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Home My WebLink About218863 04/09/2013 CITY OF CARMEL, INDIANA VENDOR: 115100 Page 1 of 1 ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $8,404.50 CARMEL, INDIANA 46032 922 E GREYHOUND PASS CARMEL IN 46032 CHECK NUMBER: 218863 CHECK DATE: 4/9/2013 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 106 5023990 487 . 50 OTHER EXPENSES 1081 4340000 43 . 33 LEGAL FEES 1091 4340000 4 , 099 . 34 LEGAL FEES 1125 4340000 1, 473 . 83 LEGAL FEES 1125 R4340000 29283 3-13 2 , 300 . 50 LEGAL FEES FRRE"C RI TED APR 0 3 2013 Professional Services Invoice ; FOR SERVICES RENDERED Date s4'/3'rT3Y= FROM 3/1/13 THROUGH 3/31/13 Provider: r.,D,ebra.M.,Grisham; Attorney:at L-aw> Purchase �L-SERV I CES UtAt;13 Description Address: 922..East,Greyhound-Pass P.O.# P or F Carmel, Indiana.. 46032,., # G.L.# SF-E BELOW Budget LIEC-,A-- FEES Line Descr Telephone : 317-690-1597 Purchaser Date Email: dgrishamlaw@gmail.com Approval Date--W/ 3 Project Name: General Park Legal and Business Services Invoice No: 3=1`3' Hourly Hours Amount Service Description of Service Rate Worked Due Date $130 3-1-13 Continued work on review of the Indiana 3.8 $ 494.00 Iv4 Swimming Pool Code as well as the Sanitary Engineering Code and other pertinent sections of the Indiana Administrative Code regarding the draft pool memorandum and met with M Westermeier regarding the same. 3-4-13 Continued work on pool related memorandum .8 $ 104.00 l DS and discussed pool rules with M Westermeier Discussed real estate acquisition process with M .4 $ 52.00 i o91 Westermeier. Prep&-6d for Agenda and Project Status meeting 1.7 $ 221.00 l e t with Senior Management for the 3-12-13 Regular Park Board Meeting and attended the same.•. Multiple communications with Texas Attorney .8 $ 104.00 101 General investigator and otherwise worked on a tracking down class action settlement check sent to the Carmel Clay Parks Building Corporation, including communications with Nick Kestner, Janice Sneed, and Trustee D Callahan. Worked on and communications with M Klitzing, .2 $ 26.00 1 0 1 L Hood and A Kostrzewa regarding, the Park P00 292836101 - t125- t- 01 -434-0000 - 3,99 L}, 33 y-0y ( Dto - 5023990 = yg-7,50 J oel - Q9-- 434-0000 = y335 l 0 91 - 434-0000 t 4O q q.34 Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Department ("CCPR") general tort claims filing process. Received, created file and started investigation .7 $ 91.00 Oil Regarding, Tort Claim file MCC:LHEWP9067. 3-5-13 Worked on Tort Claim file MCC:LHEWP9067 .8 $ 104.00 lay I which included communications with CCPR staff M Klitzing, J Gates, T Snyder and Travelers Adjuster. Worked on Tort Claim file MCC:KJEUY1610 1.0 $ 130.00 Ing 1 which included communications with CCPR Senior staff M Westermeier, M Klitzing, the Park Board President and Travelers Adjuster. Reviewed Indiana Conflict of Interest Statute and .8 $ 104.00 1 0 1 communications with R Leirer regarding the same and created file. 3-6-13 Updated files for each of the public works .9 $ 117.00 I a projects: the Rebid Central Park Drainage and 3q,DOeo i ZiS_ y CAL Overflow Parking Project, (the "DOPP") the Founders Park Sports Field Improvements y �� Project (the "SFIP") and the Water Park Cabana Project (the "WCP"). Updated the Tort Claim file MCC:LHEWP9067. .2 $ 26.00 v S 1 Updated the Tort Claim file MCC:KJEUY1610 and met briefly with M Westermeier regarding the .4 $ 52.00 X011 same. Updated file regarding R Leirer conflict inquiry. .2 $ 26.00 Updated attorney report for 3-12-13 Regular park .4 $ 52.00 l01 Board Meeting; reviewed tentative agenda and project status report and responded to S Young. Communications to D Murphy regarding .3 $ 39.00 1oS1 ProLiance contract renewal matters. Continued work on Indiana Swimming Pool code 1.2 $ 156.00 lo° 1 review and compliance memorandum for public pool operation focused on Brookshire Pool Property. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 3-7-13 Met with M Westermeier regarding Tort Claim file .5 $ 65.00 10%1 MCC:KJEUY1610 and communications with Travelers Adjuster regarding the same and updated the file. Continued work on Indiana Swimming Pool code 2.2 $ 286.00 I a51 review and compliance memorandum for public pool operation focused on Brookshire Pool Property. 