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HomeMy WebLinkAbout218929 04/09/2013 CITY OF CARMEL, INDIANA VENDOR: 00351455 Page 1 of 1 ONE CIVIC SQUARE LONDON WITTE GROUP LLC s CHECK AMOUNT: $25,193.75 CARMEL, INDIANA 46032 ONE AMERICAN SQUARE 1776 N MERIDIAN STREET SUITE 500 CHECK NUMBER: 218929 INDIANAPOLIS IN 46202 CHECK DATE: 4/9/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340300 25703 13 , 507 . 50 ACCOUNTING FEES 902 4340300 25769 6, 948 . 75 ACCOUNTING FEES 1801 4340303 25822 4 , 737 . 50 OTHER ACCOUNTING FEES LONDON LWGWITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 0313112013 Suite 220 Invoice No: 25822 Carmel, IN 46032 For services rendered as detailed in the attached summary. Operating $ 4,737.50 Non-Operating 998.75 Current Amount Due $ 5 736.25 Certified Public Accountants 1776 N.Meridian Street,Suite 500 Indianapolis,Indiana 46202 Telephone 1317-634-4747 Facsimile 1317-632-2727 Web I LondonWitteGroup.com London Witte Group, LLC March 2013 Billing Detail 1 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 03/01/2013 0.25 75.00 18.75 Responded to email RE: payments made to vendor in 2012 and over the course of CRC history. Talked with Matt Worthley RE: same issue. Lee 03/06/2013 0.25 75.00 18.75 Sent January Energy Center invoices and spreadsheet to Dave Bowers and Jim Higgins for review. Carney 03/20/2013 0.25 70.00 17.50 Printed monthly information from e-mails that Jim sent to me for meeting. Subtotal - Financial Advisory - Finance 0.75 55.00 Committee Lee 03/15/2013 6.00 75.00 450.00 Prepared monthly packets for commissioners. Prepared invoices and cover sheets for meeting. Updated the monthly forecast, expenditure/revenue analysis and summary of cash rights for packets. Subtotal - Financial Advisory - Financial 6.00 450.00 Dashboard Lee 03/01/2013 0.25 75.00 18.75 Reviewed and responded to emails RE: available excess funds from tax-exempt portion of 2012 bond, claims yet to be paid, Shapiro's check, Xcel breakout of expenses for CRC consultants. Lee 03/04/2013 0.25 75.00 18.75 Phone call with Vicki Sponcil RE: former installment purchase contract documents. Lee 03/04/2013 0.50 75.00 37.50 Responded to emails RE: installment purchase contract payoff amounts, letter from Regions Bank and remaining balance for former installment purchase contracts with Village Financial. Lee 03/05/2013 0.25 75.00 18.75 Phone call and emails with Ben Roeger RE: payment from 4CDC to CRC, outstanding vendor payments and line of credit letter. Lee 03/05/2013 0.25 75.00 18.75 Phone call RE: meeting with Clerk Treasurer and file transfers. Lee 03/05/2013 0.50 75.00 37.50 Reviewed and responded to emails RE: payoff amounts for Regions at bond closing, checks for vendor, Party Time assessed value, Shapiro's checks and City Council meeting. Lee 03/06/2013 0.25 75.00 18.75 Reviewed CRC emails for invoices and issues. Lee 03/06/2013 0.25 75.00 18.75 Phone conversations with Jim Higgins RE: 4CDC money, CRC contracts with vendors, files to go over to Clerk's office. London Witte Group, LLC March 2013 Billing Detail 2 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 03/06/2013 1.00 75.00 75.00 Discussions with Les Olds and Matt Worthley RE: energy center invoices, budget revisions, claims, contracts, installment purchase contract files, installment purchase contract account close-outs and files to be taken over to the Clerk-Treasurer. Lee 03/06/2013 0.75 75.00 56.25 Reviewed CRC invoices and made notes for issues. Lee 03/08/2013 1.50 75.00 112.50 Preparation for March 9th meeting. Lee 03/09/2013 2.00 75.00 150.00 Attended joint meeting between CRC, City Council and 4CDC on Saturday, March 9th. Lee 03/11/2013 0.25 75.00 18.75 Reviewed CRC emails for issues. Lee 03/11/2013 2.75 75.00 206.25 Reviewed Redevelopment Department invoices. Called vendors with issues. Researched for contracts needed to submit claims. Prepared claims for submission. Made copies of contracts and claims. Lee 03/14/2013 0.25 75.00 18.75 Reviewed CRC emails for invoices and issues. Contacted vendor for additional invoice. Lee 03/14/2013 2.00 75.00 150.00 Sorted through CRC and Redevelopment Department invoices and contacted vendors with issues. Researched any invoices with problem. Talked with Matt Worthley RE: any issues involving invoices. Lee 03/14/2013 2.50 75.00 187.50 Copied and scanned all invoices. Input invoices into cover sheets for CRC monthly meeting. Made cover sheets for specific vendors. Scanned any large invoices for CRC electronic commissioner packets. Lee 03/15/2013 2.50 75.00 187.50 Input all CRC invoices into computer database. Filled out claims forms for all CRC invoices. Created spreadsheet of contracts needed in order to submit all claims for next cycle. Lee 03/19/2013 0.25 75.00 18.75 Contacted vendor to request explanation for invoices. Higgins 03/20/2013 1.00 325.00 325.00 Prepare for Redevelopment Commission meeting. Higgins 03/20/2013 0.75 325.00 243.75 Prepare for and attend CRC monthly meeting. Lee 03/20/2013 2.25 75.00 168.75 Attended CRC executive session meeting and CRC public meeting for March. Higgins 03/20/2013 1.50 325.00 487.50 Attend CRC Executive Session. Lee 03/20/2013 1.75 75.00 131.25 Filled out claims forms for Carmel Redevelopment Department and Carmel Redevelopment Commission and had them signed. Lee 03/20/2013 1.50 75.00 112.50 Input invoices into CRC computer database. Lee 03/20/2013 0.50 75.00 37.50 Printed off documents and reviewed information in preparation for CRC monthly meeting. Lee 03/21/2013 2.25 75.00 168.75 Prepared claims for submission to Clerk-Treasurer. Prepared invoice to Club Canine for share of utilities. Searched for and compiled list of contracts needed to pay vendors. Lee 03/25/2013 0.25 75.00 18.75 Responded to email from Matt Worthley RE: vendor audit confirmation letter. London Witte Group, LLC March 2013 Billing Detail 3 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 03/26/2013 0.25 75.00 18.75 Responded to email from Matt Worthley RE: audit confirmation letter for CRC vendor. Lee 03/26/2013 0.75 75.00 56.25 Phone conversation with Matt Worthley and Dave Bowers RE: REI 2012 James Building operating report, Shapiro's operating expenses, Energy Center consumption payments and Travelers claim. Lee 0312812013 1.50 75.00 112.50 Reviewed CRC emails and discussed issues with CRC staff. Responded to vendor inquiries. Lee 03/28/2013 1.50 75.00 112.50 Reviewed new invoices and returned claims with CRC staff. Researched outstanding claims payment status. Looked into two vendor contract amounts to determine current and future payments. 