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Home My WebLink About218541 03/25/2013 CITY OF CARMEL, INDIANA VENDOR: 00351455 Page 1 of 1 0 ONE CIVIC SQUARE LONDON WITTE GROUP LLC CARMEL, INDIANA 46032 ONE AMERICAN SQUARE CHECK AMOUNT: $7,093.75 1776 N MERIDIAN STREET SUITE 500 CHECK NUMBER: 218541 INDIANAPOLIS IN 46202 CHECK DATE: 3/25/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1701 4340300 25723 2, 618 . 75 ACCOUNTING FEES 1701 4340300 25817 4, 475 . 00 ACCOUNTING FEES LONDON LWGWITTE GROUP Clerk-Treasuere's Office Client No: 715.001 City of Carmel Date: 0113112013 One Civic Square, Third Floor Invoice No: 25723 Carmel, IN 46032 CRC Transition Matters - For services rendered as detailed in the attached summary. $ 2,618.75 Current Amount Due $ 2,618.75 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1317-634-4747 Facsimile 1317-632-2727 Web I London WitteGroup.com London Witte Group, LLC January 2013 Billing Detail 1 of 3 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Lee 1/2/2013 0.50 75.00 37.50 Delivered remaining CRC blank checks to Diana Cordray at Carmel City Hall. Lee 1/2/2013 1.25 75.00 93.75 Identified contractors within each line item of Carmel Redevelopment Department's 2013 budget and input into working spreadsheet. Lee 1/2/2013 0.25 75.00 18.75 Confirmed XceIHR had been paid and wire to City of Carmel is ready. Higgins 1/2/2013 0.50 325.00 162.50 Call and email with Mike Lee re: various transition matters; emails with Clerk-Treasurer; Cindy and Mike to confirm transfer of funds tc,-the Ciiy: Higgins 1/3/2013 0.25 325.00 81.25 Follow-ups with Cindy Sheeks, Loren and Kim (Huntington Bank) re: TIF distributions - Meridian and Main; follow-up email to Loren (et al) re: questions concerning the transition. Higgins 1/3/2013 0.25 325.00 81.25 Email to Les Olds and Bill Hammer re: review of transitional payroll and related matters. Lee 1/4/2013 0.75 75.00 56.25 Search for and compile CRC contracts with vendors that fall under the Carmel Redevelopment Department's budget. Higgins 1/4/2013 0.25 325.00 81.25 Follow-ups with Mike Lee on various transition related matters. Lee 1/7/2013 0.25 75.00 18.75 Created spreadsheet showing CRC 2012 source of funds. Lee 1/7/2013 0.25 75.00 18.75 Reviewed CRC debt service payments in 2013 for the City of Carmel to make. Lee 1/7/2013 0.75 75.00 56.25 Sorted and reviewed new invoices for payment. Lee 1/7/2013 0.75 75.00 56.25 Called Les Olds an Barb Lamb to determine appropriate rates for CRC consultants pay. Discussed and implemented new rates with XceIHR representative. Lee 1/7/2013 0.50 75.00 37.50 Reviewed time sheets for CRC consultants and submitted to XceIHR. Lee 1/9/2013 1.00 75.00 75.00 Reviewed XceIHR staffing agreement and delivered to Clerk-Treasurer's office. Lee 1/9/2013 0.50 75.00 37.50 Contacted XceIHR representative and searched for XceIHR contract. Forwarded wiring instructions for payment to Cindy Sheeks. Lee 1/14/2013 0.50 75.00 37.50 Called vendors for copies of contracts for Redevelopment Department. Lee 1/14/2013 1.50 75.00 112.50 Searched for Redevelopment Department contracts and compiled for delivery. Lee 1/14/2013 1.50 75.00 112.50 Prepared claims for Redevelopment Department and delivered to Clerk-Treasurer's office. Lee 1/15/2013 0.50 75.00 37.50 Submitted time for CRC consultants and communicated with XceIHR RE: invoices. Lee 1/15/2013 0.25 75.00 18.75 Created file for copies of contracts sent to Clerk- Treasurer's office. London Witte Group, LLC January 2013 Billing Detail 2 of 3 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Lee 1/16/2013 0.25 75.00 18.75 Reviewed bond and trustee fees for payments. Lee 1/17/2013 0.50 75.00 37.50 Sat in on conference call with Matt Worthley RE: transferring files to the Clerk-Treasurer. Had phone conversation with Jim Higgins RE: same issue. Lee 1/17/2013 1.25 75.00 93.75 Reviewed documents presented at CRC meeting and prepare packets for City Councilors and Clerk-Treasurer. Lee 1/17/2013 0.50 75.00 37.50 Filed away CRC meeting approvals and delivered packets to City Councilor's and Clerk-Treasurer. Lee 1/17/2013 0.25 75.00 18.75 Delivered claims and check to Clerk-Treasurer's office. -Lee 1/18/201-3 --- 0:25- 75:00- -'1-8:75--Located and emaiied-Parel 1-0 documents to Doug Haney. Lee 1/22/2013 0.25 75.00 18.75 Submitted CRC consultants time to XceIHR. Lee 1/23/2013 0.75 75.00 56.25 Contacted vendor to get invoices outstanding. Researched outstanding checks. Contacted all vendors holding outstanding checks. Lee 1/23/2013 1.00 75.00 75.00 Sent emails to BMO Harris and Star Bank RE: closing out accounts. Reviewed emails from the City RE: 2013 budget. Replied to email RE: Rob DeRocker contract. Reviewed XceIHR invoices for CRC consultants and forwarded to the City. Lee 1/23/2013 0.50 75.00 37.50 Coordinated with BMO Harris representative on closing out account and transferring leftover funds to City. Lee 1/23/2013 0.50 75.00 37.50 Updated Redevelopment Department January and February operating expenditures spreadsheet. Higgins 1/23/2013 0.25 325.00 81.25 Follow-up with the Clerk-Treasurer re: 2013 CRC Budget and related matters. Lee 1/24/2013 2.00 75.00 150.00 Talked to vendors that have contracts with the CRC. Searched files for more contracts and discussed them with Matt Worthley. Lee 1/24/2013 2.00 75.00 150.00 Discussed claims with Les Olds, filled out the claims forms and prepped them to be submitted for January 28th. Lee 1/24/2013 0.25 75.00 18.75 Delivered check to Clerk-Treasurer's office. Higgins 1/25/2013 0.25 325.00 81.25 Review and follow-up on pending matters with Mike Lee, Cindy Sheeks and Nancy Heck. Lee 1/28/2013 1.00 75.00 75.00 Copied and scanned invoices to be submitted. Filled out new claims form. Made copies of contracts to send to the Clerk-Treasurer's office. Delivered claims and contracts to Clerk-Treasurer's office. Lee 1/28/2013 0.25 75.00 18.75 Submitted time for CRC consultants to XceIHR. Lee 1/29/2013 0.25 75.00 18.75 Submitted XceIHR invoice to Cindy Sheeks for CRC consultants pay. Lee 1/29/2013 0.25 75.00 18.75 Submitted Annual Redevelopment Report to City Councilors, Clerk-Treasurer and CRC Commissioners. London Witte Group, LLC January 2013 Billing Detail 3 of 3 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Higgins 1/30/2013 0.50 325.00 162.50 Follow-up with Star Financial Bank; check account balance; transfer balance to Regions; email to Terry Runyon (Star) re: steps to close account; follow-ups with Bob Reynolds and Mike Lee re: same. Higgins 1/31/2013 0.50 325.00 162.50 Follow-up with Diana Cordray re: 2012 CTAR and CRC information to input; follow-up with Mike Lee and Bob Reynolds re: same 25.75 2,618.75 Total Due This Invoice LONDON LWGWITTE GROUP City of Carmel Client No: 715.001 Clerk-Treasurer Date: 0212812013 One Civic Square Invoice No: 25817 Third Floor Carmel, IN 46032 For services rendered as detailed in the attached summary. $ 4,475.00 Current Amount Due $ 4.475.00 Certified Public Accountants 1776 N. Meridian Street, Suite 500 Indianapolis, Indiana 46202 Telephone 1317-634-4747 Facsimile 1317-632-2727 Web I London WitteGroup.corn London Witte Group, LLC February 2013 Billing Detail 1 of 4 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Lee 2/1/2013 0.50 75.00 37.50 Reconciled CRC Regions Bank account through 1/31/12. Notified bank to transfer the remaining balance to the City. Higgins 2/1/2013 0.25 325.00 81.25 Pull down )on-line) final Star Financial Account Statement reflecting zero balance; follow-up with Terry Runyon (Star) re: same/close account; email statement copies to Mike and Bob. Higgins 2/1/2013 0.25 325.00 81.25 Retrieve message and return call to Luci Snyder re: various CRC and transition related matters. Lee 2/4/2013 0.50 75.00 37.50 Updated CRC 2011.CTAR.report with 2012 construction in progress numbers. Higgins 2/4/2013 0.50 325.00 162.50 Review email from Cindy Sheeks re: question from Census Bureau re: 2010 CTAR - CRC Grants. Review attachment and follow-up with Mike Lee. Return call (message) to Howard Trott (Census Bureau) and follow- up email to Howard and Cindy re: same. Lee 2/5/2013 1.50 75.00 112.50 Continued research of CRC Other Construction expenditures in 2012 for CTAR report. Updated several categories under