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HomeMy WebLinkAbout218890 04/09/2013 CITY OF CARMEL, INDIANA VENDOR: 00350029 Page 1 of 1 ONE CIVIC SQUARE I L M C T CHECK AMOUNT: $710.00 r� CARMEL, INDIANA 46032 200 S MERIDIAN ST SUITE 340 INDIANAPOLIS IN 46225 CHECK NUMBER: 218890 CHECK DATE: 4/912013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 101 5023990 CONFERENCE 355 . 00 CORDRAY/SHEEKS 1701 4357004 CONFERENCE 355 . 00 CORDRAY/SHEEKS REGISTRATION FORM PRE-REGISTRATION DEADLINE:Wednesday, May 22, 2013 Indiana League of Municipal Clerks and Treasurers 77th Annual Conference and State Board of Accounts School Grand Wayne Convention Center I Fort Wayne June 9-13,2013 On/ Your Information Registration Fees Before After Enter May 22 May 22 Amount Name I � I/' Full Registration ILMCT Members $400 $450 Please check applicable designations: Includes entry and meals to all confer- ❑IAMC(Indiana Accredited Municipal Clerk) ence events Monday through Thursday, ❑MMC(Master Municipal Clerk) including Institute/Academy class,Wel- ❑CIVIC(Certified Municipal Clerk) come Reception,State Board of Accounts ❑CPFA(Certified Public Finance Administrator) School,Opening Business Session,Ex- hibit Hall,President's Reception,Annual Preferred Name for Badge Banquet,and Closing Business Session. Municipality/Company IrA/1 I v Full Registration Nonmembers of ILMCT $500 $550 V I Includes same as above. Title l State Board of Accounts School Only /$355 $405 Address ( (Tuesday and Wednesday) City/Town Includes entry and meals to Welcome Re- ` ception(Monday evening),State Board of State I Accounts School,Opening Business Ses- sion,Exhibit Hall,President's Reception, Zip Annual Banquet,and Closing Business Session(Thursday morning). Phone n State Board of Accounts School Only $210 $260 Email f ' (� (Wednesday) If applicable,please check one: `�•v Includes entry and meals to State •Guest Board of Accounts School,Exhibit Hall, •First Time Attendee President's Reception,Annual Banquet, •Past President and Closing Business Session(Thursday Name of Spouse/Guest(if attending) morning). Special Needs and Dietary Restrictions President's Reception/Annual Banquet Only $75 $90 (Wednesday evening) Guest $250 $300 The guest registration fee must accompa- ny a full registration and is restricted to those who are not municipal officials and who have no professional interest at the Conference Events conference. The fee includes admission to all conference events and meals. Please check the events you plan to attend.This is for planning purposes only.No extra fees apply. C1 Monday Lunch(Institute/Academy Class) TotalAmountDue: $2-6-311 IUAlonday Welcome Reception Tuesday Continental Breakfast(State Board of Accounts School) Mail completed registration form with check "Tuesday Lunch(State Board of Accounts School) made payable to ILMCT: g ednesdayContinental Breakfast(Exhibit Hall) ILMCT/200 S. Meridian St.,Ste.340/Indianapolis,IN 46225 Wednesday Lunch(State Board of Accounts School and Exhibit Hall) Cancellation Policy Written cancellations received on or before Wednesday,May 22 will be re- ednesday President's Reception and Banquet funded less a$50 administrative fee. Cancellations should be faxed to(317) ❑Thursday Breakfast Buffet(Closing Business Session) 237-6206,or sent to kstorms @citiesandtowns.org. No refunds after May 22. ILMCT is not responsible for hotel reservations or cancellations. Conference Attire Except for the Annual Banquet,business casual attire is suggested for conference events. For the Annual Banquet,business or cocktail attire is suggested. Event room temperature may vary beyond ILMCT control;please wear layers of clothing for your comfort. Special Needs ILMCT will make all conference events accessible to you. If you require special arrangements,or a special diet,please notify ILMCT on your registration form. ILMCT may not be able to accommodate such requests the day of the event. REGISTRATION FORM PRE-REGISTRATION DEADLINE:Wednesday, May 22, 2013 Indiana League of Municipal Clerks and Treasurers 77th Annual Conference and State Board of Accounts School Grand Wayne Convention Center I Fort Wayne June 9-13,2013 On/ Your Information Registration Fees Before After Enter May 22 May22 Amount Name Full Registration ILMCT Members $400 $450 q� P /ase check applicable designations: Includes entry and meals to all confer- J6 (Indiana Accredited Municipal Clerk) ence events Monday through Thursday, ❑MMC(Master Municipal Clerk) including Institute/Academy class,Wel- 1 ❑CIVIC(Certified Municipal Clerk) come Reception,State Board of Accounts ❑CPFA(Certified Public Finance Administrator) School,Opening Business Session,Ex- hibit Hall,President's Reception,Annual Preferred Name for Badge Xm�� Banquet,and Closing Business Session. Municipality/Company L(C Mp y Full Registration Nonmembers of ILMCT $500 $550 `�1 Includes same as above. -- \ Title 12��Jl ����G,r� (c i State Board of Accounts School Only $355 )$405 Address 61-16 G 1,016 U (Tuesday and Wednesday) / /O /1 Includes entry and meals to Welcome Re City/Town yy� owl ception(Monday evening),State Board of State Tj Accounts School,Opening Business Ses- sion,Exhibit Hall,President's Reception, Zip CFO 3 Annual Banquet,and Closing Business Phone Session(Thursday morning). State Board of Accounts School Only $210 $260 Email Ca f.D'il f Il I Q V (Wednesday) If applicable,please check one �—f Includes entry and meals to State ❑Guest Board of Accounts School,Exhibit Hall, ❑First Time Attendee President's Reception,Annual Banquet, ❑Past President and Closing Business Session(Thursday Name of Spouse/Guest(if attending) morning). Special Needs and Dietary Restrictions President's Reception/Annual Banquet Only $75 $90 (Wednesday evening) Guest $250 $300 The guest registration fee must accompa- ny a full registration and is restricted to those who are not municipal officials and who have no professional interest at the Conference Events conference. The fee includes admission to all conference events and meals. Please check the events you plan to attend.This is for planning purposes only.No extra fees apply. _ ❑Monday Lunch(Institute/Academy Class) Total Amount Due: $ 3� nday Welcome Reception CkTuesday Continental Breakfast(State Board of Accounts School) Mail completed registration form with check O?uesday Lunch(State Board of Accounts School) made payable to ILMCT: I/ gWednesdayCantinentalBreakfast(ExhibitHall) ILMCT/200 S. Meridian St.,Ste.340/Indianapolis,IN 46225 SCI ednesday Lunch(State Board of Accounts School and Exhibit Hall) Cancellation Policy Written cancellations received on or before Wednesday,May 22 will be re- ©Wednesday President's Reception and Banquet funded less a$50 administrative fee. Cancellations should be faxed to(317) ❑Thursday Breakfast Buffet(Closing Business Session) 237-6206,or sent to kstorms @citiesandtowns.org. No refunds after May 22. ILMCT is not responsible for hotel reservations or cancellations. Conference Attire Except for the Annual Banquet,business casual attire is suggested for conference events. For the Annual Banquet,business or cocktail attire is suggested. Event room temperature may vary beyond ILMCT control;please wear layers of clothing for your comfort. Special Needs ILMCT will make all conference events accessible to you. If you require special arrangements,or a special diet,please notify ILMCT on your registration form. ILMCT may not be able to accommodate such requests the day of the event. AGENDA I M, MR` 111,1PI-i I; 9:00 a.m.-12:00 p.m. State Board of Accounts School i` 2:30 p.m.-5:00 p.m. Registration 12:00 p.m.-1:00 p.m. State Board of Accounts School Luncheon 3:00 p.m.-5:00 p.m. Executive Committee Meeting 1:30 p.m.-3:30 p.m. Opening Business Session 6:00 p.m.-8:00 p.m. Executive Committee Dinner ANSI, 7:00 a.m.-8:45 a.m. Registration 7:00 a.m.-5:00 p.m. Registration 7:30 a.m.-4:30 p.m. Exhibit Hall Open 9:00 a.m.-11:00 a.m. Institute/Academy Class: Tax Increment Financing-The Basics 7:30 a.m.-8:45 a.m. Continental Breakfast with Exhib- and Beyond itors 11:00 a.m.-11:15 a.m. Break 8:45 a.m.-10:00 a.m. State Board of Accounts School 11:15 a.m.-12:15 p.m. Institute/Academy Class: Manag- 10:00 a.m.-10:30 a.m. Break with Exhibitors ing the Risks of Investing(part 1) 10:30 a.m.-11:30 a.m. State Board of Accounts School 12:15 p.m.-1:15 p.m. Institute/Academy Luncheon 11:30 a.m.-1:00 p.m. Lunch with Exhibitors 1:15 p.m.-2:15 p.m. Institute/Academy Class: Manag- ing the Risks of Investing (part 2) 1:00 p.m.-3:30 p.m. State Board of Accounts School 2:15 p.m.-2:30 p.m. Break 3:30 p.m.-4:30 p.m. Break with Exhibitors 2:30 p.m.-4:30 p.m. Institute/Academy Class: Social 4:30 p.m. Grand Prize Giveaway,Vendor Media Door Prizes&Exhibit Hall Closes 5:30 p.m.-7:00 p.m. Welcome Reception 4:30 p.m.-6:00 p.m. Conference Networking Suite S� 6:00 p.m.-7:00 p.m. President's Reception 4 4't s i ? ..n OR r 7:00 p.m.-Midnight Annual Banquet 7:00 a.m.-5:00 p.m. Registration 7:30 a.m.-8:45 a.m. State Board of Accounts School 1 Continental Breakfast 8:00 a.m.-10:00 a.m. Closing Session&Breakfast HOTEL RESERVATIO14S HOST HOTEL Courtyard Fort Wayne Downtown Hotel reservations should be made at 1150 South Harrison Street the Courtyard Marriott by contactingx`r'" Fort Wayne, IN 46802 the hotel directly at(866) 704-6163 � 't�,' T4 (866)704-6163 and requesting the Indiana League of L d Municipal Clerks and Treasurers block. ILMCT GROUP ROOM RATE Attendees may also call Tami Stabler Single/Double Occupancy: $99.00 directly at the hotel at(260)579 �• ;„ 9214. Reservations must be made by ,', � + ',� ;�•^ RESERVATION DEADLINE Wednesday, May 22, 2013 to receive , z r Wednesday, May 22, 2013 the special rate. CHECK IN: 3:00 p.m. .4 CHECK OUT. 12:00 p.m. :. ?'.'tom •; ���. li{�4� 3GS u.+^^^' LvICa¢CFT•*�k['�!T l r!� Wr � .if �9 Y �'3T•t•' ' 77th Annual Conference R. 4� & STATE BOARD OF ACCOUNTS SCHOOL 2 0 1 3 F 0 R T VII A Y N E I apt. "•^+� '' 1 v k� rv+x. ki "� •.....��. '' '�� a r 1 v P �u � t'! yV i h ,.. rn ��•�`°�.'r F Sid^.�•• �r'� "r w."v„'¢a*t x*.t'X4 a,'Y,�.,. .s r',w hy�y�'-k art i i'r M .�• � f . f •.0 4 ~r k �(� Y r `3'a� ^. �sT•1+R°C�"'-�+^, 2�a L � 4 S �. �_^( r D�._t F- �isi �i�F h,.F 4 h r, 3..t w•. 5 x y k XJ, Irr.,X.-'•—r'-�r^':' C r. t W .hs. � N�'"0.+.�"r�, a,. .ft ks'� C'# r.a� ���X„��ul^^: _ F X i J•, n rx. �d p��fX .k i r +,�*; 4�iy���• t rr v �,p.�`4 � ���� � yp ,.•- L i� v.r. :�§ m;a£:RSS1 f r��.F y �,�"ry+'#�^s GRAND WAYNE CONVENTION CENTER J U N E 9 - 1 3 2 0 1 3 x GET THE LATEST IN FORT WAYNE ! The ILMCT 77th Annual Conference& State Board of Ac- counts School will be held June 9-13 at the Grand Wayne Convention Center in Fort Wayne. ILMCT President Deb , Twitched, Clerk-Treasurer,Angola,will preside over the Opening and Closing Business Sessions. Hear vital infor- mation from state agencies, including the State Board of Accounts and Department of Local Government Finance. Attendees will receive information on the latest state legisla- MCT tion and how it may affect your community. Monday will highlight several Institute/Academy classes that will provide 77th Annual Conference in-depth information on tax increment financing,managing & STATE BOARD OF ACCOUNTS SCHOOL investment risks and social media best practices. 