34.00 3,362.50 Subtotal - Financial Advisory -General Higgins 03/04/2013 0.25 325.00 81.25 Meridian and Main - follow-up with Karl and Jenny re: request for Meridian and Main analysis and related items; follow-up with Mike Lee re: same. Higgins 03/08/2013 0.25 325.00 81.25 Meeting with Mike Lee to review schedules in anticipation of Saturday's planning session/ workshop- City County, CRC, 4CDC. 0.50 162.50 Subtotal - Financial Advisory -TIF Lee 03/06/2013 0.50 75.00 37.50 Worked on revising CRC 2013 Budget for March 9th meeting. Started gathering information for extra spreadsheet for March 9th meeting. Lee 03/06/2013 0.75 75.00 56.25 Copied and scanned final disbursements for former installment purchase contracts. Transferred electronic copies to second folder. Go over what we have with Matt Worthley. Lee 03/07/2013 0.50 75.00 37.50 Worked on updating rent revenue numbers and creating budget talking points for Les Olds. Lee 03/08/2013 2.00 75.00 150.00 Researched City database for current CRC 902 fund balance. Researched 2013 TIF area net assessed value to find estimated 2013 collections. Revised CRC Budget for presentation purposes. Lee 03/21/2013 0.50 75.00 37.50 Attempted to contact REI for information on what Civi and other resident companies owe the CRC. Put together spreadsheet showing all outstanding payments owed to CRC as of March 21, 2013 and mailed to commissioners and Mayor. Higgins 03/29/2013 0.25 325.00 81.25 Follow-up email from Megan re: cancellation of the 4/4 special meeting re: bid award. 4.50 400.00 Subtotal - Financial Advisory -Special Projects London Witte Group, LLC March 2013 Billing Detail 4 of 4 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 03/01/2013 0.50 75.00 37.50 Researched and produced 2012 expenditures for requested vendor. Lee 03/04/2013 0.50 75.00 37.50 Researched CRC database for Party Time Rental property taxes paid. Forwarded information on. Lee 03/12/2013 0.25 75.00 18.75 Communicated with vendor about status of payment and contacted Clerk's office to verify the check had been sent out and why it hadn't arrived. Lee 03/21/2013 0.50 75.00 37.50 Responded to several emails and phone calls RE: Energy Center consumption payments and amounts owed to CRC by resident companies in the James Building. Lee 03/28/2013 0.25 75.00 18.75 Delivered check to Clerk-Treasurer's office. Lee 03/29/2013 0.25 75.00 18.75 Created flow chart RE: office tenant rent revenues. 2.25 168.75 Subtotal - Financial Advisory -Other Higgins 03/09/2013 3.00 325.00 975.00 Prepare for and attend the called meeting of the City Council, Redevelopment Commission and the 4CDC at the Monon Center. 3.00 975.00 Subtotal - Financial Advisory - City Council Higgins 03/06/2013 0.50 325.00 162.50 Conversations with Mike Lee and Dave Bowers re; energy center payments and related matters. 0.50 162.50 Subtotal - Financial Advisory- Energy Center 51.50 5,736.25 Total Invoice Summary: 4,737.50 Operating 998.75 Non-Operating 5,736.25 Total Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. VOPaye eLon J 0 n P (-2 t-()u Purchase Order No. 17 7 0 of I'd is �u I c Terms In J i /S 2— Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 3--3)--13 25922 so f 777 so Total 173 7 I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 IN SUM OF $ 1776 Al. Apr;JiL Sf. Sui�e SDI IbLdhOok , IAl �2l12 $ 737 so ON ACCOUNT OF APPROPRIATION FOR SO 30 Board Members PO#or DEPT# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), 6D 5822 �N303 7 7 or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 4- 5- 20/3 ature Executive Director Title Cost distribution ledger classification if Carmel Redevelopment Commission claim paid motor vehicle highway fund LONDON LWGWITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 0212812013 Suite 220 Invoice No: 25769 Carmel, IN 46032 For services rendered as detailed in the attached summary. $, 6,948.75 Current Amount Due $ 6.948.75 Certified Public Accountants 1776 N.Meridian Street.Suite 500 Indianapolis,Indiana 46202 Telephone 317-634-4747 Facsimile 1317-632-2727 Web I LondonWitteGroup.com London Witte Group, LLC February 2013 Billing Detail 1 of 6 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Higgins 02/05/2013 0.25 325.00 81.25 Retrieve message and return call to John Duffy re: Energy Center/Anderson Burkla Matters. Higgins 02/05/2013 0.25 325.00 81.25 Follow-up emails with Matt and Mike re: general matters (payroll, claims, etc.). Higgins 02/05/2013 0.25 325.00 81.25 Follow-ups with Karl, Doug Haney, John Duffy and Mike Lee re: Anderson Burkala Project and the Energy Center. Higgins 02/06/2013 0.25 325.00 81.25 Meeting with Mike Lee re; follow-up regarding Anderson Burkala Project, Energy Center and related matters. Higgins 02/07/2013 0.25 325.00 81.25 Follow-up with Mike re: open invoices; audit preparation and related matters. Higgins 02/12/2013 0.25 325.00 81.25 Call with Dave Bowers re; various CRC related matters; follow-up conversations with Mike Lee re: same. Subtotal - Financial Advisory - Finance 1.50 487.50 Committee Lee 02/12/2013 1.00 75.00 75.00 Attended 4CDC meeting by request. Higgins 02/12/2013 0.25 325.00 81.25 Conversation with Mike Lee re: $CDC meeting recap. 