3-8-13 Worked on Tort Claim file MCC:LHEWP9067 and .4 $ 52.00 loll updated the file regarding the same. Continued work on Indiana Swimming Pool code 1.8 $ 234.01 ail review and compliance memorandum for public pool operation focused on Brookshire Pool Property and communications with M Westermeier regarding the same. Reviewed ProLiance quote for contract renewal .4 $ 52.00 1 nS and multiple communications with D Murphy regarding the same. 3-11-13 Communications with Travelers Adjuster .4 $ 52.00 X051 regarding Tort Claim file MCC:LHEWP9067. Communications to M Westermeier, M .5 $ 65.00 1091 Klitzing and D Murphy regarding ProLiance contract renewal matters. Continued work on Indiana Swimming Pool code 2.5 $ 325.00 1 og review and compliance memorandum for public pool operation focused on Brookshire Pool Property and forwarded a draft of the same to M Westermeier. 3-12-13 Received multiple communications regarding .8 $ 104.00 I og MCC accommodations request, briefly discussed the same with M Westermeier and created file. Communications to D Murphy and Senior .3 $ 39.00 I og1 Management regarding ProLiance contract renewal matters. Updated Tort Claim file MCC:LHEWP9067. .2 $ 26.00 loll Reviewed, sent to and discussed with A .5 $ 65.00 to I Kostrzewa, the City of Carmel Standard Public Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Records Request form to consider using at CCPR. Met with M Westermeier regarding the Indiana 1.0 $ 130.00 101 Swimming Pool code review and compliance 43,33 memorandum for public pool operation, Extended 43,33 1081 -11 School Enrichment matters, MCC ADA Ai 34 1051 accommodations request and Park Board governance matters. Started revision of pool code Exhibits to include 2.1 $ 273.00 I o S 1 diving and water attraction requirements and to include application for the MCC pool operation. Updated Attorney report and otherwise prepared 2.3 $ 299.00 10 for the Park Board Meeting and attended the same. 3-13-13 Reviewed multiple communications regarding .8 $ 104.00 10S1 disgruntled MCC guest and discussed options with M Westermeier and M Klitzing and updated the file. Updated Tort Claim file MCC:KJEUY1610. .4 $ 52.00 l dS1 Updated Tort Claim file MCC:LHEWP9067. .2 $ 26.00 I al Reviewed contracts for each of the contractors 1.2 $ 156.00 Iv for.the public works projects: DOPP, SFIP & 52.-e6- WCP, discussed the same with M Krosschell and 111S-413-r arranged for contract execution by the Park ILi;-yd� Board President. Worked on Swimming Pool code memorandum. .9 $ 117.00 lag 1 3-14-13 Reviewed Professional Services Agreement 1.0 $ 130.00 1il5'-4RJ:- ("PSK) for The Schneider Corporation ("TSC") regarding the Central Park North Campus East Bundle ("NCEB" or"Dog Park") and communications with M Klitzing regarding the same. Met with M Westermeier regarding Brookshire .4 $ 52.00 100%1 Pool Property acquisition. Met with M Westermeier regarding the MCC .4 $ 52.00 10% accommodation matter. A Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Reviewed post award WCP documents and 1.4 $ 182.00 121;- `t 5T communications with M Wells to insurance compliance and otherwise with M Westermeier and M Krosschell regarding review status. 3-15-13 Communications with M Wells regarding .2 $ 26.00 1O`" insurance compliance for the WCP and SFIP. 13,Ot�?�i1�is`il3T' Reviewed post award SFIP documents and 1.5 $ 195.00 lot, multiple communications with M Krosschell, M Klitzing, M Westermeier, A Kostrzewa and Park Board President J Engledow regarding the same. Reviewed executed TSC PSA for the NCEB prior .4 $ 52.00 12,(5,413T, to Park Board President signature. Reviewed Indiana law regarding real estate 1.5 $ 195.00 10t acquisition including an exchange between governmental entities, reviewed documents used to effect prior Park Board acquisition, communications to M Westermeier regarding the same and follow-up discussion with M Westermeier and M Klitzing. Worked on pool code compliance document 1.8 $ 234.00 joell revision pursuant to clarification from M Westermeier. 