. Ms. Ken also asked if a traffic study would be appropriate and if so, could this be tabled until a traffic study is completed. Ms. Kerr thought there was a requirement in the Overlay that 110 more than 65% of the parcel could be developed —the way this project is being presented, it looks as if that particular requirement is not being adhered to and now is not the time to deviate from that. Ms. Kerr asked that the petitioner would be required to meet all the requirements of the Overlay Ordinance with no exceptions in this particular instance. Joe Shumaker, 2243 Glebe Street, stated concern with this project which features a flat roof and a considerable amount of impervious concrete in an area currently occupied by green space. There is no indication that there are efforts being made to create a sustainable development —no evidence of LEED application or anything that might positively impact this site from an environmental standpoint. These are general comments, but they apply to this specific project —Mr. Shumaker was not in favor of this petition. Gary Doxtater, 13559 Kensinton Place, spoke of the environmental aspects of development in this area and asked that the Commission keep in mind the cumulative impact of adding, adding — looking at a project and making a decision, looking at another project and making a decision, etc. The 31 Overlay is an attempt to look at the big picture of this area. When we look at a small area such as this site, the cumulative impact — traffic, noise, parking, drainage, and there are numerous other sociological factors that are difficult to measure but must be considered. Mr. Doxtater asked that the Commission look at the big picture and the environmental, cumulative impact should be considered in making a planning decision. Sherry Daube, 410 Wildwood Drive, stated that when this property was developed and rezoned in 1990, we were surrounded by all residential area. In recent discussions, a lot was made of the issues being discussed this evening — environment, roads, etc. The other thing is that in the discussions, the proximity to the hospital and the type of facility – medical – even the name implies – Pro -Med Lane, medical and office -type facilities that would be consistent (architecturally) with the residential area around them —this is what helped sway the group at that time. So, the current owner bringing in all of these single projects that are not related in any way to the medical facilities that this is presently zoned for does not make any sense at all. S:/ PlanCommission /Minutes/PC /2007aug21 8 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000783 Public Hearing Closed. Rebuttal, Dave Coots: The Traffic Study is a requirement of the covenants that were adopted in 1994 that permitted the original development plan to occur. A &F Engineering has been asked to perform a traffic study and that is to be a joint effort between the developer and the City of Carmel. The parking issue and the 65% lot coverage issue must be met or varied by the Board of Zoning Appeals. The petitioner is required and has presented a tree preservation plan consistent with covenants adopted in 1990. As to use, the property is zoned B -6 and this is a permitted use, assuming the requirements are met. It is not confined by covenant or otherwise to a medical use. If we meet the underlying development standards, we are a permitted use and fall within the B -6 zone classification. Regarding signage —we are one property away from Kensington Place and any illumination of the Kensington area —the applicant states that he will consent or ask that the sign be moved to the north face of the building, away from Kensington Place —this could be explored further at Committee. Depatmenht Report, Angie Conn: The Department has several concerns as well as the neighbors, and the Department is recommending this item be forwarded to the September 4th Special Studies Committee meeting for further review. Commission Comments: Carol Schleif recommended Tabling, since no landscape plan or tree preservation plan has been submitted — the drawings are difficult to read — parking is way off. Lot coverage is an issue —a lot of trees are being clear -cut, the preservation plan has not yet been received by the City Urban Forester and there is not a landscape plan that shows any sensitivity. This petition is just not ready yet and needs some major work. Sue Westemeier agreed with Ms. Schleif, further stating that the Commission cannot move forward if the stated issues are not addressed, i.e. traffic study, parking spaces, 65% lot coverage, tree preservation, etc. There is really no reason to go forward until these issues are addressed — recommend tabling at this time. Leo Dierckman said he would rather see this item tabled at the Committee level rather than the full Plan Commission level. Dave Coots said that if the issues are not met by August 31s`, the petitioner is willing to table this item. Carol Schleif said she had some issues with the elevations and wanted to look at it prior to Committee review. Madeleine Torres agreed— incomplete information is not good —we don't want a ton of loose ends at the Committee level. Sally Shapiro asked about the 31 Overlay and the placement of parking in relation to the building. Angie Conn said this site is a little different and not exactly on US 31. Jay Dorman asked if the petitioner was at the maximum height of 50 feet (yes) and whether or not the other hotels in the area such as Hampton Inn, SpringHill Suites, Hilton Garden Inn, all have the same type of venue —come in for breakfast, maybe a snack before dinner type of thing. The parking spaces shown on the site plan —does this reflect the maximum or minimum number of spaces for a 106 room hotel? S: /PlanCommission /Minutes /PC /2007aug21 9 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000784 Dave Coots said the number of parking spaces recited is the minimum number for a 106 room hotel. Jay recommended that the petitioner submit an aerial map showing placement of the Justus Office Building next to what is being proposed —then we can understand the entire site plan. Is there any provision for overflow parking, perhaps the Justus Office Building, so that it would not necessitate taking down all of the trees. Jay agreed that this item should be sent to Committee. Leo Dierckman asked that the Department be a much tighter door control on what goes to Committee —in fact, if need be, Leo recommended that each chair person go over the Agenda with the Staff before it is published —the concern is that we are getting a lot of petitions that are not fully prepared to come before the full Commission. All we are doing is creating a lot of un- necessary concern and aggravation. Eric Seidensticker asked for clarification on the amount of parking —at 106 rooms, maximum guests at 103 —is this an error? How many employees does it take to operate the facility? Sanjay Patel, Midwest Hospitality Inns, Indianapolis, stated that the maximum number of persons to operate the hotel is 7 at any given time, including weekends. Carol Schleif commented that on July 7th she sent a list to the Staff asking for drawings, errors corrected in the drawings, a lighting plan (the only thing of the seven that has come through) a list of things, and only one or two of these items has been submitted. I have been asking for these every time this has come up—my concern is that this will continue in Committee. Rick Ripma asked if there was a conference area with this hotel (yes) and are you not planning on having anyone attend the conference rooms? Dave Coots said the Ordinance requirement is 40 square feet per room which computes to 4200 square feet and requires one parking space per 150 square feet of conference area in addition to the 106 parking spaces for the rooms. The anticipation is that the conference center is used by the hotel guests —we need to work this out with the developer as well as the land owner, Justus, as to whether or not there is room on the adjacent site for a cross - parking easement. We do fall short of the Ordinance requirement, given those parameters. Rick Ripma: There are 106 parking spaces? (actually 111) How many are required? (154) You are well short! Wayne Haney reiterated that the Commission needs to see the entire development, including the Justus Property next door for an overall view and evaluation. Kevin Heber thought that this proposal was obviously not the best use of this land. Docket No. 07030035 DP: Pro -Med Lane - Holiday Inn and Docket No. 07070009 ADLS, Holiday Inn at Pro -Med Lane were referred to the Special Studies Committee for further review September 4, 2007 at 6:00 PM in the Caucus Rooms of City Hall. TABLED 4H. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) TO The applicant seeks approval to rezone 11.6 acres from S- 1/Residence to B -1 /Business SEPT 18 for an office development. The site is located at the southeast corner of 146th St. and Gray Rd. S:/ P1anCommission /Minutes/PC /2007aug21 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 10 CARMEL 0000785 City of Carmel CARMEL PLAN COMMISSION August 21, 2007 Minutes The regularly scheduled meeting of the Carmel Plan Commission met at 6:15 PM in the Council Chambers of City Hall, Carmel, Indiana on Tuesday, August 21, 2007. Members present: Leo Dierckman, Jay Dorman, Wayne Haney, Kevin Heber, Rick Ripma, Eric Seidensticker, Carol Schleif, Sally Shapiro, Madeleine Torres, and Susan Westermeier, thereby establishing a quorum. DOCS Staff Present: Mike Hollibaugh, Director; Angie Conn, Adrienne Keeling. Also present: John Molitor, Legal Counsel. Eric Seidensticker was sworn in as the City Council Appointment to the Plan Commission, thereby fulfilling the vacancy created by Brian Mayo's departure. Minutes of the July 17, 2007 meeting were approved as submitted. John Molitor, Legal Counsel reported the results of the Executive Committee Meeting on August 7, 2007 regarding the enactment of additional Rules in Procedure regarding the Commission's responsibilities under the Open Door Law. A new statute enacted applies to the "serial meetings" problem and this will be discussed in depth at the end of the meeting. The proposed additional Rules would essentially implement those new statutes for the Plan Commission. The Executive Committee has recommended that the proposed additions to the Rules of Procedure would be adopted by the Plan Commission. This will be discussed later at the end of the evening. Angie Conn reported that Items 4H and 5H, the petitions for Rezone and Primary Plat for 146th & Gray Road Office Complex have been Tabled to September 18, 2007 due to inadequate public notice. Also, the Department is requesting that the Commission re -order the Agenda to hear items 311 and 1J. concurrently. (Pro Med Lane Holiday Inn) H. Public Hearings 1H. Docket No. 07070024 Z: SW Old Town C -2 Rezoning The applicant seeks approval to rezone 57 parcels from R- 2/Residence, B- 1/Business, B- 2 /Business, B -3 /Business and I -1 /Industrial to C -2 /Old Town. The sites are located in Old Town and along Third Avenue SW. Filed by the Depaitiitent of Community Services. S:/ PlanCommission !Minutes/PC /2007aug21 1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000786 Office so that either entity could enforce the Commitment Agreement. Angie Conn stated that at this time, the Department has no further outstanding issues, including the drainage, and approval is recommended. Sue Westermeier commented that it would be "just criminal" if the drainage is not repaired /fixed. Susan Westermeier made formal motion to approve Docket No. 07030037 DP /ADLS, Midland Atlantic — Market Place at West Carmel (now known as West Carmel Shoppes)conditioned upon resolution of the drainage issue, seconded by Carol Schleif, APPROVED 10 -0. J. New Business Docket Nb 0709 DLS,061iday Inn at Pro'Med Ln --The applicant seeks architecture /design approval fora proposedfullserice hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. Note: See Item 3H Discussion: There was open discussion among the Plan Commission members, facilitated by John Molitor, attorney regarding the procedural changes proposed to the Rules of Procedure. The changes in the rules were precipitated by the Indiana State Legislature. Members cannot meet in serial meetings within a 7 day period without giving public notice. If 6 members exchange emails on a subject within a 7 day period, it could be considered a meeting subject to the Open Door Law. The Commission could be sued for violation of the Open Door Law and the action of the Plan Commission could be nullified. Madeleine Torres made formal motion to approve the proposed changes to the Rules of Procedure, seconded by Susan Westermeier, APPROVED 10 -0. There was no further business to come before the Commission and the meeting adjourned at 9:50 PM. Leo Dierckman, President Ramona Hancock, Secretary S:/PlanCommission /Minutes /PC /2007aug21 24 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000787 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, August 22, 2007 12:44 PM To: 'Virginia Kerr' Cc: Duncan, Gary R Subject: RE: holiday inn at pro med lane Hi, Virginia - the engineering dept would be better able to answer your questions about the road construction and possible affects it has on traffic counts. I have copied Gary Duncan on this email. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN. 46032 p. 317 - 571 -2417 f. 317 - 571 -2426 aconn @carmel.in.gov Original Message From: Virginia Kerr [mailto:vkerr @talktotucker.com] Sent: Wednesday, August 22, 2007 12:41 PM To: Conn, Angelina V Subject: RE: holiday inn at pro med lane Angie, Thanks for the information. We felt that the meeting last night was positive for the homeowners at Kensington Place. Meanwhile, Dave Coots said that a traffic study is underway. How can that be when there are no counters in place? Also, we would like to raise a question: Would a traffic study need to be done after the roundabout is finished at Guilford and Old Meridian, after Old Meridian is totally open from Carmel Drive to Smokey Row, and after the roundabout at Oak Ridge and 136th is finished? Obviously, with all the aforementioned construciton going on, traffic is being diverted, so without all normal roads operational, it would be difficult to have an accurate traffic study Please let us know if the petitioner tables the committee meeting on September 4th, if the petitioner provides all the required information that properly meets the required criteria for the committee meeting to take place on September 4th, or if the petitioner withdraws the application. Thank you for all your help in responding to our questions. Virginia Kerr Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] Date: 08/21/2007 10:51 AM To: "Virginia Kerr" <vkerr @talktotucker.com> Subject: RE: holiday inn at pro med lane Hi, Virginia: - In re- checking the original development plan approval for the tri county center and pro med, the area where the holiday inn is proposed today was shown as "future development ". Only in the original traffic impact analysis, did it show the area as future development /medical offices. And that is why a new traffic study is being required today, for the hotel use. Thanks, 1 CARMEL 0000788 Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317 - 571 -2426 aconn @carmel.in.gov Original Message From: Virginia Kerr [mailto:vkerr @talktotucker.com] Sent: Monday, August 20, 2007 11:14 AM To: Conn, Angelina V Subject: Re: holiday in at pro med lane Angie, Thanks for your e -mail. Questions for you: When the rezone took place and put in the buffer zone and specific limitations, do the records show that it was to be an office park? Can those records be pulled? If so, please call me so I can go over them. What about the rule for no more than 65% development of the specific parcel? What was the response from the applicant (Holilday Inn) for the specific information you had requested earlier and to which they had not previously replied, which nonreponse caused the tabling? Traffic is already a serious concern. Just like there is an interim census being taken, shouldn't there be a new traffic study before allowing such a use at such a potentially dangerous intersection? Original Message From: "Conn, Angelina V" [Aconn @carmel.in.gov] Date: 08/20/2007 09:42 AM To: "Virginia Kerr" vkerr @talktotucker.com> CC: "Hollibaugh, Mike P" MHollibaugh @carmel.in.gov> Subject: Re: holiday in at pro med lane Hi, Virginia:As far as I know, the project will bepresented at the plan commission meeting tomorrow. Then, after all publiccomment is taken, it will be sent to the special studies committee for further review.That meeting will be on Sept. 4 at 6 pm. I strongly recommend you bring yourcomments and concerns to the meeting. Also, it would not hurt if you had manyof your neighbors attend. I just wanted to remind you that a fullservice hotel use is permitted within the us 31 overlay, as well as the b- 6business district. But, of course, concerns voiced will be traffic, parking,signage at night, etc. Thanks, Angie Conn, Planning AdministratorDept. of Community Services- Planning & Zoningl Civic Square, 3rd FloorCity of Carmel, IN 46032p. 317 - 571 -2417 f. 317 - 571- 2426aconn @carmel.in.gov 2 CARMEL 0000789 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Thursday, August 23, 2007 12:01 PM To: 'Dave Coots' Cc: ' miked@ deboyland .com';'staceyf @deboyland.com'; Hollibaugh, Mike P Subject: Holiday Inn at Pro Med Lane dp /adls Hi Dave - am inquiring about your readiness to present at the next committee meeting. Do you think you will be ready to address all the items brought up at the last plan commission meeting at the Sept. 4 committee meeting? Also, will these issues be addressed in the info packets which are due tomorrow at noon? Please let me know your intentions, as the committee agenda will be finalized tomorrow around 2 pm. Thank you. To name a few, some of the major outstanding issues were /are: The number of parking spaces, Lot cover percentage requirement of 65 %, Use of EIFS as a building material, Traffic study, Sustainable development, Tree preservation plan and landscape plan, And so on Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmelin.gov 3/5/2009 CARMEL 0000790 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Friday, August 24, 2007 12:11 PM To: Conn, Angelina V Subject: RE: Holiday Inn at Pro Med Lane dp /adls Page 1 of 1 Some of the engineering information is completed(I'm told), others will take additional time. I would ask that we not go before the subcommittee at this time. Thanks for your help(' feel I kinds put you out on a limb in Carol Schleiss' opinion) and I don't expect to be back until our ducks are lined up. From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Thursday, August 23, 2007 12:01 PM To: Dave Coots Cc: miked @deboyland.com; staceyf @deboyland.com; Hollibaugh, Mike P Subject: Holiday Inn at Pro Med Lane dp /adls Hi Dave - am inquiring about your readiness to present at the next committee meeting. Do you think you will be ready to address all the items brought up at the last plan commission meeting at the Sept. 4 committee meeting? Also, will these issues be addressed in the info packets which are due tomorrow at noon? Please let me know your intentions, as the committee agenda will be finalized tomorrow around 2 pm. Thank you. To name a few, some of the major outstanding issues were /are: The number of parking spaces, Lot cover percentage requirement of 65 %, Use of EIFS as a building material, Traffic study, Sustainable development, Tree preservation plan and landscape plan, And so on Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn@carmel.in.gov 8/24/2007 CARMEL 0000791 OY LAND DEVELOPMENT SERVICES Designers Engineers Surveyors 501 S. 9th Street, Suite 100 Noblesville IN 46060 Phone: 317.770.1801 Fax: 317.770.1821 Toll Free: 1.888.801.8555 TRANSMITTAL SHEET TO: City of Carmel - DOCS FROM: Stacey Fouts ADDRESS: One Civic Square Carmel, IN 46032 DATE: AUGUST 28, 2007 ATTENTION: Angie Conn PROJECT NAME: Holiday Inn PROJECT ADDRESS: Pro Med Lane PROJECT NUMBER: 2006 -0162 ❑ URGENT ❑ FOR REVIEW ❑ PLEASE COMMENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE NOTES /COMMENTS: Angie, Attached are five (5) copies of the latest building elevations for the Holiday Inn, Pro -Med Lane. Please let us know your thoughts. We will be getting a full submittal over to your office on Thursday. Also, how many do you need on Thursday and do I need to submit to anyone else on TAC /Plan Commission? We will be, of course, responding to any agency from whom we have received comments i.e. engineering, alternate transportation, etc.., if there any plan commission /committee members we should send too? Thank you for all your help! Bringing Your World into Focus 501 SOUTH 9th STREET, SUITE 100, NOBLESVILLE, IN 46060 PHONE: 317.770.1801 FAX: 317.770.1821 1.888. 