Construction in Progress. Higgins 2/6/2013 0.25 325.00 81.25 Follow-up meeting with Mike Lee re: closing of Regions and Harris Accounts, installment purchase contract balances and CTAR/capital assets for 2012. Lee 2/6/2013 0.25 75.00 18.75 Reviewed invoice from Xcel for CRC consultants and forwarded on to Cindy Sheeks. Lee 217/2013 0.25 75.00 18.75 Sent emails to Cindy Sheeks RE: closing of CRC BMO Harris account and transfer of funds. Higgins 2/7/2013 0.50 325.00 162.50 Follow-ups with Cindy, Mike and Bob re: debt section of the CTAR, Gateway Debt Report and related matters. Lee 2/8/2013 0.25 75.00 18.75 Delivered Club Canine check and lease agreement. Lee 2/11/2013 1.50 75.00 112.50 Prepared claims forms and contracts for submittal. Delivered claims and contracts to Clerk-Treasurer's office. Lee 2/11/2013 0.25 75.00 18.75 Sent invoice for CRC consultants and legal services agreement to Cindy Sheeks and Sandy Johnson. Lee 2/11/2013 1.00 75.00 75.00 Input 2012 amounts into spreadsheet for construction in progress. Reviewed Umbaugh bond report for land sale contract payoff amounts to be applied to lands and Lee 2/12/2013 7.00 75.00 525.00 Gathered all information for utilities, debt, insurance, professional services, grants and distributions and office supplies and input online. Organized all construction in progress and created spreadsheet for tracking and explanations. Created back-up information sheet explaining where all amounts came from in the 2012 CRC forecast. Updated capital assets to reflect new values. Researched to find true value for gateways one and two. London Witte Group, LLC February 2013 Billing Detail 2 of 4 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Higgins 2/12/2013 0.25 325.00 81.25 Review January 2013 Regions Account statement; scan and follow-up with Mike Lee and Bob Reynolds re: same. Check with Mike on issues pertaining to completing the CRC section of the CTAR (2012). Lee 2/13/2013 2.50 75.00 187.50 Updated information on Gateway for Regions account and reviewed debt. Higgins 2/13/2013 0.50 325.00 162.50 2012 CTAR - Follow-ups with Mike and Bob re: open items and questions on the 2012 CTAR and information request from Luci Snyder. . Lee 2/14/2013 3.50 75.00 262.50 Finalized CRC Schedule of Capital Assets 2012 spreadsheet along with back-up documentation and sent to Carmel Clerk-Treasurer. Updated Regions account information in Gateway. Higgins 2/14/2013 0.25 325.00 81.25 Review and clear the near final draft of the 2012 Capital Asset information for the CTAR; follow-up with Mike Lee re: same. Lee 2/18/2013 2.50 75.00 187.50 Researched Parcel 7C Tenant Rents received, updated debt information, filled in revenues and remaining expenditures in Gateway and reviewed all content. Lee 2/18/2013 0.25 75.00 18.75 Delivered invoices to Steve Engelking for Energy Center utilities. Higgins 2/19/2013 0.25 325.00 81.25 Call with Les Olds re: authorization to proceed with the closing the Installment Purchase Contract accounts; follow-up call with Mike Lee re: same. Lee 2/20/2013 0.25 75.00 18.75 Reviewed invoice for CRC consultants pay and forwarded to City for payment. Lee 2/21/2013 0.75 75.00 56.25 Exchanged messages with Carmel Theater RE: installment purchase contract remaining balances. Filled out disbursement forms to transfer funds to Carmel Redevelopment Commission 902 account. Sent disbursements to appropriate entity. Lee 2/21/2013 0.75 75.00 56.25 Prepared financial packets for City Councilors and Clerk- Treasurer. Delivered packets to City Hall. Lee 2/21/2013 1.00 75.00 75.00 Discussed logistics of transferring remaining installment purchase contract funds to the City with Carmel Theater and Village Financial. Lee 2/21/2013 1.00 75.00 75.00 Worked on preparing list of contracts needed in order to have CRC and Redevelopment Department invoices paid. Reached out to some vendors that the CRC needs contracts with. Higgins 2/21/2013 0.25 325.00 81.25 Return email to Diana Cordray/Luci Snyder re: status of LOCs; additional email to Luci re: follow-up call; subsequent call to Luci re: transition related items, City/4CDC/CRC matters; follow-up