0 1 3 F O R T v, A Y N c LEI'MNING OPPORTUNITIES STATE BOARD OF ACCOUNTS SCHOOL State Board of Accounts School is a"called meeting". In- meeting may not be denied by the body responsible for the diana law(IC 5-11-14-1) allows for city and town officials approval of the claim if the claim complies with IC 5-11-10- who attend called meetings to pay for registration or be 1.6 and IC 5-11-14-1. reimbursed for travel expenses from the General Fund from For officials who are unable to attend the full confer- any money not otherwise appropriated. ence, State Board of Accounts School is an opportunity Further,the law specifies that a claim for registration to focus on education by attending events on Tuesday and and travel expenses incurred while attending a called Wednesday or Wednesday only. INSTITUTE & ACADEMY CLASSES SOCIAL MEDIA TAX INCREMENT FINANCING—THE BASICS AND BEYOND Texting,Tweeting and Facebook posting. What place does This session will not only present basic and intermediate it have in your office? Among your city or town employ- topics surrounding TIF (Tax Increment Financing),but will ees? Social media use, consuming several hours per person also address some of the common misconceptions regard- each day across the world, is an issue we must address as it ing this most essential and powerful economic develop- applies to municipal government. Do you have any guide- ment tool. Don't currently have a TIF District established lines about social media use on the job written into your in your area? You will still find valuable and useful infor- employee policy manual? Should you?What should those mation in the event that it might someday be presented to guidelines be?And then how will you enforce this? Social your community for consideration. Additionally, learn how media technology presents a unique challenge for city and TIF's created at the county level impact your assessed value town government.This session will include information on and property taxes. how to effectively manage social media in the workplace to reduce legal and human resource risks,as well as ways to MANAGING THE RISKS OF INVESTING leverage opportunities for good for your community. Knowing how to effectively and safely invest your city or town's funds in today's economy is a very challenging 7777i,7, , }4V responsibility.This session will look at developing a systematic approach to sound fiscal management y` r, as it relates to investing as a key strategic ob- 9 ' jective.We will look at identifying,assess- w P x ing and reducing the risks associated with rl various investment options that could affect your city's or town's assets.The goal will be the development of a strategy of investing s � that is in line with your community's needs and to ensure financial sustainability. at w Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 5 � _ 6A lS Total I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. / ALLOWED 20 IN SUM OF $ ON ACCOUNT OF APPROPRIATION FOR ItT t�o Board Members Po#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or j ���bU �'� bill(s) is (are) true and correct and that the materials or services itemized thereon for ID C which charge is made were ordered and received except viol ki 1, A,-?0 Signature Title Cost distribution ledger classification if claim paid motor vehicle highway fund