801 -8555 TOLL FREE CARMEL 0000792 August 30. 2007 David L. Sanders 13587 Kensington Place Carmel, Indiana 46032 Mr. Eric Seidensticker Cannel Plan Commission 560 3rd Avenue SW Carmel, Indiana 46032 Dear Mr. Seidensticker: I am writing you to express my opposition to the proposed Holiday Inn development at 136th Street and Pro Med Lane. I have attended all of the Planning Commission meetings concerning this and the Justus Office Building project. In order to be as brief as possible I am outlining my reasons below: PARKING - The project does not meet the parking requirements. The applicant, through its attorney, Dave Coots, acknowledges that they are over 40 short of the needed spaces. They are proposing to share parking with the already approved project of the Justus Office building so the requirements are satisfied. This is wrong. They either have the required parking or they do not. In my opinion, this is just a ploy by the applicant and Justus to try to get the project approved. Consider this scenario: I am a guest at the Holiday Inn and arrive to find that the regular parking lot is full and am told I can use the Justus Office parking. The only condition is that I must be out of the lot by 8:00 a.m. the next day so the employees of the Justus, Office building will have a place to park. This is not realistic. It is interesting that the Holiday Inn project was filed in May before the Justus Office Building project and then was tabled twice and presented after the Justus Building was approved. I also question the applicant's response to a question from a member of the commission regarding the number of employees who would need parking spaces. The representative of Midwest Hospitality said that there would only be 4 or 5 employees there at one time during the week and 7 or 8 employees on the weekend. If it is true that dining, cleaning, maintenance, and desk responsibilities are to be done by this number of employees, I would not recommend this hotel to relatives and friends. In his rebuttal to the opposition to the project, Attorney Coots also said that the residents of Kensington Place would not be affected because it was one property removed, yet he proposed parking of the overflow guests in the Justus lot adjacent to our neighborhood. All night parking and the related noise and lights obviously would directly affect our residents. In fact, it would practically be in some of our residents' very small backyards. When the Justus Office Building project was approved, our neighborhood association president spoke on our behalf and welcomed the project because we knew someday there would be development there and the project was one that appeared to be neighborhood friendly and have minimal disruption to our lives. It now appears that since the Office _ Building project was approved Justus, owner of the entire property site, is doing everything possible to assure that the 2.7 acres to be used for hotel brings the maximum profit from sale. CARMEL 0000794 2 TRAFFIC — The project would bring too much additional traffic to an already congested intersection of Old Meridian Street and Smokey Row Road (136t Street). Our association president addressed this issue in opposition comments at the last commission meeting. A traffic study was ordered that should confirm our contention. It should be noted, however, that traffic at this time at that location is less than normal because of the temporary closures of Old Meridian Street and Smokey Row Roads for major construction projects. On this subject, I also question Mr. Coots' response to the opposition. He stated that the full service restaurant would only be available to guests through vouchers and the conference facilities would not be available to anyone not staying at the hotel. Thus, there would be no additional traffic or disruption to the neighbors created by outside persons. I know of no other hotel with full service restaurant and conference rooms that are limited only to guests. 65% RULE - There is no way this project meets the requirement of this rule. From the minimal information presented, it appears that the hotel building and the parking lot will engulf almost the entire 2.7 acres. There would be little, if any, room left for landscaping and tree preservation. I question if this is the reason the landscaping, aerial views and other related plans have not been submitted to the commission. The project is simply too large for the site. I respectfully urge that your do not approve this project if it comes to a commission vote. It is the wrong project for this site. The residents of Kensington Place realize that this property i Zoned B6. We knew that when we purchased or built our home here. Most of us are retired find we were looking for a nice place with minimal maintenance. convenient location, and n,nimal disruption from surroundings. At the time, there were office and medical buildings to our South. We knew that the woods on the site would not always be there, but we believed and trusted that any business that would eventually locate there would be in keeping with the present buildings and would be proper for the site. As I previously stated, we accepted Justus Office building because it appears to be proper for the area and our neighborhood. The Holiday Inn project is not! Thank you for your consideration. Sincerely, David L. Sanders CARMEL 0000795 To: Sub - Division Committee From: Eric Seidensticker Re: Agenda items 9/4/2007 Concerns over C2 Rezone on 3rd Ave SW (Old Town District) • Building Height concerns around Monon trail. • Current 22% commercial vacancy. Increasing pressure to those unfilled properties by building more competing buildings. • Negative impact on city center development and arts and design district as the major developer is struggling to complete projects near this area. • Removing light- industrial from the City of Carmel may have negative impact on the balance of the community in general. Concerns over Holiday Inn Express Project: • Parking is not nearly high enough, permitting "borrowing" of spaces from an adjacent property owner should not be allowed. Suppose the property is sold and doesn't want to lend those spaces to the HIE. • Increase in traffic to 136th Street is not necessary. This street has plenty of traffic from the High School and others. With the Justus property on -line, the traffic will increase morning and evening drive times to the already increased traffic flow from the High School. • Ground usage in excess of what is permitted. Majority of the land covered by asphalt or concrete creating significant water run -off issues? • The increase in traffic and volume of people is too close to adjacent residential areas. Please accept these concerns in your discussions this evening. As I am new to this process and have not had nearly enough time to prepare and educate myself as to the intents of the Planning Commission, I respectfully ask that these concerns be addressed. State Code requires us on Planning Commission to put the Health and Safety of our citizens first. To this end I appreciate your careful consideration. Respectfully Submitted. Eric Seidensticker Carmel Common Council District 3 CARMEL 0000796 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Wednesday, September 05, 2007 10:21 AM To: Donahue -Wold, Alexia K; Stewart, Lisa M; Coy, Sue E; Hollibaugh, Mike P; Keeling, Adrienne M; Brewer, Scott I; Hancock, Ramona B; Brennan, Kevin S; Littlejohn, David W; DeVore, Laura B; Lillard, Sarah N; Holmes, Christine B; Molitor, John R; Boone, Rachel M.; Tingley, Connie S; Duncan, Gary R Subject: Docket No. Assignment: (OA) US 31 Overlay; limit hotel & cultural /entertainment uses I have issued the necessary Docket Number for (OA) US 31 Overlay - Hotel /Cultural /Entertainment Uses. It is the following: Docket No. 07090002 OA Total Fee: $0.00 (exempt) $0.00 Docket No. 07090002 OA: US 31 Overlay - Hotel /Cultural /Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services. 1. This Item will not be on an agenda of the Technical Advisory Committee (TAC). 2. Published Public Notice will occur Friday, Sept. 7, in the Indianapolis Star. 3. Fifteen (15) Informational Packets will be delivered to Plan Commission Secretary Ramona Hancock no later than NOON, Friday, September 7, 2007. 4. Proof of Notice will be received by this Department no later than Noon, Friday, September 14, 2007. 5. The Item will appear on the September 18, 2007 agenda of the Plan Commission (under "Public Hearings "). 6. The Item will also appear on the October 2, 2007 agenda of the Plan Commission Special Studies Committee. Thanks, Angie Conn Planning Administrator City of Carmel, DOCS One Civic Square Carmel, IN 46032 317.571.2417 awold@carmel.in.gov 9/5/2007 CARMEL 0000797 Page 1 of 1 Keeling, Adrienne M From: Amanda.Dolph @indystar.com on behalf of PublicNotices @indystar.com Sent: Wednesday, September 05, 2007 1:52 PM To: Keeling, Adrienne M Subject: Re: Plan Commission Hearing: US 31 Amendment This is now ordered to publish 1x on 09/07 in the Indianapolis Star. This notice will also appear online for 7 days beginning on the first day of publication at www.IndyStar.com. Select Classifieds - "Items" - public notices - legals. Thank you, Amanda Dolph Legal Advertising Coordinator THE INDIANAPOLIS STAR publicnotices @indystar.com 317 - 444 -7163 Deadlines: 12 Noon 2 business days prior to the date of publication. Exceptions: Large files that will need to be typeset or created by an artist should be sent at least a week and a half in advance to allow time for processing. 9/7/2007 CARMEL 0000798 Time and Place: Subject Matter: Docket No. 07090002 OA NOTICE OF PUBLIC HEARING BEFORE THE CARMEL PLAN COMMISSION A public hearing to consider a Proposed Amendment to the Zoning Ordinance regarding the U.S. Highway 31 Overlay Zone, designated as Docket No. 07090002 OA will be held by the Carmel Plan Commission at 6:00 PM on Tuesday, September 18, 2007 in the chambers of the Common Council, Carmel City Hall, One Civic Square, Carmel, Indiana 46032. The proposed amendment to the Zoning Ordinance would update Section 23B.05 of the U.S. Highway Overlay Zone, placing limits on Cultural and Entertainment uses within the zone, including, but not limited to restaurant and hotel uses. The purpose of the U.S. Highway 31 Overlay Zone is to promote and protect the public health, safety, comfort, convenience and general welfare by providing for consistent and coordinated treatment of the properties bordering U.S. Highway 31 in Carmel, Hamilton County, Indiana. The Plan Commission, in establishing this zone, is relying on I.C. 36 -1 -1 et seq. This zoning district is, likewise, intended to serve as a tool for implementing the development policies and guidelines set for the corridor in the Comprehensive Plan. Availability of copy: Copies of the proposed amendment are on file at the following locations: • www.carmel.in.gov • Department of Community Services, Carmel City Hall, One Civic Square, Monday through Friday between the hours of 8:00 AM and 5:00 PM Public Testimony: Any written comments or objections to the proposal should be filed with the Secretary of the Plan Commission on or before the date of the Public Hearing. All written comments and objections will be presented to the Commission. Any oral comments concerning the proposal will be heard by the Commission at the hearing according to its Rules of Procedure. In addition, the hearing may be continued from time to time by the Commission as it may fmd necessary. Ramona Hancock, Secretary Carmel Plan Commission (317) 571 -2417 FAX (317) 571 -2426 Dated: September 7, 2007 CARMEL 0000799 �JJlf�orarr 0 la City of Carmel CARMEL PLAN COMMISSION - MEMORANDUM- Date: September 7, 2007 To: Plan Commission Members From: Adrienne Keeling Department of Com ity Services Re: September 18th Plan Commission meeting — Docket No. 07090002 OA Enclosed is the info packet for the following item. If you have any questions, please give me a call at 571 -2417. Docket No. 07090002 OA: US 31 Overlay - Hotel/Cultural/Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services The enclosed amendment proposes to place square footage limits on Cultural & Entertainment Uses in the US 31 Overlay Zone. The proposed limits match the limits currently in place for Retail uses in the Corridor. Such uses would be limited to 15% of the Gross Floor Area of a building, or up to 30% in a building if the total square footage does not exceed 15% of the entire development plan, and are located either on the ground floor or below grade. Several Cultural & Entertainment Uses are currently excluded completely from the Corridor, and are listed as such in Zoning Ordinance Appendix A; this proposal will not affect them. However, this would limit the square footage of the following uses, which are allowed in the Corridor today: - Art Gallery - Art & Music Center - Hotel (full service) - Catering Establishment - Restaurant, without drive -thru food sales - Meeting or Party Hall - Museum - Stadium or Coliseum A copy of the proposed language and applicable portions of Appendix A are enclosed for your review and information. Please note that the Indiana Code required 10 -day public notice was achieved; however, the Plan Commission Rules of Procedure requires 25 days. To have the Public Hearing, the Plan Commission must vote to suspend their Rules of Procedure. 2007 -0907; 07090002 OA; PC Memo Page 1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 SCANNED CARMEL 0000801 CITY OF CARMEL ZONING ORDINANCE 23B.05 5 23B.05.01 Excluded Uses: See Appendix A: Schedule of Uses. 23B.05.02 Retail and Service Uses: Retail and Service uses may be included in one or more buildings within a DP, subject to the following: A. Retail and Service uses may comprise up to: (1) Fifteen percent (15 %) of the Gross Floor Area (GFA) of any building; or, (2) Up to thirty percent (30 %) of the GFA of one building may be retail and service uses, provided that: (a) Total square footage of retail and service uses designated in the development plan does not exceed fifteen percent (15 %) of the GFA of all buildings combined; or, (b) Retail and service uses over fifteen percent (15 %) of the GFA of any one building he located on the ground floor or below grade. B. The Commission may grant a waiver to allow retail and service used to be located on floors other than ground or below - grade, pursuant to the criteria found in Section 23B.02(G). 23B.05.03 Cultural and Entertainment Uses: Cultural and Entertainment uses may be included in one or more buildin . s within a DP. subject to the following: A. Cultural and Entertainment Uses may om_prise up to: n •er - nt 1 'o) of the Gross Floor Area (GFAl of any bui ing or U• • �'r . n o •f • A •f Entertainment Uses. provided that: T. .1 ._ e f•. •o- • ul ra .n• _ n - .1 the development plan does not exceed fifteen sercent (15% of the GFA of all buildings combined: or, (b) Cultural and entertainment Uses over fifteen sercent (15% of the GFA of any one buildin . be located on th- around floor or below grade. B. The Commission may grant a waiver to allow cultural and entertainment uses to be • • - • fl • •r • •- .i • • •e •w - d . • r • in Section 23B.02(G). 23B.06 Accessory Buildings and Uses: All Accessory Buildings and uses which are permitted in the underlying primary zoning district(s) shall be permitted, except that any attached or detached Accessory Building in any DP /ADLS shall have on all sides the same building proportions, architectural features, construction materials, and in general be architecturally compatible with the Principal Building(s) with which it is associated. 5 Section 23B.05 amended per Ordinance No. Z- 415 -03. §bw -bx. Chapter 23B: US Highway 31 Corridor Overlay Zone 23B -5 as adopted per Z -340; as amended per Z- 365 -01; Z- 382 -02; Z- 415 -03; Z- 453 -04 Summer 2004 v 1 CARMEL 0000803 YS' oY LAND DEVELOPMENT S ®VICES INC. Designers- Engineers" Surveyors August 23, 2007 Ms. Angie Conn City of Carmel — DOCS One Civic Square Carmel, IN 46032 Re: Holiday Inn at Pro Med Lane Docket No. 07070009 ADLS & 07030035 DP This letter is in response to your comments from July 17, 2007 and August 21, 2007 Carmel Plan Commission Department Reports. DOCS concerns /comments: Docket No. 07070009 ADLS — July 17, 2007 C'��?' The City Forester, Scott Brewer, still needs updated plans to review. / Response: Noted. Revised plans forwarded to Mr. Brewer ()\-- . Engineering Dept: The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Departments comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic sturdy is prepared and evaluated and all outstanding issues are resolved. Response: Noted. The petitioner should provide the commitments approved with the initial rezone to the commission members. Response: Noted. The petition has not yet responded to DOCS' review letter /email. Outstanding comment are below: a. Building materials on the building elevation must be labeled. Response: Noted. Project Architect and Client / Developer have been made aware of this request. ,81.4( /rtc, Out WWal /eta Focus 501 SOUTH 9TH STREET, SUITE 100, NOBLESVILLE, IN 46060 PHONE: 317.770.1801 FAX: 317.770.1821 1.888.801 -8555 TOLL FREE fta\\\,o-'\ CARMEL 0000805 (3(1 Provided a parking chart with the breakdown of all the land uses and parking required, include the meeting rooms. Also, based on the number of hotel rooms & their floor plans, an average of 144 guests could stay at one time. Response: Noted. Please show a chart showing the ratio of conference room space to guest rooms (square footage); the ordinance requires 40 s;f. of conference room per guest room. Response: Noted. The proposed 106 rooms will have a minimum of 4240 square feet of conference area. Please provide the trash dumpster elevations /materials /colors. Response: Noted. Project Architect and Client / Developer have been made aware of this request. Please provide the mechanical equipment location /screening. Response: Noted. Landscaping has been added around mechanical equipment for screening. A variance request from BZA for sign facing east, of toward a public road will �A be required. S 1 51A to \ \\ cove . & �A Response: Noted. Landscaping has been adde ound mechanical equipment for screening. Provide the FAR —floor area ratio. Response: 66,983 square feet of building / 115,478 square feet of lot = 58% (70% is maximum) The landscape plan does not show any plantings along the east property line. Please show. Response: Noted. Revised plan has been provided with additional plantings Please show bike parking; See chapter 27.06 of the ordinance. Response: Noted. Bike rake located at the Northwest corner of the proposed building. regarding the internally illuminated wall signs — it is recommended to have them show green during the day and shine white at night (day /nite plex.) Response: Noted. Provide a 24 x 36 inch size of the photometric plan; it is illegible at 11 x 17. Response: Noted. Tab 2 of the info packet — the wrong parcel is highlighted on the location map. Please change. Response: Noted. CARMEL 0000806 n i c/7 The lot coverage percentage must be equal or be less than 65 %, with pavement and building footprint included. Please provide your percentage. Response: Noted. Total Lot coverage (75,050 square feet) / Total area 115,478 square feet) = 65% The current development plan shows a wooded area east of the site, but that is now the Justus Office Building site. Please update your site plan. Response: Noted. Said plan is currently shown. Docket No. 07300035 DP — August 21, 2007 6ye On the Site Plan sheet, please show the 10 -ft multi -use asphalt path along Smokey Row Road and 5-ft. sidewalk along Pro Med Lane. Response: Noted. Added. 2. Engineering Dept comments: The Department supports this item being moved to committee. However, the Department will not support approval by the committee until a response to the Department's comments is provided, revised drawings are provided, a plan is provided that indicates that an adequate storm water quality system is being provided, a traffic study is prepared and evaluated and all outstanding issues are resolved Response: Noted Urban Forestry Dept: Scott Brewer, City Forester, needs updated landscape plans with more detail. Tree preservation plan and tree protection plan are also required. Response: Noted. Plans have been provided to Mr. Brewer The development plan still shows the building as being 6 -story in height. Commitments, recorded with the property during the initial rezone to B -6, limit the building height to 5O ft or 4 stories, whichever is less. This means that a 6 -story hotel cannot be approved. (A commitment amendment approval from the Plan commission would have to occur, first.) Response: Noted. Scrivener's error has been corrected. The building is a 4 story facility. If this hotel has a banquet hall or conference meetings space, additional parking spaces will be required, in addition to the parking spaced allotted for the hotel rooms. Response: Noted. The project contains 113 surface parking spaces and 40 underground parking spaces. The petitioner has not yet responded to DOCS' review letter /email. Response: Noted. The lot cover percentage must be equal or be less than 65 %, with pavement and building footprint included. Please provide your percentage. CARMEL 0000807 5// Response: Noted. Total coverage (75,050 square feet) / Total area 115,478 square feet) = 65% The current development plan shows a wooded area east of the site, but that is now the Justus Office Building site. Please update your site plan. Response: Response: Noted. Said plan is currently shown. If you have any questions, please contact our office. Sincerely, 42%e- Colin R. Patterson, P.E. CARMEL 0000808 HOLIDAY INN PRO MED DRIVE AND OLD MERDIAN STREET Hamilton County Carmel, Indiana O &M MANUAL OY LAND DEVELOPMENT SERVICES 501 S. 9th Street, Suite 100 Noblesville IN 46060 Phone: 317.770.1801 Fax: 317.774 11821 Toll Free: 1.888.801.8555 Project No. 2006 -0162 CARMEL 0000809 Operation & Maintenance Manual Village 011 the Motion 1320 Rohrer Road Carmel, Indiana Table of Contents I. Introduction II. Install BMP's III. BMP Locations IV. Routine BMP Inspection V. BMP Cleaning VI. Routine BMP Maintenance VII. Remedial Maintenance of BMP's VIII. BMP Access by City of Carmel Staff and Maintenance Personnel IX. BMP Owner Information X. Required Submittal XI. References Appendix A — BMP Locations and Cross Sectional Details Appendix B — Routine Inspection Requirements for Hydrodynamic Separator, Aqua -Swirl AS -5 CFD Appendix C — Routine Inspection Requirements for Pervious Pavers Appendix D — BMP Owner Acknowledgement Agreement CARMEL 0000810 I. Introduction This manual is an operations and maintenance manual for the BMP's (Best Management Practices) for the Holiday Inn residential sub - division. For the purpose of this manual, a BMP is a device designed to reduce the amount of the pollutants within the storm water runoff. For the City of Carmel, a series of treatment is required to meet the minimum removal rates per the storm water drainage technical manual. II. Installed BMP's This site has a single storm sewer pipe run. The pipe run discharges into a regional pond for the commercial development. To achieve the minimum total suspended solids (TSS) removal rate, two BMP's are associated with the pipe run. The pipe run has a hydrodynamic separator and pervious pavers. a. Hydrodynamic Separator — Aqua-Swirl AS -5 CFD. The hydrodynamic separator for this site is an Aqua -Swirl mechanical structure. This device uses gravitational forces to enhance the settlement of solids, and separation of buoyant materials from the stormwater entering the system. The system is designed to remove the following pollutants, but is not limited to these materials: metals, nutrients, hydrocarbons, floating debris, oil and grease. b. Pervious Pavers. The curb inlet is a structural unit. This device is used to capture runoff and rely on gravitational settling and /or the infiltration through porous medium for pollutant reduction. III. BMP Locations See Appendix A for a plan view of the BMP locations as well as the cross - sectional details showing the BMP's and all applicable features associated with each unit. IV. Routine BMP Inspections a. Hydrodynamic Separator — Aqua -Swirl AS -5 CFD. See Appendix B for the in depth routine inspection requirements for this unit. b. Pervious Pavers. See Appendix C for the in depth routine inspection requirements for this unit. CARMEL 0000811 V. BMP Cleaning a. Hydrodynamic Separator — Aqua -Swirl AS -5 CFD. See Appendix B for the in depth routine inspection requirements for this unit. b. Pervious Pavers See Appendix C for the in depth routine inspection requirements for this unit. VI. Routine BMP Maintenance a. Hydrodynamic Separator —Aqua -Swirl AS -5 CFD. See Appendix B for the in depth routine inspection requirements for this unit. b. Pervious Pavers See Appendix C for the in depth routine inspection requirements for this unit. VII. Remedial Maintenance of BMP's Remedial maintenance of BMP's includes, but is not limited to full BMP replacement on the hydrodynamic separator and curb inlet with sump. The detention pond will require removal of the sediments from the bottom of the pond. If during the routine inspections, the inspector notices any structural deficiencies, or components that are not functioning properly after BMP cleaning has taken place, the Owner shall be notified immediately. The Owner will then determine the extent of the repairs which need to be made. It will be the Owner's responsibility to notify The City of Carmel Department of Engineering to get any BMP repairs approved prior to commencement of repairs. VIII. BMP Access by City of Carmel Staff and Maintenance Personnel In accordance with section 701.07 of the City of Carmel Stormwater Technical Standards Manual, which states "All stormwater quality management systems, including detention or retention basins, filter strips, pocket wetlands, in -line filters, infiltration systems, conveyance systems, structures and appurtenances located outside of the right -of -way shall be designated as common areas or incorporated into permanent easements ", all areas falling within 10' of the enclosed storm sewer system Holiday Inn shall be considered "common areas ". These common areas shall be used by the City of Carmel Staff and City of Carmel designated personnel to perform inspections and or maintenance of the enclosed stormwater system and /or BMP's within the property. An easily accessible route to all BMP's shall be maintained at all times by the owner. By signing the Owner Acknowledgement Agreement located in Appendix D of this manual, the Owner is authorizing the aforementioned areas to be designated as "common areas" thus allowing access as described in paragraphs 1 and 2 of Section VIII of this manual. CARMEL 0000812 IX. BMP Owner Information All BMP's located within the parcel for Holiday Inn will be owned and operated by: Sanjay Patel Midwest Hospitality Group 1220 Brookville Way Indianapolis, Indiana 46239 Phone: 317- 356 -4000 Fax: 317 -3256 -4004 At this time, Midwest Hospitality Group assumes all responsibility of BMP inspection and maintenance. If in the future Midwest Hospitality Group chooses to turn responsibility of BMP inspection and maintenance over to another person or entity, The City of Carmel Department of Engineering shall be notified and provided with that person or entity's contact information. X. Required Submittals The owner shall submit annual inspection reports to the City of Carmel Department of Engineering beginning one year after construction is completed. Subsequent reports shall be due each year within the same month as the initial report. The report shall contain the following information: a. Copies of maintenance and inspection reports as listed in Appendices B and C. b. Description of maintenance performed to mitigate any deficiencies that were described in the maintenance reports. c. Dates and contact information of person(s) who performed maintenance on the BMP's. If the inspection report is not received within the month it is due, if there are deficiencies which were not included in the report, or if any deficiencies included in the report are not addressed in a timely manner, the BMP owner faces enforcement action as deemed necessary by the City of Carmel. XI. References AquaShield Inc., Stormwater Treatment Solutions 2733 Kanasita Drive, Suite B Chattanooga, TN 37343 Phone (888) 344 -9044 Fax (423) 826 -2112 CARMEL 0000813 Appendix A — BMP Locations and Cross Sectional Details CARMEL 0000814 Appendix B — Routine Inspection Requirements for Hydrodynamic Separator, Aqua -Swirl AS -5 CFD CARMEL 0000818 Appendix C — Routine Inspection Requirements for Pervious Pavers CARMEL 0000824 Appendix C — Section I — Tabular Maintenance Schedule CARMEL 0000825 Appendix C — Section 11 — Manufacturer's Operation and Maintenance Procedures CARMEL 0000830 BASS Maintenance and Operating Procedures Segmental permeable pavement systems typically will require periodic visual inspections (preferably after a major rainstorm) to determine that the stormwater is infiltrating into the system. Areas that have pooled water standing on the surface need to be addressed as a remedial repair as opposed to normal maintenance. Normal Maintenance: Permeable paver surfaces and adjoining pavement surfaces will require standard structural BMP practices for pavement maintenance regarding sweeping procedures. A dry vacuum type sweeper may be used during dry periods to remove encrusted sediment, leaves, grass clippings, etc. Vacuum and sweeper settings may require adjustments to prevent uptake of aggregate from the paver voids and joints. Once a year sweeping is normal unless excessive silts and fines are present, which will require additional monitoring of surface to determine silt build -up and then adjust sweeping schedule to remove accumulated debris. Additional void materials may be added by mechanically or manually sweeping into joints and void areas if necessary. Refer to specifications for type and grade. Closed joint permeable pavement systems may be pressure washed if desired. Care should be exercised to keep wand at an angle and away from surface to prevent abrading of surface and blasting of void material from joints and void openings. It is not recommended to utilize pressure washer on open - jointed systems. Adjacent properties, pavements. landscaped areas and grasses should be monitored periodically to ensure that run -off from these sources is not depositing silts and debris on the permeable surface. Construction traffic, agricultural areas (no ground cover), beach area, areas subject to high winds that will carry these fine particles, will require more frequent sweeping than urban areas. It is recommended that a monitoring well be installed with the system and will provide for access to bottom of system for observation for rate of ex- filtration. In addition, water samples may be removed to permit water quality to be analyzed. This should be done once on an annual basis. Settlements in pavement surface, access for utility repair, removal of broken or damaged pavers may be performed by an experienced paver installer. Pavers will be removed, setting bed and void materials will be salvaged and kept separate. Base materials are to be removed if access for utilities is required, Settlement repair depending on depth will be restored with additional base materials if settlement exceeds Y2". Setting bed will be made level and pavers re- instated with void materials replaced in joints and voids with compaction bringing the pavers to flush condition and ready to use. Remedial Maintenance: Application of a commercial vacuum sweeper with water jets, sweeper and vacuum bar attachment will cause evacuation of clogged void materials from joint and void openings. This material may be recycled at a wash site or new aggregate materials may be utilized. (Refer to specifications for size and grade) Jointing materials are to be swept into joints and void openings until full, typically the bottom of chamfer is full. CARMEL 0000831 Winter Maintenance: Snow Removal: A four season parking surface, street or plaza my be plowed with truck - mounted blades, power brooms, snow- blowers or manually shoveled, however bladed vehicles will require snow plows with shoes. Salt may be used to melt ice, but will affect the quality and pH of water leaving BASS and will require additional monitoring and analysis. Sand should not be used as will accelerate rate of clogging in voids and will require increased frequency of sweeping. Open - graded chips may used for traction when ice is present, but more than likely will require sweeping and removal in the spring. CARMEL 0000832 Appendix D — BMP Owner Acknowledgement Agreement CARMEL 0000833 Page 1 of 1 Conn, Angelina V From: Dave Coots [DCoots @chwlaw.com] Sent: Thursday, September 13, 2007 2:44 PM To: Conn, Angelina V Cc: SPatel @MidwestHospitality.com Subject: Midwest Hospitality -- Holiday Inn Angie, I will not be back from our easter Europe trip until after the October 2, 2007 Special Studies Committee meeting. Therefore, I am asking that this item be moved to the November agenda, which I assume will be other than election day, Nov. 7th. Do you know when it will be held? 9/13/2007 CARMEL 0000856 CARMEL PLAN COMMISSION DEPARTMENT REPORT September 18, 2007 11H. Docket No. 07090002 OA: US 31 Overlay - Hotel /Cultural/Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services The proposed amendment to the Zoning Ordinance would update Section 23B.05 of the U.S. Highway Overlay Zone, placing limits on Cultural and Entertainment uses within the zone, including, but not limited to restaurant and hotel uses. Please refer to the info packet for further detail. The Department of Community Services recommends the Plan Commission forward this item to the October 2 Special Studies Committee meeting for further review. Or, if comfortable, vote to suspend the rules and vote on this item tonight and forward this item to the City Council with a positive recommendation. CARMEL 0000857 City of Carmel CARMEL PLAN COMMISSION SEPTEMBER 18, 2007 Minutes The regularly scheduled meeting of the Carmel Plan Commission met at 6:00 PM in the Council Chambers of City Hall, Carmel, Indiana. The meeting opened with the Pledge of Allegiance. Members present: Leo Dierckman, Jay Dorman, Kevin Heber, Rick Ripma, Carol Schleif, Eric Seidensticker, Sally Shapiro, Madeleine Torres, thereby establishing a quorum. Department of Community Services Staff in attendance: Angie Conn, Michael Hollibaugh, Adrienne Keeling. John Molitor, Legal Counsel was also present. The minutes of the August 21, 2007 meeting were approved as submitted. G. Reports, Announcements, & Department Concerns Angie Conn announced that the following items have been tabled for this evening and will be heard at the October 16, 2007 meeting: Item 4h, Dixie Highway Addition Rezone at 10696 College Avenue, and Items 5h and 6h, 531 South Guilford Road (Kousa Street Cottages.) Also, the Rules of Procedure would have to be suspended in order to hear item items lh and 2h, 146th and Gray Road Rezone and Primary Plat due to a mis- mailing of the Public Notice —some property owners were left off the original mailing, but that was corrected within the State Statute time limit of ten (10) days. Item 11H, US 31 Overlay – Hotel/Cultural/Entertainment Uses failed to make the 25 day notice requirement as per the Rules of Procedure; however this item does meet the ten (10) day State Statute Public Notice requirement. A suspension of the Rules would be needed to hear this item. Legal Counsel Report, John Molitor: Regarding the Open Door Law and how it restricts activities of Commission members —John is working with Counsel for the Parks Board to see if a visit can be arranged from the new Public Access Counselor later this fall. Perhaps a joint meeting could be held that would include the Parks Board members and Plan Commission members with the Counselor. It would be voluntary on behalf of the Commission members, but would be an opportunity for perhaps a one -half hour seminar. John asked that a hand -out be distributed via email to Commission members regarding the Open Door Law. John Molitor requested that a short Executive Session would be scheduled at 5:30 PM prior to the next full meeting on October 16, 2007 in the DOCS Conference Room. The purpose of the S:/P1anCommission/Minutes/PC- 2007 /septl 8 1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000858 final construction plan approval to comply with the City 2) Urban Forester approval regarding landscape plan 3) Hamilton County Surveyor's approval. The motion was seconded by Sally Shapiro, APPROVED 8- 0. 1011. Docket No. 07080028 OA: Carmel Dr -Range Line Road Overlay Sunset Amendment The applicant seeks to Amend the Zoning Ordinance, Chapter 23F: Carmel Drive -Range Line Road Overlay Zone in order to extend the sunset clause. Filed by the Carmel Depai'Anent of Community Services. Mike Hollibaugh, Director, DOCS. The Department is requesting an extension of the Range Line Road Overlay Sunset Amendment to December 31, 2008. Originally the Range Line Road Overlay was adopted in 2005 and established so that new development and re- development occurred in a manner that was complementary to that which was occurring in Old Town and City Center and in a fashion consistent with the location of the development in the center of Carmel. As part of the original Ordinance, there was a Sunset Clause that was approved as well. When originally adopted, the Ordinance was fairly controversial and the Sunset Clause would allow the Commission and Council the opportunity to monitor the impacts. The Overlay was also adopted with the promise that there would be additional study for a plan for the development of the central area. The Department is hoping that there will not be a need to return to the Commission, since funds were approved in the 2008 budget for the additional study. Members of the public were invited to speak in favor of or opposition to the petition; no one appeared and the public hearing was closed. Department Comments, Angie Conn: If the Commission so chooses, they can suspend their Rules of Procedure and vote on this item this evening or the Commission can forward this item to the Subdivision Committee October 2, 2007. In response to Madeleine Torres' questions regarding the additional time needed and the reason for that, Mike Hollibaugh -.aid the studies take time and the Commission's Agenda has been full; there is also a Comprehensive Plan Up -date to complete and the Range Line Road Overlay will come on the heels of that. Carol Schleif made formal motion to suspend the Rules of Procedure, seconded by Rick Ripma. The vote was 7 in favor, 1 opposed (Seidenticker), a no- decision vote. Docket No. 07080028 OA, Carmel Drive -Range Line Road Overlay Sunset Amendment was forwarded to the Special Studies Committee for further review on October 2 °d Docket No. 07080028 OA was REDIRECTED to Subdivision Committee for further review at 6:00 PM on October 2, 2007 in the Caucus Rooms of City Hall. D.ogket N; 047pp9.0002 0*: S 31Oyerlay - HogteU,Cu1 ral/E ainme t u e The applicant seeks to Amend the Zoning Ordinance Cha te723B. US=Hi hway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services *Note: This item requires a suspension of the Rules of Procedure in order to be heard this evening. The Public Notice did not meet the requirements of the Rules of Procedure, however the State Statute 10 -day S:/PlanCommission/Minutes /PC- 2007 /septl 8 15 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000859 notice requirement was met. After discussion by the Commission, it was determined that this item would not be heard this evening and would be Tabled until the next Plan Commission meeting on October 16, 2007. 1211. Docket No. 07080030 Z: SW Old Town C -2 Rezoning, additional parcels The applicant seeks approval to rezone 2 parcels from B-1/Business to C -2 /Old Town. The sites are located at 230 South Range Line Road and along First Avenue SW. Filed by the Carmel Depaz li,ient of Community Services. Adrienne Keeling, DOCS, appeared before the Commission representing the applicant. This particular proposal is in conjunction and in addition to the proposal heard last month regarding Docket No. 07070024 Z, Southwest OLD Town C -2 Rezoning. Along with the previous proposal, there were two parcels that are a part of the Indiana Design Center site that were not noticed for hearing and were omitted in the hearing. We are bringing those items forward this evening with the hope that they can be added to the proposal to Docket 07070024 Z so that they can move to the Council together, with whatever the recommendation may be. The site is along Range Line Road; however there is one parcel that was formerly part of O'Malia's Fireplace Shcp, 230 South Range Line Road, and a parcel behind that on First Avenue SW that has not been previously addressed —it is the first lot north of 231 First Avenue SW. Adrienne suggested that the Commission continue with the Public Hearing, discuss the larger proposal under Old Business, and determine whether or not you want to suspend the rules of procedure for this item so they can be heard together. Department Comments, Angie Conn: As stated by Adrienne, the Commission has the option to suspend the rules of procedure and vote on this item this evening so that it runs possibly parallel to the process with the next item or send it to the October 2 °a Subdivision Committee meeting. Department Recommendation: Either Suspend Rules and vote so that this Docket could run parallel with and be incorporated into the Old Business Item 07070024 Z, SW (southwest) Old Town C -2 Rezoning, or send this item to Special Studies Committee. Carol Schleif made formal motion to suspend the Rules of Procedure in order to vote on Docket No. 07080030 Z this evening, seconded by Eric Seidensticker, Approved 8 -0 Carol Schleif made formal motion to recommend approval of Docket No. 07080030 Z, SW Old Town C -2 Rezoning, additional parcels, and forward to City Council so that it will parallel with and be incorporated into Docket No. 07070024 Z, Southwest Old Town C -2 Rezoning, seconded by Madeleine Torres, Approved 8 -0. I. Old Business H. Docket No. 07070024 Z: SW Old Town C -2 Rezoning The applicant seeks approval to rezone 57 parcels from R- 2/Residence, B-1/Business, B- S:/P1anCommission/Minutes/PC- 2007 /sept 18 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 16 CARMEL 0000860 City ofCae CARMEL PLAN COMMISSION SPECIAL STUDIES COMMITTEE TUESDAY, OCTOBER 2, 2007 Minutes The Special Studies Committee of the Carmel Plan Commission met at 6:00 PM in the Caucus Rooms of City Hall, Carmel, Indiana. Members in attendance: Wayne Haney, Steve Stromquist, Madeleine Torres, thereby establishing a quorum. DOCS Staff in attendance: Rachel Boone, Christine Barton - Holmes. The Special Studies Committee considered the following items: 1. Docket No. 07090006 ADLS Amend: Smart Car – Signage The applicant seeks approval for two new signs. The site is located at 3900 E. 96th St. It is zoned B -3 /Business. Filed by Jim Shinaver of Nelson and Frankenberger. Jim Shinaver, attorney, Nelson and Frankenberger appeared before the Committee representing the applicant. Also in attendance: Paul Pettenaro, owner /operator of the World Wide Motors — Mercedes Benz in Carmel, and Civil Engineer Mark Tworek, Baxter and SET Engineering, 410 N US 31, Whiteland IN 46184. The property is located at the northwest intersection of Lakeshore Drive and East 96th Street, 3900 East 96th Street. Approval is requested for two new signs; one is a wall sign that would face 96th Street; the other sign is a ground sign. The sign manufacturer is out of Canada. The types of signs being put on the building are not the standard, stock -type of sign and the Sign Company needs a considerable amount of lead time to prepare and ship the signs. The wall sign facing 96th Street and the ground sign will be illuminated. The "portal" entry-area will be pushed out from the building and the sign is above the portal entrance — considered a wall sign. Department Comments, Rachel Boone: The wall sign will have white letters; the logo is a yellow triangle, illuminated yellow at night. The size of the sign is 28 square feet; the ground sign is 5.5 feet tall, 34.5 square feet in area. There are four additional signs for this site that are not being reviewed this evening. The white directional sign as shown in the packet is not being reviewed this evening. At this time, the Department is recommending positive consideration. In response to questions from Madeleine Torres, Rachel Boone said that of the four signs not presented this evening, two will require a variance. S:/ P1anCommission /MemorandumofMeeting/ Committee /SpecStudies /2007oct02 1 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000861 TABI EI) '1'O'1'OV. ±1 3. Docket No. 07090011 ADLS Amend: McClammer Accounting — Signage The applicant seeks approval for one ground sign. The site is located at 10411 N. College Ave. and is zoned B -5 /Business within the Home Place Business District. Filed by Vanessa Suiter of Express Graphics. TABLED to November 1, 2007 4. Docket No. 07090012 ADLS Amend: Amanda's City Chic Consignment — Signage The applicant seeks approval for one new ground sign. The site is located at 210 E Main St. It is zoned B -1 /Business within the Old Town Overlay. Filed by Amanda Newman of Amanda's City Chic Consignment. Amanda Newman, 210 East Main Street, Carmel 46032, owner of Amanda's City Chic Consignment appeared before the Committee representing the applicant. Amanda's City Chic sells household furnishings and accessories on consignment. One new ground sign is requested for the site located at 210 East Main Street (former barber shop location.) A rendering of the sign was shown. The Committee was complimentary of the sign and in favor, but wanted to make certain that the applicant was aware of the setback requirement for such a sign. A sketch was shown for the proposed landscaping at the base of the sign. Department Comments, Rachel Boone: The Old Town Overlay specifies that a ground sign is to be a suspended sign with a square footage maximum of 12 square feet, and a maximum height of 7 feet. The sign does fit within the requirements of the Ordinance. The design of the arm and style of the sign are appropriate for this site, the setback requirement is 10 feet. The landscape plan speaks of two, dwarf Hamlins, one dense yew, a spade -edge bed with black mulch, two yellow mums and one boulder. The Department has no outstanding issues with the proposed sign and recommends positive consideration. Madeleine Torres made formal motion to approve Chic Docket No. 07090012 ADLS Amend: Amanda's City Chic Consignment — Signage, with the caveat to the petitioner of the setback of the sign from the right -of -way, seconded by Wayne Haney, APPROVED 3 -0. 5. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) The applicant seeks approval to rezone 11.6 acres from S- 1/Residence to B-1/Business for an office /retail development. The site is located at the southeast corner of 146th St. and Gray Rd. Filed by Kelli Lawrence of Hearthview Residential, LLC. TABLED to November 1, 2007 6. Docket No. 07070004 PP: 146th St Office Complex The applicant seeks primary plat approval for 5 lots on 11.6 acres. The site is located at the southeast corner of 146th St. and Gray Rd. and is zoned S -1 /Residence, pending a B -1/ Business rezone. Filed by Kelli Lawrence of Hearthview Residential, LLC TABLED to November 1, 2007 "Docket 4No: 07030035.DP roxiMedfLaney9Holida 4 S: / P1anCommission /MemorandumofMeeting /Committee /SpecStudies /2007oct02 ONE CIVIC SQUARE CARMEL, INDIANA 46032 3 317/571 -2417 CARMEL 0000862 8. TABLED T O NOV 1:*�Dock No 7017000 ADLS'IHolidayinnat .bay =:. = b.3- __ wu7 „tit Street and Pre Med Lane, and is zoned B6, within the US 31 Overlay. Filed by Dave There was no further business to come before the Committee and the meeting adjourned at 6:35 PM. Steve Stromquist, Chairperson Ramona Hancock, Secretary S: / P1anCommission /MemorandumofMeeting/ Committee/ SpecStudies/ 2007oct02 4 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000863 O/i�c k* 6 'i City of Ca el CARMEL PLAN COMMISSION -MEMORANDUM- Date: October 5, 2007 To: Plan Commission Members From: Adrienne Keeling IL— Department of Community Services Re: October 16th Nan Commission meeting — Docket No. 07090002 OA Enclosed is the info packet for the following item. If you have any questions, please give me a call at 571 -2417. Docket No. 07090002 OA: US 31 Overlay - Hotel/Cultural/Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services The enclosed amendment proposes to place square footage limits on Cultural & Entertainment Uses in the US 31 Overlay Zone. The proposed limits match the limits currently in place for Retail uses in the Corridor. Such uses would be limited to 15% of the Gross Floor Area of a building, or up to 30% in a building if the total square footage does not exceed 15% of the entire development plan, and are located either on the ground floor or below grade. Several Cultural & Entertainment Uses are currently excluded completely from the Corridor, and are listed as such in Zoning Ordinance Appendix A; this proposal will not affect them. However, this would limit the square footage of the following uses, which are allowed in the Corridor today: - Art Gallery Art & Music Center Hotel (full service) - Catering Establishment - Restaurant, without drive -thru food sales Meeting or Party Hall - Museum Stadium or Coliseum A copy of the proposed language and applicable portions of Appendix A are enclosed for your review and information. 2007 -1005; 07090002 OA; PC Memo ONE CIVIC SQUARE Page 1 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000864 CITY OF CARMEL ZONING ORDINANCE 23B.05 23B.05.01 Excluded Uses: See Appendix A: Schedule of Uses. 23B.05.02 Retail and Service Uses: Retail and Service uses may be included in one or more buildings within a DP, subject to the following: A. Retail and Service uses may comprise up to: (1) Fifteen percent (15%) of the Gross Floor Area (GFA) of any building: or, (2) Up to thirty percent (30 %) of the GFA of one building may be retail and service uses, provided that: (a) Total square footage of retail and service uses designated in the development plan does not exceed fifteen percent (15 %) of the GFA of all buildings combined: or, (h) Retail and service uses over fifteen percent (15%) of the GFA of any one building be located on the ground floor or below grade. B. The Commission may grant a waiver to allow retail and service uses to he located on floors other than ground or below - grade, pursuant to the criteria found in Section 23B.02(G). 23B.05.03 Cultural and Entertainment Uses: Cultural .nd Entertainment uses may be included in one or more buildings within a DP, subject to the following. A. Cultural and Entertainment Uses may comprise up to. (1) Fifteen percent (15 %) of the Gross Floor Area (GFA) of any 1uilding; or, (2) Up to thirty percent (30 %) of the GFA of one building may be Cultural and Entertainment Uses. provided that- (a) Total square footage of Cultural and Entertainment Uses designated in the development plan does not exceed fifteen percent (15 %) of the GFA of all buildings combined: or, (b) Cultural and entertainment Uses over fifteen percent (15%) of the GFA of any one building be located on the ground floor or below grade. E. The Commission may grant a waiver to allow cultural and entertainment uses to be located on floors other than ground or below- grade, pursuant to the criteria found in Section 23B.02(G), 23B.06 Accessory Buildings and Uses: All Accessory Buildings and uses which are permitted in the underlying primary zoning district(s) shall be permitted, except that any attached or detached Accessory Building in any DP /ADLS shall have on all sides the same building proportions, architectural features, construction materials, and in general be architecturally compatible with the Principal Building(s) with which it is associated. Section 2311.05 amended per Ordinance No. Z- 415 -03. §btird?..v. Chapter 23B: US Highway 3-1 Corridor Overlay Zone 23B -5 as adopted per Z -340: as amended per Z- 3615 -0!: Z- 382 -02: Z- 415 -03: Z- 453 -04 Summer 2004 v1 CARMEL 0000866 Page 1 of 1 Conn, Angelina V From: Conn, Angelina V Sent: Monday, October 08, 2007 11:38 AM To: 'Carolyn Schleif' Cc: Hollibaugh, Mike P; 'John Molitor' Subject: pro med lane holiday inn & BSL Carol — to answer your question about the 40 -ft BSL, rather than the 60 -ft BSL for The Holiday Inn site: Paul Reis, the attorney who represented the Jackson Square rezone for this site, explained it best: This is to confirm our understanding concerning the building setback line along Smokey Row Road in the Justus Business Park. Under the U.S. 31 Overlay Zone Zoning Ordinance, building setback lines are established for certain streets within the zone. Smokey Row Road is not mentioned in the Ordinance. In 2005, when we were proposing a PUD for the development of the site, we discussed the development standards with Jon Dobosiewicz, City Planner at the time, and it was agreed that a 40 -foot building setback line was appropriate. This would allow the buildings to be brought closer to the street to improve visibility from U.S. 31. The development plan approved by the Plan Commission in 2005 and again in 2007 provided for a 40 -foot BSL. Accordingly, the (Justus Business Park) plat approved by the Plan Commission and the Board of Public Works shows this standard. Based upon our conversation, this is acceptable to the Department. Please feel free to call Mike Hollibaugh to discuss further, as Jon D no longer works with the Department. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov 3/5/2009 CARMEL 0000868 Page 1 of 1 Conn, Angelina V From: Ron & Carol Schleif [schleif @indy.rr.com] Sent: Monday, October 08, 2007 1:56 PM To: Conn, Angelina V Cc: Hollibaugh, Mike P; 'John Molitor' Subject: RE: pro med lane holiday inn & BSL Angie, I just called DeBoy and explained that lots had gone on this project before I was on the PC. I wish I had been told about this history before. I commented on this a full plan commission and would have loved to have gotten this then Oh well! I've been embarrassed before! I appreciate the time you spent on this Thanks again for the scoop. Carol Original Message From: Conn, Angelina V [mailto:Aconn @carmel.in.gov] Sent: Monday, October 08, 2007 11:38 AM To: Carolyn Schleif Cc: Hollibaugh, Mike P; John Molitor Subject: pro med lane holiday inn & BSL Carol — to answer your question about the 40 -ft BSL, rather than the 60 -ft BSL for The Holiday Inn site: Paul Reis, the attorney who represented the Jackson Square rezone for this site, explained it best: This is to confirm our understanding concerning the building setback line along Smokey Row Road in the Justus Business Park. Under the U.S. 31 Overlay Zone Zoning Ordinance, building setback lines are established for certain streets within the zone. Smokey Row Road is not mentioned in the Ordinance. In 2005, when we were proposing a PUD for the development of the site, we discussed the development standards with Jon Dobosiewicz, City Planner at the time, and it was agreed that a 40 -foot building setback line was appropriate. This would allow the buildings to be brought closer to the street to improve visibility from U.S. 31. The development plan approved by the Plan Commission in 2005 and again in 2007 provided for a 40 -foot BSL. Accordingly, the (Justus Business Park) plat approved by the Plan Commission and the Board of Public Works shows this standard. Based upon our conversation, this is acceptable to the Department. Please feel free to call Mike Hollibaugh to discuss further, as Jon D no longer works with the Department. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317- 571 -2417 f. 317- 571 -2426 aconn @carmel.in.gov 3/5/2009 CARMEL 0000869 CARMEL PLAN COMMISSION DEPARTMENT REPORT October 16, 2007 2011. Docket No. 07090002 OA: US 31 Overlay - Hotel /Cultural/Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services. This amendment proposes to place square footage limits on Cultural & Entertainment Uses in the US 31 Overlay Zone. The proposed limits match the limits currently in place for Retail uses in the Corridor. Such uses would be limited to 15% of the Gross Floor Area of a building, or up to 30% in a building if the total square footage does not exceed 15% of the entire development plan, and are located either on the ground floor or below grade. Several Cultural & Entertainment Uses are currently excluded completely from the Corridor, and are listed as such in Zoning Ordinance Appendix A; this proposal will not affect them. However, this would limit the square footage of the following uses, which are allowed in the Corridor today: — Art Gallery — Art & Music Center — Hotel (full service) — Catering Establishment — Restaurant, without drive -thru food sales — Meeting or Party Hall — Museum — Stadium or Coliseum A copy of the proposed language and applicable portions of Appendix A are enclosed in the info packet. (Please note that the Indiana Code required 10 -day public notice was achieved; however, the Plan Commission Rules of Procedure requires 25 days. To have the Public Hearing, the Plan Commission must vote to suspend their Rules of Procedure.) The Department of Community Services recommends the Plan Commission forward this item to the Nov. 1 Special Studies Committee meeting for further review. Or, if comfortable, vote to suspend the rules and vote on this item tonight. CARMEL 0000870 October 16, 2007 Carmel Plan Commission Agenda 7 -10H. TABLED TO NOV. 20: Docket No. 06090037 PP: Lakeland Subdivision The site is Located 12650 Clay Center Read and is zoned S1/Residence. Filed by 1112. Docket No. 07080029 PP: Westhaven, lots 1 -2 The applicant seeks primary plat approval for 2 lots on 5 acres. The site is located at approximately 2020 W 141st St. and is zoned S- 1/Residence. Filed by Nick Churchill of Pittman Partners. 12 -14H. Docket No. 07080031 PP: Wellsprings of West Clay The applicant seeks primary plat approval for 11 lots on 14.3 acres. Also, subdivision waivers requested are: Docket No. 07080032 SW SCO 6.05.07 homes facing an arterial/collector road Docket No. 07080033 SW SCO 6.03.07 cul -de -sac length The site is located at approximately 12210 Shelbome Rd. and is zoned S- 1/Residence. Filed by S. Kurt Menner of Lifesprings Group, LLC. 15 -19H. Docket No. 07080036 PP: Rosado Hill The applicant seeks primary plat approval for 3 lots on 9.05 acres. Also, subdivision waivers requested are: Docket No. 07080037 SW SCO 6.03.03 & 6.04.04 - stub streets to adjacent parcels Docket No. 07080038 SW SCO 6.05.01 - all lots shall abut a public right of way Docket No. 07080039 SW SCO 6.05.07 & 6.03.19 - homes must face a parkway /arterial road Docket No. 07080040 SW SCO 8.09.02 - installation of paths /sidewalks The site is located at the southeast corner of 106th St. & Spring Mill Rd. and is zoned S- 2/Residence. Filed by Joseph Scimia of Baker & Daniels, LLP. 20H Docket'No"'`07090002 DA tUS 3 wOverlayI=~ Hotel /CulturallEntertammentuws rte, +ate_ -- .,,..,,...