3-18-13 Met with M Westermeier regarding Brookshire .5 $ 65.00 1051 Pool Property acquisition matters. Prepared contracts for Park Board President's 1.5 $ 195.00 signature which included assembling all Exhibits II.50 i L„-N 13r and updating the files for two of the three public e2 works projects: the SFIP and the WCP; Met with Park Board President J Engledow to obtain his signature on all public work contracts as well as TSC PSA, and distributed and filed the same. Reviewed DOPP contract and post award 1.0 $ 130.00 1 L�s•`i'3 documents and multiple communications with Contractor and M Krosschell regarding the same. 3-19-13 Continued work with DOPP Contractor to secure 1.9 $ 247.OU ILi5-4►3C compliant doucments; Prepared the DOPP contract for Park Board President's signature which included assembling all Exhibits and updating the file; Met with Park Board President J Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due Engledow to obtain his signature. Communications to and met with S Myers to .8 $ 104.00 10 Lv finalize contract documents for the SFIP and the 52.00 1'4�-`ii3r WCP and updated the files regarding the same. Reviewed comprehensive past practice regarding 2.3 $ 299.00 9 1 the Park Board's real estate acquisition process, assembled governing laws and obtained pertinent information from City of Carmel and Hamilton County related to the same. 3-20-13 Met with M Westermeier regarding Executive 2.0 $ 260.00 101 Session matters, reviewed pertinent case law regarding the same and otherwise prepared for the same. Worked on Park Board Orientation matters 1.0 $ 130.00 l o t focused on the Interlocal Cooperation Agreement and the Park Board By-Laws. 3-21-13 Continued work on matters related to real estate 2.0 $ 260.00 1 o t acquisition in preparation for the Executive Session and met with M Westermeier and M Klitzing regarding the same. 3-22-13 Continued work on revision of Indiana swimming 1.6 $ 208.00 1091 pool requirements and communications to M Krosschell regarding deck additions from past and current MCC Water Park projects. Worked on completion of DOPP post award .4 $ 52.00 lug_ 4t3k contract documents. Continued work on matters related to real estate 2.0 $ 260.00 10 acquisition. Continued to prepare for Park Board orientation. 1.0 $ 130.00 I o , 3-25-13 Continued work on real estate acquisition 1.6 $ 208.00 1 matters. Met with M Westermeier regarding park board 2.0 $ 260.00 l governance matters and continued work on preparation for orientation. Service Description of Service Hourly Hours Amount Date Rate $130 Worked Due 3-26-13 Continued work on acquisition matters. 1.5 $ 195.00, )fl Met with M Westermeier regarding park board 1.7 $ 221.00 l o t governance matters and continued work on preparation for orientation. Prepared for and attended Park Board Executive 2.0 $ 260.00 l o l Session, Regular Park Board Meeting and Park Board orientation. 3-27-13 Met with M Westermeier regarding Brookshire .5 $ 65.00 v� Pool property and real estate acquisition process. Updated By-Laws files and filed meeting packet. .5 $ 65.Oij l o t Provided information necessary for Executive .3 $ 39.00 l o Session memoranda. Continued work on swimming pool code 1.7 $ 221.00 a4 t requirements and memorandum. 3-28-13 Continued work on swimming pool code .3 $ 39.00 requirements and memorandum. Communications regarding DB Engineering, Inc. .3 $ 39.00 �= lot, contract preparation. Communication regarding R Leirer COID. .4 $ 52.00 (d ( NATURE OF SERVICES TOTAL HOURS FEE TOTAL HOURS RI,LLE - 73.4 TOTAL DUE: $ 9,542.00 o Signature: ITY 0r- CAgN\EI-- pay oN�y g,404.S0 UAY TVA P PA)/ oNLy q ,s42.o0 -it C.Jy T W P 1215-461 m QV-1 ,5o I , 13-1 .So ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 413/13 3-13 Legal services Mar'13 $ 2,300.50 4/3/13 3-13 Legal services Mar'13 $ 1,473.83 4/3/13 3-13 Legal services Mar'13 $ 487.50 4/3/13 3-13 Legal services Mar'13 $ 43.33 4/3/13 3-13 Legal services Mar'13 $ 4,099.34 *do not mall, H Total $ 8,404.50 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20_ Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 8,404.50 ON ACCOUNT OF APPROPRIATION FOR 101-General/108ESE/109MCC/106 Park Impact PO#or Board Members Dept# INVOICE NO. kCCT#/TITLI AMOUNT 29283 F 3-13 4340000 $ 2,300.50 1 hereby certify that the attached invoice(s), or 1125 3-13 4340000 $ 1,473.83 bill(s) is (are)true and correct and that the 106 3-13 5023990 $ 487.50 materials or services itemized thereon for 1081-99 3-13 4340000 $ 43.33 which charge is made were ordered and 1091 3-13 4340000 $ 4,099.34 received except 4-Apr 2013 -IA:�2 Signature $ 8,404.50 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund