HomeMy WebLinkAboutBPW 03-20-13 y of 94„4,0,
® j City of Carmel
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Office of the
Clerk-Treasurer
MEETING
NOTICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, MARCH 20, 2013
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
MARCH 20, 2013 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/51-2414
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® i::. 2o, City of Carmel
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Office of the
Clerk-Treasurer
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 20, 2013 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a Minutes from the March 6, 2013 Regular Meeting
2. BID/QUOTES OPENING/AWARDS
a Bid Opening for Nash Building Utility Relocation; Mike McBride. City Engineer
b Bid Opening 1361h Street Culvert Replacement at Anson Almond Arm; Mike
McBride. City Engineer
c Quote Opening for Fiber Optic Conduit; John Duffy, Director of the Department of
Utilities
d Quote Opening for 106m Street, Orchard Crossing to Westfield Blvd Water main
Extension; John Duffy, Director of the Department of Utilities
3. PERFORMANCE BONDS
a Resolution No. BPW-03-20-13-02; Autozone #4533; Right of Way; Autozone
Development Corporation
4. CONTRACTS
a Request for Purchase of Goods and Services; CrossPointe Studios; ($5,000.00);
Faces and Places Video Profile; Nancy Heck. Director of Department of Community
Relations
b Request for Purchase of Goods and Services; HWC Engineering; (S75,000.00);
Small Structure Inventory — Drainage Structure; Mike McBride, City Engineer
c Request for Purchase of Goods and Services; RW Armstrong; ($35,000.00); Design
Supplemental — Midtown Redevelopment; Mike McBride. City Engineer
d Request for Purchase of Goods and Services; Rob DeRocker; (S125,000.00); Public
•
Relations Services; Nancy Heck, Director of Department of Community Relations
ONE CIVIC SQUARE CARMIEI., INDIANA 46032 317/571-2414
e Request for Purchase of Goods and Services; Omni Centre for Public Media;
Additional Service; ($2,400.00); Videos of City Events at 5300.00 each, Farmer's
Market at 5600.00; Nancy Heck, Director of Department of Community Relations
f Request for Purchase of Goods and Services; Omni Centre For Public Media;
Additional Service; ($13,125.00); Event Videos; Nancy Heck, Director of Department
of Community Relations
g Request for Purchase of Goods and Services; Omni Centre For Public Media;
Additional Service; ($18,500.00); Equipment Maintenance Contract; Nancy Heck,
Director of Department of Community Relations
h Request for Purchase of Goods and Services; Omni Centre for Public Media;
Additional Service; ($75,000.00); Cable Channel Production; Nancy Heck, Director
of Department of Community Relations
i Request for Purchase of Goods and Services; VS Engineering; ($78,600.00);
Construction Inspection — River Road Culvert Replacement; Mike McBride, City
Engineer
j Request for Purchase of Goods and Services; American Structurepoint;
(516,130.00); Storm and Water Structure Relocation Parcel 5 (CRC Project)—
Design; Mike McBride, City Engineer
k Request for Purchase of Goods and Services; VSP; Contract Renewal; Barb Lamb,
Human Resource
I Request for Agreement between City of Carmel and Clay Township; Fire
Protection; Douglas Haney, City Attorney
in Resolution BPW-03-20-13-03; A Resolution of the City of Carmel, Indiana Board
of Public Works and Safety Acknowledging Receipt of Parking Management
Agreement Regarding Carmel Lofts; Mayor Brainard
5. CITY FACILITIES/STREETS/USE
a Request for Use of Gazebo; Celebrate Earth Hour; Saturday, March 23, 2013;
8:00 pm to 9:30 pm; Carmel Green Initiative
b Request for Use of Fountain Area; May 29,2013; 6:00 am to 10:00 am; Hoosier
Burn Camp Ride
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps,
Mayflower Business Park
c Resolution No. BPW-03-20-13-OI; A Resolution of the City of Carmel, Indiana
Board of Public Works and Safety Establishing Presentation of Pistol and Badge;
Chief Tim Green, Carmel Police Department
d Request for Request for Inter-local Agreement—City of Carmel and Town of
Fishers; Fiber Optic Conduit; John Duffy, Director of the Department of Utilities
e Request for Sidewalk Closure; CE Corner N. Rangeline Road at 131st Street; John
Hughey, Bone Dry Roofing
f Request for Commercial Curb Cut; McDonald's; Blair Carmosino, Carmosine
Group
g Request for Storm Water Technical Standards Variance; Andrew Taylor, American
Structurepoint
h Request for Vacation of Existing Curb Cut; Kunkle Subdivision; 14126 N. Gray
Road; Mr/Mrs Craig Kunkle
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
1 MINUTE S
WEDNESDAY, MARCH 20,2013 —10:00 A.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member: Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the March 6, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Nash Building Utility Relocation; Board Member Burke opened and read the bids
aloud;
Company Amount
Denney Excavating S264,000.00
Gerig Ottenweller 5298,219.00
Renascent, Inc. 5157,770.00
Beaty Construction 5208,770.00
Earth Resources 5249,000.00
Rieth-Riley S260,000.00
Gibraltar Construction 5219,000.00
Atlas S235,000.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
Bid Opening for J36t'Street Culvert Replacement; Mayor Brainard opened and read the bids aloud;
Company Amount
E&B Paving 5 52,965.00
Renascent, Inc. 5 52,935.00
Trisler Construction 5 52,084.00
Hunt Paving 5 41,920.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
1 recommendation.
Quote opening for the Fiber Optic Conduit: Mayor Brainard opened and read the quotes aloud;
Company Amount
Culy Contracting S99,780.00
TPI 871,250.00
.IDH Contracting 867,456.00
The Quotes were given to John Duffy for review and recommendation.
Quote opening for the 106`x'- Orchard to Westfield Water Main Extension: Mayor Brainard opened
and read the quotes aloud;
Company Amount
Culy Contracting 5239,486.00
TPI 8258,375.00
TSW Utility 8240,933.25
The Quotes were given to John Duffy for review and recommendation.
1 PERFORMANCE RELEASES
Resolution No. BPW-03-20-13-02; Autozone #4533; Right of Way; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services: CrossPointe Studios; (55,000.00): Faces and Places
Video Profile Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; HWC Engineering; (S75,000.00); Small Structure
Inventory—Drainage Structure; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; RW Armstrong; (835.000.00); Design Supplemental—
Midtown Redevelopment: Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Rob DeRocker; (5125,000.00); Public Relations
1 Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
1 Request for Purchase of Goods and Services; Omni Centre for Public Media: Additional Service;
(S2,400.00); Videos of City Events at $300.00 each, Fanner's Market at $600.00: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Omni Centre For Public Media; Additional Service;
($13,125.00); Event Videos; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Omni Centre For Public Media: Additional Service;
(S18,500.00): Equipment Maintenance Contract; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Omni Centre far Public Media; Additional Service;
(S75,000.00); Cable Channel Production: Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; VS Engineering; (S78,600.00): Construction Inspection
—River Road Culvert Replacement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint; (516,130.00); Storm and
Water Structure Relocation Parcel 5 (CRC Project) —Design: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services: VSP: Contract Renewal; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Agreement between City of Carmel and Clay Township; Fire Protection: Board Member
Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request
approved 3-0, conditional upon the receipt of all exhibits.
Resolution BPW-03-20-13-03; A Resolution of the City of Carmel, Indiana Board of Public Works and
Safety Acknowledging Receipt of Parking Management Agreement Regarding Carmel Lofts; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CITY FACILITIES/STREETS/USE
Request for Use of Gazebo; Celebrate Earth Hour; Saturday, March 23, 2013; 8:00 pm to 9:30 pm;
Carmel Green Initiative; ; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Use of Fountain Area; May 29, 2013; 6:00 am to 10:00 am; Hoosier Burn Camp Ride;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
I
OTHER
1 REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
TABLED: Request for Dedication of Street; Mayflower Park: Charles Phipps, Mayflower Business
Park; Board Member Burke moved to approve. Board Member Watson seconded. There was brief
discussion. Request Approved 3-0.
Resolution No. BPW-03-20-13-01: A Resolution of the City of Carmel, Indiana Board of Public Works
and Safely Establishing Presentation of Pistol and Badge; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Request for Inter-local Agreement–City of Carmel and Town of Fishers; Fiber Optic
Conduit; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Sidewalk Closure; CE Corner N. Rangeline Road at 131x`Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.Roofing
Request for Commercial Curb Cut; McDonald's; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
eRequest for Storm Water Technical Standards Variance: Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Vacation of Existing Curb Cut; Kunkle Subdivision; 14126 N Gray Road: Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:37 a.n�
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Diana L. Cordray IA MC
/Clerk-Treasurer K—
Approved 3,7The7
Mayor James Brainard
A TTEST:
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Diana L. Cordra IAM C- Clerk-Treasurer