- The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway'31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services Old Business hI • ,Docket. o `07� 050013 PP: "Forestal Estates Minor Subdivision s Theiapplicant ;seems pr.inia ots ry =plat approval for 3 lon 2.33 acres. The applicant also seeks the following subdivision waiver request: Docket No. 07050019 SW SCO Chapter 6.03.19 Access to Collector Roads The site is located at the northeast corner of 141st St. and Ditch Rd. and is zoned S- 1/Residence. Filed by Badger Engineering & Assoc. Inc, (formerly filed by DeBoy Land Development Services, Inc.) ONE CIVIC SQUARE Page 2 of 3 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000871 CARMEL PLAN COMMISSION OCTOBER 16, 2007 Minutes The regularly scheduled meeting of the Carmel Plan Commission met at 6:15 PM in the Council Chambers of City Hall, Carmel Indiana on October 16, 2007. The meeting opened with the Pledge of Allegiance. Members Present: Leo Dierckman, Wayne Haney, Kevin Heber, Rick Ripma, Carol Schleif, Eric Seidensticker, Sally Shapiro, Steve Stromquist, Susan Westermeier, thereby constituting a quorum. DOCS Staff in attendance: Angie Conn, Adrienne Keeling, Mike Hollibaugh, Director. The Minutes from the September 18, 2007 were approved as submitted. Department Announcements, Angie Conn: Docket No. 07070037 Z, Dixie Highway Addition, lot 5 pt, was published as a different docket number, but all of the other information was correct in the public notice. We should perhaps poll the remonstrators to see if anyone has been inconvenienced by that slight error. Items 2I through 3I, Chesterton Woods, have been tabled for this evening. Item 2H has been tabled (531 South Guilford Road;) Items 3H through 6H, Kousa Street Cottages has been tabled; Items 7H through 10H, Lakeland Subdivision has been Tabled; Item 4I, The Legacy has also been Tabled. Additionally, there was a slight error in the Department Report regarding Item 20H, Ordinance Amendment for US 31 Overlay — this item did indeed meet the 25 -day notice requirement. Also, the Department is requesting that the Plan Commission move the December 04, 2007 Committee meetings to Thursday, November 29th due to Hanukkah Holiday. Legal Counsel, John Molitor recommended that if no one objected to hearing item 1H due to defective notice, the Commission should suspend its Rules of Procedure to allow this item to be heard this evening. President Leo Dierckman called for remonstrators present to speak up if they had an issue with the Commission suspending its Rules of Procedure in order to hear Docket No. 0707037 Z, Dixie Highway Addition, lot 5 pt; No one appeared. Susan Westermeier made formal motion to suspend the Rules of Procedure in order to hear Docket No. 0707037 Z, seconded by Rick Ripma, Approved 9 -0. Susan Westermeier made formal motion to move the previously scheduled December 4, 2007 Committee meetings to Thursday, November 29, 2007 due to the religious holiday, seconded by Rick Ripma, Approved 9 -0. S:/ P1anCommission /Minutes/PC /2007/oct16 1 CARMEL 0000872 We can't figure out where we would put the sidewalks anyway —it would require retaining walls and two footbridges —it does not seem like a fair trade -off. The sidewalk is a true public amenity that will be used by a lot more people that these few homeowners, and that should be part of the cost of the road - widening project. Kevin Heber asked about the outlook on road widening Joe Scimia said it was policy that when a plat is brought in, the City would typically ask for dedication of whatever additional right -of -way is required to comply with the Thoroughfare Plan. Originally, we thought we were OK because we were complying with the County Thoroughfare Plan; however, the County Thoroughfare Plan is in the process of being up- dated. Also, the County talked with City Engineering and has switched to ask for Thoroughfare dedication of 65 -foot one -half rights -of -way on both 131St Street and Spring Mill. We understand that this is the plan for the future and if the City decided to expand in the future, they would have right -of -way available without having to wait to start a project. The only deviation proposed is on 106th Street - -65 feet for 500 feet and 55 feet thereafter was requested. That has been done on Spring Mill, but on 106th Street, it is only 375 feet; the reason is we are still trying to preserve some trees on lot one. We believe that this is acceptable because what is proposed there is 4 lanes and a median -60 feet. 65 feet each half is more than enough. Docket No. 07080036 PP, Rosado Hill was referred to Subdivision Committee for further review November 1, 2007 at 6:00 PM in the Caucus Rooms of City Hall. 20H:= Docket No.; 07090002 OA:XS 31 Ovetlay"= HoteUCultural/Entertainment uses The applicant seeks to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. Filed by the Carmel Department of Community Services Adrienne Keeling, Department of Community Services appeared before the Commission representing the applicant. The proposed amendment would place a square footage limit on cultural and entertainment uses in the US 31 Overlay Zone. The proposed limits match the limits currently in place for retail uses in the Corridor in that they would be limited to 15% of the gross floor area of the building or up to 30% in any building if the total square footage does not exceed 15% of the entire development plan. The retail use would need to be located either on the ground floor or below grade level. Currently there are several cultural and entertainment uses that are excluded completely from the corridor. The uses in appendix A will remain as prohibited or excluded from the Overlay— however, there are some uses that this proposal would affect and those are listed in the informational packets. Those uses include art gallery, art/music center, full service hotels, catering establishments, restaurants without drive -thru facilities, meeting or party hall, museums, stadiums or coliseums. The Department is proposing that the language match exactly with what is in place for the retail and service uses in the corridor. This item could be forwarded to Committee or voted on this evening if the Commission is comfortable with that. Members of the public were invited to speak in favor or, or opposition to the petition; no one appeared and the public hearing was closed. Depai tnient Comments, Angie Conn: The Department would suggest that this item be sent to the Special Studies Committee rather than Subdivision. S:/PlanCommission/Minutes/PC/2007/octl 6 10 CARMEL 0000873 Sue Westermeier asked what precipitated this proposal. Adrienne Keeling responded that there was a request from a member of the Plan Commission and the City Council that the Department look at tightening the uses in the corridor. The corridor is full of offices and it is really the "financial machine" in Carmel and the City wanted to further protect the corridor and clarify that the cultural and entertainment uses, including restaurants, would be limited the same way that retail uses are limited. Susan Westermeier made formal motion to suspend the Rules of Procedure in order to vote on Docket No. 07090002 OA, US 31 Overlay – Hotel /Cultural Entertainment uses, seconded by Carol Schleif, Approved 8 in favor, one opposed (Seidensticker.) Sue Westermeier made formal motion to forward Docket No. 07090002 OA, US 31 Overlay – Hotel/Cultural Entertainment uses, to the City Council with a positive recommendation, seconded by Steve Stromquist, Approved 8 in favor, one opposed (Seidensticker.) I. Old Business Add -On Item: Docket No. 07080028 OA: Carmel Drive Range Line Road Overlay Sunset Amendment The applicant seeks to Amend the Zoning Ordinance, Chapter 23F: Carmel Drive - Range Line Road Overlay Zone in order to extend the sunset clause. Filed by the Carmel Department of Community Services. Adrienne Keeling, Department of Community Services appeared before the Commission representing the applicant. The Subdivision Committee met in a Special meeting prior to the Commission meeting this evening. he Subdivision Committee voted to send the Carmel Drive Range Line Road Overlay Sunset Amendment to the full Commission with a favorable recommendation, provided that the Department would mail some type of written notice to the property owners within the Overlay notifying them of the City Council meeting date so that their opinions and thoughts on the expiration date can be heard. Rick Ripma, chairperson of the Subdivision Committee confirmed the action of the Committee— Docket No. 07080028 OA was forwarded to the full Commission with a 4 -0 recommendation. Department Comments, Angie Conn: The Department recommends that the Commission forward this item to the City Council with a positive recommendation. Eric Seidensticker made formal motion to forward Docket No. 07080028 OA, Carmel Drive Range Line Road Overlay Sunset Amendment to the City Council with a favorable recommendation, conditioned upon written notification via first class mail to property owners in the Overlay of the City Council hearing date, seconded by Rick Ripma, APPROVED 9 -0. 1I. Docket No. 07050013 PP: Forestal Estates Minor Subdivision The applicant seeks primary plat approval for 3 lots on 2.33 acres. The applicant also seeks the following subdivision waiver request: Docket No. 07050019 SW SCO Chapter 6.03.19 Access to Collector Roads The site is located at the northeast comer of 141St St. and Ditch Rd. and is zoned S- 1 /Residence. Filed by Badger Engineering & Assoc. Inc, (formerly filed by DeBoy Land Development Services, Inc.) S: /PlanCommission /Minutes /PC /2007 /octl 6 11 CARMEL 0000874 CERTIFICATION OF THE CARMEL PLAN COMMISSION'S RECOMMENDATION ON THE PETITION OF THE CITY OF CARMEL TO AMEND THE ZONING ORDINANCE PURSUANT TO INDIANA CODE 36 -7 -4 -605 ORDINANCE Z- 512 -07 An Ordinance to Amend Chapter 23B: US Highway 31 Corridor Overlay Zone of the Zoning Ordinance To: The Honorable Common Council Of the City of Carmel Hamilten County, Indiana Dear Members: The Carmel Advisory Plan Commission offers you the following report on the application to the Commission (Docket No. 07090002 OA) to Amend Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. The Carmel Advisory Plan Commission's recommendation on the petition is FAVORABLE. At its regular meeting on October 16, 2007 the Commission voted eight (8) in Favor, one (1) Opposed (Eric Seidensticker), zero (0) Abstaining, to forward to the Common Council the proposed Ordinance Z- 512-07 with a Favorable Recommendation. Please be advised that by virtue of the Commission's Favorable Recommendation, pursuant to IC 36-7-4 - 607(e)(3), the Council has ninety (90) days to act on this petition before it becomes effective as Certified by the Commission. Ninety days from the date of the original Certification (October 23, 2007) is Sunday, January 20, 2008. CARMEL '1' AN COMM SION BY: Ra Bona Hancock, Secretary Carmel Advisory Plan Commission Dated: October 23, 2007 2007 -1018; Z- 512 -07; US 31 Overlay Amend PC Certification Leo Dierckman, President Received G O f 2 2 2007 Carmel Clerk - Treasurer CARMEL 0000875 Page 1 of 4 Conn, Angelina V From: Brewer, Scott I Sent: Saturday, October 27, 2007 11:50 PM To: Michael L. DeBoy Cc: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J; Littlejohn, David W; Holmes, Christine B Subject: Holiday Inn - Pro Med Lane Dear Michael; My review comments for the site construction plan set for the Holiday Inn at Pro -Med Lane are as follows: Existing Conditions Demo Plan 1. The gray shaded area is listed as "TREE PRESERVATION" with a few scattered trees shown as existing In reality, the site is almost entirely wooded, with trees certainly in the tree preservation area that are not shown (such as along the east perimeter buffer). 2. The trees to be preserved are half toned (grayed) so that they are less apparent on the plan. They should be marked as to exactly where they are. Tree protection devices or fencing should be represented on this plan, so that not only what is coming down is on the plan, but what is being preserved and how is also on the plan. Many times, tree preservation is not accomplished because it is not on the Demo Plan, and no one bothered to tell the equipment driver with the Demo Plan that the trees where not supposed to come down or be injured. 3. There appear to be existing trees outside the limits of the construction on your Demo Plan on GIS aerial photographs (hence trees in the right -of -way). These trees are required by ordinance to be preserved. You were made aware of this during our meeting on site. Site Utility Plan 4. It appears as if there is a storm sewer manhole structure with associated sewers lines that intersect underneath the supposedly preserved trees to the south east of the hotel. There are also several sanitary sewer lines, and a gas line that run under those preserved trees. That amount of utility disturbance does not bode well for the health of those trees. 5. When we met on site, you had suggested that those structures might be moved to the street to avoid interfering with the root health of those trees. This could save money with the site development as well, because not as much soil would have to be relocated. 6. The same was true for the grease trap for the hotel kitchen as well. You had suggested they move it nearer the parking lot where it would be easier for contractors to empty. 7. There appears to be a 10" sanitary sewer line running through the area labeled as both a tree preservation area, and a 25' planting strip. While it is not impossible to have trees planted in this area, it is problematic to have a row of trees planted directly over the line. Because the landscape plan does not show utility lines as it is supposed to, it is hard to tell if the trees are directly over the line or not, but they appear to be. Stormwater Pollution Prevention Plan 8. On this plan, there are several heavy black circle apparently placed around trees. These circles are not listed in the plan legend, what do they represent? 9. On the east perimeter, an erosion control mat is shown in the tree preservation area outside the erosion control 10/29/2007 CARMEL 0000885 Page 2 of 4 fencing. What is the purpose of this mat in this location? 10. On the north perimeter, permanent seeding is shown on top of the 10' multi -use path. 11. On the Stormwater Pollution Prevention Schedule, TREE PROTECTION is listed on the matrix for installation and maintenance, but on the TREE PRESERVETION PLAN none is shown graphically or listed in a narrative form. Site Specifications 12. The Tree Removal and Protection section is adequate for the tree removal part, but unacceptable from a tree protection standpoint. A tree preservation plan will be required from a Certified Arborist or like registered professional. This plan will list the trees to be preserved and the measures that will be taken to preserve them. To leave this responsibility to the land clearing contractor is not an acceptable practice. Points 2 through 5 basically would give the contractor and /or owner the right to remove any tree on the site that exists there now, even the ones that are supposed to be preserved. This section must be stricken and replaced with a tree protection plan. My suggestion would be to hire a certified arborist who has had experience in protecting trees from construction damage Landscape Plan Landscape Counts 13. A note near the bottom of the plan says "TREE PRESERVATION AREA: 0.62 Acres/ 23% of the site ", this obviously refers to the gray shaded area. But that gray area can in no way represent the total area in which trees will be preserved because of the numerous conflicts that are occurring in those areas. For example, on the east perimeter, the entire area is shaded gray, but trees are being preserved only at the extreme north and south ends this strip. A more realistic determination must be made to qualify the amount of tree preservation. Perhaps preserved canopy area, preserved number of trees, or preserved number of trees and total caliper inches of DBH, could be used in some manner. 14. On the required perimeter bufferyard plant counts, the counts were based off of measurements listed on the plan: 330' for the east, 230' for the Smokey Row side, and 200' for the Pro -Med Lanes side. I got substantially longer measurements when I measured the site using the Carmel GIS site, but it also appears that the east perimeter is the short side of the triangle that is this plat. The Smokey Row perimeter should also be a "D" buffer and not an "A" level buffer, so the counts should be adjusted for that as well. 15. There are no utility lines, or easements, or drainage structures shown on the landscape plan. These must be shown with the landscape material on an engineered site plan to avoid potential conflicts. There is also no explanation of the previous pavers, and any requirements that concern their installation on the plan. 16. There are no total species counts on the plant schedule. This is a requirement. 17. PH and VJ are listed graphically on the plan, but are not shown on the plant schedule as to what they represent. 18. At least one shrub is shown by two different types of graphic representation. To avoid confusion to all who use the plan, contractors, landscapers, inspectors, etc., one species should be represented by one type of graphic representation. 19. Species comments: Carmel's planting size standards are 2.5" in caliper for large maturing shade trees, 1.5" in caliper for ornamental trees, and 8' in height for evergreen and 24" in height for shrubs. While black gum trees are beautiful, they may be difficult to locate locally in the 2.5" size. You may want to order them as soon as you get the plan approved. You have 20 Shademaster honey locust on the plan, too many for superior species diversity. Please make the east perimeter row of trees an alternative species such as the black gum, or London 10/29/2007 CARMEL 0000886 Page 4 of 4 by avoiding the trees all together instead of going between them. Then, these trees might avoid any construction damage by being fenced off completely during the construction. Please reply to these comments in writing and by revised plans. You may contact me by voice or email if you need to at any time. Thank you for your attention to these matters. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel, One Civic Square Carmel, IN 46032 PH: 317- 571 -2478 FAX: 317- 571 -2426 10/29/2007 CARMEL 0000888 Conn, Angelina V From: Ron & Carol Schleif [schleif @indy.rr.com] Sent: Monday, October 29, 2007 3:19 PM To: Conn, Angelina V Subject: Holiday Inn Angie, Thank you for diligently following up on all our comments ?I11l Could you forward this to the commission? Everyone, Page 1 of 2 I assume someone asked the petitioner to request my input on this project. When Dave Coots called, I mentioned to him that I felt that until the site issues (parking & trees) were resolved, that it was a waste of time to address the architectural issues in this project. He forwarded that to Mike DeBoy, who sent me a updated few plans, and here are my thoughts: In general, this project is too large for this site given its topography and existing trees. Here's why I feel this way: • All the listed concerns in the department report. Site Plan: • Question: What kind of permeable pavers are they using? • Request: Please show the slope of the driveway to the underground parking. There is a large drop here and will be tricky when icy. • Building Setback Concern: In order to get the necessary parking the building has been moved 20 feet to the east. As I read the report, they agreed to 40 feet from the property line. (This was probably done to get an additional row of parking) Solution: Move the building back to where it was approved @ 40'. • Location & Character of Parking. Concern: There is too much paving in this project. Solution: The parking area could be redesigned to be more efficient (eg. the west corner) Concern: Parking requirement is too much for this site resulting in a steep driveway, many retaining walls and clear- cutting of most of the existing trees. Solution: Parking should be designed around large existing trees. If not, the square footage of the building should be reduced to allow for more room and a more logical parking lot layout. Concern: Underground parking drawings don't show structural columns (24" + diameter) that can decrease the parking count significantly. Solution: Finish this drawing so that we have an accurate parking count. Concern: Parking aisle could be less. Solution: We have used 20' parking aisles for decades (with 90 degree parking spaces). If we could save some trees, this might be worth a waver..... • Site Landscaping & Screening: Concern: Insufficient screening with neighbor to the east. The retaining wall is there because they are too close to the property line. Solution: Move the building back to 40 feet from the property line. Concern: The use of Honeylocust to screen the neighbor to the east is insufficient, and will be negligible in the winter time. Solution: Use evergreen trees, at least 1 story tall (12 -18 ft tall). Concern: Only have deciduous plantings on entire site that will be bare in the winter. Solution: Use a varied % of evergreen, deciduous and multi -stem or ornamental plantings. 30% evergreen, 30% deciduous with variety 10/29/2007 CARMEL 0000889 Page 2 of 2 in the remainder works well, and would allow for winter greenery. Tree Preservation Plan: Concern: Scott Brewer mentioned that all the buffer area trees are required to be preserved. According to the latest drawings dated "2- 15 -07" (please correct date), only a few trees will remain on the site. Most of the ones shown on the tree preservation plan (drawing TP1) will die due to construction of retaining walls on top of their roots, or due to the installation of the sewer line in the SE corner of the lot. Only 1 medium sized tree on the west corner, and 6 small trees in the northeast corner of the site will live, IF they are protected with sufficient fencing during construction. Solution: I would like see more concern for the existing trees and site topography in this petition. The number of retaining walls speaks mountains! Architectural Issues: Concern: Without going into lots of detail, this building a "box with two projections on it". This is why we spent so much time amending the US 31 and 421 overlays. Solution: 1. It needs to have variable square footages on upper floors so that the building mass will vary. 2. The roofline needs to vary regularly in a frequency that is proportionate to the length of the building. 