1.25 156.25 Subtotal -Financial Advisory-4CDC Lee 02/01/2013 0.25 75.00 18.75 Reviewed CRC emails for issues and forwarded information on to appropriate parties. Lee 02/01/2013 0.50 75.00 37.50 Updated 2013 Redevelopment Department expenditure/revenue analysis. Lee 02/14/2013 2.50 75.00 187.50 Monthly packet preparation. Prepared invoices for packet. Input all amounts into approval sheets. Called certain vendors to get updated invoices. Reviewed certain invoices with Les Olds. Higgins 02/15/2013 0.25 325.00 81.25 Conversations with Mike Lee re: various items to be included in the financial dashboard and Commission packets for next week's meeting. Lee 02/15/2013 8.25 75.00 618.75 Prepared financial dashboard for monthly meeting. Finished approval lists and adjusted forecast accordingly. Subtotal - Financial Advisory - Financial 11.75 943.75 Dashboard London Witte Group, LLC February 2013 Billing Detail 2 of 6 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 02/01/2013 2.00 75.00 150.00 Researched Other Projects and Miscellaneous Landscaping expenditures during 2012 in order to allocate them to their correct parcels for the CTAR report. Made notes for issues. Lee 02/04/2013 0.25 75.00 18.75 Responded to calls and emails from CRC and called Steve Engelking RE: invoices delivered to him. Reynolds 02/04/2013 0.50 80.00 40.00 2010 CTAR - Looked up Jim's question about what the charitable contributions were in the 2010 Lee 02/05/2013 0.25 75.00 18.75 Reviewed time cards for CRC consultants and sent to XceIHR. Lee 02/05/2013 0.75 75.00 56.25 Researched information for REI RE: status of outstanding invoices. Sent email to Matt Worthley RE: same issue. Emailed CRC counsel RE: transferring of remaining funds from former installment purchase contracts. Lee 02/05/2013 1.50 75.00 112.50 Reviewed CRC emails and attended to issues. Researched Indianapolis Star payments RE: inquiry into December payment. Looked into E. Lurie checks RE: January and February rent. Looked into check for Wells Fargo RE: fees. Lee 02/05/2013 0.50 75.00 37.50 Reviewed CRC invoices and researched statement balances. Reynolds 02/05/2013 0.25 80.00 20.00 Discussed CTAR items with Mike Lee. Showed him where to enter the financial information at on Gateway. Lee 02/06/2013 0.25 75.00 18.75 Responded to emails RE: CRC rent amounts and what is in the Redevelopment Department budget for 2013. Lee 02/07/2013 0.50 75.00 37.50 Reviewed and responded to emails RE: Tarkington operating invoices, REI 2012 operating expenses owed and energy consumption for Anderson-Birkla project. Lee 02/08/2013 0.50 75.00 37.50 Reviewed energy consumption payments compared to square footage. Put rate spreadsheet together and discussed with Matt Worthley. Lee 02/08/2013 0.50 75.00 37.50 Reviewed CRC emails and responded to payment inquiry. Lee 02/08/2013 1.50 75.00 112.50 Reviewed CRC invoices and filled out claims forms to be submitted. Lee 02/11/2013 0.25 75.00 18.75 Updated former installment purchase contract vendor amounts outstanding based on email from Brandon Bogan. Lee 02/11/2013 1.25 75.00 93.75 Entered operating invoices into computer database and information into operating spreadsheet for February meeting. Lee 02/11/2013 1.25 75.00 93.75 Updated February revenue/expenditure analysis and forecast based on revenue and expenditure audit trails provided by the City. Lee 02/11/2013 0.25 75.00 18.75 Reviewed Redevelopment Department invoices with Les Olds. London Witte Group, LLC February 2013 Billing Detail 3 of 6 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 02/11/2013 0.50 75.00 37.50 Had meeting with Les Olds and Matt Worthley RE: CRC issues. Lee 02/11/2013 0.50 75.00 37.50 Attended CRC weekly staff meeting by request. Lee 02/11/2013 0.50 75.00 37.50 Reviewed CRC emails. Prepared page one of form to be submitted to IDEM. Reviewed and responded to emails RE: former installment purchase contract vendor balance owed. Lee 02/11/2013 0.25 75.00 18.75 Reviewed time sheets for CRC consultants and submitted to XceIHR. Lee 02/12/2013 0.25 75.00 18.75 Reviewed and responded to emails RE: utility payments and 4CDC check to REI. Lee 02/12/2013 0.25 75.00 18.75 Delivered invoices to City Hall for Steve Reynolds 02/12/2013 0.25 80.00 20.00 CTAR -Went over questions with Mike Lee about the 2012 CTAR. Lee 02/13/2013 0.75 75.00 56.25 Met with Jim Higgins and Bob Reynolds to review CRC items. Reynolds 02/13/2013 1.00 80.00 80.00 Meeting with Mike and Jim. We discussed the Spine Group TIF issues, and what we needed to do in order to complete the CTAR. Reynolds 02/15/2013 0.50 80.00 40.00 Scanned and emailed all Developer Bond Amortization schedules to Mike. Carney 02/18/2013 0.25 70.00 17.50 Printed February Meeting Packet. Higgins 02/19/2013 0.25 325.00 81.25 Follow-up with Mike Lee re: final preparation for the Commission Meeting. Lee 02/19/2013 0.25 75.00 18.75 Reviewed time cards for CRC consultants and input their time online. Lee 02/19/2013 0.50 75.00 37.50 Reviewed and responded to emails RE: claims and contracts needed for the Clerk-Treasurer. Higgins 02/20/2013 0.50 325.00 162.50 Prepare for and attend monthly CRC meeting. Lee 02/20/2013 1.25 75.00 93.75 Printed off necessary documents and reviewed all materials for February meeting. Lee 02/20/2013 2.00 75.00 150.00 Attended CRC February meetings. Lee 02/20/2013 0.25 75.00 18.75 Created action item for February meeting and updated Energy Center rates sheet for Anderson-Birkla project. Lee 02/20/2013 0.25 75.00 18.75 Reviewed incoming CRC and Redevelopment Department invoices for payment. Lee 02/20/2013 0.25 75.00 18.75 Reviewed CRC emails for issues and invoices. Lee 02/20/2013 1.50 75.00 112.50 Reviewed former installment purchase contract balances and discussed logistics of transferring balances to the City. Copied and scanned all disbursements and prepared statements for signing at meeting. Updated former installment purchase contracts spreadsheets. Lee 02/21/2013 0.25 75.00 18.75 Called vendors RE: revised invoices and new engagement letters. Lee 02/21/2013 0.25 75.00 18.75 Created and sent out invoice for Club Canine's portion of utilities at 457 3rd Avenue SW. Higgins 02/20/2013 2.00 325.00 650.00 Prepare for and attend monthly CRC Executive Session. London Witte Group, LLC February 2013 Billing Detail 4 of 6 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 02/21/2013 1.00 75.00 75.00 Filed away invoice approvals from monthly meeting both electronically and physically. Filed former installment purchase contract disbursements away. Delivered disbursements to Village Financial. Lee 02/21/2013 2.00 75.00 150.00 Filled out claims forms for both Carmel Redevelopment Commission and Redevelopment Department. Lee 02/25/2013 1.00 75.00 75.00 Prepared claims for submission to Clerk's office. Delivered claims to Clerk's office. Lee 02/25/2013 0.25 75.00 18.75 Responded to emails RE: pay requisition for Tarkington Theater in 2012 and vendor inquiry. Lee 02/25/2013 0.50 75.00 37.50 Reviewed invoices, status of transferring installment purchase contract balances to the City and vendor contracts with Les Olds. Lee 02/25/2013 0.25 75.00 18.75 Reviewed CRC emails for issues. Lee 02/26/2013 0.25 75.00 18.75 Reviewed and responded to emails RE: former installment purchase contract checks for contractors and CRC files to go over to the Clerk's office. Lee 02/26/2013 0.50 75.00 37.50 Responded to emails RE: transferring former installment purchase contract remaining balances to the City. Sent emails to Jenny Shoup and Vicki Sponcil RE: same matter. Lee 02/27/2013 0.25 75.00 18.75 Reviewed CRC emails for issues and responded to some vendor inquiries. Lee 02/27/2013 0.50 75.00 37.50 Reviewed and responded to emails RE: 4CDC payment of contractor in 2012, former installment purchase contract fund checks and exchange of former installment purchase contract checks and documents. Lee 02/27/2013 0.50 75.00 37.50 Reviewed and responded to emails RE: former installment purchase contract payments, payoff amounts from 2012 bond, Duke Energy claims and contracts submitted to the City. Lee 02/27/2013 0.25 75.00 18.75 Input invoices into computer database. Lee 02/28/2013 1.50 75.00 112.50 Input February Operating and Non Operating invoices into CRC computer database. 35.50 3,361.25 Subtotal - Financial Advisory -General Hudson 02/01/2013 0.50 150.00 75.00 Reviewed spreadsheets from auditor's office to explain why there was an adjustment to the Meridian and Main allocation area base on 3 parcels. Call with Bob R to discuss. Lee 02/01/2013 1.50 75.00 112.50 Researched property card for Indiana Spine Group and worked on TIF analysis for 2012 collections. London Witte Group, LLC February 2013 Billing Detail 5 of 6 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Reynolds 02/01/2013 2.50 80.00 200.00 Meridian and Main - Reviewed documents to find out why the base value of the TIF area increased 1.3 million. Had conversations with Lee Graham at the Auditor's office discussing the call. Reviewed Mike Lees document reconciling the amount the CRC reviewed to the amount the Spine Group Paid. Higgins 02/01/2013 0.50 325.00 162.50 Follow-ups with Matt, Mike and Bob re: Indiana Spine Center Payments. Follow-up email to Jamie Browning re: same. Reynolds 02/04/2013 0.25 80.00 20.00 Called Lee Graham at the Auditors office to find out if two properties had appeals in the Meridian and Main TIF Area. Also requested the 11 Pay 12 TIF Neutralization. This is in an attempt to figure out with Indiana Spine Groups Base Value increased in Pay 12. Higgins 02/07/2013 0.50 325.00 162.50 Follow-ups with Mike re: energy center and Anderson Burkala matters. Higgins 02/12/2013 1.25 325.00 406.25 Meridian and Main - phone calls with Jamie Browning and Bruce Donaldson re: finance structure and related matters; follow-up conversation with Bob Reynolds re: same. Return call (message) to Jamie Browning re: additional information. Reynolds 02/12/2013 0.50 80.00 40.00 Meridian and Main - Discussed Meridian and Main with Jim. Higgins 02/13/2013 0.25 325.00 81.25 Call with Jamie Browning re: Meridian and Main resolution. Higgins 02/13/2013 0.25 325.00 81.25 Meridian and Main -follow-up conversation with Mike Lee and Bob Reynolds re: necessary adjustment to the 2012 distribution for the Indiana Spine Group. Lee 02/13/2013 0.50 75.00 37.50 Updated TIF analysis for Meridian and Main 2012. Reynolds 02/13/2013 0.50 80.00 40.00 Went over the Meridian and Main calculation with Mike Lee. Higgins 02/14/2013 0.25 325.00 81.25 Review and comment on the near final draft of the analysis of the adjustments needed for the Indiana Spine Group/Meridian and Main TIF Area; follow-up with Mike Lee re: same. Higgins 02/25/2013 0.50 325.00 162.50 Follow-ups with Heidi and Karl re: Indiana Spine Group Matters (2012) and related matters. 9.75 1,662.50 Subtotal - Financial Advisory-TIF Lee 02/21/2013 0.50 75.00 37.50 Discussed CRC 2013 budget and timing of awarding construction contracts. Went over other emails and outstanding items. 0.50 37.50 Subtotal -Financial Advisory-Budgets' London Witte Group, LLC February 2013 Billing Detail 6 of 6 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 02/20/2013 0.50 75.00 37.50 Attended meeting by request RE: rates for Anderson-Birkla project. 0.50 37.50 Subtotal - Financial Advisory -Special Projects Lee 02/01/2013 0.25 75.00 18.75 Reviewed January checks released for the Redevelopment Department. Sought out vendor that didn't receive check. Lee 02/01/2013 0.25 75.00 18.75 Delivered energy center invoices to City Hall for Steve Engelking. Lee 02/01/2013 0.50 75.00 37.50 Reviewed CRC invoices and contacted vendor RE: outstanding notice on invoice that isn't owed. Lee 02/21/2013 0.50 75.00 37.50 Contacted XcelHR RE: late payment to CRC consultants. Lee 02/22/2013 0.25 75.00 18.75 Called Matt Worthley RE: contracts to be compiled for Clerk-Treasurer. Lee 02/27/2013 0.25 75.00 18.75 Picked-up checks with remaining balances of installment purchase contracts with Carmel Theater and Carmel Garage. Lee 02/27/2013 0.50 75.00 37.50 Prepared statement of transfer for a former installment purchase contract and had Mr. Hammer sign for records. Lee 02/28/2013 0.50 75.00 37.50 Worked on updating invoices for energy payments. Updated contacts to receive invoices for energy payments. Lee 02/28/2013 0.50 75.00 37.50 Prepped the energy invoices for January, February and March. Sent out invoices to each entity and filed copies away. 3.50 262.50 Subtotal - Financial Advisory-Other 64.25 6,948.75 Total Invoice Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, riumber of hours, rate per hour, number of units, price per unit, etc. Payee' &j*(t Purchase Order No. 1776 . f , 5urfe 50" Terms In DI1 /y 2. Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 2.2J-i3 251 'ninny 4 Flo ;h se vj«s ,�s Total 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. 6/A ALLOWED 20 1-0441, 6/ odA IN SUM OF $ 1776 500 . T d► of s T 62oz $ 6. 9�� 7s . ON ACCOUNT OF APPROPRIATION FOR - q02- 540)60 Board Members PO#or D Pr.# INVOICE NO. AC�CTn#!TITLE AMOUNT_ I hereby certify that the attached invoice(s), Z 57 lu3 �O q�6 or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 3�S— 2013 ignature Executive Director Title Cost distribution ledger classification if Carmel Redevelopment Commission claim paid motor vehicle highway fund LONDON LWGWITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 0113112013 Suite 220 Invoice No: 25703 Carmel, IN 46032 For services rendered as detailed in the attached summary. $ 13,507.50 Current Amount Due $ 13 507.50 Certified Public Accountants 1776 N.Meridian Street, Suite 500 Indianapolis,Indiana 46202 Telephone 1317-634-4747 Facsimile 1317-632-2727 Web I LondonWitteGroup.com LONDON LWGWITTE GROUP Carmel Redevelopment Commission Client No: 1002.004 30 W. Main Street Date: 0113112013 Suite 220 Invoice No: 25703 Carmel, IN 46032 For services rendered as detailed in the attached summary. $ 13,507.50 Current Amount Due $ 13 507.50 Certified Public Accountants 1776 N.Meridian Street, Suite 500 Indianapolis,Indiana 46202 Telephone 317-634-4747 Facsimile 1317-632-2727 Web I LondonWitteGroup.com London Witte Group, LLC January 2013 Billing Detail 1 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 01/02/2013 0.50 75.00 37.50 Computed per diem for land sale contracts after phone conversation with Ryan Wilmering. Lee 01/02/2013 0.25 75.00 18.75 Phone conversation with Ben Roeger RE: energy consumption payments. Lee 01/02/2013 0.25 75.00 18.75 Worked on getting estimate for end of year 2012 balance and reviewed with Les Olds. Lee 01/02/2013 0.50 75.00 37.50 Responded to email inquiries and phone calls with Lee 01/02/2013 1.00 75.00 75.00 Filed away all approved/signed vouchers from 2012. Lee 01/02/2013 0.50 75.00 37.50 Released final CRC checks, sorted new invoices and filed away approved/signed vouchers. Higgins 01/03/2013 0.25 325.00 81,25 Follow-up emails to Les Olds and Mike Lee re: need to work on the draft of the year end Redevelopment Commission Report(Draft to Mayor by 1/23/13). Lee 01/03/2013 0.25 75.00 18.75 Printed off invoices for Les Olds' review. Lee 01/03/2013 0.50 75.00 37.50 Filed away copies of signed disbursements for contracts with former IPC vendors. Lee 01/03/2013 1.50 75.00 112.50 Worked on reconciling remaining contracts with former [PC vendors and updated payment status for each. Lee 01/03/2013 0.25 75.00 18.75 Phone conversation with Ben Roeger RE: energy consumption payments and receivables for the Carmel Redevelopment Department. Lee 01/03/2013 1.75 75.00 131.25 Attended CRC staff meeting. Lee 01/03/2013 0.25 75.00 18.75 Phone conversation with Ryan Wilmering RE: land sale purchase contracts pay-offs. Lee 01/03/2013 0.25 75.00 18.75 Responded to Loren Matthes email regarding clean-up payments for land sale purchase contracts. Lee 01/03/2013 0.25 75.00 18.75 Reviewed new CRC emails for issues. Lee 01/03/2013 0.75 75.00 56.25 Identified contractors within each line item of Carmel Redevelopment Department's budget and input into working spreadsheet. Lee 01/03/2013 1.00 75.00 75.00 Reviewed energy consumption payments from REI and CPAF. Reviewed/researched all energy consumption payments from 2011 and 2012 to determine outstanding amounts. Lee 01/03/2013 0.50 75.00 37.50 Reviewed and responded to emails RE: CRC oversight and financial duties. Lee 01/03/2013 0.50 75.00 37.50 Reviewed changes to 2013 CRC budget with Les Higgins 01/04/2013 0.25 325.00 81.25 Follow-up with Mike Lee re: availability for a finance committee meeting re: 2013 budget and related matters. Lee 01/04/2013 1.50 75.00 112.50 Organized 2013 Carmel Redevelopment Department's budget according to budget line items. Lee 01/04/2013 1.00 75.00 75.00 Responded to CRC emails. Sent out meeting request for CRC Finance Committee and responded to Carolyn Anker's email. Responded to email from Jim Higgins RE: Finance Committee, Lee 01/04/2013 0.50 75.00 37.50 Researched Shapiro's 2012 expenditures and created spreadsheet cover page for Les Olds. Lee 01/04/2013 0.50 75.00 37.50 Responded to emails from Andy Mouser, Scott Hagwell and Abigail Underwood. London Witte Group, LLC January 2013 Billing Detail 2 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 01/04/2013 0.75 75.00 56.25 Identified contractors and organized 2013 budget for the Carmel Redevelopment Department. Lee 01/04/2013 0.75 75.00 56.25 Reviewed former IPC contracts'amounts and file away signed disbursements. Lee 01/04/2013 1.00 75.00 75.00 Updated former IPC contract numbers, scanned and deliver disbursement forms to Lanny Sledge and Vicki Sponcil. Higgins 01/07/2013 0.25 325.00 81.25 Follow-up with Mike Lee re: revisions to the 2012 and 2013 forecast and related matters. Lee 01/07/2013 0.25 75.00 18.75 Updated 2012 payroll spreadsheet. Lee 01/07/2013 0.50 75.00 37.50 Responded to Ryan Wilmering's call RE: payments going forward for former IPC vendors. Emailed Jason Boyetsky RE: same IPC vendor issue. Lee 01/07/2013 0.75 75.00 56.25 Reviewed former IPC documents and items needed for Les Olds and his Tuesday Mayor's meeting. Lee 01/07/2013 1.00 75.00 75.00 Assisted Matt Worthley with CRC matters RE: Party Time Rental site. Lee 01/07/2013 1.00 75.00 75.00 Reviewed CRC emails. Checks Don Cleveland's email for invoices and statements. Reviewed emails from Loren Matthes and Vicki Sponcil RE: reserve fundand former IPC vendors. Emailed Dave Bowers RE: change in reserve fund. Emailed Steve Engelking spreadsheet showing source of funds for CRC in 2012. Higgins 01/09/2013 0.50 325.00 162.50 Follow-up with Mike Lee re: Regions and Star Statements. Lee 01/09/2013 1.50 75.00 112.50 Attended 4CDC meeting by request. Lee 01/09/2013 0.25 75.00 18.75 Reviewed and responded to emails regarding COPS 2010C checking account balance transfer. Lee 01/09/2013 0.25 75.00 18.75 Reviewed CRC 2013 budget with Les Olds and noted changes request. Lee 01/09/2013 2.75 75.00 206.25 Updated CRC 2013 budget and forecast and submitted to Les Olds for review. Revised budget and forecast three times and submitted again to Les Olds for review. Updated supplemental documents