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Home My WebLink AboutCCPR-04-23-13 Carmel/Clay Board of Parks and Recreation 6:00 p.m. Tuesday,April 23, 2013 Monon Community Center East 1235 Central Park Drive East Carmel, IN 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Staff Reports V. Action Items A. Minutes—Richard Leirer 1. April 9, 2013 Park Board Meeting B. Financial Report—Richard F. Taylor Ill 1. City of Carmel Financial Report C. Claims—Richard F. Taylor Ill 1. Claim Sheet April 23, 2013; and 2. Clay Township Claim Sheet April 23, 2013. D. Consideration of Matters Regarding Central Park: 1. Rebid Central Park Drainage and Overflow Parking Project—Mark Westermeier 2. The Waterpark Cabanas Project—Mark Westermeier VI. Discussion Items/Board Comments VII. Adjournment 0 CARMEL/CLAY BOARD OF PARKS AND RECREATION Park Board Meeting Tuesday,April 23,2013, 6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin,Joshua Kirsh, Kathie Freed, Jenn Kristunas, Richard Leirer, Linus Rude, Rich Taylor Others Present: Michael Klitzing,Assistant Director; Audrey Kostr zewa, Business Services Manager; Debra Grisham, Park Board Attorney , Ark Call to Order, Roll Call & Pledge of Allegiance 1/4i- Board President Engledow called the meeting to order at6 01 p.m. After Mr. Leirer called the roll, Board President Engledow led the Pledge of Alle iance� g g g �. Public Comments \t'. , There were none. ° . `fir .: Staff Reports Fti ,.; t 3 k* Assistant Director Klitzing announced that the remaining standard,;monthly reports for March were W4 -4,tti included in the Park Board Packets. rY� 4110 Action Items , ., � A *" -4"2'-e:' ‘ Minutes—April 9,2013fP,ark Board Meetin Mr. Leirer made a motionAo approvethe minutes aspresented, seconded by Ms. Franklin, and W 4 Z unanimously passed 9—0. ,T:-,.,,, . h a City of Carmel Financial�Report °if"_ '''I; :go ' Mr.Taylorrmade a motion,to<acknowledge receipt of the City of Carmel Financial Report for March 2013, seconde by,,Ms. Kristunas,and unanimously passed 9-0. Claim Sheet April 23, 2013 Mr.Taylor made a�motion to a roe the Claim Sheet as presented, seconded by Ms. Kristunas, and Y . ,�� Pp �.,� p Y unanimously passed�9`0, 4" Clay Township Claim Sheet�April 23, 2013 Mr. Taylor made a motion to approve the Clay Township Claim Sheet as presented, seconded by Ms. Kristunas, and unanimously passed 9—0. Consideration of Matters Regarding Construction Projects Rebid Central Park Drainage and Overflow Parking Project—Michael Klitzing Assistant Director Klitzing reported during construction of this project, poor soil conditions were ® discovered. As this was an unforeseen circumstance, staff recommended that the Park Board approve Change Order No. 1. There was brief Park Board discussion. Carmel/Clay Board of Parks and Recreation Tuesday,April 23,2013 Monon Community Center 0 Discussion Items/Board Comments Board President Engledow asked if the 146th Street Bridge was officially opened, at which Assistant Director Klitzing stated that the County (Hamilton) has not informed us of such. It is our understanding that the contractor is working on the fabrication of the handrails. Mr. Rude stated that some of the manhole covers need to be secured. Also. Mr. Rude stated that the sign on the Carmel side of the bridge only has a logo. Assistant Director Klitzing responded that this is the approved, licensed logo. Mr. Rude asked about the testing of the water in Flowing Well Park.fi Assistant Director Klitzing responded that the state mandates regular testing, and it is not unusual for additional testing to take place after a flooding situation. At this time,there has been noeported structural damage, but staff has been busy with the clean up. 4:04Vb, Mr. Kirsh informed the Park Board of a beet farm, which h'e supports, off he Monon Trail just north of City Center Drive and south of the Union Brewing,Comp na y. Mr.Taylor announced that Plots to Plates is accepting donations; this community garden will(be at Carmel Middle School M 'Viek Adjournment ; 4 _ There being no further business, Mr. Kirsh made a motiontto adjourn, seconded by Mr.it eirer with no objections. The meeting was adjourned at 6 34 p m. 3 ° 0 Approved, � , I"4 `tee .„ z ;. Y fia ,c,::: :, \ k, ,,,,F �'a Signature '' ,�� ,Date Vs #.xfik. �k 4e^a. Signature a � � �� ,�`�3; Date 1 Vi,,,.:-.-,,, A 4 0 Page 3 Carmel/Clay Board of Parks and Recreation Tuesday,April 23, 2013 Monon Community Center 4 Discussion Items/Board Comments Board President Engledow asked if the 146th Street Bridge was officially opened, at which Assistant Director Klitzing stated that the County (Hamilton) has not informed us of such. It is our understanding that the contractor is working on the fabrication of the handrails. Mr. Rude stated that some of the manhole covers need to be secured. Also. Mr. Rude stated that the sign on the Carmel side of the bridge only has a logo. Assistant Director Klitzing responded that this is the approved, licensed logo. Mr. Rude asked about the testing of the water in Flowing Well Park.Assistant Director Klitzing responded that the state mandates regular testing, and it is not unusual for additional testing to take place after a flooding situation. At this time, there has been no reported structural damage, but staff has been busy with the clean up. V�� Mr. Kirsh informed the Park Board of a beet farm, whichuhe supports, off,the Monon Trail just north of City Center Drive and south of the Union Brewing Co p ny. Mr.Taylor announced that Plots to Plates is accepting donations;this community garden will begat at Carmel Middle School, �5 f kk�,v. , Adjournment ' t,_ X43%x ., ��;; There being no further business, Mr. Kirsh°made a motion&to adjourn, seconded by Mr. Leirer with no objections. The meeting was adjourned at 6 34 pm. ;. w WA, Approved, KT, ' ,.:M.... Sex..: Now�A�`. � `ate± y Signature o $ Date c FF ''3 bi IN, Signature 4� " } �� Date Page 3