3. The plan and elevations need changes in volumes that could be achieved through bump -outs or additional wings. Concern: Though already mentioned in the dept. report, this is a special concern. If the mechanicals are going onto the roof, they may show according to the elevations. Are they near the elevator shafts? Solution: If not, this is another reason to modulate the roofline & be less box -like. General concerns: This site is being clear cut for a use that was supposed/ approved to be a medical building (and requires less parking than this use). Bottom line: My sense is that there the petitioner may not be willing to what is needed for this project. Therefore, this project should probably be on a larger site. See you all tomorrow! Carol 10/29/2007 CARMEL 0000890 Conn, Angelina V k '1:�Y1• , Page 1 of 2 From: Ron & Carol Schleif [schleif @indy.rr.com] Sent: Monday, October 29, 2007 3:19 PM To: Conn, Angelina V Subject: Holidaydnn Angie, Thank you for diligently following up on all our comments um Could you forward this to the commission? Everyone, assume someone asked the petitioner to request my input on this project. When Dave Coots called, I mentioned to him that I felt that until the site issues (parking & trees) were resolved, that it was a waste of time to address the architectural issues in this project. He forwarded that to Mike DeBoy, who sent me a updated few plans, and here are my thoughts: In general, this project is too large for this site given its topography and existing trees. Here's why I feel this way: 11/1/2007 • All the listed concerns in the department report. Site Plan: • Question: What kind of permeable pavers are they using? • Request: Please show the slope of the driveway to the underground parking. There is a large drop here and will be tricky when icy. • Buildin, S =tback Con• -rn: In order to get th- ecessary p- 'ng the building has been mo ed 20 1-1-6 g SL _ 0 feet to the east. • s I read the report, - agreed to 40 feet fro' the v ,roperty line his was probably done to •= -n addition • of pa Solution: Move the building back to where it was approved @ 40'. • Location & Character of Parking. Concern: There is too much paving in this project. Solution: The parking area could be redesigned to be more efficient (eg. the west corner) Concern: Parking requirement is too much for this site resulting in a steep driveway, many retaining walls and clear- cutting of most of the existing trees. Solution: Parking should be designed around large existing trees. If not, the square footage of the building should be reduced to allow for more room and a more logical parking lot layout. Concern: Underground parking drawings don't show structural columns (24" + ,/ di meter) that can decreas parking cou •nificantly. %— So tion: Finish thi • awing so that we have a curate •ar.' count. Concern: Parkin.:' - could be less. o tion: We have used 20' degree parking -•i•htbewo ing aisles for decad (with 90 aces). If we could save some trees, this a waver • • Site Landscaping & Screen = . Concern: Insufficient screening with neighbor to the east. The retaining wall is there because they are too close to the property line. Solution: Move the building back to 40 feet from the property line. Concern: The use of Honeylocust to screen the neighbor to the east is insufficient, and will be negligible in the winter time. Solution: Use evergreen trees, at least 1 story tall (12 -18 ft tall). Concern: Only have deciduous plantings on entire site that will be bare in the winter. CARMEL 0000891 Page 2 of 2 Solution: Use a varied % of evergreen, deciduous and multi -stem or ornamental plantings. 30% evergreen, 30% deciduous with variety in the remainder works well, and would allow for winter greenery. Tree Preservation Plan: Concern: Scott Brewer mentioned that all the buffer area trees are required to be preserved. According to the latest drawings dated "2- 15 -07" (please correct date), only a few trees will remain on the site. Most of the ones shown on the tree preservation plan (drawing TP1) will die due to construction of retaining walls on top of their roots, or due to the installation of the sewer line in the SE corner of the lot. Only 1 medium sized tree on the west corner, and 6 small trees in the northeast corner of the site will live, IF they are protected with sufficient fencing during construction. Solution: I would like see more concern for the existing trees and site topography in this petition. The number of retaining walls speaks mountains! Architectural Issues: Concern: Without going into Tots of detail, this building a "box with two projections on it". This is why we spent so much time amending the US 31 and 421 overlays. Solution: 1. It needs to have variable square footages on upper floors so that the building mass will vary. 2. The roofline needs to vary regularly in a frequency that is proportionate to the length of the building. 3. The plan and elevations need changes in volumes that could be achieved through bump -outs or additional wings. Concern: Though already mentioned in the dept. report, this is a special concern. If the mechanicals are going onto the roof, they may show according to the elevations. Are they near the elevator shafts? Solution: If not, this is another reason to modulate the roofline & be less box -like. General concerns: This site is being clear cut for a use that was supposed/ approved to be a medical building (and requires less parking than this use). Bottom line: My sense is that there the petitioner may not be willing to what is needed for this project. Therefore, this project should probably be on a larger site. See you all tomorrow! Carol 11/1/2007 CARMEL 0000892 Page 1 of 2 Conn, Angelina V From: Conn, Angelina V Sent: Monday, October 29, 2007 3:30 PM To: Dorman, Jay; 'Kevin Heber'; Leo Dierckman; Madeleine Torres; 'Rick Ripma'; Sally Shapiro (SallyShapiro@ indy.rr.com); Seidensticker, Eric; 'Steve Stromquist'; 'Susan Westermeier'; Wayne Haney (Haneywh @aol.com) Cc: 'Carolyn Schleif': Boone, Rachel M.; Brewer, Scott I; Coy, Sue E; Donahue -Wold, Alexia K; Duncan, Gary R; Hancock, Ramona B; Hollibaugh, Mike P; Holmes, Christine B; 'John Molitor'; Keeling, Adrienne M; Littlejohn, David W; Molitor, John R; Stewart, Lisa M; Tingley, Connie S Subject: FW: Pro Med Lane Holiday Inn project Good afternoon Plan Commission members! Please read Carol's comments (below) on the Holiday Inn project. Thanks, Angie Conn, Planning Administrator Dept. of Community Services - Planning & Zoning 1 Civic Square, 3rd Floor City of Carmel, IN 46032 p. 317 - 571 -2417 f. 317 - 571 -2426 aconn @carmel.in.gov From: Ron & Carol Schleif [mailto:schleif @indy.rr.com] Sent: Monday, October 29, 2007 3:19 PM To: Conn, Angelina V Subject: Holiday Inn Angie, Thank you for diligently following up on all our comments!!!!! Could you forward this to the commission? Everyone, I assume someone asked the petitioner to request my input on this project. When Dave Coots called, I mentioned to him that I felt that until the site issues (parking & trees) were resolved, that it was a waste of time to address the architectural issues in this project. He forwarded that to Mike DeBoy, who sent me a updated few plans, and here are my thoughts: In general, this project is too large for this site given its topography and existing trees. Here's why I feel this way: • All the listed concerns in the department report. Site Plan: • Question: What kind of permeable pavers are they using? • Request: Please show the slope of the driveway to the underground parking. There is a large drop here and will be tricky when icy. • Building Setback Concern: In order to get the necessary parking the building has been moved 20 feet to the east. As I read the report, they agreed to 40 feet from the property line. (This was probably done to get an additional row of parking) Solution: Move the building back to where it was approved CO 40'. • Location & Character of Parking. Concern: There is too much paving in this project. Solution: The parking area could be redesigned to be more efficient (eg. the west corner) Concern: Parking requirement is too much for this site resulting in a steep driveway, many retaining walls and clear- cutting of most of the existing trees. Solution: Parking should be designed around large existing trees. If not, the square footage of the building should be reduced to allow for more room and a more logical parking lot layout. 3/5/2009 CARMEL 0000893 Page 2 of 2 Concern: Underground parking drawings don't show structural columns (24" + diameter) that can decrease the parking count significantly. Solution: Finish this drawing so that we have an accurate parking count. Concern: Parking aisle could be less. Solution: We have used 20' parking aisles for decades (with 90 degree parking spaces). If we could save some trees, this might be worth a waver • Site Landscaping & Screening: Concern: Insufficient screening with neighbor to the east. The retaining wall is there because they are too close to the property line. Solution: Move the building back to 40 feet from the property line. Concern: The use of Honeylocust to screen the neighbor to the east is insufficient, and will be negligible in the winter time. Solution: Use evergreen trees, at least 1 story tall (12 -18 ft tall). Concern: Only have deciduous plantings on entire site that will be bare in the winter. Solution: Use a varied % of evergreen, deciduous and multi -stem or ornamental plantings. 30% evergreen, 30% deciduous with variety in the remainder works well, and would allow for winter greenery. Tree Preservation Plan: Concern: Scott Brewer mentioned that all the buffer area trees are required to be preserved. According to the latest drawings dated "2- 15 -07" (please correct date), only a few trees will remain on the site. Most of the ones shown on the tree preservation plan (drawing TP1) will die due to construction of retaining walls on top of their roots, or due to the installation of the sewer line in the SE corner of the lot. Only 1 medium sized tree on the west corner, and 6 small trees in the northeast corner of the site will live, IF they are protected with sufficient fencing during construction. Solution: I would like see more concern for the existing trees and site topography in this petition. The number of retaining walls speaks mountains! Architectural Issues: Concern: Without going into lots of detail, this building a "box with two projections on it ". This is why we spent so much time amending the US 31 and 421 overlays. Solution: 1 It needs to have variable square footages on upper floors so that the building mass will vary. 2. The roofline needs to vary regularly in a frequency that is proportionate to the length of the building. 3. The plan and elevations need changes in volumes that could be achieved through bump -outs or additional wings. Concern: Though already mentioned in the dept. report, this is a special concern. If the mechanicals are going onto the roof, they may show according to the elevations. Are they near the elevator shafts? Solution: If not, this is another reason to modulate the roofline & be Tess box -like. General concerns: This site is being clear cut for a use that was supposed/ approved to be a medical building (and requires Tess parking than this use). Bottom line: My sense is that there the petitioner may not be willing to what is needed for this project. Therefore, this project should probably be on a larger site. See you all tomorrow! Carol 3/5/2009 CARMEL 0000894 Page 1 of 9 Conn, Angelina V From: Michael L. DeBoy [mld @deboyland.com] Sent: Thursday, November 01, 2007 2:44 PM To: Brewer, Scott I Cc: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J; Littlejohn, David W; Holmes, Christine B; Dave Coots; SPatel @MidwestHospitality.com Subject: RE: Holiday Inn - Pro Med Lane Attachments: image002.jpg Dear Scott: Thanks for the feedback. I would like to attempt to answer your questions in a point by point basis as you have prepared them. Please review the following at your convenience. Existing Conditions Demo Plan 1. The gray shaded area is listed as "TREE PRESERVATION" with a few scattered trees shown as existing In reality, the site is almost entirely wooded, with trees certainly in the tree preservation area that are not shown (such as along the east perimeter buffer). Noted. We are instructing the developer and contractor that this area is off milts to construction, staging and general disturbance. This is part of the 23% area that is to preserved and undisturbed. 2. The trees to be preserved are half toned (grayed) so that they are less apparent on the plan. They should be marked as to exactly where they are. Tree protection devices or fencing should be represented on this plan, so that not only what is coming down is on the plan, but what is being preserved and how is also on the plan. Many times, tree preservation is not accomplished because it is not on the Demo Plan, and no one bothered to tell the equipment driver with the Demo Plan that the trees where not supposed to come down or be injured. Noted.. We will mark on said plan the placement of a fence that delineates the tree preservation limits for the site. 3. There appear to be existing trees outside the limits of the construction on your Demo Plan on GIS aerial photographs (hence trees in the right -of -way). These trees are required by ordinance to be preserved. You were made aware of this during our meeting on site. Noted. We do not want to have any trees disturbed in the adjoining rights -of -way other than for utility connections to the site for the single access point proposed. We will work Site Utility Plan 4. It appears as if there is a storm sewer manhole structure with associated sewers lines that intersect underneath the supposedly preserved trees to the south east of the hotel. There are also several sanitary sewer lines, and a gas line that run under those preserved trees. That amount of utility disturbance does not bode well for the health of those trees. Noted. We will detail the trees in this area determine if an alternate route can be pursued that eliminates or minimizes the disturbed area trees / vegetation. 5. When we met on site, you had suggested that those structures might be moved to the street to avoid interfering 1 1 /1 /7 n(Y7 CARMEL 0000895 Page 2 of 9 with the root health of those trees. This could save money with the site development as well, because not as much soil would have to be relocated. Noted. We will review setting a new storm structure so our storm line from our BMP can outfall to the Southeast. 6. The same was true for the grease trap for the hotel kitchen as well. You had suggested they move it nearer the parking lot where it would be easier for contractors to empty. Noted. We will attempt to move the grease trap to West — Southwest adjoining the garage entrance. 7. There appears to be a 10" sanitary sewer line running through the area labeled as both a tree preservation area, and a 25' planting strip. While it is not impossible to have trees planted in this area, it is problematic to have a row of trees planted directly over the line. Because the landscape plan does not show utility lines as it is supposed to, it is hard to tell if the trees are directly over the line or not, but they appear to be. Noted. We will detail the tress to be saved in this area. Because of the relative shallow depth of said lateral we may be able to adjust the location accordingly. Stormwater Pollution Prevention Plan 8. On this plan, there are several heavy black circle apparently placed around trees. These circles are not listed in the plan legend, what do they represent? Noted. The represents the approximate tree canopy. 9. On the east perimeter, an erosion control mat is shown in the tree preservation area outside the erosion control fencing. What is the purpose of this mat in this location? Noted. It was placed there mistakenly. It will be removed. 10. On the north perimeter, permanent seeding is shown on top of the 10' multi -use path. Noted. It was placed there mistakenly. It will be removed 11. On the Stormwater Pollution Prevention Schedule, TREE PROTECTION is listed on the matrix for installation and maintenance, but on the TREE PRESERVETION PLAN none is shown graphically or listed in a narrative form. I am not sure as to your specific request. Can you provide additional information so that so we may comply with your request. Site Specifications 12. The Tree Removal and Protection section is adequate for the tree removal part, but unacceptable from a tree protection standpoint. A tree preservation plan will be required from a Certified Arborist or like registered professional. This plan will list the trees to be preserved and the measures that will be taken to preserve them. To leave this responsibility to the land clearing contractor is not an acceptable practice. Points 2 through 5 basically would give the contractor and /or owner the right to remove any tree on the site that exists there now, even the ones that are supposed to be preserved. This section must be stricken and replaced with a tree protection plan. My suggestion would be to hire a certified arborist who has had experience in protecting trees from construction damage Noted. We have located trees 12" diameter or greater. Can you specify the minimum diameter of tree that you wish to have located. We will remove points 2 through 5 as requested. Please be advised that we agree to placement of a fence for the delineation of tree preservation areas. We will have an arborist or like professional specify methods for CARMEL 0000896 Page 3 of 9 tree preservation in this area. Landscape Plan Landscape Counts 13. A note near the bottom of the plan says "TREE PRESERVATION AREA: 0.62 Acres/ 23% of the site ", this obviously refers to the gray shaded area. But that gray area can in no way represent the total area in which trees will be preserved because of the numerous conflicts that are occurring in those areas. For example, on the east perimeter, the entire area is shaded gray, but trees are being preserved only at the extreme north and south ends this strip. A more realistic determination must be made to qualify the amount of tree preservation. Perhaps preserved canopy area, preserved number of trees, or preserved number of trees and total caliper inches of DBH, could be used in some manner. Noted. Actually we have not shown the trees in this area, but have planned to preserve them and will do so in accordingly with comments as contained in item 12 above. Can you specify the minimum diameter of tree that you wish to have located. 14. On the required perimeter bufferyard plant counts, the counts were based off of measurements listed on the plan: 330' for the east, 230' for the Smokey Row side, and 200' for the Pro -Med Lanes side. I got substantially longer measurements when I measured the site using the Carmel GIS site, but it also appears that the east perimeter is the short side of the triangle that is this plat. The Smokey Row perimeter should also be a "D" buffer and not an "A" level buffer, so the counts should be adjusted for that as well. Noted. We will adjust per your comment. 15. There are no utiiiiy iii-,cs, or easements, Or r±ra page structures shown on the landscape plan. These must be shown with the landscape material on an engineered site plan to avoid potential conflicts. There is also no explanation of the previous pavers, and any requirements that concern their installation on the plan. Noted. We will add utilities, easements and drainage structures to the landscape plan. We will provide information and details on said pavers. 16. There are no total species counts on the plant schedule. This is a requirement. Noted. We will provide the information accordingly. 17. PH and VJ are listed graphically on the plan, but are not shown on the plant schedule as to what they represent. Noted. PH is Pennisetum alopecuroidrs "Hameln" (Hameln Dwarf Fountain Grass and VJ Viburnum xjuddii (Judd's Viburnum). We will amend the plan accordingly. 18. At least one shrub is shown by two different types of graphic representation. To avoid confusion to all who use the plan, contractors, landscapers, inspectors, etc., one species should be represented by one type of graphic representation. Noted. We will revise accordingly. 