for finance committee. Lee 01/09/2013 0.50 75.00 37.50 Reviewed energy and rent payment issues with Les Olds. Reviewed incoming rents from Party Time and Bobby John site with Matt Worthley and Les Olds. Lee 01/09/2013 0.50 75.00 37.50 Prepared agenda for CRC Finance Committee meeting on 1/10/13 and reviewed with Les Olds. Lee 01/09/2013 0.75 75.00 56.25 Reviewed and responded to emails RE: XceIHR payment, leftover funds from IPCs and clean-up payments for land contracts. Higgins 01/10/2013 2.00 325.00 650.00 Prepare for and attend meeting of the CRC Finance Committee. Lee 01/10/2013 1.00 75.00 75.00 Attended CRC finance committee meeting. Lee 01/10/2013 0.25 75.00 18.75 Called Ben Roeger to update him on finance committee meeting as per Les Olds request. Lee 01/10/2013 0.25 75.00 18.75 Filed away signed vouchers and prepared checks for mail. London Witte Group, LLC January 2013 Billing Detail 3 of 8 Carmel Redevelopment Commission 1002.004 Hourly .Employee Date Hours Rate Invoice Memo Lee 01/10/2013 0.25 75.00 18.75 Reviewed emails RE: clean-up payment for Old Town Properties. Lee 01/10/2013 0.25 75.00 18.75 Reviewed finance committee meeting notes for document preparation. Lee 01/10/2013 0.50 75.00 37.50 Reviewed CRC 2013 budget and remaining issues with Les Olds. Lee 01/10/2013 0.50 75.00 37.50 Reviewed Umbaugh TIF report and email regarding Redevelopment Report due on 1/30/13. Higgins 01/11/2013 0.25 325.00 81.25 Call with Mike Lee re: status of the CRC Finance Committee Call; review items for budget and dashboard; reschedule Finance Committee call for 1/15/13 at 3:00 pm. Lee 01/11/2013 1.00 75.00 75.00 Reviewed invoices for monthly packet and new procedures with Les Olds. Carney 01/14/2013 0.25 70.00 17.50 Printed January Meeting Packet for Jim. Lee 01/14/2013 0.25 75.00 18.75 Emailed Ben Roger per Les Olds' direction RE: Higgins 01/15/2013 2.75 325.00 893.75 Call with Mike, Les, Dave and Matt re: 2013 capital budget and other various matters. Lee 01/15/2013 2.75 75.00 206.25 Attended CRC finance committee meeting. Lee 01/15/2013 0.25 75.00 18.75 Responded to Les Olds' email RE: reserves held for CRC. Lee 01/15/2013 0.50 75.00 37.50 Reviewed email to locate former IPC vendor claim. Responded to Steve Engelking email RE: building expenses transferred to the City. Lee 01/15/2013 1.00 75.00 75.00 Reviewed CRC 2013 budget with Les Olds and input budget categories into software. Lee 01/15/2013 0.75 75.00 56.25 Reviewed Umbaugh report and emailed Loren Matthes RE: tenant rent revenue and energy consumption payment revenue. Lee 01/15/2013 0.75 75.00 56.25 Input January operating invoices in software system. Lee 01/15/2013 0.50 75.00 37.50 Filled out disbursement forms for former IPC vendors. Delivered invoices to Steve Engelking. Lee 01/15/2013 0.75 75.00 56.25 Prepare documents for finance committee meeting. Higgins 01/16/2013 0.25 325.00 81.25 Call with Mike Lee to review 2013 capital/non-operating budget matters. Lee 01/16/2013 0.50 75.00 37.50 Printed off documents in preparation of CRC monthly meeting. Created back-up motion for CRC approval if needed. Lee 01/16/2013 0.50 75.00 37.50 Organized and filed December 2012 approvals. Lee 01/16/2013 0.75 75.00 56.25 Input new operating and non operating invoices into claims sheets. Reviewed operating invoices with Les Olds. Lee 01/16/2013 2.50 75.00 187.50 Attended CRC January meeting. Lee 01/16/2013 0.50 75.00 37.50 Phone call with Jim Higgins reviewing objectives from finance committee meeting. Phone conversation with Dave Bowers RE: Parcel 10 rent revenue on CRC 2013 budget. Lee 01/16/2013 0.50 75.00 37.50 Located Parcel 10 expenses CRC has incurred and rent received. Review sheet with Matt Worthley. Lee 01/16/2013 0.50 75.00 37.50 Responded to Ben Roeger's email RE: operations mondey due to REI. Contacted Runyon Rental for a copy of invoice for approval. London Witte Group, LLC January 2013 Billing Detail 4 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 01/16/2013 3.00 75.00 225.00 Updated 2013 budget and forecast based on direction from finance committee. Lee 01/17/2013 0.25 75.00 18.75 Reviewed CRC project list with Les Olds and Matt Worthley. Lee 01/17/2013 0.25 75.00 18.75 Phone conversation with Ben Roger RE: error in Parcel 7C 2012 operating expenses spreadsheet. Lee 01/17/2013 1.00 75.00 75.00 Emailed Jim Higgins plan for 2013 CRC property taxes. Emailed Ryan Wilmering RE: CRC property tax-exemption status and discussed response. Send email to Ben Roeger RE: 2013 forecast and budget. Lee 01/17/2013 0.50 75.00 37.50 Searched Hamilton County database for parcel identities that CRC paid property taxes for in 2012. Lee 01/17/2013 0.50 75.00 37.50 Responded to emails from Les Olds RE: energy payment reserve. Emailed Tina Shute about possible error in 2012 operating expenses. Lee 01/17/2013 0.25 75.00 18.75 Created spreadsheet for CRC property taxes paid in 2012 and determined which will be due in 2013. Lee 01/17/2013 0.50 75.00 37.50 Filed 2012 receipts for CRC and created new files for 2013 receipts for 902 fund. Lee 01/17/2013 0.50 75.00 37.50 Created spreadsheet for CRC 2013 revenue sources and sent to Steve Engelking. Delivered claims and check to Clerk-Treasurer. Lee 01/17/2013 0.50 75.00 37.50 Reviewed Wells Fargo checking account balance and its application to principal of COPS, 2010C. Sent signed affidavit to Scott Hagwell with Wells Fargo. Lee 01/18/2013 0.25 75.00 1835 Updated CRC postage machine for new rates. Lee 01/1812013 0.25 75.00 18.75 Reviewed request for information and forward to appropriate people. Lee 01/1812013 1.25 75.00 93.75 Created 2013 revenue/expenditures analysis for CRC budget and input first month's data to date. Lee 01/18/2013 1.00 75.00 75.00 Created new expenditures analysis for Redevelopment Department 2013 budget. Input budgeted amount for January in analysis. Lee 01/18/2013 1.00 75.00 75.00 Reviewed CRC December bank statements and gathered information for annual redevelopment report. Lee 01/18/2013 0.50 75.00 37.50 Reviewed bank statements formerly associated with installment purchase contracts and updated list of contractors remaining to be paid. Lee 01118/2013 0.75 75.00 56.25 Reviewed drainage