with Mike Lee re: same. London Witte Group, LLC February 2013 Billing Detail 3 of 4 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Lee 2/22/2013 0.25 75.00 18.75 Reviewed CTAR back-up explanation spreadsheets for the CRC Regions account. Emailed spreadsheet to Clerk- Treasurer's office. Lee 2/22/2013 0.75 75.00 56.25 Conference call with City Councilor RE: questions about CRC, The Center for the Performing Arts and the 4CDC. Lee 2/22/2013 0.25 75.00 18.75 Contacted vendors to get agreements/contracts in order to have the Clerk-Treasurer pay their invoices. Contacted 4CDC to get letters/notices from line of credit banks confirming the accounts have a zero balance and are closed out. Lee 2/22/2013 0.50 75.00 37.50 Analyzed CRC consultants pay from XceIHR in 2013. Created spreadsheet to show how much the Carmel Redevelopment Department's Other Contracted Services budget needs to be reimbursed. Sent spreadsheet to Cindy Sheeks. Lee 2/22/2013 0.25 75.00 18.75 Reviewed and responded to Jim Higgins email RE: City Councilor's answers to various questions. Lee 2/22/2013 0.25 75.00 18.75 Met with Jim Higgins to discuss conference call RE: City Councilor questions. Higgins 2/22/2013 1.00 325.00 325.00 Prepare for and participate in a conference call with Luci Snyder, Cindy Sheeks, Dave Bowers, Les Olds, Mike Lee and Umbaugh (Loren, Heide and Andrew) re: various CRC matters. Higgins 2/22/2013 1.00 325.00 325.00 Review email from Luci Snyder recapping yesterday's phone call re: open/outstanding questions; draft edits/revisions to the recap; review and follow-up with Mike Lee; send to Luci in advance of our scheduled 2:00 pm conference call. Lee 2/25/2013 1.50 75.00 112.50 Searched for contracts for claims being submitted. Reviewed some contracts. Prepared contracts for submission and made copies for files. Lee 2/25/2013 0.25 75.00 18.75 Contacted XceIHR to confirm breakdown of costs for CRC consultants for 2013 in order to reimburse the City accounts correctly. Lee 2/25/2013 3.25 75.00 243.75 Compiled all installment purchase contract payments made as of December 31st, 2012. Created back-up IPC spreadsheet for CTAR. Separated construction costs from machinery and equipment costs. Updated capital asset report. Lee 2/26/2013 0.25 75.00 18.75 Reviewed line of credit documentation from banks and forwarded on to Clerk-Treasurer's office. Lee 2/26/2013 0.75 75.00 56.25 Researched installment purchase contracts for correct parcel numbers. Updated capital asset report and back- up spreadsheet with installment purchase contract amounts included. Emailed revised capital asset report to Clerk-Treasurer. London Witte Group, LLC February 2013 Billing Detail 4 of 4 City of Carmel 715.001 Hourly Employee Date Hours Rate Invoice Memo Lee 2/27/2013 0.25 75.00 18.75 Responded to emails RE: claims held due to lack of documentation. Lee 2/27/2013 0.25 75.00 18.75 Reviewed capital assets report and everything submitted to Gateway website for CRC's portion of the CTAR. Higgins 2/27/2013 0.50 325.00 162.50 Follow-ups with Mike Lee re: 2012 CTAR and Debt Reports; follow-up with Cindy Sheeks re: notice of all information posted or made available. Lee 2/28/2013 0.25 75.00 18.75 Sent emails to Regions and NBI to get letters for depositing remaining balance-of former installment purchase contract funds into the CRC 902 fund. Lee 2/28/2013 0.25 75.00 18.75 Reviewed and responded to emails RE: claims submitted, letter from NBI for check being deposited, exhibits needed for vendor payment and agreement stating payment required for another vendor. 40.50 4,475.00 Total Due This Invoice Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee lit; v�� Vy l Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) vv Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ ON ACCOUNT OF APPROPRIATION FOR UPILt,03boa tes Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or 1 3 D (UIB.7Sbill(s) is (are) true and correct and that the materials or services itemized thereon for —which charge is made were ordered and received except 20 a �r Title Cost distribution ledger classification if claim paid motor vehicle highway fund