19. Species comments: Carmel's planting size standards are 2.5" in caliper for large maturing shade trees, 1.5" in caliper for ornamental trees, and 8' in height for evergreen and 24" in height for shrubs. While black gum trees are beautiful, they may be difficult to locate locally in the 2.5" size. You may want to order them as soon as you get the plan approved. You have 20 Shademaster honey locust on the plan, too many for superior species diversity. Please make the east perimeter row of trees an alternative species such as the black gum, or London plane tree, or a combination of both. Noted. Thanks for the suggestion. 11/1/2007 CARMEL 0000897 Page-4 of 9 20. There is no graphic representation of the retaining wall or it's construction on this plan (nor any plan). This will be required at secondary plat or construction phase. Noted. We are working with the owner / contractor and the architect to develop an integrated design and look for the overall project. We will provided details and design as soon it has approved by our client. Tree Preservation Plan 21. This plan shows some trees that could be preserved, but not all, certainly not all the areas Below is the GIS from 2006 that shows many trees in areas that could be preserved, and are required by the highway 31 overlay ordinance . The area is basically the same today, except for some utility work that has been done along Smokey Row Road. Noted. As previously stated, we will not disturb any trees within the rights -of -way for 136th Street or ProMed Drive except access to ProMed Drive and utility access. I would suggest that locate existing trees in these areas and coordinate with our tree preservation professional so that we minimize any disturbance. (Note: This will greatly increase the acreage being preserved on site or revegetated after construction (approximately 0.6 acre). This area should range from 40' to 60' (or greater in some spots) from edge of pavement / curb to the retaining wall . Please be advised the required walk or path will disturb a substantial portion of this area. 11/1/2.007 CARMEL 0000898 Page6 of 9' From: Brewer, Scott I [mailto:SBrewer @carrnel.in.gov] Sent: Saturday, October 27, 2007 11:50 PM To: Michael L. DeBoy Cc: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J; Littlejohn, David W; Holmes, Christine B Subject: Holiday Inn - Pro Med Lane Dear Michael; My review comments for the site construction plan set for the Holiday Inn at Pro-Med Lane are as follows: Existing Conditions Demo Plan 2. The gray shaded area is listed as "TREE PRESERVATION" with a few scattered trees shown as existing In reality, the site is almost entirely wooded, with trees certainly in the tree preservation area that are not shown (such as along the east perimeter buffer). 3. The trees to be preserved are half toned (grayed) so that they are less apparent on the plan. They should be marked as to exactly where they are. Tree protection devices or fencing should be represented on this plan, so that not only what is coming down is on the plan, but what is being preserved and how is also on the plan. Many times, tree preservation is not accomplished because it is not on the Demo Plan, and no one bothered to tell the equipment driver with the Demo Plan that the trees where not supposed to come down or be injured. 4. There appear to be existing trees outside the limits of the construction on your Demo Plan on GIS aerial photographs (hence trees in the right -of -way). These trees are required by ordinance to be preserved. You were made aware of this during our meeting on site. Site Utility Plan 5. It appears as if there is a storm sewer manhole structure with associated sewers lines that intersect undemeath the supposedly preserved trees to the south east of the hotel. There are also several sanitary sewer lines, and a gas line that run under those preserved trees. That amount of utility disturbance does not bode well for the health of those trees. 6. When we met on site, you had suggested that those structures might be moved to the street to avoid interfering with the root health of those trees. This could save money with the site development as well, because not as much soil would have to be relocated. 7. The same was true for the grease trap for the hotel kitchen as well. You had suggested they move it nearer the parking lot where it would be easier for contractors to empty. S. There appears to be a 10" sanitary sewer line running through the area labeled as both a tree preservation area. and a 25' planting strip. While it is not impossible to have trees planted in this area, it is problematic to have a row of trees planted directly over the line. Because the landscape plan does not show utility lines as it is supposed to, it is hard to tell if the trees are directly over the line or not, but they appear to be. Stormwater Pollution Prevention Plan 11/1/2007 CARMEL 0000900 Page 7 of 9 9. On this plan, there are several heavy black circle apparently placed around trees. These circles are not listed in the plan legend. what do they represent? 10. On the east perimeter, an erosion control mat is shown in the tree preservation area outside the erosion control fencing. What is the purpose of this mat in this location? 11. On the north perimeter, permanent seeding is shown on top of the 10' multi -use path. 12. On the Stormwater Pollution Prevention Schedule, TREE PROTECTION is listed on the matrix for installation and maintenance. but on the TREE PRESERVETION PLAN none is shown graphically or listed in a narrative form. Site Specifications 13. The Tree Removal and Protection section is adequate for the tree removal part, but unacceptable from a tree protection standpoint. A tree preservation plan will be required from a Certified Arborist or like registered professional. This plan will list the trees to be preserved and the measures that will be taken to preserve them. To leave this responsibility to the land clearing contractor is not an acceptable practice. Points 2 through 5 basically would give the contractor and /or owner the right to remove any tree on the site that exists there now, even the ones that are supposed to be preserved. This section must be stricken and replaced with a tree protection plan. My suggestion would be to hire a certified arborist who has had experience in protecting trees from construction damage Landscape Plan Landscape Counts 14. A note near the bottom of the plan says "TREE PRESERVATION AREA: 0.62 Acres/ 23% of the site ", this obviously refers to the gray shaded area. But that gray area can in no way represent the total area in which trees will be preserved because of the numerous conflicts that are occurring in those areas. For example, on the east perimeter, the entire area is shaded gray, but trees are being preserved only at the extreme north and south ends this strip. A more realistic determination must be made to qualify the amount of tree preservation. Perhaps preserved canopy area preserved number of trees, or preserved number of trees and total caliper inches of DBH, could be used in some manner. 15. On the required perimeter bufferyard plant counts, the counts were based off of measurements listed on the plan: 330' for the east, 230' for the Smokey Row side, and 200' for the Pro -Med Lanes side. I got substantially longer measurements when I measured the site using the Carmel GIS site, but it also appears that the east perimeter is the short side of the triangle that is this plat. The Smokey Row perimeter should also be a "D" buffer and not an "A" level buffer, so the counts should be adjusted for that as well. 16. There are no utility lines, or easements, or drainage structures shown on the landscape plan. These must be shown with the landscape material on an engineered site plan to avoid potential conflicts. There is also no explanation of the previous pavers, and any requirements that concem their installation on the plan. 17. There are no total species counts on the plant schedule. This is a requirement. 18. PH and VJ are listed graphically on the plan, but are not shown on the plant schedule as to what they represent. 19. At least one shrub is shown by two different types of graphic representation. To avoid confusion to all who use the plan, contractors, landscapers, inspectors, etc., one species should be represented by one type of graphic representation. I I/1/2007 CARMEL 0000901 Page 9 of 9 23. On the Alternative Transportation Plan, the 5' sidewalk is curved in an arc to fall between two preserved trees connected a walk from the parking lot to a walk connecting the hotel to the multiuse path. Perhaps, as we discussed, the walk could go straight to the hotel from the parking lot, and from the hotel to the multiuse path, there by avoiding the trees all together instead of going between them. Then, these trees might avoid any construction damage by being fenced off completely during the construction. Please reply to these comments in writing and by revised plans. You may contact me by voice or email if you need to at any time. Thank you for your attention to these matters. Scott Brewer, City Forester Environmental Planner, DOCS City of Carmel. One Civic Square Carmel, IN 46032 PH: 317 -571 -2478 FAX: 317- 571 -2426 1 11111007 CARMEL 0000903 Page 1 of 10 Donahue -Wold, Alexia K From: Conn, Angelina V Sent: Thursday, November 01, 2007 2:46 PM To: Donahue -Wold, Alexia K Subject: FW: Holiday Inn - Pro Med Lane fyi From: Michael L. DeBoy [mailto:mld @deboyland.com] Sent: Thursday, November 01, 2007 2:44 PM To: Brewer, Scott I Cc: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J; Littlejohn, David W; Holmes, Christine B; Dave Coots; SPatel@MidwestHospitality.com Subject: RE: Holiday Inn - Pro Med Lane Dear Scott: Thanks for the feedback. I would like to attempt to answer your questions in a point by point basis as you have prepared them. Please review the following at your convenience. Existing Conditions Demo Plan 1. The gray shaded area is listed as "TREE PRESERVATION" with a few scattered trees shown as existing In reality, the site is almost entirely wooded, with trees certainly in the tree preservation area that are not shown (such as along the east perimeter buffer). Noted. We are instructing the developer and contractor that this area is off limits to construction, staging and general disturbance. This is part of the 23% area that is to preserved and undisturbed. 2. The trees to be preserved are half toned (grayed) so that they are less apparent on the plan. They should be marked as to exactly where they are. Tree protection devices or fencing should be represented on this plan, so that not only what is coming down is on the plan, but what is being preserved and how is also on the plan. Many times, tree preservation is not accomplished because it is not on the Demo Plan, and no one bothered to tell the equipment driver with the Demo Plan that the trees where not supposed to come down or be injured. Noted.. We will mark on said plan the placement of a fence that delineates the tree preservation limits for the site. 3. There appear to be existing trees outside the limits of the construction on your Demo Plan on GIS aerial photographs (hence trees in the right -of -way). These trees are required by ordinance to be preserved. You were made aware of this during our meeting on site. Noted. We do not want to have any trees disturbed in the adjoining rights -of -way other than for utility connections to the site for the single access point proposed. We will work Site Utility Plan 11/1/2007 CARMEL 0000904 Page 2 of 10* 4. It appears as if there is a storm sewer manhole structure with associated sewers lines that intersect underneath the supposedly preserved trees to the south east of the hotel. There are also several sanitary sewer lines, and a gas line that run under those preserved trees. That amount of utility disturbance does not bode well for the health of those trees. Noted. We will detail the trees in this area determine if an alternate route can be pursued that eliminates or minimizes the disturbed area trees / vegetation. 5. When we met on site, you had suggested that those structures might be moved to the street to avoid interfering with the root health of those trees. This could save money with the site development as well, because not as much soil would have to be relocated. Noted. We will review setting a new storm structure so our storm line from our BMP can outfall to the Southeast. 6. The same was true for the grease trap for the hotel kitchen as well. You had suggested they move it nearer the parking lot where it would be easier for contractors to empty. Noted. We will attempt to move the grease trap to West — Southwest adjoining the garage entrance. 7. There appears to be a 10" sanitary sewer line running through the area labeled as both a tree preservation area, and a 25' planting strip. While it is not impossible to have trees planted in this area, it is problematic to have a row of trees planted directly over the line. Because the landscape plan does not show utility lines as it is supposed to, it is hard to tell if the trees are directly over the line or not, but they appear to be. Not:;d. We will detail the tress to be saved in this area. Because of the relative shallow depth of said lateral we may be able to adjust the location accordingly. Stormwater Pollution Prevention Plan 8. On this plan, there are several heavy black circle apparently placed around trees. These circles are not listed in the plan legend, what do they represent? Noted. The represents the approximate tree canopy. 9. On the east perimeter, an erosion control mat is shown in the tree preservation area outside the erosion control fencing. What is the purpose of this mat in this location? Noted. It was placed there mistakenly. It will be removed. 10. On the north perimeter, permanent seeding is shown on top of the 10' multi -use path. Noted. It was placed there mistakenly. It will be removed 11. On the Stormwater Pollution Prevention Schedule, TREE PROTECTION is listed on the matrix for installation and maintenance, but on the TREE PRESERVETION PLAN none is shown graphically or listed in a narrative form. am not sure as to your specific request. Can you provide additional information so that so we may comply with your request. Site Specifications 11/1/2007 CARMEL 0000905 Page 3 of 10 12. The Tree Removal and Protection section is adequate for the tree removal part, but unacceptable from a tree protection standpoint. A tree preservation plan will be required from a Certified Arborist or like registered professional. This plan will list the trees to be preserved and the measures that will be taken to preserve them. To leave this responsibility to the land clearing contractor is not an acceptable practice. Points 2 through 5 basically would give the contractor and /or owner the right to remove any tree on the site that exists there now, even the ones that are supposed to be preserved. This section must be stricken and replaced with a tree protection plan. My suggestion would be to hire a certified arborist who has had experience in protecting trees from construction damage Noted. We have located trees 12" diameter or greater. Can you specify the minimum diameter of tree that you wish to have located. We will remove points 2 through 5 as requested. Please be advised that we agree to placement of a fence for the delineation of tree preservation areas. We will have an arborist or like professional specify methods for tree preservation in this area. Landscape Plan Landscape Counts 13. A note near the bottom of the plan says "TREE PRESERVATION AREA: 0.62 Acres/ 23% of the site ", this obviously refers to the gray shaded area. But that gray area can in no way represent the total area in which trees will be preserved because of the numerous conflicts that are occurring in those areas. For example, on the east perimeter, the entire area is shaded gray, but trees are being preserved only at the extreme north and south ends this strip. A more realistic determination must be made to qualify the amount of tree preservation. Perhaps preserved canopy area, preserved number of trees, or preserved number of trees and total caliper inches of DBH, could be used in some manner. Noted. Actually we have not shown the trees in this area, but have planned to preserve them and will do so in accordingly with comments as contained in item 12 above. Can you specify the minimum diameter of tree that you wish to have located. 14. On the required perimeter bufferyard plant counts, the counts were based off of measurements listed on the plan: 330' for the east, 230' for the Smokey Row side, and 200' for the Pro -Med Lanes side. I got substantially longer measurements when I measured the site using the Carmel GIS site, but it also appears that the east perimeter is the short side of the triangle that is this plat. The Smokey Row perimeter should also be a "D" buffer and not an "A" level buffer, so the counts should be adjusted for that as well. Noted. We will adjust per your comment. 15. There are no utility lines, or easements, or drainage structures shown on the landscape plan. These must be shown with the landscape material on an engineered site plan to avoid potential conflicts. There is also no explanation of the previous pavers, and any requirements that concern their installation on the plan. Noted. We will add utilities, easements and drainage structures to the landscape plan. We will provide information and details on said pavers. 16. There are no total species counts on the plant schedule. This is a requirement. Noted. We will provide the information accordingly. 17. PH and VJ are listed graphically on the plan, but are not shown on the plant schedule as to what they represent. Noted. PH is Pennisetum alopecuroidrs "Hameln" (Hameln Dwarf Fountain Grass and VJ Viburnum xjuddii (Judd's Viburnum). We will amend the plan accordingly. 1I/1/2007 CARMEL 0000906 Page 4-of 10 18. At least one shrub is shown by two different types of graphic representation. To avoid confusion to all who use the plan, contractors, landscapers, inspectors, etc., one species should be represented by one type of graphic representation. Noted. We will revise accordingly. 19. Species comments: Carmel's planting size standards are 2.5" in caliper for large maturing shade trees, 1.5" in caliper for ornamental trees, and 8' in height for evergreen and 24" in height for shrubs. While black gum trees are beautiful, they may be difficult to locate locally in the 2.5" size. You may want to order them as soon as you get the plan approved. You have 20 Shademaster honey locust on the plan, too many for superior species diversity. Please make the east perimeter row of trees an alternative species such as the black gum, or London plane tree, or a combination of both. Noted. Thanks for the suggestion. 20. There is no graphic representation of the retaining wall or it's construction on this plan (nor any plan). This will be required at secondary plat or construction phase. Noted. We are working with the owner / contractor and the architect to develop an integrated design and look for the overall project. We will provided details and design as soon it has approved by our client. Tree Preservation Plan 21. This plan shows some trees that could be preserved, but not all, certainly not all the areas Below is the GIS from 2006 that shows many trees in areas that could be preserved, and are required by the highway 31 overlay ordinance . The area is basically the same today, except for some utility work that has been done along Smokey Row Road. Noted. As previously stated, we will not disturb any trees within the rights -of -way for 136th Street or ProMed Drive except access to ProMed Drive and utility access. I would suggest that locate existing trees in these areas and coordinate with our tree preservation professional so that we minimize any disturbance. (Note: This will greatly increase the acreage being preserved on site or revegetated after construction (approximately 0.6 acre). This area should range from 40' to 60' (or greater in some spots) from edge of pavement / curb to the retaining wall . Please be advised the required walk or path will disturb a substantial portion of this area. 11/1/2007 CARMEL 0000907 Page 6-of 10 From: Brewer, Scott I [mailto:SBrewer @carmel.in.gov] Sent: Saturday, October 27, 2007 11:50 PM To: Michael L. DeBoy Cc: Conn, Angelina V; Duncan, Gary R; Foley, Amanda J; Littlejohn, David W; Holmes, Christine B Subject: Holiday Inn - Pro Med Lane Dear Michael; My review comments for the site construction plan set for the Holiday Inn at Pro -Med Lane are as follows: Existing Conditions Demo Plan 23. The gray shaded area is listed as "TREE PRESERVATION" with a few scattered trees shown as existing In reality, the site is almost entirely wooded, with trees certainly in the tree preservation area that are not shown (such as along the east perimeter buffer). 