assessments for tracts owned by CRC and emailed information to Jim Higgins. Located and emailed Parcel 10 documents to Doug Haney. Responded to Vicki Sponcil's email RE: Hagerman contract. Lee 01/18/2013 0.25 75.00 18.75 Filed away all 2012 approval packets and January 2013 approval packets. Lee 01/18/2013 0.75 75.00 56.25 Updated installment purchase contracts sheets, sent disbursement requests to appropriate entities and filed copies appropriately. Lee 01/18/2013 0.50 75.00 37.50 Mailed notarized affidavit to Scott Hagwell RE: Wells Fargo checking account. Delivered disbursement request to Vicki Sponcil. London Witte Group, LLC January 2013 Billing Detail 5 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 01118/2013 1.00 75.00 75.00 Input invoices into computer database and filed copies away. Organized newly received invoices. . Higgins 01/21/2013 0.25 325.00 81.25 Follow-up emails with Mike and Matt re: Keystone Payments (Sophia Square and Church Note). Lee 0112112013 1.00 75.00 75.00 Reviewed emails from Vicki Sponcil RE: outstanding vendor contracts. Sent email to Regions RE: outstanding checks. Reviewed email from Dolores Krohne RE: Village Financial's excess TIF calculation and discussed with Matt Worthely and Les Olds. Reviewed email response from Ryan Wilmering RE: Office Tenant Rents and discussed with Les Olds. Lee 01/21/2013 1.50 75.00 112.50 Input information into Redevelopment Report due to the Indiana Department of Local Government Finance. Higgins 01/22/2013 0.25 325.00 81.25 Review and comment on the initial draft of the CRC annual report; follow-up with Bob Reynolds re: same. Lee 01/22/2013 0.50 75.00 37.50 Prepared documents for meeting RE: Parcel 7C and Parcel 10 operating expenses. Lee 01/22/2013 0.75 75.00 56.25 Revised Redevelopment Report based on discussions with Bob Reynolds. Lee 01/22/2013 1.00 75.00 75.00 Emailed XcelHR to clarify payment system. Sent email to Ben Roeger RE: REI operations money due. Reviewed meeting material and sent email to Ryan Wilmering asking for clarification on Office Tenant rents. Responded to Rob DeRocker emails RE: invoicing going forward. Lee 01/22/2013 0.25 75.00 18.75 Reviewed CRC emails for issues and reviewed any with Les Olds. Lee 01/22/2013 0.50 75.00 37.50 Attended meeting with Matt Worthley and Les Olds to review outstanding CRC issues. Lee 01/22/2013 1.50 75.00 112.50 Attended meeting with REI representatives, Les Olds and Steve Engelking RE: Parcel 7C and Parcel 10 operating expenditures moving forward. Lee 01/22/2013 0.50 75.00 37.50 Talked with Les Olds about REI expenses and what is available in the City budget to cover Office Tenant expenses in 2013. Lee 01/22/2013 1.00 75.00 75.00 Reviewed Village Financial accounting for remaining funds for vendor contracts. Reviewed bank statements for all previous installment purchase contract funds. Reconciled all bank statements and created spreadsheet RE: amount of leftover funds. Lee 01/22/2013 0.50 75.00 37.50 Reconciled CRC bank statement as of 1/22/13. Higgins 01/23/2013 0.50 325.00 162.50 Review and comment on the near final form of the Redevelopment Commission Annual Report; follow-up with Mike Lee re: additional comments. Lee 01/23/2013 0.50 75.00 37.50 Reviewed revised Umbaugh report and organized incoming invoices. Lee 01123/2013 0.25 75.00 18.75 Phone call with Ritz Safety representative RE: invoice and purchase. Lee 01/23/2013 0.75 75.00 56.25 Input new operating invoices into February spreadsheet. Updated operating analysis. London Witte Group, LLC January 2013 Billing Detail 6 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 01/2312013 0.25 75.00 18.75 Replied to City employee RE: CRC purchases made in 2012. Lee 01/2312013 0.50 75.00 37.50 Sent Redevelopment Report to the Mayor. Sent request to Ben Roger RE: REI operating expenses. Lee 01/23/2013 0.25 75.00 18.75 Sent email to Dave Bowers RE: operating expenses for Parcel 7C office tenants. Lee 01/23/2013 0.25 75.00 18.75 Updated 2013 forecast and budget based on revised amount of office tenant revenue. Lee 01/23/2013 0.75 75.00 56.25 Updated spreadsheets for former installment purchase contracts. Lee 01/23/2013 0.25 75.00 18.75 Reviewed Redevelopment Report with Jim Higgins and revised report. Lee 01/23/2013 0.50 75.00 37.50 Delivered disbursement form to Vicki Sponcil and invoices to Steve Engelking. Lee 01/24/2013 0.50 75.00 37.50 Input operating invoices into computer database. Lee 01/24/2013 0.75 75.00 56.25 Typed letters to banks for notice of cancellation of CRC accounts. Mailed remaining CRC check. Lee 01/24/2013 0.25 75.00 18.75 Reconciied Redevelopment Department checks to expenditure analysis. Lee 01/24/2013 0.25 75.00 18.75 Discussion with Les Olds RE: 2013 budget. Lee 01/24/2013 0.50 75.00 37.50 Follow-up conversation with Scott Hagwell RE: outstanding invoices and formatting. Phone discussion with Ryan Wilmering and Matt Worthely RE: land purchase agreement with Bobby John, LLC and utilities. Lee 01/24/2013 0.50 75.00 37.50 Created spreadsheet for CRC 2012 utility costs on 2nd floor of Lurie Building. Lee 01/24/2013 0.75 75.00 56.25 Discussion with Les Olds and Matt Worthley RE: CRC documents and how they can be transferred to the City. Lee 01/25/2013 0.50 75.00 37.50 Responded to Matt Worthley email RE: Lurie Building tenant rents and expenses spreadsheet. Lee 01/25/2013 0.50 75.00 37.50 Reviewed dome claim expenses spreadsheet Higgins 01/28/2013 0.25 325.00 81.25 Follow-ups with Mike re: status of the Redevelopment Commission Report-comments from the Mayor and Bill Hammer. Lee 01/28/2013 0.25 75.00 18.75 Reviewed CRC emails for issues. Lee 01/28/2013 0.50 75.00 37.50 Researched Bobby John, LLC agreements with CRC RE: utility payments and rent. Lee 01/28/2013 1.25 75.00 93.75 Researched Palladium dome repair expenditures incurred by CRC. Lee 01/28/2013 1.50 75.00 112.50 Attended meeting RE: Palladium dome repair claims. Lee 01/28/2013 2.50 75.00 187.50 Worked on reconciling Palladium dome repair invoices spreadsheet and updated Palladium dome repair costs sheet based on meeting. Lee 01/28/2013 0.25 75.00 18.75 Input invoices into computer database. Lee 01/28/2013 0.25 75.00 18.75 Updated Palladium dome repair expenditures Higgins 01/29/2013 0.25 325.00 81.25 Meeting with Mike Lee to review final version of the Annual CRC Report and miscellaneous matters. Lee 01/29/2013 0.50 75.00 37.50 Reviewed new invoices for CRC. Lee 01/29/2013 0.50 75.00 37.50 Input invoices into computer database. London Witte Group, LLC January 2013 Billing Detail 7 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo Lee 01/29/2013 0.25 75.00 18.75 Submitted Annual Redevelopment Report to the State Department of Local Government Finance. Lee 01/29/2013 1.00 75.00 75.00 Reviewed and reconciled AIA pay applications from remaining vendors formerly associated with installment purchase contracts. Checked status of possible change orders for future pay applications. Lee 01/29/2013 0.50 75.00 37.50 Discussed claims that weren't paid by the City due to documentation. Reviewed Bobby John, LLC agreement again for utility payments. Lee 01/29/2013 0.50 75.00 37.50 Updated CRC 2013 budget and forecast. Lee 01/29/2013 0.25 75.00 18.75 Reviewed CRC emails for issues. Lee 01/30/2013 0.50 75.00 37.50 Reviewed and responded to CRC related emails RE: Civic check and CRC assets. Lee 01/30/2013 0.25 75.00 18.75 Prepared check for deposit into CRC 902 fund. Lee 01/31/2013 0.50 75.00 37.50 Reviewed CRC emails for issues and looked into issue RE: Indiana Spine Group TIF collections. Lee 01/31/2013 0.25 75.00 18.75 Reviewed and responded to email RE: Civic check and contract with the CRC. Lee 01/31/2013 1.00 75.00 75.00 Reviewed CRC CTAR report for 2011. Looked into some projects that are listed as under constructions but might not be at this time. Lee 01/31/2013 1.25 75.00 93.75 Reviewed CRC assets 2013 spreadsheet and project costs, researched project costs and input amounts into spreadsheet. Lee 01/31/2013 0.25 75.00 18.75 Reviewed CRC invoices for payment. Lee 01/31/2013 0.50 75.00 37.50 Delivered BMO Harris account cancellation letter to CRC President and mailed out. 99.25 9,442.50 Subtotal -Financial Advisory - Finance Committee Lee 01/02/2013 1.00 75.00 75.00 Updated CRC 2012 forecast. Lee 01/02/2013 2.00 75.00 150.00 Input all December expenditures and revenues into monthly forecast worksheet. Lee 01/04/2013 1.25 75.00 93.75 Worked on updating expenditure/revenue analysis and forecast for January CRC meeting. Lee 01/07/2013 0.25 75.00 18.75 Updated CRC 2012 forecast with final numbers. Lee 01/07/2013 0.75 75.00 56.25 Updated CRC expenditure/revenue analysis. Lee 01/07/2013 1.00 75.00 75.00 Formatted and created 2013 Redevelopment forecast based on proposed budget. Higgins 01/10/2013 0.25 325.00 81.25 Meeting with Mike Lee to review changes needed for the December 2012 Financial Dashboard and related matters. Lee 01/10/2013 1.00 75.00 75.00 Worked on back-up documents for CRC 2013 budget and information needed for January commissioners packet. Lee 01/11/2013 9.25 75.00 693.75 Preparation of monthly CRC packets for commissioners by updating financial dashboard, forecast, 2013 budget and all claims approval sheets. Reynolds 01/11/2013 0.50 80.00 40.00 Answered questions from Mike concerning the December 2012 Dashboard. 17.25 1,358.75 Subtotal - Financial Advisory - Financial Dashboard London Witte Group, LLC January 2013 Billing Detail 8 of 8 Carmel Redevelopment Commission 1002.004 Hourly Employee Date Hours Rate Invoice Memo s Higgins 01/02/2013 1.00 325.00 325.00 Calls with Mike Lee and Condy Sheeks re: wire of funds at end of year, transitional payroll and related matters. Email to Diana re: same. Reynolds 01/02/2013 3.00 80.00 240.00 Regions Balance-Calculated the expected ending balance for the Check Register. Also conducted the bank rec. Higgins 01/16/2013 1.50 325.00 487.50 Attend Executive Session Meeting of the CRC. Higgins 01/16/2013 1.25 325.00 406.25 Prepare for and attend the CRC's January Commission Meeting. Higgins 01/17/2013 0.50 325.00 162.50 Conversations with Mike Lee and Nancy Heck re: CRC transition and related matters; follow-up with Matt and Mike on tenant rent payments and related matters. Reynolds 01/22/2013 0.25 80.00 20.00 RDC Filing - Discussed RDC Annual Filing with Mike Lee. Reynolds 01/23/2013 0.50 80.00 40.00 Updated the outstanding check listing created by mike to have the Bank rec as of 1/22/13. 8.00 1,681.25 Subtotal - Financial Advisory-General Higgins 01/02/2013 0.50 325.00 162.50 Call with John Alexander re: Carmel Arts and Lofts Project. Higgins 01102/2013 0.25 325.00 B1.25 Review emails re: trustee questions on Meridian and Main financing (Indiana Spine Center); Higgins 01/02/2013 0.50 325.00 162.50 Follow-up with John Alexander re: Arts and Lofts Financing and related matters. Lee 01/03/2013 0.25 75.00 18.75 Reviewed email and responded to Kim with Huntington Bank RE: Indiana Spine Center December TIF collection. Higgins 01/11/2013 0.25 325.00 81.25 Follow-up email to Steve Engelking re: questions concerning the energy center payments. Higgins 01/31/2013 1.25 325.00 406.25 Meridian and Main -return call and follow-up conversations with Kim Wilson (Huntington Bank); Matt, Mike, Les, Cindy, Bob ad Loren re: shortfall in the developer bond and related issues. Kruger 01/31/2013 1.50 75.00 112.50 Assist Bob Reynolds with analysis of the Meridian and Main parcels and tax calculations 4.50 1,025.00 Subtotal -Financial Advisory-TIF 129.00 13,507.50 Total Invoice Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Forth No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. / Payee L o n�� W n I#P Loup Purchase Order No. 776 Y, AFr jled h 5�,'j 5LJC SOD Terms 1 n�IIInQ�OI(S, �242 Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 01-13 15703 air n W n i n m'61 &jwy S t r ' es 13, 507 so Total 13 50"7,sa I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. �j/ ALLOWED 20 I- mdm 1#e 61-0 � IN SUM OF $ f77� A/ 4rtJ(ar 5�, , 5'gWc 500 .In JK $ 03 507" ON ACCOUNT OF APPROPRIATION FOR �OZ/ If 3`f0300 Board Members INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), q *U or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 2013 Signature Executive Director Title Cost distribution ledger classification if Carmel Redevelopment Commission claim paid motor vehicle highway fund