24. The trees to be preserved are half toned (grayed) so that they are less apparent on the plan. They should be marked as to exactly where they are. Tree protection devices or fencing should be represented on this plan, so that not only what is coming down is on the plan, but what is being preserved and how is also on the plan. Many times, tree preservation is not accomplished because it is not on the Demo Plan, and no one bothered to tell the equipment driver with the Demo Plan that the trees where not supposed to come down or be injured. 25. There appear to be existing trees outside the limits of the construction on your Demo Plan on GIS aerial photographs (hence trees in the right -of -way). These trees are required by ordinance to be preserved. You were made aware of this during our meeting on site. Site Utility Plan 26. It appears as if there is a storm sewer manhole structure with associated sewers lines that intersect underneath the supposedly preserved trees to the south east of the hotel. There are also several sanitary sewer lines, and a gas line that run under those preserved trees. That amount of utility disturbance does not bode well for the health of those trees. 27. When we met on site, you had suggested that those structures might be moved to the street to avoid interfering with the root health of those trees. This could save money with the site development as well, because not as much soil would have to be relocated. 28. The same was true for the grease trap for the hotel kitchen as well. You had suggested they move it nearer the parking lot where it would be easier for contractors to empty. 29. There appears to be a 10" sanitary sewer line running through the area labeled as both a tree preservation area, and a 25' planting strip. While it is not impossible to have trees planted in this area, it is problematic to have a row of trees planted directly over the line. Because the landscape plan does not show utility lines as it is supposed to, it is hard to tell if the trees are directly over the line or not, but they appear to be. Stormwater Pollution Prevention Plan 11/1/2007 CARMEL 0000909 Page 7of10 30. On this plan, there are several heavy black circle apparently placed around trees. These circles are not listed in the plan legend, what do they represent? 31. On the east perimeter, an erosion control mat is shown in the tree preservation area outside the erosion control fencing. What is the purpose of this mat in this location? 32. On the north perimeter, permanent seeding is shown on top of the 10' multi -use path. 33. On the Stormwater Pollution Prevention Schedule, TREE PROTECTION is listed on the matrix for installation and maintenance, but on the TREE PRESERVETION PLAN none is shown graphically or listed in a narrative form. Site Specifications 34. The Tree Removal and Protection section is adequate for the tree removal part, but unacceptable from a tree protection standpoint. A tree preservation plan will be required from a Certified Arborist or like registered professional. This plan will list the trees to be preserved and the measures that will be taken to preserve them. To leave this responsibility to the land clearing contractor is not an acceptable practice. Points 2 through 5 basically would give the contractor and/or owner the right to remove any tree on the site that exists there now, even the ones that are supposed to be preserved. This section must be stricken and replaced with a tree protection plan. My suggestion would be to hire a certified arborist who has had experience in protecting trees from construction damage Landscape Plan Landscape Counts 35. A note near the bottom of the plan says "TREE PRESERVATION AREA: 0.62 Acres/ 23% of the site ", this obviously refers to the gray shaded area. But that gray area can in no way represent the total area in which trees will be preserved because of the numerous conflicts that are occurring in those areas. For example, on the east perimeter, the entire area is shaded gray, but trees are being preserved only at the extreme north and south ends this strip. A more realistic determination must be made to qualify the amount of tree preservation. Perhaps preserved canopy area, preserved number of trees, or preserved number of trees and total caliper inches of DBH, could be used in some manner. 36. On the required perimeter bufferyard plant counts, the counts were based off of measurements listed on the plan: 330' for the east, 230' for the Smokey Row side, and 200' for the Pro -Med Lanes side. I got substantially longer measurements when I measured the site using the Carmel GIS site, but it also appears that the east perimeter is the short side of the triangle that is this plat. The Smokey Row perimeter should also be a "D" buffer and not an "A" level buffer, so the counts should be adjusted for that as well. 37. There are no utility lines, or easements, or drainage structures shown on the landscape plan. These must be shown with the landscape material on an engineered site plan to avoid potential conflicts. There is also no explanation of the previous pavers, and any requirements that concern their installation on the plan. 38. There are no total species counts on the plant schedule. This is a requirement. 39. PH and VJ are listed graphically on the plan, but are not shown on the plant schedule as to what they represent. 40. At least one shrub is shown by two different types of graphic representation. To avoid confusion to all 11/1/2007 CARMEL 0000910 Page b'of 10 " who use the plan, contractors, landscapers, inspectors, etc., one species should be represented by one type of graphic representation. 41. Species comments: Carmel's planting size standards are 2.5" in caliper for large maturing shade trees, 1.5" in caliper for ornamental trees, and 8' in height for evergreen and 24" in height for shrubs. While black gum trees are beautiful, they may be difficult to locate locally in the 2.5" size. You may want to order them as soon as you get the plan approved. You have 20 Shademaster honey locust on the plan, too many for superior species diversity. Please make the east perimeter row of trees an alternative species such as the black gum, or London plane tree, or a combination of both. 42. There is no graphic representation of the retaining wall or it's construction on this plan (nor any plan). This will be required at secondary plat or construction phase. Tree Preservation Plan 43. This plan shows some trees that could be preserved, but not all, certainly not all the areas Below is the GIS from 2006 that shows many trees in areas that could be preserved, and are required by the highway 31 overlay ordinance . The area is basically the same today, except for some utility work that has been done along Smokey Row Road. 11/1/2007 CARMEL 0000911 City of Carmel CARMEL PLAN COMMISSION SPECIAL STUDIES COMMITTEE AGENDA THURSDAY, NOVEMBER 1, 2007 LOCATION: CAUCUS ROOMS CARMEL CITY HALL ONE CIVIC SQUARE CARMEL, IN 46032 TIME: 6:00 P.M. DOORS OPEN AT 5:30 P.M. The Special Studies Committee will meet to consider the following items: 1. Docket No. 07090016 ADLS Amend: Vine and Table — Signage The applicant seeks approval for a new ground and wall sign. The site is located at 313 E Carmel Dr. It is zoned B- 8/Business. Filed by Mike Oswald of Sign Craft Industries. 2. Docket No. 07090011 ADLS Amend: McClammer Accounting — Signage The applicant seeks approval for one ground sign. The site is located at 10411 N. College Ave. and is zoned B -5 /Business within the Home Place Business District. Filed by Vanessa Suiter of Express Graphics. 3. Docket No. 07100014 ADLS Amend: Smart Car Ph. 11 — Signage The anplicant seeks approval for three new signs. The site is located at 4000 E 96th St. It is zoned B -3 /Business. Filed by Jim Shinaver of Nelson and Frankenberger. 4. Docket No. 07100015 ADLS Amend: Carmel Station — Signage The applicant seeks approval for 1 new ground sign. The site is located at the corner of City Center Dr. and Carmel Garden Dr. It is zoned M -3 /Manufacturing. Filed by Fred Todd of the Carmel Station Home Owners Association. 5. Docket No. 07100017 ADLS Amend: Citi Smith Barney — Signage The applicant seeks approval for 1 new wall sign. The site is located at 800 E. 96th St. in Parkwood Crossing East. It is zoned PUD. Filed by Kay Goldsberry of Visual Sign Co. 6. Docket No. 07100030 ADLS Amend: Crystal Flash — Signage The applicant seeks approval for a remodel of the gas station with 4 new signs. The site is located at 545 S. Rangeline Rd. and is located in the Carmel Dr. /Rangeline Rd. overlay zone. It is zoned B -1. Filed by Michael Barnes of Ryne Wood Builders, Inc. 7. Docket No. 07100031 ADLS Amend: Timber Creek Condominiums — Signage The applicant seeks approval for 2 new ground signs after the demolition of their existing signs with the construction of City Center Dr. The site is located at City Center Dr. and Timber Creek Dr. It is zoned M -3. Filed by Ron Koster and Joe Apparito of Timber Creek HOA. Page 1 of 2 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000914 November 1, 2007 Carmel Plan Commission Special Studies Committee Agenda 7. Docket No. 07070003 Z: 146th & Gray Rezone (146th St Office Complex) The applicant seeks approval to rezone 11.6 acres from S -1 /Residence to B-1/Business for an office /retail development. The site is located at the southeast corner of 146th St. and Gray Rd. Filed by Keili Lawrence of Hearthview Residential, LLC. 8. Docket No. 07070004 PP: 146th St Office Complex The applicant seeks primary plat approval for 5 lots on 11.6 acres. The site is located at the southeast corner of 146th St. and Gray Rd. and is zoned S- 1/Residence, pending a B -1/ Business rezone. Filed by Kelli Lawrence of Hearthview Residential, LLC 9. Docket,No 070300 5'DP :Pro MedRLane = Hohday�lnnrec'+ �� .�^`'`r `x��4 ate= The,apphcant'seeks.site plan: approval- for a °proposed full - service hotel. ADLS is under another docket no. below. The site is located at 136th Street and Pro -Med Lane, and is zoned B- 6 /Business within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. 10 DocketN 0 07000ADLS_Hsda I a t P Med=Ln T1 apphcant;seks rhrtecture /deign appro for a proposed full- service hotel. The site is located at 136th Street and Pro Med Lane, and is zoned B6, within the US 31/Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. 11. Docket No. 07070037 Z: Dixie Highway Addition, lot 5 pt The applicant seeks approval to rezone 0.41 acres from R -3 /Residence to B -1 /Business within the Home Place Business District. The site is located at 10696 N College Ave. Filed by E. Davis Coots of Coots, Henke & Wheeler, and P.C. ONE CIVIC SQUARE File: SS-2007-1 101.doc Page 2 of 2 CARMEL, INDIANA 46032 317/571 -2417 CARMEL 0000915 ,N10 q CARMEL PLAN COMMISSION SPECIAL STUDIES COMMITTEEE DEPARTMENT REPORT NOVEMBER 1, 2007 Docke rNo 070300353)P Pro 1V aR aiie Holiday -=Inn The applicant seeks site plan approval for a proposed full - service hotel. ADLS is under another docket no. below. The site is located at 136"' Street and Pro -Med Lane, and is zoned B -6 /Business within the US 31 /Meridian Street Overlay. Filed by Stacey of DeBoy Land Development Services, Inc. for Justus Home Builders, Inc. 11. Docket,N07070009ADLS:- Holiday Inn-at'Pro Med Ln The applicant seeks architecture /design approval for a proposed full- service hotel. The site is located at 136`" Street and Pro Med Lane, and is zoned B6, within the US 31 /Meridian Street Overlay. Filed by Dave Coots of Coots, Henke & Wheeler for Midwest Hospitality Group, Inc. The applicant seeks approval for the development plan of this site for a 4 -story full- service hotel with a restaurant and conference space, within. The applicant also seeks architecture /design approval. The building elevations and an ADLS application have been submitted for Plan Commission review /approval under a separate docket number. The site is 2.65 acres. The lot cover percentage is 65 %, with pavement and building footprint included; this meets the ordinance requirement. There will be some pervious pavement and brick pavers to help with water detention and infiltration. Underground parking is also proposed in order to meet the parking requirement for a hotel, conference meeting space, and restaurant. Regarding 40 -ft building setback (BSL): Under the U.S. 31 Overlay Zone Zoning Ordinance, building setback lines are established for certain streets within the zone. Smokey Row Road is not mentioned in the Ordinance. In 2005, when a developer was proposing a PUD for the development of the site, they discussed the development standards with DOCS Staff at the time, and it was agreed that a 40 foot building setback line was appropriate. This would allow the buildings to be brought closer to the street to improve visibility from U.S. 31. The development plan approved by the Plan Commission in 2005 and again in 2007 provided for a 40 foot BSL. Accordingly, the plat approved by the Plan Commission and the Board of Public Works shows this standard. Please see the petitioner's information packet for full details. The following are the Department's comments /concerns: 1. Engineering Dept comments: The Department will not support approval by the committee until a traffic study is prepared and evaluated and all outstanding DOE issues are resolved. 2. Urban Forestry Dept: Scott Brewer, City Forester, has reviewed the updated landscape and tree preservation plans; there is a conflict with certain preserved trees and the location of sewer structures and some other minor changes needed. 3. The creation of the proposed retaining wall location may negatively affect the existing tree roots. 4. Please show the structure /column locations of underground parking area on the site plan. 5. Possibly reduce the parking lot aisle widths to 23 -ft, which is the minimum width that the parking ordinance requires. 6. Building materials on the building elevation must be labeled clearly. (EIFS is allowed as a building material, but not as a major building material; see Zoning Ordinance chapter 23B.09.C.) 7. Please provide the trash dumpster enclosure elevations /materials /colors. 8. Please show the mechanical equipment locations and whether it is screened with a parapet wall, landscaping, etc. CARMEL 0000916 9. A variance request from BZA for sign facing east, not toward a public road, will be required. 10. Regarding the internally illuminated wall signs — it is recommended the signs show green during the day and shine white at night (day /nite plex). August 21 Plan Commission meeting comments: 1. Request for site plan overlay on an aerial photo, also showing the Justus Office building site plan. 2. Issue of incomplete submittals — if they do not have everything for the deadline for the next meeting, the petitioner will table themselves. 3. Staff can possibly send out drafts of the committee agendas. 4. The petitioner states that there will be 4 -5 people per shift, or 7 people in the largest shift. 5. A commissioner rhetorically asked: is this the highest and best use of this land? No. 6. The attorney for the project stated that the sign will be white at night and green by day, and that the sign will move to the north facade. He also stated that the restaurant will only be for hotel guests; a voucher will be handed out. Neighbor concerns voiced at the August 21 Plan Commission meeting: a. Environmental impacts of the cumulative impacts. b. Sustainable development/LEED should be incorporated. c. The hotel land use vs. original medical land uses proposed with the initial rezone. d. Noise e. Drainage f. Sociological factors g. Access to site h. School traffic i. Number of parking spaces j. Lot cover percentage k. Tree preservation 1. Signage m. Smells The Department of Community Services recommends the committee briefly discuss and then continue this item to the November 29 committee meeting for further review and to allow the petitioner time to address all issues /concerns. CARMEL 0000917 Keeling, Adrienne M Page 1 of 1 From: Amanda.Dolph @indystar.com on behalf of publicnotices @TheNoblesvilleLedger.com Sent: Tuesday, November 06, 2007 8:49 AM To: Keeling, Adrienne M Subject: Re: Council Hearings: Z- 512 -07, Z513 -07 Both are now ordered to publish 1x on 11/09 in the Noblesville Ledger. Thank you, Amanda Dolph Legal Advertising Coordinator publicnotices @TheNoblesvilleLedger.com 317 -444 -7163 Our offices will be closed on Thursday, November 22 for the Thanksgiving Holiday. NORMAL DEADLINES: 12 Noon three (3) business days prior to the date of publication. Exceptions: Large files that will need to be typeset or created by an artist should be sent at least a week and a half in advance to allow time for processing. 11/8/2007 CARMEL 0000918 MEMORANDUM TO: Carmel City Council FROM: Adrienne Keeling V Department of Community Services SUBJECT: Z- 512 -07 DATE: November 9, 2007 Please find information on the following item forwarded by the Plan Commission attached. This item will appear on your November 19th agenda. Forwarded with favorable recommendation: Ordinance Z- 512 -07 ( A): US 31 Overlay Cultural & Entertainment Use Amendment Petition to Amend the Zoning Ordinance, Chapter 23B: US Highway 31 Corridor Overlay Zone, in order to place limits on cultural/entertainment land uses. Filed by the Carmel Department of Community Services. Please find enclosed the Plan Commission - certified ordinance to amend the US 31 Overlay Zone. The proposed amendments extend the size and placement limits, which are already in place for Retail Uses, to Cultural & Entertainment Uses listed in Zoning Ordinance Appendix A. Further limiting uses will help preserve the character and intent of the Meridian Corridor as a regional economic and employment center. As proposed, Cultural & Entertainment Uses would be limited to 15% of the Gross Floor Area of a building, OR up to 30% in a building if the total square footage does not exceed 15% of the entire development plan, and are located either on the ground floor or below grade. Several Cultural & Entertainment Uses are already excluded completely from the Overlay, and are denoted with an "E" in Appendix A. This would limit the square footage of uses, which are allowed in the Corridor today. More specifically, they are: - Art Gallery - Art & Music Center - Hotel (full service) - Catering Establishment - Restaurant, without drive -thru food sales - Meeting or Party Hall - Museum - Stadium or Coliseum The information on this item has been arranged in the following format: 1. Copy of PC Certification 2. Copy of the Ordinance Proposal (Z- 512 -07) 3. Applicable portion of ZO Appendix A SCANNED CARMEL 0000919 CERTIFICATION OF THE CARMEL PLAN COMMISSION'S RECOMMENDATION ON THE PETITION OF THE CITY OF CARMEL TO AMEND THE ZONING ORDINANCE PURSUANT TO INDIANA CODE 36 -7 -4 -605 ORDINANCE Z- 512 -07 An Ordinance to Amend Chapter 23B: US Highway 31 Corridor Overlay Zone of the Zoning Ordinance To: The Honorable Common Council Of the City of Carmel Hamilten County, Indiana Dear Members: The Carmel Advisory Plan Commission offers you the following report on the application to the Commission (Docket No. 07090002 OA) to Amend Chapter 23B: US Highway 31 Corridor Overlay Zone in order to limit hotel and other cultural /entertainment land uses. The Carmel Advisory Plan Commission's recommendation on the petition is FAVORABLE. At its regular meeting on October 16, 2007 the Commission voted eight (8) in Favor, one (1) Opposed (Eric Seidensticker), zero (0) Abstaining, to forward to the Common Council the proposed Ordinance Z- 512-07 with a Favorable Recommendation. Please be advised that by virtue of the Commission's Favorable Recommendation, pursuant to IC 36-7-4 - 607(e)(3), the Council has ninety (90) days to act on this petition before it becomes effective as Certified by the Commission. Ninety days from the date of the original Certification (October 23, 2007) is Sunday, January 20, 2008. CARMEL ' AN COMM SION BY: AT 1 Ra Iona Hancock, Secretary Carmel Advisory Plan Commission Dated: October 23, 2007 2007 -1018; Z- 512 -07; US 31 Overlay Amend PC Certification Leo Dierckman, President CARMEL 0000920